GRADUATION ACCOMMODATION IN

STUDENT SUMMER RESIDENCES (17th to 25th July 2010)

BOOKING FORM

Please complete in CAPITAL letters and return to venues@essex.ac.uk or at the postal

address below.
All bookings must be received no later then 24 hours prior to arrival with full non-
refundable payment details.
1) YOUR DETAILS
Mr/Mrs/Miss/Ms: _______ First Name:________________ Family Name:______________
Home Address:___________________________________________________________
Postcode: __________________e-mail:________________________________________
Day Time Telephone Number: ______________________________________________
2) GUESTS DETAILS
Title First name Surname Age Arrival Departure
(if under 18) Date Date
Room 1

Room 2

Room 3

CHECK–IN IS BETWEEN 14.00 - 20.00

KEY/S MUST BE RETURNED AND ROOM VACATED BEFORE 09.00 OR £50.00 FINE CHARGED
3) PAYMENT
Card Details Start Date
/ / / /

Expiry Date / .Security Code

Name on the card: _____________________________

Address of Card Holder: ____________________________________________________
______________________________________________________Postcode__________
Card Holder signature: _____________________________________________________
4) SIGNATURES
I agree to abide by the Terms and Conditions
Signed: ____________________________________ Date: _______________________
5) OFFICE USE ONLY
Date Received: ________________________________________________ Reservation number:_____________________

Room Allocated: _______________________________________________ Receipt number: _______________________

Staff name: ___________________________________________________

 ACCOMMODATION CONDITIONS OF LETTING
1. The maximum number of people to be accommodated in each room is
laid down by WPML and must not be exceeded.
2. WPML does not accept any responsibility or liability in respect of loss or
damage to any property brought to the premised by or on behalf of the
hirer, his servants, agents or persons authorised by him to visit the
premises.
3. The hirer shall accept responsibility for and should provide the necessary
cover to indemnify WPML against all claims:
 for loss or damage to the premises and their contents occupied or used
during the period of hire, where such loss or damage is caused by or
occurs as a result of any actions or omissions of the hirer or any third
party
 made by or against the hirer, his servants, agents and licensees arising
from loss or damage to property or bodily injury to the hirer or any third
party
N.B Please note the hirer’s public liability insurance should not exclude
cover for property in the care and custody of the insured person or
control of contractual activity.
4. WPML does not accept responsibility for any claims for consequential loss
suffered by the hirer or any third party following cancellation or
abandonment of the booking.
5. University premises must not be used for advertising purposes.
6. WPML shall have the right to cancel or defer the hirer’s booking
forthwith upon written notice in the event of the normal course of this
contract being frustrated, prevented, hindered, delayed or rendered
unduly expensive to WPML in any way as a result of war rebellion, civil
commotion, strike, lock out or industrial dispute, fire, explosion,
earthquake, act of God, flood, drought or bad weather, the
unavailability or late delivery of supplies, the inability to secure labour
or by any other cause whatsoever beyond the control of WPML.
7. WPML does not accept any responsibility for any claims for consequential
loss suffered by the hirer, its servants, agents, contractors or licensees
following cancellation or abandonment of the event.
8. The hirers will themselves be responsible for making good damage which
may be done to the premises, furniture or any other property consequent
upon the use of the University premises (except fire).
9. Keys to accommodation will not be issued on arrival unless full payment
has been received.
10. Unless previously negotiated in writing, all rooms must be vacated by
09.30 hours on the day of departure.
11. No pets allowed in residential accommodation with the exception of
guide dogs.
12. Should any persons be unable to correct any aspect of poor behaviour or
activities unacceptable to WPML, we reserve the right to terminate your
stay.
13. Acceptance of accommodation at the University implies acceptance of
the above written terms and conditions.