Professional Documents
Culture Documents
TABLE OF CONTENTS
CHAPTER 1 NEW COMPANY AND GL ENTRY PAGE
1.1 Installation 3
1.2 Company Profile And Licensing 3
1.3 Customise Your Main Screen 4
1.4 Manage Account Book 4
1.5 Chart Of Account (Remove, Rename, Create New Normal And Special Accounts, 5
Change Account Number)
1.6 Add Debtor & Creditor Account 7
1.7 Print Chart Of Account 8
1.8 Cash Book Entry Cash Receipt 8
1.9 Cash Book Entry Cash Payment 9
1.10 Journal Entry 9
1.11 Stock Value Maintenance 9
1.12 View Gl Reports: 9
Ledger Reports / Journal Transaction / Trial Balance / Profit & Loss Statement /
Balance Sheet
1.13 Backup 9
CHAPTER 2 AR AND AP ENTRY 10
2.1 Sales Agent Maintenance 10
2.2 Assigning Agent And Credit Term 10
2.3 Transaction: AR Invoice 11
2.4 Transaction: AR Credit Note 11
2.5 Transaction: AR Payment 11
2.6 Transaction: AP Invoice 11
2.7 Transaction: AP Credit Note 11
2.8 Transaction: AP Payment 11
2.9 Add New Special Account: Deposit 12
2.10 Transaction: AR Deposit 12
2.11 AR Statement 12
2.12 Returned Cheque 12
2.13 Post Dated Cheque And AR Statement 13
2.14 Backup 13
CHAPTER 3 EXISTING COMPANY 14
3.1 Create New Account Book 14
3.2 Add Previous Fiscal Year 14
3.3 YTD Balance 15
3.4 Past/YTD Entries 16
3.5 Transaction In The Month Of April 16
3.6 Stock Value Maintenance 18
3.7 View Reports 18
3.8 Bank Reconciliation 18
3.9 User Control 19
3.10 Backup 19
CHAPTER 4 INVENTORY CONTROL 20
4.1 Create New Accounting Book Using Restore 20
4.2 Enable Stock Module 20
4.3 Add G/L Account 20
4.4 Set Default Gl Accounts 20
4.5 Maintain Stock Group 20
4.6 Maintain Item Type 21
4.7 Auto Generate Item Code Format 21
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Smart Learning Sdn Bhd is a trading company with the following details:
1.1 Installation
Complete the Company Profile, key in Remark (apply colour), set Default Report Header.
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Transaction:
Account Maintenance, Cash Receipt, Cash Payment, Journal Entry, Bank Reconciliation
Debtor, A/R Invoice, A/R Credit Note, A/R Payment
Creditor, A/P Invoice, A/P Credit Note, A/P Payment
Reports:
Account Details, Ledger, Journal of Transaction, Trial Balance, Profit & Loss Statement,
Balance Sheet Statement, Debtor Aging, Debtor Statement , Creditor Aging.
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(c) Remove the existing stock accounts and create a new set:
Remove:
Acc. No. Description Special Acc Type
330-0000 STOCK SBS
600-0000 STOCKS AT THE BEGINNING OF YEAR SOS
620-0000 STOCKS AT THE END OF YEAR SCS
Create new:
600-0000 STOCK OPENING SOS
699-9999 STOCK CLOSING SCS
333-3333 STOCK BS SBS
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(d) Remove the existing bank account and create 3 new bank accounts:
Remove:
Acc. No. Description Special Acc Type
310-1000 CASH AT BANK SBK
(e) Add a new fixed asset account and its accumulated depreciation account:
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Preview the Chart of Account complete with GL, Debtor and Creditor accounts.
Payment Payment
Voucher No Date Acc. No. Acc Desc. Amount
Method Amount
OR-0001 05/01/yyyy CIMB 100,000 100-0000 Capital 100,000
OR-0002 06/01/yyyy CASH 10,000 500-1000 Cash Sales 10,000
Payment Payment
Voucher No Date Acc. No. Acc Desc. Amount
Method Amount
OR-0003 07/01/yyyy CASH 200 500-1000 Cash Sales 200
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Ledger Reports
Journal of Transaction
Trial Balance as at 31/01/yyyy
Profit and Loss Statement from 01/01/yyyy to 31/01/yyyy
Balance Sheet as at 31/01/yyyy
1.13 Backup
Backup the account book using Backup Filename: Backup Task 1.13
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Smart Learning Sdn Bhd enjoys 45 days credit term from all suppliers and offers 30 days credit term
to his regular customers. Sometimes deposits will be collected from customers and the deposit can
be used to offset outstanding debts as part of payment received from customers. Excessive deposit
will be refunded.
LEE and NOOR are the only salespersons that handling all credit customers.
Complete the following tasks by using the same account book you have created in Lesson 1.
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Record the following Credit Note for goods returned by customer, and knock off invoice I-
0002.
Record the following payment received from customer, and knock off invoice I-0001:
Supplier
Creditor Journal Type Date Purchase A/C Amount
Inv No
400-S001 PURCHASE 445566 11/01/yyyy 610-0000 1,500
Record the following Credit Note that received from supplier on goods returned to him, and
knock off the supplier invoice 445566.
Record the following payment made to Supplier A, and knock off the supplier invoice
445566:
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Account Acc. Type Acc. No. Description Paym Method Journal Type
Current CUSTOMERS CUSTOMERS BANK
Deposit 450-0000
Liabilities DEPOSIT DEPOSIT
Use the Deposit amount of Customer 1 to knock off invoice I-0001 (treat as payment
received):
For deposit amount of Customer 3, forfeit half and refund the other half:
Forfeited Acc No Forfeited Amt Forfeited Date Refund Date Paymt Method Paymt Amt
500-0000 150 30/01/yyyy 30/01/yyyy CASH 150
2.11 AR Statement
Cheque received from Company A (dated 18-01-yyyy, MBB 123456, RM 2000) is bounced and
returned by the bank on 25/01/yyyy. Update the related AR Received Payment.
View the Statement of Company A again from 01/01/yyyy to 31/01/yyyy.
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Company A has issued another cheque MBB 123477, RM 2000, dated 05/02/yyyy (to
replace the returned cheque). Record the AR Received Payment.
View the Statement of Company A from 01/01/yyyy to 31/01/yyyy.
View the Statement of Company A from 01/01/yyyy to 05/02/yyyy.
2.14 Backup
Backup the account book using Backup Filename: Backup Task 2.14
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Create a new account book by referring to company details in Chapter 1, but Learning Smart
Learningt Sdn Bhd is now a trading company that was established several years ago. The
companys fiscal year starts from 1st January, and it plans to start using AutoCount Accounting on
01-April, yyyy:
Login to newly created account book. Complete the Company Profile, key in Chapter 3 for
Remark , and select green colour.
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Check the option of Balance B/F in the last month of Year-To-Date Balance
Enter the following YTD Balance:
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Update the debtors/creditors Last Month YTD Balance from A/R and A/P transaction.
Then verify the YTD Balance.
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Record the following payments received from customers, and knock off accordingly:
Payment Payment
Debtor Date OR No Cheque No Knock Off
Method Amount
300-C001 22/04/yyyy CIMB OR-0003 HSBC 123456 3,500 I-0001
I-0002
300-C001 29/04/yyyy CIMB OR-0005 HSBC 112233 5,000
I-0003
Record the following payments made to suppliers, and knock off accordingly:
Payment Payment
Creditor Date OR No Cheque No Knock Off
Method Amount
400-S001 29/04/yyyy CIMB PV-0003 333012 1,500 223344
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Ledger Report
Journal of Transaction Report
Receipt and Payment Report
Cheque Listing Report
Trial Balance Report
Profit and Loss Statement
Balance Sheet Statement
Outstanding A/R Invoice Report
Debtor Aging Report
Debtor Statement Report
Outstanding A/P Invoice Report
Creditor Aging Report
Creditor Statement Report
Audit Trail
CIMB
Date Description DR CR Balance
01-04-yyyy Balance b/f 102,000 cr
15-04-yyyy 333011 2,000 100,000 cr
25-04-yyyy HSBC 123456 3,500 103,500 cr
HLB 223344 7,000 110,500 cr
30-04-yyyy 333013 1,000 109,500 cr
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3.10 Backup
Backup the account book using Backup Filename: Backup Task 3.10
Verify the backup file.
Exit and Logout.
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Smart Learning Sdn Bhd has decided to set up its inventory control system for all stock items. The
company has been trading phones and providing phone repairing service. These two main income
streams will be posted to two separate accounts by the name of Sales and Repair Service.
Name Value
Sales Account 500-0000
Cash Sale Account 500-1000
Sales Return Account 510-0000
Sales Discount Account 520-0000
Purchase Account 610-0000
Purchase Return Account 612-0000
Purchase Discount Account 540-0000
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Create the following items (apply the default costing method: Weighted Average):
Go to Stock >More Stock Maintenance>Item Opening Balance Maintenance
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Stock Adj No. Date Item Code Description Qty Unit Cost Subtotal
Stock Issue No. Date Item Code Description Qty Unit Cost Subtotal
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Stock
Date Item Code Description Qty Unit Cost Subtotal
Receive No.
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Stock
Date Item Code Description Qty Unit Cost Subtotal
Write-Off No.
WOFF-000001 05/04/yyyy ACL-001 ACCESSORY MTOROLA 1 1 15.00 15.00
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Create a new Stock Update Cost to update the following cost: (use F9 to search for items)
4.16 Backup
Backup the account book using Backup Filename: Backup Task 4.16
Verify the backup file.
Exit and Logout.
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Smart Learning Sdn Bhd starts using Purchase and Sales modules for its purchasing and invoicing
documents. The documents will be posted directly to Stock and G/L.
Perform the following tasks by using the database you have saved in Lesson 4.
Enable the Sales module and Purchase module for this account book.
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Item Unit
R/Q No. Creditor Date Qty Subtotal
Code Cost
ACL-001 200 14.00 2,800.00
RQ-0001 400-S001 05/04/yyyy PHL-001 100 300.00 30,000.00
PHL-002 10 540.00 5,400.00
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Create the following Goods Received Note, by Partial Item Transfer from PO-0001(be
aware of the quantity received).
Create the following Purchase Invoice, transfer from Goods Received Note:
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Create the following Delivery Order, partial transfer from Sales Order:
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Create the following Cash Sale. . (create a new customer account: 300-9999 Cash Customer)
5.6 Backup
Backup the account book using Backup Filename: Backup Task 5.6
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This chapter introduces the module of Project. This feature allows unlimited number and level of
projects, suitable for accounting that involves projects, both short and long term.
Learners are also encouraged to explore another module that is very much alike: Department.
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P1 SP2a SP2b
Description
DR CR DR CR DR CR
Capital 100,000 60,000 80,000
Motor Vehicle 20,000 10,000 15,000
CIMB 75,000 47,000 53,000
Stock-BS 5,000 3,000 12,000
AP Invoice Entry
Creditor Journal Type Inv No Date Purchase A/C Proj. No. Amount
400-S001 PURCHASE 123456 08/01/yyyy 610-0000 P1 5,000
400-S002 PURCHASE 122222 08/01/yyyy 610-0000 SP2a 3,000
400-S003 PURCHASE 133333 08/01/yyyy 610-0000 SP2b 4,000
Creditor Journal Type CN Type CN No Date Credit A/C Proj. No. Amount
Payment Payment
Creditor Proj. No. Date PV No Cheque No
Method Amount
400-S002 SP2a 10/01/yyyy CIMB PV-00001 333005 1,000
AR Invoice Entry:
Debtor Journal Type Invoice No Date Sales A/C Proj. No. Amount
300-C001 SALES I-0001 08/01/yyyy 500-0000 P1 15,000
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AR Credit Note for goods returned by customer, and knock off invoice I-0002.
Journal
Debtor CN Type CN No Date Debit A/C Proj. No. Amount
Type
300-C002 SALES RETURN CN-0001 10/01/yyyy 510-0000 SP2a 150
Proj. Payment
Debtor Date OR No Cheque No Payment Amount
No. Method
300-C001 P1 10/01/yyyy CIMB OR-0001 MBB 23456 3,000
Payment Payment
Voucher No Date
Method Amount
Acc. No. Acc Desc. Proj. No. Amount
P1 6,000
SP2a 4,000
SP2b 13,000
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6.9 Backup
Backup the account book using Backup Filename: Backup Task 6.9
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This chapter introduces the module of Multi-Currency. The system allows transactions with foreign
currencies and auto-generate journal entries of gain/loss in foreign exchange should the exchange
rate differs during payment.
Learners are also encouraged to explore the module of Advanced Multi-Currency which involves
Unrealized Gain/Loss in foreign currency.
Exchange
Currency Currency Currency Bank Bank Exchange Exchange
Gain/Loss
Code Symbol Word Buy Rate Sell Rate Gain A/C Loss A/C
Journal
RINGGIT
MYR RM 1.00 1.00 530-0000 908-0000 GENERAL
MALAYSIA
USD US$ US DOLLAR 3.45 3.50 530-0000 908-0000 GENERAL
SINGAPORE
SGD S$ 2.15 2.20 530-0000 908-0000 GENERAL
DOLLAR
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Create the following creditor /debtor that will be traded in foreign currency
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Journal Purchase
Creditor Currency Rate Inv No Date Amount
Type A/C
Journal of Transaction Report (show the columns of Currency Code and Original Amount.)
- before Payment
Journal of Transaction Report (show the columns of Currency Code and Original Amount.)
- after Payment
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Sales Invoice
AR Invoice Entry:
Journal
Debtor Currency Rate Invoice No Date Sales A/C Amount
Type
Journal of Transaction Report (show the columns of Currency Code and Original Amount.)
- before Payment
Journal of Transaction Report (show the columns of Currency Code and Original Amount.)
- after Payment
7.7 Report
7.8 Backup
Backup the account book using Backup Filename: Backup Task 7.8
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This chapter introduces the use of multilevel chart of account in producing manufacturing account.
The given chart of account is just one of many ways to organise your manufacturing account.
Students are also encouraged to explore the related modules such as Bill of Material and Multi
Level Assembly.
(b) Create the following bank account (Parent account: <Current Assets>)
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Description Acc.No. DR CR
Capital 100-0000 100,000
Retained Earning 150-0000 154,000
Furniture & Fitting 200-2000 30,000
Accum Deprn Furniture & Fitting 200-2005 18,000
Plant & Machinery 200-4000 50,000
Accum Deprn Plant & Machinery 200-4005 20,000
Factory Equipment 200-5000 50,000
Accum Deprn Factory Equipment 200-5005 40,000
Bank 311-0000 90,000
Cash in Hand 320-0000 20,000
Stock Raw Material 330-1000 30,000
Stock Packing Material 330-2000 10,000
Stock Work In Progress 330-3000 12,000
Stock Finished Goods 330-4000 40,000
332,000 332,000
Voucher No Date Payment Method Cheque No. Acc. No./ Acc Desc. Amount
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Payment
Voucher No Date Cheque No. Acc. No. Acc Desc. Amount
Method
700-1010 PurchasesRaw
5,000
PV-0001 08/01/yyyy BANK 666001 Materials
700-1015 Carriage Inwards 500
Journal
Description Date Acc. No. / Acc Desc. DR CR
Voucher No
700-5030 Depreciation of Plant
2,000
& Machinery
700-5035 Depreciation of
1,000
Office Equipment
Depreciation JV-000001 08/01/yyyy
200-4005 Accum.Deprn.-Plant
2,000
& Machinery
200-5005 Accum.Deprn.-Office
1,000
Equipment
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8.9 Backup
Backup the account book using Backup Filename: Backup Task 8.9
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