TAYLOR'S vT UNIVERSITY SCHOOL OF ARCHITECTURE-BUILDING-DESIGN Centre for Modern Architecture Studies in Southeast Asia MEASUREMENT 4 [QSB 60404] MARCH 2017 PROJECT BRIEF : TENDER DOCUMENTATION 4) 2) 3) 4) AIM OF PROJECT This project aims to: a) Demonstrate student's familiarity with a typical tender documentation process including liaison with external project team members namely Client, Architects and Engineers etc. b) Demonstrate student's skill in management and co-ordination as a team within the context of a consultant Quantity Surveyor's office in the production of the BQ and ultimately the complete tender documents. c) Demonstrate student's skill and knowledge in accurate description and measurement of all elements of works in a typical building project. ASSESSMENT PROCEDURE a) Alll project documents must be delivered by hand and only to the lecturer-in- charge. b) All project documents must be completed and presented for marking by the due date. c) Marks will be deducted for late submission without valid reason. PROJECT STRUCTURE The class shall be divided into groups comprising of seven students each. PROJECT REQUIREMENTS Assume that your group is a team in a Consultant Quantity Surveyor Firm that has just won a new project appointment to prepare the tender documents (with quantities) for the calling of tender. Generally, your project workings shall demonstrate the following stages: STAGE 1 - Upon confirmation of the project by the client, all necessary correspondences regarding agreed deadlines on receipt of drawings from all relevant parties, clarification of outstanding information by queries and Architect/Engineer’s replies, etc. Internal memos on checking of drawings received and allocation of works to group members by group leader. 35) 6) STAGE 2- Measurements, squaring, abstraction and billing of each element leading to finalization of the BQ and subsequently the tender documents based on the Standard Form of Contract “Agreement and Conditions of PAM Contract 2006 (with Quantities)". STAGE 3 — Presentation of completed tender documents to the client in terms of the approach and methodology of arrangement adopted for the different sections of the Tender Documents. SUBMISSION DETAILS You are required to submit the following compulsory documents: a) Correspondences and documents showing evidence of clarification/confirmation of agreed deadlines, queries and confirmation of outstanding details, etc. with project team members. These shall be submitted as a separate document labelled as PROJECT CORRESPONDENCES and INTERNAL MEMOS”. b) All taking-off / dimension sheets and abstraction sheets or direct billing into elemental bills. In this respect, all measurements, squaring, abstractions or direct billing MUST be done manually. The use of standard schedule for measurement of repetitive items such as steel bar reinforcement is encouraged but the use of any computer aided spreadsheet will NOT be allowed. The final printed BQ MUST be done using “Buildsoft’ software. All these excluding the final printed BQ must be bound in a separate document and labelled as "MEASUREMENT DETAILS". ©) The final tender documents must be prepared using a word processing programme and to be printed in single sided A4 papers and properly bound together with the final printed BQ. This shall be labelled as “TENDER. DOCUMENTS". d) Completed drawings / sketches etc. used in the measurement of the quantities and arranged in a systematic manner, folded into appropriate size and properly bound into a flexible document file not larger than A3 size. It must be possible to view all the content without removing them from the file. This shall be labelled as "TENDER DRAWINGS". SUBMISSION DEADLINE The project shall commence in week 5 (25/4/17). Student's submission deadline shall be as follows: a) Finalisation/approval of taking-off drawings in week 5 (25/4/17) b) Interim inspection ~ week 7 (9/8/17) ¢) Final submission — week 12 (23/6/17) 4d) Presentation — week 12 (20/6/17) 2B7) 8) MARKING SCHEME: Marks will take into account on neatness, quality and technical interpretation in the final product for the followings: a) Evidence of correspondence and other documents of agreed deadlines with client and consultants, queries of scope of works, tender conditions, discrepancies and missing details and feedback from Architect / Engineer, etc. Internal memos to group members on job scope and other related activities. b) Accuracy of measurement of quantities and description. In this context, quantities beyond the range of +/- 10 % of the actual quantities will be deemed as inaccurate and marks will be deducted. If evidence are found that indicate that any of the BQ quantities are NOT supported by actual measurements in the dimension sheets and the drawing details (i.e. the BQ quantities are either being copied wholesale or arbitrarily inserted), the group member concerned will receive ZERO marks for the relevant element. In this respect, references should be made on the draft bills to indicate the dimension sheet page numbers where these final quantities are abstracted from. c) Complete, organize and arrange systematically all sections of the tender documents. d) Compulsory power point presentation by all members of the group for duration of 15 — 25 minutes. A soft (DVD) and hard copy of the presentation shall be submitted at the presentation. ATTACHMENTS The following documents are attached for your tender document preparation: 1) Checklist for Duties allocation to Group Members 2) Brief Tender Information & Requirements 3) Cheoklist/Table of Content for Tender Documents 4) Checklist for Preliminaries Clauses 5) Checklist for Preambles to All Trades 6) Checklist for Specification/Materials and Workmanship to All Trades 7) Checklist/Table of Content for BQ for Main Building Works 38ALLOCATION OF DUTIES TO GROUP MEMBERS FOR TENDER PREPARATION NO DUTY NAME REMARKS, PART A [TENDER PREPARATION. 1 CORRESPONDENCES WITH CLIENT AND OTHER CONSULTANTS, JQUERY LISTS, PROGRAMME OF WORKS, INTERNAL MEMOS TO |GROUP MEMBERS, ALLOCATION OF DUTIES GROUP LEADER [COMPILATION OF VOLUME 1-CORRESPONDENCES [GROUP LEADER [COMPILATION OF VOLUME 2-MEASUREMENT DETAILS |COMPRISING TAKING OFF SHEETS, SQUARING, ABSTRACTION |AND DRAFT BILLS BY TEAM MEMBERS. 2 MEMBERS| [COMPILATION OF VOLUME 3-TENDER DOCUMENTS COMPRISING JALL THE PRINTED PARTS OF THE DOCUMENTS BY TEAM MEMBERS 2 MEMBERS| |COMPILATION OF VOLUME 4-TENDER DRAWINGS INCLUDING FOLDING OF DRAWINGS 2 MEMBERS| PART B. |BQ PREPARATION FOR MAIN BUILDING WORKS, MINI2-3 ELEMENTS PER MEMBER PILING WORKS MEMBER | IWORKS BELOW LOWEST FLOOR FINISH (PILECAPS, FOOTINGS, |GROUND BEAMS,COLUMN STUMPS, GROUND FLOOR SLAB) 2| FRAME (COLUMNS, FLOOR BEAMS, ROOF BEAMS) UPPER FLOORS: ROOF (ROOF SLAB & FINISHES, ROOF TRUSSES & COVERING, RAINWATER PLUMBING) [STAIRS, HANDRAILING AND BALUSTRADING AND FINISHES: EXTERNAL WALLS EXTERNAL WALLS AND PARTITIONS WINDOWS DOORS AND IRONMONGERY [INTERNAL WALL FINISHES. [INTERNAL FLOOR FINISHES [INTERNAL CEILING FINISHES [EXTERNAL FINISHES [EXTERNAL WORKS WITHIN LOT BOUNDARY (DRIVEWAY, |ENTRANCE COVER SLAB, SURFACE WATER DRAINS, FENCING AND JGATE, LETTER BOX AND METER COMPARTMENTS) plvlolalaleolyle slo 16 [PC AND PROVISIONAL SUMS PART C [PREPARATION OF OTHER PARTS OF TENDER DOCUMENT PRELIMINARIES 2 MEMBERS| FORM OF TENDER, INSTRUCTIONS TO TENDERERS, CONDITIONS OF TENDERING 1 MEMBER| PREAMBLES; SPECIFICATION/MATERIAL AND WORKMANSHIP 2. MEMBERS| DECLARATION OF NON-COLUSION; FORM OF CONTRACT; FINAL SUMMARY OF TENDER AL. MEMBER| [APPENDIX A-LIST OF DRAWINGS; APPENDIX B-SCHEDULE OF FINISHES, APPENDIX CTO F ‘LMEMBER| ATTACHMENT 1 PAGE1/1BRIEF TENDER INFORMATION AND REQUIREMEN A) 8) INSTRUCTIONS & CONDITIONS OF TENDERING ‘Tender validity period shall be 60 days from the date of submission of tender. Place of collection/issuance of tender documents shall be at the office of the Quantity Surveyor Tender Deposit or Tender Documentation Fees for the tender documents shall be RMS00.00 non- refundable and in the form of cash or Banker's Cheque made payable to the Quantity Surveyor. Tender Bond or Earnest Money to be submitted together with the tender submission shall be RM 10,000.00 in the form of a Bank Guarantee or Banker’s Cheque made payable to the Employer. ‘Tender shall be based on a fixed completion period of 10 months. ‘Tendering period shall be 2 weeks from the date of the letter of invitation to tender. Place of submission of tender shall be to the office of the Employer GENERAL CONDITIONS AND PRELIMINARIES. SCOPE OF WORK Construction and completion of one unit of 2 storey residential house including external works within the lot boundary. Cold water and Sanitary Plumbing and Electrical installation are nominated sub-contract works whereas the supply of sanitary fittings is a nominated supply sub-contract work, Fixing of sanitary fittings, in-coming cold water supply and soil pipes and manholes within lot boundary are included under Cold Water and Sanitary Plumbing. ‘Allow for the following Prime Cost Sums and Provisional Sum into the tender: Prime Cost Sum of RM 20,000.00 for Cold Water and Sanitary Plumbing Works; Prime Cost Sum of RM15,000.00 for Electrical Installation Works. Prime Cost Sum of RM 10,000.00 for the Supply and Delivery to Site of Sanitary Fittings. Provisional Sum of RN100,000.00 for Contingencies. SITE The site is generally fat. All earthwork, site clearance, external infrastructure works such as roads, surface water drains and sumps, soil drainage pipes and manholes and water supply mains leading to and around the site have already been completed by others. ATTACHMENT 2 PAGE 1/3BRIEF TENDER INFORMATION AND REQUIREMENT: FORM OF CONTRACT AND GENERAL CONDITIONS The standard form of contract to be used for this project shall be PAM standard form of contract 2006 with Quantities. There shall no amendments made to this standard form of contract except for clause 20.A*, 20.8%and 20.C*. *Strike out two of these clauses as appropriate. APPENDIX TO FORM OF CONTRACT Defects Liability Period (Clause 15.4) :24 months Insurance cover of third parties and damage to property +RM1,000,000.00 (Clause 19.1 and 20.A* or 20.8* or 20.C%) Insurance deductible amount (Clause 19.1 and 20.A* +: RM50,000.00 01 20.8* or 20.C*) Percentage to cover Professional Fees for : (Sum equivalent to 10% of Reinstatement (Clause 19.1 and 20.A* or 20.8* Contract Sum) or 20.C*) Amount for removal of debris (Clause 20.A* or 20.B* : (Sum equivalent to 1% of or20.¢*) Contract Sum) Value of existing structure together with all contents Not applicable (Owned by the Employer (Clause 20.C) Date of Commencement (Clause 21.0) : To be stipulated on the Letter of Award Completion Date (Cleuse 21.0) To be stipulated on the Letter of award Liquidated damages (Clause 22.0) + at the rate of RM1,000.00 per Day Sectional Completion (Clause 21.0) :None Period of Delay (Clause 21.0 and 26.0) : Three (3) months Interim Claim interval (Clause 30.1 and 30.13) One (1) month Period of Honouring Certificates (Clause 30.1) : Thirty (30) days Percentage of value of materials and goods included : Seventy-five percent (75%) In the Certificate (Clause 30.2) Percentage of Certified Value Retained (Clause 30.5) Ten percent (10%) Limit of Retention (Clause 30.5) + Five percent (5%) of Contract Sum Period to complete the Final Account (Clause 30.10) 2 Six (6) months ‘Amount of Performance Bond (Clause 37.1) : Five percent (5%) of Contract Sum ATTACHMENT 2 PAGE 2/3BRIEF TENDER INFORMATION AND REQUIREMENT: CONTRACTOR'S ALL RISK INSURANCE POLICY The contractor is required to take up a Contractor's All Risk Insurance Policy to cover for material damage to the whole of the contract works and third party liability in the joint names of the employer and the contractor. ATTACHMENT 2 PAGE 3/3JOB TITLE: CONTENT OF TENDER DOCUMENTS DECLARATION OF NON-COLUSION FORM OF CONTRACT PARTA FORM OF TENDER PARTB INSTRUCTIONS TO TENDERERS PART C CONDITIONS OF TENDERING PART C FINAL SUMMARY OF TENDER PARTD PREAMBLES PARTE SPECIFICATION / MATERIALS & WORKMANSHIP PART G BILLS OF QUANTITIES. BILL NO.1-PRELIMINARIES BILL NO.2-MAIN BUILDING WORKS. BILL NO.3-PC AND PROVISIONAL SUMS PARTH APPENDICES -LIST OF DRAWINGS -SCHEDULE OF FINISHES -SCHEDULE OF DAYWORK RATES -PRICES OF BASIC MATERIALS. -FORM OF BANK GUARANTEE FOR EARNEST MONEY -FORM OF BANK GUARANTEE FOR PERFORMANCE BOND ATTACHMENT 3 PAGE 1/1 PAGE NO. AN Al_ B/|-B/ cnr, Dil EA-E/_ F/L-F/_ GI/1-XX G2/1-XX G3/1 -—XX HWA/S1 - XX WB/1 - XX HIC/1 - XX H/D/1 - XX H/E/I - XX WEA - XXPART G-BILLS OF QUANTITIES BILL NO. 2 CONTENT NO. 1 10 uw 12 1B 14 15 ATTACHMENT 4 MAIN BUILDING WORKS ELEMENT PILING WORK BELOW LOWEST FLOOR FINISH FRAME, UPPER FLOORS ROOF STAIRS AND STAIRCASE FINISHES EXTERNAL WALLS INTERNAL WALLS AND PARTITIONS ‘WINDOWS, DOORS INTERNAL WALL FINISHES INTERNAL FLOOR FINISHES INTERNAL CEILING FINISHES EXTERNAL FINISHES EXTERNAL WORKS WITHIN LOT BOUNDARY SUMMARY OF MAIN BUILDING WORKS PAGE 1/1 PAGE NO. G2 -XX. G21 - XX G23/1 -XX. G2/4N - XX G2/SI1 - XX G2/6/ XX G2/TI - XX G2/B/1 - XX G2I9IL XX G2N10/1 - XX G2 - Xx G22 - XX G23/ - Xx G2/N4/i XX G2/S/1 -XX G2is/i‘CHECKLIST FOR PRELIMINARIES iTEM 1 10 1 2 13 14 16 7 18 19 20 2a 22 23 24 TMLe PRELIMINARY ITEMS. DEFINITION ‘SCOPE AND GENERAL DESCRIPTION OF WORKS EARNEST MONEY WORK TO BE EXECUTED TO ENTIRE SATISFACTION OF THE ARCHITECT SITE WORKING AREA EXISTING OVERHEAD AND UNDERGROUND SERVICES CABLES, PIPES, ETC. ACCESS AND EGRESS ‘TENDER TABLE DOCUMENTS. PREPARATION AND SUBMISSION OF TENDERS FIRM PRICE CONTRACT INTERPRETATION OF TENDER DOCUMENTS ADDENDUM BILLS OF QUANTITIES PROVISIONAL SUMS DRAWINGS: ‘SHOPDRAWINGS. DISCREPANCIES IN DRAWINGS ‘OBVIOUS WORKS ANY OTHER ITEMS OF EXPENDITURE ‘TEMPORARY ROADS AND GANGWAYS TEMPORARY BUILDINGS, ATTACHMENT 5 PAGE 1/4 CHECKED (J)CHECKLIST FOR PRELIMINARIES ITEM 25 26 a 28 29 30 a1 32 33 34 35, 36 37 38 39 40 4t 42 43 4a 45 46 47 48 TITLE SIGNBOARD ADVERTISING WATER ‘TEMPORARY ELECTRICITY SUPPLY TEMPORARY LIGHTING ‘TELEPHONE CONSTRUCTION PLANT GENERAL SCAFFOLDING AND STAGING ‘TEMPORARY EARTH DRAINS MATERIALS AND WORKMANSHIP SUPPLY OF MATERIALS SUBSTITUTE MATERIALS, CUSTOMS RESTRICTIONS, QUOTAS ABD DUTIES, ETC. ‘SUBMISSION OF SAMPLES MOCK-UPS AND CONTROL SAMPLES FORM OF CONTRACT APPENDIX TO FORM OF CONTRACT CONTRACTOR'S ALL RISK INSURANCE POLICY WORKMEN'S COMPENSATION EMPLOYEE'S SOCIAL SECURITY ACT, 1969 LAW GOVERNING CONTRACT TAXATION NOMINATED SUB-CONTRACTORS NOMINATED SUPPLIERS ATTACHMENT 5 PAGE 2/4 CHECKED (/)CHECKLIST FOR PRELIMINARIES iTem 49 50 SL 52 53 54 55 56 7 58 59 60 61 62 63 64 65 66 67 68 69 70 74 TITLE ‘CONTRACTOR TENDERING FOR WORK COVERED BY A PRIME COST OR PROVISIONAL SUM ARTISTS AND TRADESMEN PERFORMANCE BOND REGISTRATION WITH LEMBAGA PEMBANGUNAN INDUSTRI PEMBUNGUNAN MALAYSIA (CIDB) COMPLAINCE TO CIDB ACT 1984 AND CONSTRUCTION INDUSTRY (LEVY COLLECTION) REGULATIONS 1996 PROPOSED CONSTRUCTION SCHEDULE/WORKS PROGRAMME ILLEGAL IMMIGRANTS/FOREIGN WORKMEN INSPECTIONS AND TESTS DAYS AND HOURS OF WORKING WORKING HOURS ACCESS TO SITE RESTRICTION OF PERSONS TO SITE REGISTRATION OF WORKMEN WEEKLY REPORT PROGRESS PHOTOGRAPH SITE MEETINGS CLAIMS FOR PROGRESS PAYMENT ATTENDANCE ‘SUPERVISIONOF WORKS AVOIDING NUISANCE DAMAGE TO EXISTING STRUCTURES, BUILDINGS, ROADS, CULVERTS, ETC. MAINTENANCE AND PROTECTION OF PUBLIC PROPERTY MOSQUITO PREVENTION ATTACHMENT S PAGE 3/4 CHECKED (/)CHECKLIST FOR PRELIMINARIES item 72 B 74 78 76 7 78 79 80 81 82 83 84 85 86 87 88 89 PROTECTION OF OPERATIVES, SITE AND SUPERVISORY STAFF, MEMBERS OF THE PUBLIC, EXISTING ADJOINING BUILDINGS, ETC. COVER UP AND PROTECT PROTECTION OF THE WORKS WATCHING AND SECURITY FENCING AND HOARDING KEEPING THE SITE DRY PERMITS AND LICENSES REQUIRED IN CONNECTION WITH THE WORKS SITE FIRE PREVENTION AND FIRE FIGHTING FACILITIES REMOVAL OF RUBBISH DUST, DIRT AND NOISE PREVENTION CLEAR AWAY FINAL CLEANING SAFETY PRECAUTION FIRST AID KIT HELMETS AND BOOTS ACTIQUES GUARANTEES/WARRANTIES STAMP DUTY ATTACHMENT 5 PAGE 4/4 CHECKED,CHECKLIST FOR: PREAMBLES TO ALL TRADES ITEM. TITLE 1 GENERAL 2 PILING 3 EXCAVATOR. 4 CONCRETOR 5 BRICKLAYER 6 DRAINLAYER 7 PAVIOR 8 ROOFER 9 CARPENTER, JOINER & IRONMONGER 10 STEEL & IRONWORKER 11 PLASTERER, 12 PLUMBER 13 GLAZIER 14 PAINTER ATTACHMENT 6 PAGE 1/1 CHECKED (/)CHECKLIST FOR: ‘SPECIFICATION OF MATERIAL AND WORKMANSHIP. ITEM THLE 1 GENERAL 2 PILING 3 EXCAVATOR, 4 CONCRETOR 5 BRICKLAYER 6 DRAINLAYER 7 PAVIOR 8 ROOFER, 9 CARPENTER, JOINER & IRONMONGER 10 STEEL & IRONWORKER, 11 PLASTERER 12 PLUMBER 13 GLAZIER 14 PAINTER ATTACHMENT 7. PAGE 1/1 CHECKED (/)