FBCJ

Work Instruction

FBCJ - Print Cash Journal Report

Purpose

Use this procedure to print the Cash Journal Report to request replenishment of a Petty Cash account.
Print the report with backup documentation (receipts) attached and deliver to Bureau AP processor to
request payment to the Petty Cash Custodian for replenishment of the Petty Cash account.
Trigger

Perform this procedure when requesting replenishment of Petty Cash account. Depending on the
account, this may be performed at period end, but also may only be performed once the balance reaches
a certain level as required by the bureau and managed by the Petty Cash Custodian.

Prerequisites

Petty Cash Journal requires funds.

Menu Path

Use the following menu path to begin this transaction:

N/A

Transaction Code

FBCJ

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Petty cash journals have a four digit code beginning with a "3" (e.g., 3XXX)
Petty checking accounts have a four digit code beginning with a "9" (e.g., 9XXX)
A bureau has either a petty cash account or a petty checking account. The steps for Printing
a Cash Journal Report are the same for both accounts.

7/27/20119:11 PM Page 1 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Procedure
1. Start the transaction using the menu path or transaction code. The Cash Journal XXXX screen
displays.

Cash Journal XXXX Company Code COP1

2. Click Change cash journal .

7/27/20119:11 PM Page 2 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal: Initial

Data

3. As required, complete/review the following fields:

Field R/O/C Description
Cash journal R
A bank accounting subledger for the management of cash
in a business.
Example:
3620

4. Click OK .

7/27/20119:11 PM Page 3 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal XXXX Company Code COP1

5. Click Current period to view the Cash Journal Report for all disbursements
in the period.
The Display period selection box determines the time period of cash journal activities that
display on the report to be printed. Enter custom dates within the date range fields, if needed.

7/27/20119:11 PM Page 4 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal XXXX Company Code COP1

6. Click Print cash journal . The Cash Journal screen displays.

7/27/20119:11 PM Page 5 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal

7. Click List can be expanded to open all line items.

7/27/20119:11 PM Page 6 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal

8. Click Print .

7/27/20119:11 PM Page 7 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Print ALV List

9. As required, complete/review the following fields:

Field R/O/C Description
Output Device R
Program or machine that produces documents (e.g., LOCL
- Local printer).
Example:
LOCL

10. Click Continue .

7/27/20119:11 PM Page 8 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal

11. Click Back .

The system returns the message, "Spool Request (number XXXX) sent to SAP printer
LOCL" verifying successful printing.

7/27/20119:11 PM Page 9 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Cash Journal XXXX Company Code COP1

12. Click Exit .

7/27/20119:11 PM Page 10 of 11
 FBCJ
Work Instruction

FBCJ - Print Cash Journal Report

Result

You have printed the cash journal report for expenses entered into the Cash Journal.

7/27/20119:11 PM Page 11 of 11