Project Charter

Project Name: Home for Little Wanderers Fundraising Event

Sponsor: Home for Little Wanderers
Project Manager: Ana Saavedra Date: February 17, 2015

Charter Objective
This charter serves to provide the Home for Little Wanderers the initiation of the Auction
Fundraising Event project, which will raise $10,000 for the organization.

Project Goals & Key Deliverables

The purpose of this project is to successfully organize a fundraising event composed of a dinner
and a silent auction. This project is intended to raise a total of $10,000 for the Home for Little
Wanderers. The project deliverables are to find a venue that can hold the event, a catering
service for the dinner, to set a date for the event, to figure out the number of invitees, to request
donations for the auction from different companies, to provide entertainment for the evening,
and to present the costs for the event.

Team Members & Responsibilities

The Project Manager, Ana Saavedra, is regulating the project and will be required to produce
the project plan with the help of her team members. The team will be monitoring costs, the
schedule, any changes during the implementation of the project, and be communicating
effectively with the Home for Little Wanderers. Team members Alysse Rourke, Theresa
Reinhard, and Amelia Whitten will be completing their assigned tasks that will ensure the
deliverables will be given to the clients in a timely manner.

Scope, Assumptions, & Constraints

Scope: The ultimate objective of this project is to organize a dinner and silent auction that will
raise $10,000 for the Home for Little Wanderers. By addressing major stakeholders, resources
available, possible risks, possible opportunities, and tasks, our ultimate goal should be met.
Additionally, the development of a specific schedule and budget will also move our project
forward and prove to be successful.

Assumptions: We assume that we will have volunteers working and a volunteer photographing
the event. We also assume that the marketing department of Home for Little Wanderers will
provide the invitation design.Having the marketing team from the Home for Little Wanderers
design the invitations will supposedly lower our expenses. Additionally, we have made the
assumption that the catering service will provide waiters and barmen, and the hotel will provide
valet parking, along with providing discounted rates (because the event will bring in patrons).
Finally, we are hopeful that some auction items will be donated by companies and that we will
make roughly $2,500 from the donation box at the silent auction.

Constraints: We plan on inviting press who wont pay for their meal. Additionally, we are
prepared to lower our salary in order to help raise money for a non-profit. This gives hopes that
in the future, other non-profit organizations will hire our firm.

Stakeholders
The stakeholders involved in this project include the Home for Little Wanderers, the hotel and its
employees, the catering service and its employees, the community as a whole, the project team,
the auction attendees, the printing and decorating companies, the volunteers, the musician, and
the companies both donating and selling auction items.

Major Milestones
The project plan will be submitted by the team, and approved by the Home for Little Wanderers.
After approval, the project resources will be assigned to the team members and work on the
project will commence. Any changes that might happen and impact the milestone schedule
must be authorized by the Home for Little Wanderers. The major milestones are:
February 27, 2015 - Project Plan Approved
March 13, 2015 - Venue & Catering Service Chosen
March 27, 2015 - Requested Donations Completed
May 8, 2015 - Dinner Menu Completed
June 6, 2015 - Event Date and Project Completed

Budget Estimate
The budget for the Home for Little Wanderers Fundraising Event is $28,820, and will be
provided by the Home for Little Wanderers. A total revenue of $40,500 is expected, making the
Net Income $11,680.
 Home for Little Wonderes Auction
Event Goal - $10,000
Budget
Revenues
Auction Items Sold $25,000
Ticket Sales 13,000
Donation Box 2,500
Total Revenues $40,500

Expenses
Hotel Venue $3,500
Auction Items Bought 3,000
Caterer (Includes Alcohol) 13,000
Music 400
Invitations
Printing 200
Tickets 45
Decorations 625
Staff
Project Team 8,000
Miscellaneous 50
Total Expenses $28,820

Net Income $11,680

Home for Little Wanderers Auction
2015
Timeline
February March April May June
Milestones Resources Start Finish W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

Planning phase
Project Charter Team 2/2/15 2/27/15 2 27
Catering Service Amelia W. 2/27/15 3/13/15 27 13
Venue Theresa R. 2/27/15 3/13/15 27 13
Music Alysse R. 2/27/15 4/6/15 27 6

Team phase
Donation Request Ana S. 2/27/15 3/27/15 27 27
Ticket Design/Print Ana S. 3/13/15 4/29/15 13 29
Invitation Design/Print Alysse R. 3/13/15 4/30/15 13 30
Dinner Menu Amelia W. 3/13/15 5/8/15 13 8
Centerpieces Designed Theresa R. 3/13/15 5/8/15 13 8

Implementation phase
Invitations sent Alysse R. 5/1/15 5/5/15 1 5
Ticket sales Sponsor 5/2/15 6/6/15 2 6
Decorating Team 6/6/15 6/6/15 6
Event Team 6/6/15 6/6/15 6

Closure phase
Counting Revenue Sponsor 6/6/15 6/8/15 6 8
Post-event Meeting Team 6/9/15 6/9/15 9

Annotations