CONSTITUTION

PREAMBLE

WE, the members of the Pandan Farmers Association our moral, social and economic well-being,
protect and uphold our individual and collective rights, as well as faster harmonious and progressive
relationships do hereby promulgate this CONSTITUTION.

ARTICLE I NAME AND DOMICLE

Section 1. This organization shall be known as Pandan Farmers Association hereinafter referred to as the
Association.

Section 2. The association shall be domiciled at Pandan, Daraga, Albay.

ARTICLE II DECLARATION OF OBJECTIVES

The association commits itself to the pursuit of the following objectives:

Section 1. To promote the moral, social and economic well-being of all the members.

Section 2. To protect and uphold the individual and collectives rights of all the members.

Section 3. To foster harmonious and progressive association through proper management.

Section 4. To strive for the adaption of legislation, policies and other measures that will promote the
economic, social and general well - being of all the members, in particular, the working class I
general.

Section 5. To promote the enlightenment of all the members in regard to their rights and obligation as
association members.

Section 6. To engage in economic and livelihood projects for the benefit of the association.

Section 7. To provide social aid benefits to members, to uplift their plight and to secure for themselves
human dignity.

Section 8. To contribute to the state its modest share of nation building thru self-help program as an NGO
representing the labor Sector.

ARTICLE III MEMBERSHIP

Section 1. All farmers worker/laborer in the country municipality of Pandan Association and bonafide
resident of Tabon-tabon is eligible for membership in the association.

Section 2. Qualified worker/laborer may become members of the Association by written application
approved by the President upon recommendation of the committee on membership and after
payment in full of the required admission fee.
Section 3. The following shall not be eligible for membership nor to election or appointment to any
position in the association.

a. Subversives or persons who profess subversive ideas;

b. Persons who have been convicted of any crime involving moral turpitude and
c. Person who are found inimical to the objective for which the association was created.

ARTICLE IV PRINCIPAL OFFICERS

Section 1. The governing body of the Association shall be the Executive Board whose members shall be
elected through secret ballot by the general membership.

Section 2. The Executive board should administer the association officers, formulate policies and
implement program to effectively carry - out the objectives of the association and manage all
the money and property of the Organization.

Section 3. The Executive should consist of the Association Officers, namely;

President Auditor
Vice-President Public Relation Officer
Secretary Sergeant of Arms
Treasurer Business Manager

Section 4. There should be Board of Directors consisting of 2 members who shall likewise be elected
through secret ballot by the general membership.

Section 5. The officers of the association shall hold office for the period of 2 years from the date of their
election until their successor shall have been duly election and qualified, provided that they
remain members of the association of goo standing.

Section 6. Vacancies in the Executive Board, except the position of the president, shall be filled up by the
Board by appointing any member(s) shall hold office in an acting capacity for the unexpired
term of office of the immediate predecessor, or until special election therefore as authorized by
the Board or by the General Membership.

ARTICLE V DUTIES AND POWERS

Section 1. The President shall be the Executive officers of the Association, his duties and powers shall
include the following:

a. Preside the overall meetings and deliberations of the Executive Board and of General
membership.
b. Appoint all members of standing committees of the association with the concurrence of
majority of the members of the Executive Board.
 c. Approve vouchers covering the applications or expenditures of the association funds
before payment or disbursement is made by the treasurer.
d. Call special meetings of the Association or the Executive Board whenever he deems
necessary or upon written request of at least 30% of the general membership or a
majority of the members of the executive board.
e. Represent the association on all occasion and all matters in which representation of the
association maybe agreed upon or required.

Section 2. The Vice-President shall perform the duties and function of the President in case of the latters
absence, disability, death or resignation. He shall perform functions that maybe to him by the
president.

Section 3. The Secretary shall perform the following duties and functions:
a. Take down minutes of the meetings of the general membership and of the executive
board.
b. Keep a book of minutes of resolutions and a continuing registry of all Executive board;
c. Acts as custodian of all records, documents, minutes of meeting of the executive board
and the general membership as well as printed and/r written policies, projects and
activities of the association.
d. Submit to the DOLE-ROV the association members, list of officers and their respective
addresses, minutes of election and list of voters within 30 days from the date of election
or from the occurrence of the change in association officers and such other documents or
papers as may be required by DOLE.

Section 4. The Duties and Function of the Treasurer are as follows:

a. Collect, receive and issue receipts for all money, funds and contribution to the association
b. Make sure that all the disbursement and payment made by him are covered by vouchers and
accompanied by necessary receipts.
c. Keep a record of all receipts and expenditures.
d. Prepare such financial reports as maybe required of him by the general membership. The
executive board and the DOLE shall include all money received and paid by him since he
assumes office and the balance remaining in his bonds and securities and other properties of the
organization entrusted to his custody or under his control. The rendering of such account shall be
made.
At least one a year within thirty (30) days after the close of the associations fiscal year.
At such other times as may be required by a resolution of the majority of the members of
the organization; and
Upon vacating his office due to dissolution of the association for any cause, the Treasurer
shall make a final report of all assets in his custody.

Section 5. The Auditor shall audit, verify and examine all financial accounts of the association. He shall
supervise the entries in the Book of Accounts of the association and shall render a report of his
audit as may be required by the executive board or by resolution of majority of the general
membership.
Section 6. The Public Relation Officer (PRO) shall be in charge of matters involving public relations of the
association. With the approval of the executive board, he may establish an official publication
of the association.

Section 7. The Sergeant-at-Arms shall be in-charge of the preservation of peace and order at meetings of
the executive board and of the general membership.
Section 8. The Business Manager shall be in charge in the implementation and proper management of
the different programs and projects of the association.

Section 9. The Board of Directors shall be in-charge of the legislative functions of the association under
guidelines to be issued by the executive board. The Board of Directors shall consult the
different standing committees of the association on matters, problems and areas that may be
subject to the association rules, regulations or policy.

Section 10. The officers of the association shall not be paid any compensation other than the salaries,
allowances and expenses due their positions as may be specifically provided in a written
resolution duly adopted by the majority of all the members at a meeting duly called for the
purpose. The Secretary shall take down minutes of the meetings together with the list of the
participants and tally of votes cast, copy of which shall be furnished the Department of Labor
and Employment.

ARTICLE VI STANDING COMMITTEES

Section 1. To ensure coordination and efficiency in the transaction of association matters and in order to
realize the objectives of this Constitution, the following three (3) standing committees are
hereby created:

a. Committee on membership which shall receive and process application for membership
and make recommendation thereon to the President. It shall implement rules, regulations
and decisions as may be promulgated by the Executive Board or the general membership
for the admission of membership in the association.
b. Committee on :Labor of Education and Research which shall prepare, adopt and
implement labor education programs and activities that will promote the enlightenment of
the members, the provisions of this constitution, issuances and policies that affect the
members directly or indirectly.
c. Committee on Welfare which shall be responsible for the adaptation and implementation of
the programs, projects and activities that will promote and protect the general welfare of
the members.

ARTICLE VII MEETINGS OF THE ASSOCIATION

Section 1. The association shall hold regular membership meetings at least once every three months.
Notices of the meetings shall be sent by the Secretary at least ten (10) days prior to such
meetings by posting in conspicuous places, preferably inside company premises, said notices.
The date, time and place for the meetings shall be determined by executive board.

Section 2. Regular meetings of the executive board shall take place on the third Thursday of every month
with appropriate notice to be sent out by the Secretary to each member of the Board at least
 three (3) days prior to such meetings. The time and place of the meeting shall be determined
by the President. The meeting shall preferably be held in the association office.

Section 3. Special meetings of the general membership may be called at any time, either at the call of the
President, upon request of majority of the members of the executive board or upon written
petition addressed to the President of at least thirty (30) percent of all members in good
standing of the association.

Section 4. The notice for any meetings whether it be of the general membership of the executive board,
regular or special, shall contain the items to be discussed and shall constitute the agenda of
the meeting. Any item or items not included in the agenda may be taken up or upon
recommendation of majority of the members of the executive board present and constituting a
quorum if it be an executive board meeting or majority of the members present and
constituting a quorum it be a general membership meeting.

Section 5. Any member who absents himself from any regular
membership shall within five (5) days from the date
explanation to the committee on membership as to the
attend the meeting. The Committee on Membership shall
a report thereof to the Executive Board.
or special meeting of the general
of said meeting submit a written
reason or reasons for his failure to
evaluate the explanation and render

Section 6. In the event the reason (s) are unacceptable to the Executive Board for being unjustified, the
erring member(s) shall pay at the discretion of the Executive Board a fine of not less than
TWENTY PESOS (P20.00) nor more than FIFTY PESOS (P50.00) to the association through
the Treasurer, which the Executive Board

Section 7. Members on official leave of absence are excused from attending meeting whether regular or
special

Section 8. Any member who absents himself for three consecutive times from any regular or special
meeting of the general membership without justifiable grounds therefore may be expelled or
suspended from the association by majority of the executive board.

Section 9. Absence of a member(s) of the Executive Board shall be subject to rules and regulations to be
promulgated by the Board. Such rules and regulations shall be passed upon by the general membership.

ARTICLE VIII ASSOCIATION ELECTION

Section 1. There shall be a Committee on Election (COMELEC) to be created by the Executive Board at
least thirty (30) days before any regular or special election. The functions of the COMELEC
include the following:
a. Adopt and promulgate rules and regulations that will ensure a free, clean honest and
orderly election, whether regular or special;
b. Pass upon qualification of candidates;
c. Rule on any question or protest regarding the conduct of the election subject to the
procedure that may be promulgated by the Executive Board; and
d. Proclaim duly elected officers
Section 2. The COMELEC shall be composed of chairman and two members all of whom shall be
appointed by the Executive Board.

Section 3. The COMELEC shall be automatically dissolved thirty (30) days after the dully elected officers
are proclaimed.

Section 4. Regular election of officers of the association shall be held on February 20 and on the same
date every two (2) years after.

Section 5. All members of the Association in good standing shall be eligible to vote in association election.
Candidates for elective positions must members of the association in good standing for a
period at least one-year of the date of the election.

Section 6. Voting should be by secret balloting and the election shall be decided by plurality of votes.

Section 7. The duly elected officers shall meet within one week following their proclamation to which time
the outgoing administration shall turn overall records and properties of the association to the
new administration.

ARTICLE IX FEES. DUES. SPECIAL

ASSESSMENTS, FINES AND OTHER PAYMENTS

Section 1. An admission fee Php 50.00 Pesos shall be paid by an applicant before the becomes officially
a member of the association.

Section 2. Every member shall pay regular dues to the Association in the amount of Php 10.00 Pesos per
month, which may be collected by the Treasurer.

Section 3. All amount collected pursuant to the two preceding sections shall constitute the general fund of
the association to be applied to the operational and organizational expenses of the association
or for any purposes or subject as may be authorized by the general membership in written
resolution adopted at the general membership meeting duly called for the purpose.

Section 4. Every members shall contribute to the association such amount as may be fixed by the general
membership through a written resolution adopted at the general membership meeting duly
called for the purpose to be applied to or expended for any or all of the following objects:
a. Labor educations program;
b. Welfare and cooperative program, and
c. Such offer plan and programs that will promote the interest and welfare of the association
members.

Section 5. Special assessment or other extraordinary fees such as for payments of attorneys fees shall
be mad only upon a resolution duly ratified by the general membership by secret balloting.

Section 6. Any member, who shall be two months in arrears in the payment of his regular day dues or who
fails for two months to pay the special assessment, fines or other payments required to be
made, shall cease to be member in good standing and may be subjected to other disciplinary
actions. In the event of sickness, leaves of absence without pay and other similar causes, the
Executive Board may cause non-payments or defer collection thereof at its discretion.
Section 7. Every payment of fees, dues or other contributions by a member shall be evidenced by a
receipt signed by the treasurer or his duly authorized representative making the collection and
entered into the records of the association to be kept and maintained for the purpose.

Section 8. Every expenditures of the fund of the association shall be evidence of the receipt from the
person to whom the payment is made which shall state the date and place and purpose of such
payments is made which shall state the date and place and purpose of such payments. Such
receipt shall from part of the financial records of the association.

Section 9. The Books of accounts, other records of financial activities of the association shall be open for
inspection by any officers or members anytime during office hours.

Section 10. In case of voluntary dissolution of the association or final cancellation of its registration
certificate, association members shall enjoy equity to association properties to the extent that
said properties shall first be solved to the association members and other proceeds there
from, together with the balance of the association funds shall be distributed, pro-rata to its
member, depending on the amount of membership dues contributed to the association. The
Bureau of Labor Relation may be consulted to settle difference of the opinion.

ARTICLE X- QUORUM AND RULES AND ORDER

Section 1. Except when greater proportion is required herein or by the law, majority vote shall prevail at
meetings and deliberations of the association. A majority of the members of the association
shall constitute a quorum to officially transact any business.

ARTICLE XI- QUORUM AND RULES AND ORDER

Section 1. Any of the following shall be grounds for the impeachment, expulsion or suspension
(disciplinary action) of association officers:

a. Committing or causing the commission directly or indirectly against the interest and
welfare of the association;
b. Malicious attack against the association, its officers or against a fellow association officers
or members.
c. Failure to comply with the obligation to turn over and return to the association. Treasurer
within three (3) days all unexpected sum of money received from the association funds to
answer for an authorized association.
d. Gross misconduct unbecoming of an association officer.
e. Misappropriation of association funds and properly. This is without prejudge to the filling of
an appropriate criminal or civil action against the responsible officer or officers by an
interest party.
f. Willful violation of any provisions of this Constitution or rules regulations, measures
resolution and decision of the association.

Section 2. .The following procedure shall govern impeachment, expulsion or suspension (disciplinary
action) proceedings.
 a. A formal petition shall initiate impeachment, expulsion or suspension (disciplinary action)
proceedings or resolution signed by at least thirty (30) percent of all bonafide members of
the association and addressed to the chairman of the executive board.
b. The board chairman shall then convene a general membership to consider the
impeachment or recall of offices or a group of officers, whether elective or appointive
c. Association officers against whom impeachment or recall changes has been filed shall be
given ample opportunity to depend themselves before any impeachment or recall vote is
finally taken.
d. A majority of all members of the association shall be required to impeach or recall
association officers.
e. The association officers impeached shall be considered resigned or ousted from office and
shall no longer be elected nor appointed to any position in the association.
f. The decision of the general membership on the impeachment or recall charge shall be
final and executory

ARTICLE XII FISCAL YEAR

Section 1. The association fiscal year shall commence on 1 January and end on 31 December of the
year.

ARTICLE XIII AMENDMENTS

Section 1. The executive board may make proposal for amendments to this constitution or upon formal
petition of at least ten (10) percent of the general membership.

Section 2. No proposals for amendments and become part of this constitution until after the same shall
have be ratified by two-thirds vote of all members of the association either at a special meeting
or a referendum called for such purpose.

ARTICLE XIV EFFECTIVITY

Section 1. The Constitution shall take effect on the day following its ratification.

Adopted and ratified this 5th day of March 2017 at Pandan Daraga, Albay, Philippines.

The list of members together with their signatures, who ratified the same appearing in Annex A hereof.

Certified Correct:

CRESTITA N. MIRAFLOR
Secretary

Attested by:

ARMANDO L. MONREAL
President
 THE LIST OF RATIFYING MEMBERS

Name Position Address Signature

1. Armando L. Monreal President Pandan, Daraga, Albay

2. Arnolfo Miraflor Vice President Pandan, Daraga, Albay
3. Crestita N. Miraflor Secretary Pandan, Daraga, Albay
4. Mary Ann Llamson Treasurer Pandan, Daraga, Albay
5. Luis Monreal Auditor Pandan, Daraga, Albay
6. Mariano Balin Buss. Mngr. Pandan, Daraga, Albay
7. Ronilo Magayanes P.I.O Pandan, Daraga, Albay
8. Rosalito V. Cimanes Board of Director Pandan, Daraga, Albay
9. Loreto Mangampo Board of Director Pandan, Daraga, Albay
10. Alfredo M. Dino Members Pandan, Daraga, Albay
11. Benjamin M. De Luna Members Pandan, Daraga, Albay
12. Jimson M. Mujar Members Pandan, Daraga, Albay
13. Dexter N. Espinas Members Pandan, Daraga, Albay
14. Alma L. Lopez Members Pandan, Daraga, Albay
15. Leonardo Ll. Anuada Members Pandan, Daraga, Albay
16. Dexter M. Arevalo Members Pandan, Daraga, Albay
17. Andres L. Luces Members Pandan, Daraga, Albay
18. Cornelio M. Rico Members Pandan, Daraga, Albay
19. Rafael L. De Luna Members Pandan, Daraga, Albay
20. Ariel L. De Luna Members Pandan, Daraga, Albay
21. Florenia L. Hilis Members Pandan, Daraga, Albay
22. Eugene L. Loba Members Pandan, Daraga, Albay
23. D Jalma L. Loba Members Pandan, Daraga, Albay
24. Benedicto L. Loba Members Pandan, Daraga, Albay
25. Honesto O. Amaranto Members Pandan, Daraga, Albay
26. Randy L. Malaca Members Pandan, Daraga, Albay
27. Chito L. Magayanes Members Pandan, Daraga, Albay
28. Allan Magayanes Members Pandan, Daraga, Albay
29. Julian M. Miraflor Members Pandan, Daraga, Albay
30. Gilbert B. Lorica Members Pandan, Daraga, Albay
31. Francisco B. Bigay Members Pandan, Daraga, Albay
32. Bonifacio M. Pineda Members Pandan, Daraga, Albay
33. Ronie M. Luces Members Pandan, Daraga, Albay
34. Leonardo Anuada Members Pandan, Daraga, Albay
35. Randy M. Luces Members Pandan, Daraga, Albay
36. Norciso L. Amaranto Members Pandan, Daraga, Albay
37. Noel A. Jacob Members Pandan, Daraga, Albay
38. Nemia A. Jacob Members Pandan, Daraga, Albay
39. Delia E. Marbella Members Pandan, Daraga, Albay
40. Eugene L. Manzanillo Members Pandan, Daraga, Albay
41. Ramil M. Noguera Members Pandan, Daraga, Albay
42. Meriam B. Manzanillo Members Pandan, Daraga, Albay
43. Marvin E. Marco Members Pandan, Daraga, Albay
44. Edgar Moya Members Pandan, Daraga, Albay

Prepared by:

CRESTITA N. MIRAFLOR
Secretary

Noted:

ARMANDO L. MONREAL
President
 Republic of the Philippines
Province of Albay
Municipality of Daraga
BARANGAY PANDAN

Minutes of Ratification of CBL on March 05, 2017

The new elected president Mr. Armando L. Monreal request all the members and
officers to have an emergency meeting in that day of March 05, 2017 to discussed the
rules and policy of the organization and order by the law, the members who not follow
the regulation of the association is totally default as long as the members and officers
will give another chance to the member was by part the rules and policy of the
organization.

After the explanation of the new elected President Armando L. Monreal again he
explained the important matter of this constitution and by laws to ratify to all members
without any problem. The members approved and satisfying of CBL. No one against this
policy.

Prepared by:

CRESTITA N. MIRAFLOR
Secretary

Noted:

ARMANDO L. MONREAL
President
 ORIENTATION TO ORGANIZE FARMERS ORGANIZATION OF
PANDAN DARAGA, ALBAY
Name
1. Armando L. Monreal
2. Arnolfo Miraflor
3. Crestita N. Miraflor
4. Mary Ann Llamson
5. Luis Monreal
6. Rogelio M. Luces
7. Mariano Balin
8. Rosalito V. Cimanes
9. Loreto Mangampo
10. Alfredo M. Dino
11. Benjamin M. De Luna
12. Jimson M. Mujar
13. Dexter N. Espinas
14. Alma L. Lopez
15. Dexter M. Arevalo
16. Andres L. Luces
17. Cornelio M. Rico
18. Rafael L. De Luna
19. Ariel L. De Luna
20. Florenia L. Hilis
21. Eugene L. Loba
22. D Jalma L. Loba
23. Benedicto L. Loba
24. Honesto O. Amaranto
25. Randy L. Malaca
26. Chito L. Magayanes
27. Allan Magayanes
28. Julian M. Miraflor
29. Gilbert B. Lorica
Address
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30. Francisco B. Bigay
31. Bonifacio M. Pineda
32. Ronie M. Luces
33. Leonardo Anuada Pandan, Daraga, Albay
34. Randy M. Luces
35. Norciso L. Amaranto
36. Noel A. Jacob
37. Nemia A. Jacob
38. Delia E. Marbella
39. Eugene L. Manzanillo
40. Ramil M. Noguera
41. Meriam B. Manzanillo
42. Marvin E. Marco
43. Edgar Moya
44. Ronilo Magayanes
Noted:
ARMANDO L. MONREAL
President
Pandan, Daraga, Albay
Pandan, Daraga, Albay
Pandan, Daraga, Albay
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Prepared by:
CRESTITA N. MIRAFLOR
Secretary
 Republic of the Philippines
Province of Albay
Municipality of Daraga
BARANGAY PANDAN

PANDAN FARMERS ASSOCIATION

Pandan, Daraga, Albay

LIST OF OFFICERS

President : Armando L. Monreal - Pandan, Daraga, Albay

Vice President : Arnolfo Miraflor - Pandan, Daraga, Albay
Secretary : Crestita N. Miraflor - Pandan, Daraga, Albay
Treasurer : Mary Ann Llamson- Pandan, Daraga, Albay
Auditor : Luis Monreal - Pandan, Daraga, Albay
Bus. Manager : Rogelio M. Luces - Pandan, Daraga, Albay
Mariano Balin - Pandan, Daraga, Albay
P.I.O : Ronilo Magayanes - Pandan, Daraga, Albay

Board of Directors

1. Roselito Cemanis
2. Loreto Mangampo

Prepared by:

CRESTITA N. MIRAFLOR
Secretary

Noted:

ARMANDO L. MONREAL
President
 Republic of the Philippines
Province of Albay
Municipality of Daraga
BARANGAY PANDAN

MINUTES OF THE ORGANIZATION MEETING HELD LAST MARCH 2, 2017

Agenda:
1. Election of Officer
2. Membership Fee
3. Monthly Dues
4. Schedule of Monthly Meeting

The meeting start at one thirty (1:30) in the afternoon. Before start the topic, the acting
president request for opening prayer. Mrs. Crestita N. Miraflor was lead the prayer, after the
prayer the acting president proceed the main agenda the election of officer. She said that
the nomination of president is open, one member of the organization hands up and vote
nominated the presence of Mr. Armando L. Monreal. After he declared this name the
members close the nomination and second the motion by the members. Acting president
ask whos the favor of Mr. Monreal for president, the members hands up and say that Mr.
Monreal is already a new elected president for organization. After elect the president and the
other nominated officers. Mr. President wants to register this organization at the Department
of Labor and Employment (DOLE) to have certificate of registration as a farmer organization
because if ever the organization have a project. We qualified the organization to request the
Department of Agriculture to help the needs of the farmer.

Note:
1. Election of Officer The election of officer was held today March 2, 2017. Do this
election with secret balloting. But the member nominate one person only then after that
nomination is already closed and seconded to all the members. This election is hearty
decided by the members.
2. Membership Fee The president says the amount of membership fee. He say Fifty
Pesos (P50.00) as a membership fee every one agree this amount.
3. Monthly Dues Mr. President told the member that they want to have a saving of this
organization cause if and case the members wants to borrow the money to buy the need
of the farm we have a funds the amount of Ten Pesos (P10.00) as a monthly dues.
4. Schedule Monthly Meeting the schedule of Monthly meeting is the 3 rd Thursday of the
month.
5. The elected officer will have obligation to success this organization. Hoping that officers
and members helping the organization to growth and to have a good unity.

Noted: Prepared by:

ARMANDO L. MOREAL CRESTITA N. MIRAFLOR

President Secretary