Professional Documents
Culture Documents
2.3 Planning for identification of people for decision making process ..................................... 11
4.1 Report on existing approaches to the collection, formatting, storage and dissemination of
information and knowledge .......................................................................................................16
4.2 Carry out appropriate changes to improve the collection, formatting, storage and
dissemination of information and knowledge ............................................................................17
4.3 Recommendations for improvement in access to systems of information and knowledge .18
Merit 1 .......................................................................................................................................21
Merit 2 .......................................................................................................................................21
Distinction 2 ...............................................................................................................................22
Distinction 3 ...............................................................................................................................22
Index of Tables
Table 1: Internal Sources of information .........................................................................................5
Table 2: External sources of information .........................................................................................5
Table 3: Plan for the stakeholders of different activities ............................................................... 11
Finance The information contain about the revenue, assets, expenditure, liabilities ,
forecasting of future costs and expenditures etc.
Production The information may be related to the type of the resources used in the
manufacturing, steps for performing the operations, timescale on which input is
converted into output etc.
Research By doing the research, company get the information about the
customers needs, wants and market trend and demand. It will
help in making the new products for the target group and meet
the demand in the market.
To start the new business, the sources of internal and external information may help in
making the reliable strategies and also help in taking the decision. These information sources
may or may no be reliable and suitable for the new business. The decision of the company
depends on the reliable source of data (Varey, 2000). The internal source of data is always
reliable because it is creating by the company itself but on the other side, external information
are not always reliable. The government data are not always trustworthy because some time the
research done by the government is false. So before using the external source of information,
company should identify the reliability and suitability of the information. Internal source of
information help in evaluating the strength and weakness of the company and identify those
areas which requires the more focus (Vazquez and Bruce, 2002). External source of information
are used to identify those areas where needs and demands on the customers increase which is not
meeting by the competitors.
In order to start a new commerce, various sources are there which provides appropriate
information for making any judgment. In order to start a new retail business, in form of internal
source, information taken through family, friends and relatives play a crucial role. They are the
1.4 Recommendations
When a owner start the new retail business, he has to properly identified the information
which will be used in the further decision. The company should use the proper selection and
analysis method for gather the information (upan, 2012). Suppose the company produce the
products according to daily demand in limited amount which is less than the current demand in
the market. The reason of making the limited amount products is the company is not using the
forecasting method to know the future demand. So they can us the forecasting method by which
they can easily find out the future demand of the products from the past data. This method will
give the benefits in the future such as low inventory level, inventory turn over ration increase,
turn over ration of working capital is also increase etc (More, 2000). The other recommendations
for the selection and analysis of information for the new business are as follows.
Outsource the activities related to collect the information
Define the process of selection and analysis of information
Use the new technology for check the reliability and suitability of the information.
Conduct the secondary research for the information
establish the research and development department form analysis of information.
As the business that is going to be start belongs to retail sector, the main thing which
needs to keep in mind is location. It has an impact on the firms success to a high extent. Along
with brick and mortar and online way to sell products, mail order, specialty retailing, non stores
and vending machines can also be used. The regulatory should be kept in mind before starting
Activities Plan
Price strategy Arrange the meeting and inform the identified various
professional and other stakeholders by sending messages, mail,
newsletters etc with the timing and venue of the meeting.
Start the meeting and tell all the people about the objective of the
meeting.
Location strategy Conduct a meeting and tell them about the possible options of the
location for the plant.
Ask them to give the suggestions and thinking on the new
options.
Select the best possible options of location .
Prepare the report after the establish the plant and send the report
to various stakeholders.
4.1 Report on existing approaches to the collection, formatting, storage and dissemination of
information and knowledge
The organization volunteer's supervisor was engaged in many projects so she did not give
the time to communicate projects. The organization is voluntary firm and it does not follow any
approach to collect, format, and store and disseminate information and knowledge in a proper
manner. While most of the volunteers worked on updating database, mailing and solicitations.
The company is dependent on its volunteers and they collect data for the firm. All the data
collected by them are used by firm for their own perception and values. The organization has not
followed any policy regarding data and file storage so when the time comes company fails to
provide data in a significant manner. There is no proper training provides to volunteers and it is a
big issue of knowledge and information with the organization. Interaction between top
management and volunteers is also close to zero. Thus as a result entire volunteers are not aware
about new changes occurs in communication and information technology and there is no
harmony among them.
Organization should follow some approaches to improve in current system that are very
beneficial for them, that are describes as following manner:
Toll Free No: +1 213-929-5632
E-mail: help@instantessaywriting.com
Get best Sociology Essay Writing Service by the expert writers of Instant Essay Writing,
we provide best writing services to students.
Information collection: Reputed firm should collect information themselves in such a manner to
reduce ambiguity and increase transparency by changing in traditional data collection techniques.
All the volunteers should be given proper training to collect the data. They should check the
correctness of primary data which collect by volunteers in significant manner with great
accuracy (BS stars, nt.d.). It can be use some feasible data collection techniques that would be
helpful in collection of specific secondary data like Big Data, Cloud etc and it should eliminate
the personal preference of people in data collection. In the present context, the information is
collected through many relevant sources in the form of personal interviews and surveys.
Formatting: After the collection of raw data, convert this data into meaning information as per
the specific standards. The analysis part will be effective complete with help of SPSS software.
So we get quality of information at right time. Company should make a standard policy that all
the information should be stored in the standard format (Garg, 2010). The organisation faces
lacks of data segregation. The team members are not trained enough to segregates the data into
relevant categories.
Data storage: The organization can achieve growth by proper managing the information in
proper manner. As the new technology arises in the market, Company should adopt Cloud-ERP
technique and use personal hard drives that ensure security of data stored also. In these kind of
techniques no maintenance is required only internet connection is necessary for execute
application. The team members store the information in appropriate software and hardware
system. In fact the team is engaged only in data storage.
Dissemination of information: The organization should stores information in center database so
all parties including volunteers, supervisor and management access information effectively that
will increase the company efficiency in data handling. So information can be transferred to the
related parties within or outside the organization. This gives the organization a leading edge over
other organization and it also improves its effectiveness. Due to lack of data segregation, even
the valuable information lost in huge databases.
The table described about the personal plan for improvement in communication skills and
explained about the way through which volunteer and supervisor communicate each other.
Personality development helps in maintain effective communication channels at workplace. By
doing this organization can achieve its goal in well planned manner and enhance their
communications skills so firm better compete with other rivals.
The personal plan to create communication skills are as follows -
Attentive listening - the manager must also pay attention to the problems faced by the
team members. The managers must respect the opinions and suggestions of the team
members for any business area.
Involvement - the manager must try to engage the team members with themselves by
developing a group.
Manage stress - the manager must also help the team members to manager their work so
that they do not develop stress with the work load.
Merit 1
The first strategy is making the SMART objectives for effective judgment. In this
strategy, the new business who is set their mind in doing the business in retail sector may set
their SMART objectives. For this, company has to make the specific objectives for the business
which should be related to the organization objectives. The next stage is objective must be
measurable by which they can measure their performance and improvement. These objectives
must be realistic and achievable in a given time.
Merit 2
For improve the communication in the company, they must use the ERP and SAP
techniques for store the employees information and their basic details. These software helps in
interconnect the different department and sharing the information. These system will remove
dependency from other department.
Company may use the horizontal and vertical communication for information transfer.
For this process, the company may use the email, notice, sending the letters, notice board etc to
float the information. They may also use the telephones, mobiles, messages or LAN network
connection for sending and sharing the information.
Distinction 1
From this project, I get the knowledge about the different communication style at
different levels,. This report also helps to identified the various method by which a company can
make his communication better in the future time. I also get the knowledge about the various
source of information which helps the company in decision making process and strategies. The
report helps me know about the role of the stakeholders in the decision making process of
company. From the report, I also get the knowledge about how to improve the personal
communication skills.
Distinction 2
Lateral thinking is approach to solve the problems by creative thinking. It is little bit
different from the traditional approach of solving the problems. In the report there are three task
which were unfamiliar contexts for me. These task were required the new ideas and creative
thinking. The first task was develop a plan for stakeholders for different activities in which their
decisions are important. The second task was how to make contact with stakeholders for the
funds. In this task, I prepared a plan from my own idea by which a new business can make the
Toll Free No: +1 213-929-5632
E-mail: help@instantessaywriting.com
Get best Sociology Essay Writing Service by the expert writers of Instant Essay Writing,
we provide best writing services to students.
contact with his stakeholders for funds. The third task was change the current process of
formatting and storing the information in which the different ideas are develop by me.
Distinction 3
In any company, they have to alert and make the proper arrangements for unforeseen
situations. Suppose if the uncertain fire or natural disasters, data stolen, data lost etc situations
occur, it required to make the proper arrangements and backup of the previous data and
information. For this, its manager responsibility to make the arrangements such as backup of the
data, fire and smoke alert detectors etc can use. He has to organize the activities in a proper
manner so that in an uncertain situation he can able to manage the things effectively and handle
the situations. By systematic arrangements and organize the activities in a proper manner, the
probability of mutual dependency could be minimized.
CONCLUSION
The report brings forth the importance of communication within the business unit. It
suggested that the organization should adopt effective process for transfer of its messages. The
research is supported with the case of political activist organization that is facing an issue with
their current communication system. It is recommended that the company should integrate its
current top down approach with two way process so as to coordinate activities at various
departmental levels.
Bailey, K. and Leland, K., 2009. E-mail in an instant: 60 ways to communicate with style and
impact. Career Press.
Cohen, S. and Karatzimas, S., 2011. The role of the human resources department in budgeting:
evidence from Greece. Journal of Human Resource Costing & Accounting. 15(2). pp.
147166.
Fernie, J., 2009. Logistics and Retail Management: Emerging Issues and New Challenges in the
Retail Supply Chain. Kogan Page Publishers.
Gelders, D., Verckens, J., Galetzka, M. and Seydel, E., 2007. "Performance communication of
the Belgian Railway". Journal of Communication Management. Vol. 11 (2). pp.170181.
McPhail, L. T., 2011. Global Communication: Theories, Stakeholders, and Trends. John Wiley &
Sons.
More, E., 2000. The role of communication in current debates on knowledge management.
Journal of Communication Management. 3( 4). pp.353361.
Mutch, A., 2008. Managing Information and Knowledge in Organizations: A Literacy Approach.
Routledge.
Simpson, P. and Lenoir, D., 2003. Win some, lose some: womens status in the field of human
resources in the 1990s. Women In Management Review. 18(4). pp. 191198.
Standop, D. and Grunwald, G., 2009. How to solve product-harm crises in retailing?: Empirical
insights from service recovery and negative publicity research. International Journal of
Retail & Distribution Management. 37(11). pp.915 932.
Tseng, S., 2010. The correlation between organizational culture and knowledge conversion on
corporate performance. Journal of Knowledge Management.14(2). pp.269284.
Vazquez, D. and Bruce, M., 2002. Design management the unexplored retail marketing
competence. International Journal of Retail & Distribution Management. 30( 4). pp.202
210. Jain, N., 2008. Retail Management: A Realistic Approach. Global India Publications.
26
upan, V., 2012. Focusing on the human resources in academic librarianship:an outlook from
Serbia. Library Management. 33(3). pp. 168173.
Online
BS stars , nt.d. Knowledge sharing tools and practices. [PDF]. Available through <
http://www.bsrstars.se/wp-content/uploads/2012/10/Report-Knoweldge-sharing-
tools.pdf>. [Access on: 30 June 2014].
27