Contents

RFI.....................................................................................................3
A. Definition:....................................................................................3
B. Requirements:..............................................................................4
a) Subject:.....................................................................................4
b) Assign to:..................................................................................4
c) Due date:..................................................................................4
d) Distribution:..............................................................................5
e) Location:...................................................................................5
f) Drawing No:..............................................................................5
g) Schedule and cost impact:........................................................5
C. Procedures...................................................................................5
Meeting............................................................................................5
A. Definition:....................................................................................6
B. Requirements:..............................................................................6
a) Types of meeting:......................................................................6
b) Meeting Agenda........................................................................6
c) Minutes.....................................................................................7
d) Attachment in meeting.............................................................7
C. Procedures...................................................................................7
Dailylog............................................................................................8
A. Definition:....................................................................................8
B. Requirements:..............................................................................8
a) Notes log...................................................................................8
b) Manpower log..........................................................................11
c) Inspection log..........................................................................11
d) Safety violation log.................................................................11
e) Equipment log.........................................................................12
f) Delivery log.............................................................................12
g) Accident log for safety issue.................................................12
C. Procedures.................................................................................12
Drawing..........................................................................................13
A. Definition:..................................................................................13
B. Requirements:............................................................................13
a) Design studio..........................................................................13
b) Building team..........................................................................13
Page 1 of 25
C. Procedures.................................................................................15
Document......................................................................................16
A. Definition:..................................................................................16
B. Requirements:............................................................................16
C. Procedures.................................................................................17
Specification..................................................................................18
A. Definition:..................................................................................18
B. Requirements:............................................................................18
a) Design Specification................................................................18
b) PMH standard construction specification................................18
c) HSE specification.....................................................................18
C. Procedures.................................................................................18
Inspection......................................................................................19
A. Definition:..................................................................................19
B. Requirements:............................................................................19
a) Title:........................................................................................20
b) Trade:......................................................................................20
d) Location:.................................................................................20
e) Spec Section:..........................................................................20
g) Description:.............................................................................20
i) Inspection Date.......................................................................20
j) Inspector.................................................................................20
l) Responsible Contractor...........................................................20
n) Point of Contact.......................................................................20
C. Procedures.................................................................................22
Observation...................................................................................23
A. Definition:..................................................................................23
B. Requirements:............................................................................23
C. Procedures.................................................................................26
Photos............................................................................................27
A. Definition...................................................................................27
B. Requirements.............................................................................27
C. Procedures.................................................................................28

Page 2 of 25
RFI

A. Definition:

RFI is primarily used to gather information to help make a decision

or request for assignees confirmation on what steps to take next. In
short, RFI is for assigners to get Quick and Effective response
from assignees and make sure the reactions can be taken by Due
Dates.
Examples:
a) Clarification on construction drawings and specifications
b) Request for necessary documents
c) Important information assignees need to be well notified and
take actions afterwards, i.e. Request for Inspection

B. Requirements:

a) Subject:
Clear and reader-friendly subject.
b) Assign to:
Person who has to response to your RFIs.

Page 3 of 25
c) Due date:
The RFIs must be replied or resolved less than 5 days.
For tasks due over next 5 days should be put in the next
weeks plan, instead
of sending RFIs.
d) Distribution:
People who need to be notified as well as the assigner.
e) Location:
Project name >Block > a specific area (i.e. H24>Block A>
Basement slab zone 5.0)
f) Drawing No:
It is a way to shorten the communication time. Ensure both
parties are discussing on the same drawing if any.
g) Schedule and cost impact:
If the decision is associated with time or cost issues, please
input the days or amount for reference.

C. Procedures

Meeting

A. Definition:

Procore's Meeting tool is designed to help manage project meetings.

It streamlines the process of creating a meeting Agenda and
quickly converts your meeting agendas to Minutes. Meeting
organizers can also create Categories to organize their business
items.

Page 4 of 25
B. Requirements:

a) Types of meeting:
1. Weekly meeting:
- Summary of previous weekly tasks based on schedule.
- Discussion on tasks of last and current week. Yes or No.
- Discussion on tasks of next week.
- Safety or other issues.
2. Site Technical meeting:
- Quality issues (Informal)
b) Meeting Agenda
- Create and distribute the agenda at least one day prior to
meeting day.
- Categorize your agenda as above Weekly meeting.
c) Minutes
- Adding the project status in each weekly meeting's
overview (President Requests)
Template:
Comparing with Latest Master Schedule
Block A: ?? Days Ahead/Behind
Blcok B: ?? Days Ahead/Behind
Etc.
For the details about what area/ items/ components status, put in the minutes about
Schedule (1st Topic of each weekly meeting)
- Convert to PDF and print out for ink signature by MC/ CA/
Owner.
- Scan or photograph as a soft copy, then store in Document
tool.
- The minutes must be delivered to related parties no later than
next day noon (12:00)
d) Attachment in meeting
- Color control drawing

Page 5 of 25
 - Summary of weekly tasks with Yes and No column.
- 3 weeks schedule (Last, current, next)
- Meeting-related materials (such as photos, drawing, spec,
regulationsetc)

C. Procedures

Dailylog

A. Definition:

Procore's Daily Log tool is designed to provide members of your

project team with a central location for viewing, tracking, and
emailing updates about daily project activities.

B. Requirements:

a) Notes log
1. Work in Progress update :
- Color control drawing
- Summarize total construction duration in week (This Friday to
next Friday)
and update the WIP on daily basis.
I.e. Week 34/ 170, Oct 13_WIP update Basement column,
retaining wall, Corewall.
Attachments need to be Photo files

Page 6 of 25
- Schedule comparison table
Title: Weekly progress update
Summarize delayed days of each block on the top of the table

Page 7 of 25
b) Manpower log
- Summarize daily manpower in total in this log, update the
status from 8:30-9:00 am 1 time in a day.

- Description format (It is compulsory displayed format)

Page 8 of 25
 Total Actual/Plan: 207/220;
- Block A: 60
- Block B: 45
- Block C: 44
- Podium: 20
- Fabrication yard: 18
- Others: 20
- In: 20 (Rebar team)
-Out: 10 (formwork team)

- Attachment requirements:
1. Amount of manpower calculation with MC/ CA/ PMH
representatives
signatures.
2. Official worker lists grouping by team functionality (From MC)
3. Photos of overview/ block view/ podium view (Must use
text editor to
remark block)

c) Inspection log
Summarize critical issues that have great impact on
Schedule or Quality from all the daily inspections.
Topic must be well annotated, When, Where, Who, What, How.

I.e. The rebar and formwork slab at block A zone 6 is concreted.

Attach photos or vital documents for reference.
d) Safety violation log
Issues that related to HSE have to be noted with photos in this
log
I.e. Dont have PPE/ Deliberately dismantle safety facilities/
Dont use safety walkway or access/ Deliberately approach to
restricted and dangerous area/ Deliberately change working
sequence/ Unsafe actions, behaviors/ Improper or unapproved
tools/ Other safety violations

e) Equipment log
Keep all of the operating machines on site, include the operating
hours, idle hours, location, photos.
i.e. Tower crane license
f) Delivery log
Material delivery from MC or PMH suppliers must be kept in this
log with Photos + annotation, documents with signatureetc.
g) Accident log for safety issue
Any accidents incurred on site must be photographed and send
to President Gary via email (tsengfanchih1967@gmail.com)
immediately. Site supervisor should report the situation
regarding emergency SOP.

Page 9 of 25
C. Procedures

Drawing

A. Definition:

Procore's Drawings tool is designed to manage and archive project

drawings and revisions to ensure that team members always have
access to the most current drawing set.

B. Requirements:

All drawings must follow the category structure to update. And

Design Studio has the responsibility to keep the drawings up-to-
date whenever any revisions are being delivered.
In terms of shop drawing, once the shop drawing is being approved,
Site Supervisor has the duty to upload the drawings and keep
the drawing always updated.

a) Design studio
- 1.0 Architectural
- 2.0 Structural
- 3.0 Mechanical
Page 10 of 25
b) Building team
- 4.0 Shop drawing

Upload rule:
1. Drawing title:
Drawing name
2. Drawing No:
Number which issue at the bottom-right corner of the drawing
3. Revision No.
Revision noted place

Page 11 of 25
 4. Drawing date:
The date you upload the drawing

5. Drawing set:
Drawing set which indicate the functionality of the shop dwg.
i.e. Aluminum window shop drawing
6. Discipline:
It means the category of the drawing. Currently we have 4
types of disciplines. Such as 1.0-Architectural, 2.0-Structural,
3.0-Mechanical, 4.0-Shop drawing.

C. Procedures

Document

A. Definition:

Procore's Documents tool is designed to manage and archive all of

your mission-critical project content, such as drawings,
specifications, bid packages, emails, safety checklists, warranty
information, and more. It provides you with a virtually unlimited
amount of storage space and also lets you determine who has
Page 12 of 25
 access to see what..

B. Requirements:

- 1.0 Organization chart:

- 1.1 PMH
- 1.2 Posco
- 1.3 SCQC
- 1.4 HPPC

Request all parties provide color org. chart with photos, title,
email, phone
numbers, and CV (PDF file).
- 2.0 Schedule control
- 2.1 Master schedule
- 2.2 Milestone schedule:
o Following the standard template, fill in the data and ask for
deputy managers approval. After that, upload it to 2.2 milestone
control. Whenever revise the milestone schedule, upload the
revision immediately.
- 2.3 Weekly schedule
Naming rule: Date (YY/MM/DD) + Name + Revision No.
i.e.20161016_Master schedule_R1
- 3.0 Inspection Reports
- Following the filing system, separating the reports by floor and
upload to the folder of each block and floor (Documents Tool->3.0
Inspection Reports)
- Upload the inspection reports of the hidden works that are carrying
out at your project first
- Naming Rule: YY/MM/DD_Location_Inspection Report
- Requirements: 1. Consultant Check List with Signature 2. Pictures
to prove the checked items are pass, 3. Defect List with 3 parties'

Page 13 of 25
signatures including QA/QC 4. Pictures to show the defects and the
repairs 5. DWG points out where the defects have been found
- 4.0 Project management
- Following the filing system of building team, upload necessary
documents to Procore regularly.

C. Procedures

Specification

A. Definition:

Procore's Specifications tool is designed to manage and archive all

specs and revisions to ensure that the project team members
always work off of the specs with real-time access. Whether you are
in the office, or on a mobile device in the field, Procore ensures that
everyone who requires access is looking at the current set

B. Requirements:

a) Design Specification
b) PMH standard construction specification
c) HSE specification
*DS is in charge of a)
BD is in charge of b) c)

Page 14 of 25
C. Procedures

Page 15 of 25
Inspection

A. Definition:

Inspections are reviews and examinations of works that MC or other

contractors has completed and self-checked. Inspections are carried
out by QC (Site Supervisors or Managers) for ensuring the quality as
designed and specified according to the drawings, specs,
regulations, and contracts.

B. Requirements:

After receiving MC or contractors request for inspections and

prior to inspections, QC should create the inspections events
with applicable checklists and insert the info down below:

Page 16 of 25
 a) Title:
Fill in the title of the works are going to be inspected
b) Trade: (optional)
c) Edit/add a type of activity related to your inspection
d) Location:
Block > a specific area (i.e. Block A> Basement slab zone 5.0)
e) Spec Section:
f) Reference the specific contract documents or section of the
specification book that's related to the inspection by choosing
from the drop-down menu.
g) Description:
h) Add/edit a description of the inspection for your project
i) Inspection Date
j) Inspector
k) The person in charge of this inspection
l) Responsible Contractor
m) Select the company who performed the works to be inspected
n) Point of Contact
Select the person from the point of contact's group who
performed the work to be inspected
1. When inspections done, insert the results on the checklists
and upload reference photos for inspections including the
construction and shop drawings related to the inspections
and photos taken during the inspections to prove the
inspections results. (For the requirements of the upload
photos, refer to the end of this section)
2. When defects found, create observations with clear
descriptions and reference photos showing the conditions
Before repairing and locations. (For more info about
creating observations, refer to the observation section)
3. After MC correctly repaired defects, QC needs to review and
upload reference photos showing the conditions After
repairing to prove MC has repaired and QC has checked as
well.
4. After all defects have been repaired, QC has to close the
relative observations and the inspections as well.
5. After closing inspections, export the results as PDF and
save in the Documents tool (4.0 Project Management/ D.
Inspection Records/ Week XX)
6. File Name: Inspected Component
Title_Location_DD/MM/YY_Inspectors Name
7. Inspection Completed

Remark: requirements of reference photos for inspections and the

found defects should follow the example down below:

Page 17 of 25
C. Procedures

Page 18 of 25
Observation

A. Definition:

Allow project members to assign tasks that must be completed,

corrected, or repaired to another project members with a due date.
These observations can be either related to quality, safety, work to
complete, etc.

B. Requirements:

1. When there are tasks must be done by contractors,

consultant and site management should create
observations to request assignees to react promptly
and properly by inserting the following info to clearly
state what issues are:
Page 19 of 25
e) Types:
Choose the type that best categorizes the observation. The
type will help you filter and report based on the type of
observation. Just only need to focus on 3 types listed below,
which are quality, safety, and work to complete.
Quality:
Quality observations designate items that ensure that the
project is being built in accordance with the plans.
Corrective Action: Designates items that need to be
completed to correct or rectify an issue.
Deficiency: Designates work that wasn't completed to
processional standards or wasn't up to an acceptable
level of quality.
Non-conformants: Designates work that doesn't conform
to the plans.
Pre-punch: Designates punch list items that need to be
fixed before the official punch list is created with the
owner/architect.
Safety:
Safety observations designate instances of unsafe behavior
or condition on the site that poses a risk to workers.
Safety Hazard: Designates a hazardous condition that
exists on site.
Safety Notice: Designates a verbal or written warning
given to a person or company because he or she was
behaving in an unsafe way
Safety Violation: Designates a behavior or negligence on
the part of a person that violates safety policies or
safety laws and regulations.
Work to Complete:
Observations designate all instances of unfinished work
that need to be completed before a certain date.
f) Status
Initiated:
When you create the observation, it will be set to "initiated."
This means that the observation has been established in
Procore and is awaiting the assignee to respond.
Ready for Review:
Once the assignee has acted upon the observation (whether
by fixing the deficiency, by addressing the safety issue, etc.),
he or she should respond to the observation by changing the
status to "Ready for Review." This notifies the creator via
email that the observation is ready for the creator to review.
Not Accepted:
Once the creator has reviewed the work, he or she might
mark it as "Not Accepted." This means that the creator has
deemed the work as not resolved. The observation is put
back into the assignee's court.
Page 20 of 25
 Closed:
Once the creator has reviewed the work, he or she might
mark it as "Closed." This means that the creator has deemed
the work as resolved and approved, and has closed out the
item.
g) Title
h) Priority
Urgent/ High/ Medium/ Low
i) Location
Project name >Block > a specific area (i.e. H24>Block A>
Basement slab zone 5.0)
j) Trade
Select the relevant trade for this observation. It signifies
which trade is involved in resolving the observation.
k) Assignee
Select the user who will complete the work required from the
observation.
l) Distribution (CC list)
Add people to the distribution list who you would like to
receive update emails when the observation's status changes
or when someone leaves a comment.
m) Due Date
Give a reasonable due date for assignee to react properly.
The due date should not over 5 days when creating
observations.
n) Private
Mark the checkbox if you would like this observation to be
viewable by Observation Admin users, the assignee, and the
people on the distribution list.
o) Description
Add a description for the observation detailing relevant
information needed to report on or complete the work.
p) Attachments
Attach relevant photos or documents related to the issues
must be done promptly.
2. After completely filling the info, click create (The
observation is still not sent yet). Therefore, there is 1
more step needed. After finishing create all
observations, do not forget to click Send, then all the
observations you just created would be sent at 1 time.
3. After assignees fixed the issues properly and proved
with photos or documents either by consultant or PMH
site management, the assigner should change the
observations status to Close to close the
observations right away (should not over 1 day).

Page 21 of 25
C. Procedures

Page 22 of 25
Photos

A. Definition

Photos tool is designed to capture, store and share an

unlimited amount of project photos.

B. Requirements

1. Organize and upload the photos into the following

albums everyday
a) Work in Progress
If there are multi-blocks, PMH site management should
separate the photos into different albums. The structure
below is consistently applied to all projects.
Page 23 of 25
 i. Overview
ii. Block A
iii. Block B
iv. Block C
v. Podium
Uploading photos taken at the ongoing work fields at fixed
spots with same perspective at least 1 time a day, so that
the management can compare everyday progress of the
ongoing work fields.
b) Quality Related (taken during routinely site checks
but in not formal inspections)
Any critical found at the site related to quality
should be uploaded to this album as records
c) HSE Related (taken during routinely site checks)
Any critical found at the site related to HSE should
be uploaded to this album as records
2. Add necessary info in Red on photos before
uploading by using the Marking tool on Procore, i.e.:
a) Issue or Works Title
b) Location: Block, Floor, Zone, etc.
c) Date & Time: DD/MM HH:MM
d) Upload by: Name of the person upload
e) Example:

Page 24 of 25
C. Proceures

Page 25 of 25