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Assiut University
Faculty of Computers and Information

Project Management
IS-
IS -221
Academic Year 2014/ 2015
Term (1)

What is a Project ?
How to Initiate a Project?
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Basic Definitions
Project is a temporary endeavor undertaken to create a unique
product, service, or result. Temporary means that every project has a
definite beginning and a definite end. The end is reached when the
project's objectives have been achieved, or when it becomes clear
that the project objectives will not or cannot be met and the project
is terminated. (From PMI)
Sub-Project is a set of work units assigned to a single project
organizational unit to divide the project into more manageable
components.
Program is a group of related projects managed in a coordinated
way to obtain benefits and control not available from managing
them individually. (From PMI)
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Basic Definitions
Sponsor is an individual or an organization that has the
authority to perform, delegate, or ensure completion of the
following project commitments:
Formalization of an agreement with the delivery
organization
Approval to proceed with the start of the project or of a
phase
Acceptance of the deliverables from the project
Spending for the cost or price, or both, of the project as
specified in the agreement

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Basic Definitions
Project Stakeholders are Individuals or organizations that
are actively involved in a project, or whose interests may
be positively or negatively affected as a result of project
execution or project completion. The Project
Stakeholders may exert influence over the project and its
results.
Who are the stakeholders
What do the stakeholders want
How can the stakeholders impact the project success
How can we satisfy the stakeholders

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Project Life Cycle Model

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Typical Activities by Phase

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Project Management Process Groups

Projects are composed of processes

A process is a series of actions bringing about a result
Project management processes describe, organize, and complete the
work of the project
Product-oriented processes address the specification and creation of
the project product
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Projects Are Like Small Businesses

Projects = Small Businesses , Just as with a small business, the best
solution to problems is prevention. Potential problems can relate to any of
the following:

Customer expectations Ongoing support needs

Customer capabilities Resource availability
Mutual understanding of Project startup
requirements Clear roles and responsibilities
Scope change Management involvement
Risk management Change control
Quality Loss of key personnel
Inaccurate estimates

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Definition of a Project Manager

A project manager acts as the single point of
contact on the project.
A project manager is the A project manager enhances
individual responsible for: the probability that a project
Planning and organizing the will: (PMs Value)
work v Produce quality products
Managing the day-to-day v Stay on schedule
activities of a project v Complete within budget
Delivering the project v Satisfy the client's
deliverables to the client requirements
Identifying potential v Lead to follow-on business
stakeholders v Achieve success

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Single Point of Contact

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Key Competencies of a Successful Project Manager

Team development

Responsibilities
Assertiveness
Feedback to team members
Relations with functional managers
Standards of performance
Drive & Goal pressure
Delegation (permissiveness)
Recognizing performance

Enhances Success probability

q Long-range perspective
q Risk-taking
q Clarification of goals
q Innovation and creativity
q Participative problem solving
q Systematic thinking and planning
q Strategic inquiry
q Political awareness
q Team member facilitation
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Start Up Project
Project startup activity is to get the management
system and tasks started out correctly.
The major activities during the startup include:
Transfer project responsibility
Launch the project
Refine the project plan
Conduct an initial project review
Review the project plan with the client
Validate and order products and services from suppliers

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Project Meetings
Conduct a series of meetings to reconfirm the project's scope,
objectives, assumptions, and dependencies with the client,
suppliers, team, and management.
Give team members an orientation on:
Project roles and responsibilities
Project processes and procedures
Project team member performance management methods
Project scope and objectives
The number of meetings depends on the project size,
location, number of client interfaces, and outstanding
technical issues.
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Project Definition Document

The Project Definition Document is an overview document that describes the
shape of the project and includes the objectives and scope, the stakeholders
and proposed organization with responsibilities, and the major risks
associated with the project. The Project Definition Document is also called
the Project Definition Report (PDR).
The purpose is to:
Formalize the understanding of the Project Charter by the delivery organization
Provide the plan elements in order to control the planning and defining activities
Give an initial description of the project framework for the planning activities
Gather the fundamental characteristics of the project in a unique document
It is NOT:
A Project Charter
A Team Charter
A Customer Contract

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Project Definition Document Components

Introduction and summary of Interrelated projects

the project Acceptance criteria
Project objectives Signatures
Project deliverables Reviews
Key milestones Communication plan
Assumptions Change management
Risks plan
Resource requirements Financial analysis
Constraints References

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Questions To Ask When Building a Project

Definition Document (PDD/PDR) (1 of 5)

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Questions To Ask When Building a Project

Definition Document (PDD/PDR) (2 of 5)

Copyright 2014 Dr. Hossam Ragab

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Questions To Ask When Building a Project

Definition Document (PDD/PDR) (3 of 5)

Copyright 2014 Dr. Hossam Ragab

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Questions To Ask When Building a Project

Definition Document (PDD/PDR) (4 of 5)

Copyright 2014 Dr. Hossam Ragab

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Questions To Ask When Building a Project

Definition Document (PDD/PDR) (5 of 5)

Copyright 2014 Dr. Hossam Ragab

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Initiating the Project / Project Charter

Project Charter is a document that formally authorizes
a project.
It is a document issued by senior management that provides the
project manager with the authority to apply organizational
resources to project activities.
A project charter:
Includes the business need that the project is to address
Includes the product description
Establishes the scope of the project
Names the project manager as the responsible and authorized party
Identifies the project deliverables, schedule, and budget
Is concise
Copyright 2014 Dr. Hossam Ragab
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Project Charter Elements

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Project Charter Elements (2)

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