Ordinary Agenda 19 April 2017

AGENDA
Ordinary Meeting of Council
6.00pm Wednesday 19 April 2017
*** Broadcast live on Phoenix FM 106.7 ***
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 17 May 2017
Bendigo Town Hall
Copies of the City of Greater Bendigo Councils Agendas & Minutes

can be obtained online at www.bendigo.vic.gov.au
PAGE 1
This Council Meeting is conducted in accordance with Local Law No. 8. It is an offence for any
person to engage in improper or disorderly conduct at the meeting.
Council Vision
Greater Bendigo - Working together to be Australia's most liveable regional city.
Council Values
Council wants the community to continue to have reason to be proud of the city and will
do this through:
Transparency - Information about Council decisions is readily available and easily

understood;
Efficiency and effectiveness - Council provides services based on evidence of
need and demonstrates continuous improvement in the delivery of services;
Inclusion and consultation - Council uses a range of engagement strategies to
ensure community members can understand and take part in discussion that
informs the development of new strategies and actions;
Clear decisive and consistent planning - In a rapidly growing municipality, Council
undertakes to plan effectively for our long-term future;
Respect for community priorities and needs - Council will advocate for improved
services for community members and will consider community impact and
feedback the decisions it makes.
Themes
1. Planning for Growth

2. Presentation and Vibrancy
3. Productivity
4. Sustainability
5. Leadership and Good Governance
PAGE 2
ORDINARY MEETING
WEDNESDAY 19 APRIL 2017
ORDER OF BUSINESS:
ITEM PRECIS PAGE
ACKNOWLEDGEMENT OF COUNTRY 5
PRAYER 5
PRESENT 5
APOLOGIES 5
SUSPENSION OF STANDING ORDERS 5
PUBLIC QUESTION TIME 5
RESUMPTION OF STANDING ORDERS 6
CR WILLIAMS' REPORT 6
DECLARATIONS OF CONFLICT OF INTEREST 7
CONFIRMATION OF MINUTES 8
1. COMMUNITY PLAN 2017-2020 9
1.1 Draft Community Plan 2017-2021 for Exhibition 9
2. BUDGET FOR THE MUNICIPAL YEAR ENDING 30 JUNE 12

2018
2.1 Proposed Budget for the Financial Year Ending 30 June 12

2018 (report to be tabled at the Council Meeting)
3. PETITIONS AND JOINT LETTERS 13
4. PLANNING FOR GROWTH 14
4.1 Change to Advertising Sign Planning Controls at the 14

Kangaroo Flat Aquatic Leisure Centre, Bendigo Stadium
and Bendigo Tennis Centre - Planning Scheme
Amendment C233
4.2 347 Warrowitue-Forest Road, Heathcote - Use of Land for 24

Agriculture and Assoc Buildings And Works
4.3 CT000313 - Bendigo Soldiers Memorial Institute 33

Revitalisation Project
5. PRESENTATION AND VIBRANCY 40
PAGE 3
5.1 Community Grants Round 2 2017 40
5.2 Farming Advisory Committee Member Appointments 51
5.3 Bendigo Maubisse Friendship Committee Review of 55

Instrument of Delegation
5.4 Junortoun Community Plan 2017-2021 67
5.5 Greater Bendigo Public Space Plan - Stage 2 Vision And 70

Conceptual Vision
6. PRODUCTIVITY 79
7. SUSTAINABILITY 80
7.1 Potential Sale of 85 Lomas Road Goornong - Post 80

Community Engagement February 2017
8. LEADERSHIP AND GOOD GOVERNANCE 88
8.1 Delegation to the Chief Executive Officer 88
8.2 Loan Borrowings 93
8.3 Record of Assemblies 96
8.4 Contracts Awarded Under Delegation 105
9. URGENT BUSINESS 107
10. NOTICES OF MOTION 107
11. COUNCILLORS' REPORTS 107
12. MAYOR'S REPORT 107
13. CHIEF EXECUTIVE OFFICER'S REPORT 107
14. CONFIDENTIAL (SECTION 89) REPORTS 107
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
Ordinary Meeting - 19 April 2017
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS
That Standing Orders be suspended to allow a presentation from Shaini Brook who has
recently returned from a Rotary Exchange from Bendigo District 9800 to Brazil and has
letter from the Mayor of Sete Lagoas, Minas Gerias, Brazil, Marcio Reinaldo Dias
Moreira (which is presented in Portuguese and Shaina will translate into English) to our
Mayor and the conduct of Public Question Time.
PUBLIC QUESTION TIME
Public Question Time Purpose

Council has provided the opportunity for members of the public to ask questions of broad
interest to Council and the community. Matters relating to routine Council works should
be taken up with Councils Customer Service Officers through its Customer Request
System.
By the time planning matters have reached the council agenda, they have been through
an extensive process as required by the Planning and Environment Act. In addition, in
most instances mediation has been held between the parties involved. Throughout the
process there are many opportunities for the people to ask questions. Therefore, no
questions relating to planning matters on the Agenda will be accepted.
Public Question Time Where, When And Who

The public question time is held at every Ordinary Meeting of Greater Bendigo City
Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo
Town Hall, Hargreaves Street, Bendigo.
The public question time is held at the start of the meeting as close as practical to
6:00pm. A maximum of 30 minutes has been provided for registered and unregistered
questions.
Residents are encouraged to lodge questions in advance so that a more complete

response can be provided.
Questions will be put to the Council by the individual posing the question; the question
will be answered by the Mayor or CEO, or where appropriate, Councillors or Council
Officers.
PAGE 5
Acceptance of Questions
Each person asking a question of Council is required to stand, state their name, and
address the Mayor. Public Question Time is not an opportunity for making of statements
or other comments. Councils Meeting Procedure Local Law does not allow for other
questions or comments during the remainder of the meeting.
1. An individual may only ask one question per meeting, a follow-up question may be
permitted at the discretion of the Mayor.
2. In the event that the same or similar question is raised by more than one person,
an answer may be given as a combined response.
3. In the event that time does not permit all questions registered to be answered,
questions will be answered in writing or referred to the next meeting if appropriate.
4. The Mayor and or CEO have the right to decline registration on basis of:
Legal proceedings;
More appropriately addressed by other means;
Vague or lacking in substance, irrelevant, frivolous, insulting offensive,
improper, defamatory or demeaning;
Answer likely to compromise his / her position;
Confidential, commercial-in-confidence.
5. Each individual whose registration form has been accepted or declined will be
advised by the Friday of the week prior to the scheduled meeting.
6. In the event of a registration form being declined the registration form will be
circulated to the Mayor or Councillors for information.
RESUMPTION OF STANDING ORDERS
That Standing Orders be resumed.
CR WILLIAMS' REPORT
PAGE 6
DECLARATIONS OF CONFLICT OF INTEREST
Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as
amended) direct and indirect conflict of interest must be declared prior to debate
on specific items within the agenda; or in writing to the Chief Executive Officer
before the meeting. Declaration of indirect interests must also include the
classification of the interest (in circumstances where a Councillor has made a
Declaration in writing, the classification of the interest must still be declared at the
meeting), i.e.
(a) direct financial interest

(b) indirect interest by close association
(c) indirect interest that is an indirect financial interest
(d) indirect interest because of conflicting duties
(e) indirect interest because of receipt of an applicable gift
(f) indirect interest as a consequence of becoming an interested party
(g) indirect interest as a result of impact on residential amenity
(h) conflicting personal interest
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a

perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 15 March 2017.
The following items were considered at the Ordinary Council meeting held on
Wednesday 15 March 2017 at 6:00pm.
Response to Petition: Request to Reopen Closed Section of Campaspe Street,

Elmore
Petition: Request to Extend Construction of Railway Street, Kangaroo Flat
1A The Terrace, Kennington - Use and Development of Land for a Childcare Centre,
Display of Signage and Reduction in Car Parking Requirements
466 Napier Street, White Hills - Construction of 3 Dwellings
Plan Greater Bendigo
Heathcote Township Plan
Marong Township Structure Plan
Progress Update and Proposed Governance Structure for the Implementation of
Integrated Transport and Land Use Strategy (ITLUS)
Planning Scheme Amendment C231 - Wellsford Estate - Request the Minister for
Planning to Undertake an Amendment
National Disability Insurance Scheme
Review and Amendment of Road Management Plan
Citizens' Jury - Response to Recommendations
Council Plan 2016-2017: Second Quarter Report, December 2016
Authority to Undertake a General Valuation of Rateable Land 2018
Record of Assemblies
Contracts Awarded Under Delegation
Appointment to Bendigo Agricultural Show Society Inc Committee of Management
Finance Report as at 31 December 2016 and Mid-Year Budget Review
Confidential Section 89 Report (any other matter which the Council or special
committee considers would prejudice the Council or any person)
Confidential Section 89 Attachment (proposed development)
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 15 March 2017,
as circulated, be taken as read and confirmed.
PAGE 8
Community Plan 2017-2020 Ordinary Meeting - 19 April 2017
1. COMMUNITY PLAN 2017-2020
1.1 DRAFT COMMUNITY PLAN 2017-2021 FOR EXHIBITION
Document Information
Author Lyn Talbot, Corporate and Community Planner
Responsible Bernie OSullivan, Strategy and Growth

Director
Purpose
The purpose of this report is to provide an overview of the draft 2017-2021 Community
Plan, previously called the Council Plan, and to advise community members of its
availability for public feedback for a period of one month.
Summary
The newly elected Council for the 2017-2021 term agreed that their strategic plan for the
term would be called the Community Plan as a reflection of their commitment to respond
to community needs and priorities.
This draft 2017-2021 Community Plan enables Councillors to review whether their
intentions with regards to the Vision and Strategic Directions have been encompassed,
and whether the draft actions and tasks for the 2017-2018 year are the short term
priorities warranted over and above all of the competing demands and needs.
RECOMMENDATION
That the Greater Bendigo City Council consider the draft Community Plan 2017-2021
and resolve to advertise it for formal exhibition and submissions from 22 April until 19
May 2017.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
In accordance with Section 125 of the Local Government Act 1989 a new Community
Plan (Council Plan) for the 2017-2021 period is being prepared. It is a requirement under
the Act that the draft plan is made available for public feedback by submission for a
period of 28 days, followed by the opportunity for submitters to make a verbal
presentation in support of their submission.
PAGE 9
Background Information
Previous Council Decision Dates:
Following the Council election on 22 October 2016 a new Code of Conduct was
developed by the new Council and agreed to.
Councillors set a revised, more aspirational Vision: Greater Bendigo creating the
worlds most liveable community. This vision encompasses Councils undertaking to
make Greater Bendigo a place that enhances peoples wellbeing and provides all of
the conditions and services that enable people to live healthy and fulfilled lives.
Councillors took part in a number of workshops to form their collective goals and
priorities on 21 December 2016, 17 January, 6 February, 22 February and 27 March
2017.
A range of community engagement activities were conducted in parallel with the
Councillors workshops. These have included an online survey, completed by 540
respondents; Facebook responses from around 300 respondents; postcards
completed by more than 400 people, mostly at public events and two public
discussion sessions at Ulumbarra theatre, attended by around 70 people. In addition,
face-to-face discussions were held with a number of community groups.
Councillors have drawn heavily on the feedback from community members as well as
demographic information and projections about the future growth and service
requirements of the municipality in forming their priorities.
These draft priorities or Strategic Objectives were tested with community members
at the 2 public discussion sessions and were endorsed by those present as being
appropriate. The recommendations from the report of the Citizens Jury in 2016 are
very strongly aligned with the Objectives and Actions in this draft Plan and this is
another valuable endorsement of the Community Plan priorities.
City staff members prepared budget submissions in accordance with the actions and
priorities in previously endorsed Strategies and Plans and from agreed projects and
Councillor priorities.
Using all this information as a basis for further discussion, Councillors have prepared
the draft Strategies and Actions and prepared their draft budget allocations in
accordance with their stated directions.
Report
Priority/Importance:
The new Community Plan must be completed and adopted by Council before 30 June
2017.
Timelines:
The exhibition period will run from 22 April to 19 May 2017.
PAGE 10
People who make a written submission on this draft and who wish to make a verbal
presentation in support of their submission will be invited to do so at a Councillor Briefing
to be held on Wednesday 24 May.
Council will meet on Monday, 5 June to consider and make recommendations for any
changes to the draft Community Plan.
Council is expected to meet to adopt the Community Plan on 21 June 2017.
Risk Analysis:
The development of this Community Plan, including the exhibition process, meets
legislated requirements.
Consultation/Communication
External Consultation:
Opportunities to provide written submissions on the draft 2017-2021 Community Plan will
be advertised in accordance with obligations.
Copies of the draft will be made available electronically and in hard copy.
Internal Consultation:
The successive drafts of the Community Plan have been discussed with members of the
Executive Team at every stage and their feedback has been considered by Council and
changes made where agreed by Council.
Resource Implications
Preparation of the Community Plan is in accordance with the allocated budget to prepare
the Plan and conduct extensive community engagement to inform its development.
All actions included in the Plan are separately considered and budgeted within individual
business units.
Attachments
1. Draft Community Plan 2017-2021
PAGE 11
Council Budget 2017-2017 Ordinary Meeting - 19 April 2017
2. BUDGET FOR THE MUNICIPAL YEAR ENDING 30 JUNE 2018
2.1 PROPOSED BUDGET FOR THE FINANCIAL YEAR ENDING 30 JUNE

2018
Report to be tabled at the Council Meeting
PAGE 12
Petitions and Joint Letters Ordinary Meeting - 19 April 2017
3. PETITIONS AND JOINT LETTERS
Nil.
PAGE 13
Planning for Growth - Reports Ordinary Meeting - 19 April 2017
4. PLANNING FOR GROWTH
4.1 CHANGE TO ADVERTISING SIGN PLANNING CONTROLS AT THE

KANGAROO FLAT AQUATIC LEISURE CENTRE, BENDIGO
STADIUM AND BENDIGO TENNIS CENTRE - PLANNING SCHEME
AMENDMENT C233
Author Frank Casimir Statutory Planner
Responsible Bernie OSullivan, Director Strategy and Growth

Director
Summary/Purpose
Amendment details: This amendment changes the advertising signage controls

for three sports and recreation facilities: Kangaroo Flat
Aquatic Leisure Centre, Bendigo Stadium and Bendigo
Tennis Centre so that appropriate signage can be
considered.
Proponent: City of Greater Bendigo
Key issues: The impact of business advertising signage on open
space areas.
The need to balance the needs of local sporting groups
who rely on advertising signage for financial support.
The need to effectively manage advertising signage in
public open spaces and recreation areas.
RECOMMENDATION
That the Greater Bendigo City Council resolves to:
1. Request the Minister for Planning to authorise Council to prepare Amendment C233
to the Greater Bendigo Planning Scheme.
2. When Authorised by the Minister, exhibit Amendment C233 to the Greater Bendigo
Planning Scheme.
3. Enter into an agreement with each of the facilities, that any proposed signage both
inside or outside the centres must have prior approval of the Superintendents
Representative.
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PAGE 14
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2016-2017 Update)

Planning for Growth
To maintain the unique character of Greater Bendigo, Council delivers major projects
that accommodate the growing population and diversifies the economy.
Presentation & Vibrancy

Greater Bendigo is a community that values its heritage, arts facilities and major
events and supports arts and cultural experiences.
Productivity
Greater Bendigo has a vibrant and diverse economy that grows jobs and enables
good living standards.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
The key steps in the Amendment process are summarised below:
PAGE 15
The Aquatic Leisure Centre, the Bendigo Stadium and the Bendigo Tennis Centre
facilities are all located on public land which is zoned Public Park and Recreation Zone
with the City being either the owner or Committee of Management.
All three facilities have received recent planning permits for their
development/redevelopment with all three currently being constructed (Permit reference
Nos. DP/168/2014, DP/249/2015 and DP/370/2016). However, none of the planning
permits allow for advertising signage and under the zone no more than 3 square metres
of signage is permitted on each site.
The City Major Projects unit has requested that the Planning Scheme be changed to
allow more than 3 square metres of advertising signage to be able to be displayed at
these facilities. The Planning Scheme Amendment places these facilities in a different
category that allows unlimited signage under a permit.
Currently the following signage is proposed:
Kangaroo Flat Aquatic Leisure Centre
One 3.5 metres by 0.4 metre sign at the main entrance.

One 2 metres by 0.8 metre free-standing sign toward the entrance.
PAGE 16
Five freestanding way-finding signs scattered throughout the site measuring

approximately 2 metres by 0.8 metres each.
Bendigo Stadium
One 2.5 metres by 1.8 metre collective signage board on the corner of Inglis Street
and Marong Road.
Two mounted signs measuring each 5 meters by 0.5 metre at the entrances of the
stadium.
Three freestanding way-finding signs scattered throughout the site measuring each
2 metres by 0.8 metre.
The exact design and location of the signs are yet to be finalised.
There is no proposed signage for the Bendigo Tennis Centre yet but it is expected the
signage would be similar in size and number as for the two other facilities.
Report
The Planning and Environment Act 1987 allows for a Planning Scheme Amendment to
be initiated by a municipal Council, or a Council can respond to a request for an
Amendment by any person or body.
When requesting authorisation from the Minister for Planning, an Explanatory Report
must be submitted that discusses the purpose, effects and strategic justification for the
Amendment. Key issues identified in the Explanatory Report are summarised below.
(Full copy attached).
Land affected by the Amendment
The amendment affects land at the following three sports and recreation facilities located
at:
9 Browning Street, Kangaroo Flat,
134-186 Marong Road, West Bendigo and;
21A Nolan Street, Bendigo.
9 Browning Street, Kangaroo Flat
The land at 9 Browning Street, Kangaroo Flat is zoned Public Park and Recreation Zone
and is partly affected by the Environmental Significance Overlay Schedule 1 along its
east boundary. It is an odd shape site and is bounded to the east by the Bendigo Creek,
along which runs the Bendigo Creek linear trail. Adjoining the site to the south-west and
to the north-west are two small pockets of dwellings with frontages to Luxton Street, Neil
Street and Mackenzie Street West. The main access to the site is from Browning Street
to the north-east but it can also be accessed from Neil Street to the west. The land is
currently being redeveloped for use as an aquatic leisure centre and measures
approximately 6.5 hectares.
PAGE 17
The proposed redevelopment will be visible from High Street (located at about 150
metres to the east of the site) which is the main entrance to the City from the south. The
broader area beyond the immediate vicinity of the subject site consists predominantly of
dwellings.
Figure 1: 9 Browning Street, Kangaroo Flat
134-186 Marong Road, West Bendigo
The land at 134-186 Marong Road, West Bendigo is zoned Public Park and Recreation
Zone and is not affected by any overlay. The site is commonly known as the Bendigo
Stadium (formerly the Schweppes Centre). It is generally triangular in shape and is
located between Marong Road and Inglis Street. To the west of the site, the land is
predominantly zoned General Residential Zone and developed with dwellings. The main
access to the site is from Inglis Street.
The site has a total area of approximately 7.9 hectares. Given the site location, the
existing facility and its expansion are very prominent when viewed from Inglis Street and
Marong Road, which is the principal entrance to the City from the west. The broader
area beyond the site to the south and to the east is predominantly residential and to the
north crown land.
PAGE 18
Figure 2: 134-186 Marong Road, West Bendigo
21A Nolan Street, Bendigo
The land at 21A Nolan Street, Bendigo is located on the south-western side of Nolan
Street at approximately 70 metres north-east of the intersection of Nolan and Napier
Streets. It is zoned Public Park and Recreation Zone and partly affected by the
Environment Significant Overlay Schedule 1. The site has a frontage of 55 metres with
Nolan Street to the northeast. Bendigo Creek trail and Joseph Street run along the
north-west lot boundary and Bayne Street runs along the south-west lot boundary. Along
the south-east lot boundary is a row of dwellings which all present to and are accessed
from Napier Street.
The site has a total area of 3 hectares and is developed as a tennis centre which is
currently being re-developed to upgrade its existing facilities. Access to the site is via
Nolan Street. The broader area beyond the site is predominantly used and developed
for residential purposes except for the land located across Nolan Street to the north-east
which is occupied by Lake Weeroona.
PAGE 19
Figure 3: 21A Nolan Street, Bendigo
What the Amendment does
The Amendment proposes to amend the schedule to Clause 36.02 (Public Park and
Recreation Zone) to include the land known as the Kangaroo Flat Aquatic Leisure
Centre, the Bendigo Stadium and the Bendigo Tennis Centre in Category 2 (Office and
Industrial - Low Limitation), at Clause 52.05 (Advertising Signs), rather than Category 4
(Sensitive Areas Maximum Limitation).
Social, Economic and Environmental Impacts
Social Impacts
The Amendment will have an overall positive social impact by allowing promotion, way-
finding and business signs to be displayed at these facilities following assessment via a
planning permit application process. At this stage, the quantity and locations of the
proposed signs are considered to be acceptable. As a planning permit application to
display such signs is not exempt from public notice and review, community input would
be sought and obtained before it is approved.
Economic Impacts
The Amendment recognises the need for sports clubs to seek financial support
especially from local businesses who in return, expect promotional advertising signage at
sports venues to attract potential customers. The Amendment seeks to balance these
needs and the visual amenity of the affected land by guiding the display of advertising
signage through the permit application process. The Amendment will therefore have
positive economic impact for business and sports clubs. The amendment will also allow
the City to display larger signage for the venues to attract patrons.
PAGE 20
Environmental Impacts
It is not expected that the Amendment would have any adverse environmental impacts.
The Environmental Significance Overlay Schedule 1 (Watercourse Protection) affecting
part of two of the sites does not trigger the need for a planning permit for the display of
advertising signs. Also, as all three sites are located within urban areas, it is not
considered that the Amendment would have an unacceptable impact on the natural
environment.
Strategic justification Planning context
The Amendment is supported by the following clauses in the Greater Bendigo Planning
Scheme:
State Planning Policy Framework
Clause 11.032 (Open Space Management) has as objective to assist the creation of a
diverse and integrated network of public open space commensurate with the needs of
the community. Among the strategies to achieve this objective is ensure that community
sports facilities be accommodated in a way that is not detrimental to other park
activities. The Amendment is consistent with this clause because it would allow for the
display advertising signage at these recreation facilities to support sporting clubs
financially whilst providing for their control through the planning permit application
process.
Clause 11.12-1 (Loddon Mallee South Regional Growth, Planning for growth) objective is
to manage population growth and settlements. One of the strategies of this objective is
to support Bendigo as the regional city and the major population and economic growth
hub for the region, offering a range of employment and services. The Amendment is
consistent with this clause as it would provide for additional promotion opportunities for
the facilities and local businesses which may benefit the City at large through economic
growth.
Clause 11.12-3 (Loddon Mallee South Regional Growth, A diversified economy) has as
objective to strengthen and diversify the economy of the Loddon Mallee South Region.
One of its strategies is to support the development and expansion of tourism
infrastructure in Bendigo. The Amendment supports this clause because it would help
further promote these facilities which are capable of hosting international events resulting
in attracting more tourists to the region.
Clause 17.011 (Business) encourages development which meets the communitys

needs for retail, entertainment, office and other commercial services and provides net
community benefit in relation to accessibility, efficient infrastructure use and the
aggregation and sustainability of commercial facilities. The Amendment is consistent
with this clause because advertising signage is an integral part of the operation of
sporting clubs as it provides a significant means of identification and financial support.
PAGE 21
Local Planning Policy Framework
Clause 21.07 (Economic Development) acknowledges that business centres also fulfil a
community role and are an outward expression of the amenity and success of the
municipality. This amendment is consistent with this clause as it provides for additional
opportunities for the promotion of the facilities and local businesses through the display
advertising signage in appropriate locations.
Clause 22.29 (Advertising and signage policy) sets out policy basis which seeks to
protect the public amenity of the municipality from distracting and dominating signage
and advertising, particularly in areas of high sensitivity including areas of heritage
significance, neighbourhood character, and along City and township entrances. The
Amendment is consistent with this policy as it would allow for additional advertising signs
to be displayed at these sports and recreation facilities whilst providing the City with the
discretion to allow the quality and quantity of signage.
The relevant departments of the City, including the Major Projects and the Active and
Healthy Community Departments, have been consulted on this Amendment. Preliminary
discussion has also occurred with the Department of Environment, Land Water and
Planning which has agreed in principle with the intent of the Amendment.
It must also be noted that what the Amendment does, is relatively minor given the scale
of the development already permitted on these three sites. All three facilities went
through an extensive consultation and public notice process in the context of the recent
planning permit applications.
Conclusion
Amendment C233 to the Greater Bendigo Planning Scheme proposes to facilitate the
controlled display of advertising signage at the Kangaroo Flat Aquatic Leisure Centre,
the Bendigo Stadium and at the Bendigo Tennis Centre which are all sports and
recreation facilities of regional significance. It is expected that on balance, this
amendment would benefit local sports clubs and businesses as well as the wider
community.
It is recommended that Council seek authorisation from the Minister for Planning to
prepare and exhibit the Amendment.
Options
Council has the option of:

Supporting the Amendment proposal and making a request to the Minister for
Planning to authorise preparation and exhibition of the Amendment.
Refusing the request to prepare an Amendment. Under the Planning and
Environment Act 1987 there is no right of review of a Council's decision not to support
preparation of an Amendment.
PAGE 22
Requesting further information. The Amendment application documentation is not

sufficiently comprehensive for a request to the Minster at this time and would require
considerable financial investment to address all issues. It is considered that further
investigation would not resolve the critical issues of the proposal.
Officer time will be required to prepare the Amendment documentation for authorisation,
exhibition, manage the exhibition process and liaise with the Minister for Planning.
The City is also responsible for payment of statutory fees and costs incurred in the
processing of the Amendment of approximately $1,500.00. This may include a panel
hearing process if the Amendment has unresolved submissions following exhibition.
In terms of permit activity, it is not expected that there will be any significant change and
as a result, this Amendment will have minimal impact on the future operational resources
of the responsible authority.
Attachments
1. Explanatory Report
2. Public Park and Recreation Zone Schedule
PAGE 23
4.2 347 WARROWITUE-FOREST ROAD, HEATHCOTE - USE OF LAND

FOR AGRICULTURE AND ASSOC BUILDINGS AND WORKS
Author Kahlia Reid, Town Planner
Responsible Bernie OSullivan, Director Strategy and Growth

Director
Summary/Purpose
Application details: Use of land for agriculture and associated buildings and
works
Application No: DU/719/2016
Applicant: M Stuart-Watt
Land: 347 Warrowitue-Forest Road, HEATHCOTE 3523
Zoning: Rural Living Zone
Overlays: No overlays
No. of objections: 2
Consultation A formal consultation meeting was not undertaken.
meeting:
Key considerations: Is the site capable of supporting the proposal?
Will the proposal have an adverse impact on the amenity of
the area?
Conclusion: The site is not suitable for the proposed agricultural use due
to its size, soil profile and insufficient capacity to store water.
In addition, due to the pattern of development surrounding the

site it is considered the proposal would have an adverse
amenity impact on neighbours.
For the above reasons the proposal is recommended for

refusal.
PAGE 24
RECOMMENDATION
Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo
City Council resolve to Refuse to Grant a Planning Permit at 347 Warrowitue-Forest
Road, HEATHCOTE 3523 for the following reasons:
1. The site does not have the capacity to sustain the proposed agricultural pursuits.
2. The proposal will increase the risk of land degradation.
3. The proposal will have an unreasonable impact on the amenity of the area.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2016-2017 Update)

Productivity
Greater Bendigo has a vibrant and diverse economy that grows jobs and enables
good living standards.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
A Planning Permit was issued in 2015 for the use and development of a dwelling
(including temporary use of a moveable dwelling). The dwelling is nearing completion.
Report
Subject Site and Surrounds
The site is a generally rectangular shaped allotment located on the northern side of
Warrowitue-Forest Road, opposite Brennan Road.
Orientated north west to south east along its longest axis, the site has a frontage to the
road of 120 metres, a maximum depth of 264.51 metres and a total area of 2.4 hectares.
A large single storey house is under construction on the site, setback from the south
eastern boundary approximately 70 metres and approximately 20 metres from the
eastern boundary.
Scattered native vegetation is evident across the site, while the balance of the land
consists of limited grasses, an eroded gully in the north western corner and a small dam
(refer to Figures 2 and 3).
The site is located within an area which is broadly used for rural residential pursuits.
PAGE 25
Lot sizes immediately surrounding the site typically range in size from 2 to 4.2 hectares
and contain detached dwellings and associated outbuildings.
Scattered native vegetation is a feature of the area, with some lots containing significant
cover.
Figure 1: Location map showing subject site. Objectors' properties marked with a star.
Figure 2: View north west across the rear of the site
PAGE 26
Figure 3: Eroded gully at the rear of the site
Proposal
The application seeks planning approval for the use of land for agriculture and
associated buildings and works.
The applicant has indicated it is the intention to earn a living from their land.
Land Use
The applicant proposes to utilise the land for agriculture which will consist of ten cows,
ten chickens, one rooster, six ducks and four turkeys.
Buildings and Works
The applicant seeks to pump water from an existing dam into tanks to reduce
evaporation. Initially a 20,000 litre tank is proposed which will be increased to 100,000
litres over time.
Fencing is intended to be improved, dividing the property into two.
Two shipping containers currently on the site are proposed to be used for storage of
stock feed.
PAGE 27
Figure 4: Site plan submitted in support of application
Planning Controls - Greater Bendigo Planning Scheme
The following clauses are relevant in the consideration of this proposal:
State Planning Policy Framework

Erosion and Landslip (Clause 13.03-2)
Municipal Strategic Statement

Environment (Clause 21.08)
Local Planning Policies

Salinity and Erosion Risk Policy (Clause 22.04)
Other Provisions
Rural Living Zone (Clause 35.03)
Decision Guidelines (Clause 65)
PAGE 28
Referrals
The following authorities has been consulted on the proposal:
Referral Comment
Department of A formal referral to the Department was not required
Environment, Land, Water however comments were requested.
and Planning No objection was received to the proposal.
Public Notification
The application was advertised by way of notice on the site and letters to adjoining and
nearby owners and occupiers.
As a result of advertising, two objections were received, with the grounds of objection
being:
Soil condition (prone to compaction, erosion and salinity)
Land use unsuitable given soil type, low rainfall, small holding of land and existing
development
Amenity impacts (odour, noise and vermin)
Lack of feed with previous seeding not surviving
Already obtained a Property Identification Code (PIC) before a decision on the
application has been made (a PIC is a registration as a livestock producing property)
No experience with cattle
Cattle numbers proposed are over the top
Upgrade of fencing would be required
Adjoining land is land for wildlife with noxious species having been removed and
native species planted to support wildlife
The objections are discussed below in the planning assessment.
Planning Assessment
Is the site capable of sustaining the proposed land use?
The site is located within the Rural Living Zone and has an area of 2.4 hectares.
The area that could actually be utilised for agriculture is reduced by approximately 0.5
hectare due to the large dwelling under construction, associated wastewater field, native
vegetation, eroded gully and dam.
There was concern from the initial review of the application about the capability of the
site to sustain a proposal of this nature given the identified constraints.
PAGE 29
Due to the concerns, especially in relation to the number of cattle, the City of Greater
Bendigo engaged an independent consultant to provide expert advice regarding the
agricultural potential of the land.
The assessment prepared provides the following key findings:

The site has the capacity to carry two head of cattle with supplementary feeding over
the summer period in an average season.
The site would need to be a four paddock rotation in order to have a spelling of
sufficient time to allow pasture leaf areas to be sufficient to get effective growth.
The site is not large enough to allow for effective grazing management and soil
limitations to pasture growth.
The stocking rate on average should not exceed two head of weaner/yearling class
cattle, any greater than this would require the majority of their feed from
supplementary sources.
The site does not have sufficient water storage capacity to run an effective irrigation
programme.
The soils at the site have shallow top soils, poor structure and are not the soil types
that irrigation can be easily effective upon.
The site has been assessed as having a poor capability in regards to the suitability for
agricultural production.
The independent advice concludes that the site is not suitable to support the proposed
agriculture use.
In addition, it should be noted that if the applicant was to begin importing most feed from
the outside the site then the proposal could be considered Intensive Animal Husbandry
which is a prohibited use under the Rural Living Zone.
Would there be any environmental impacts as a result of the proposed use?
The City of Greater Bendigos Salinity and Erosion Risk Policy identifies the following
objectives in relation to erosion risk:
To ensure that the use and development of land does not cause significant land
disturbance.
To protect area prone to soil erosion by minimising soil erosion and vegetation loss.
At the rear of the site there is a gully in which significant erosion has already occurred
(refer to Figure 3 above). No consideration has been given to limiting the extent of land
disturbance or degradation of this area as part of the proposal.
In addition, the independent advice sought by the City of Greater Bendigo identifies that
the risk of erosion across the site could increase as a result of the proposal if ground
cover levels drop below a certain level.
PAGE 30
This is linked to the proposed land use, as it is likely that any stock on the land would
decrease the ground cover levels at a significantly greater rate, therefore land
disturbance and erosion may pose an unreasonable risk.
Will the proposal have an adverse impact on the amenity of the area?
A purpose of the Rural Living Zone is to provide for agricultural land uses which do not
adversely affect the amenity of the surrounding land uses.
The primary land use in the area is residential development with immediately
surrounding lots ranging in size from approximately 2 to 4.2 hectares. The nearest
dwelling (not in the same ownership) is located approximately 30 metres from the
eastern boundary.
It is considered that there is likely to be adverse amenity impacts as a result of the

proposed agricultural use (most notable in relation to cattle numbers) relating to dust and
noise.
Vegetation ground cover across the site is already limited. The addition of cattle on the
land would significantly reduce the ability for ground cover to establish, therefore
increasing the likelihood of dust nuisance in the area.
The number and range of animals proposed to be kept on the land are also likely to
create noise nuisance due to the close proximity of neighbours.
This could be intensified during periods where feed availability is reduced. Given that it
has already been identified that the animal numbers proposed could not be supported
this would be considered to be a common occurrence.
The application submitted provides no justification on how amenity impacts would be

mitigated to an acceptable level and therefore, for the above reasons it is considered the
purpose of the zone could not be satisfied.
Conclusion
The main concern regarding this proposal is the capability of the land to sustain the
agricultural use. Independent advice provided in regards to the agricultural potential
confirms the City of Greater Bendigo officers concerns that the site is in fact unsuitable
due to the number of constraints discussed in this report.
The purposes of the Rural Living Zone are not being satisfied due to the likely amenity
impacts on nearby properties as a result of the proposal and the increased risk of land
degradation and other environmental impacts.
The applicant has provided no substantial justification to support the proposal or

demonstrate the agricultural land use could be sustained and would not have an adverse
impact on the amenity of the surrounding area.
It is therefore recommended that the application be refused.
PAGE 31
Options
Council, acting as the responsible authority for administering the Planning Scheme, may
resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.
Attachments
1. Copy of objections
2. Agricultural Potential (Grazing) Assessment prepared by Gavin Beever, Cumbre
Consultants (independent advice prepared for the City of Greater Bendigo)
PAGE 32
4.3 CT000313 - BENDIGO SOLDIERS MEMORIAL INSTITUTE

REVITALISATION PROJECT
Author Daniella McClure, Project Coordinator Building Infrastructure
Responsible Vicky Mason, Director Health & Wellbeing

Director
Summary/Purpose
To summarise the outcome of tender CT000313 Bendigo Soldiers Memorial Institute

Revitalisation Project and seek Council endorsement to award the contract to Nicholson
Construction.
RECOMMENDATION
1. Award contract CT000313 Bendigo Soldiers Memorial Revitalisation Project to

Nicholson Construction for a lump sum price, including Provisional items and not
exceeding $4,242,282
2. That the Project Director be given delegated authority to approve contract

Variations up to $150,000
3. Authorise the Chief Executive Officer to award contract variations up to 10% of the
contract value.
4. Authorise the Chief Executive Officer to undertake the necessary administrative steps
to endorse the $1,700,000 Federal Government Community Development Grant
Programme Deed of Agreement.
5. Authorise the Chief Executive Officer to undertake the necessary administrative steps
to endorse the contract documentation.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
This project is consistent with the Council Plan 2013 -17. The project is consistent with
the themes of planning for growth which supports population growth through good design
and careful planning of infrastructure and facilities and the Sustainability theme which
supports the renewal, maintenance and construction of essential infrastructure to meet
the needs of current and future residents.
PAGE 33
Council Plan Reference:
Council Plan 2013 2017 (2015-2016 Update)
2.1: To maintain the unique character of Greater Bendigo, Council delivers major
projects that accommodate the growing population and diversifies the economy.
2.1.4 Soldiers Memorial Hall Revitalisation Project, Pall Mall. Advocate for State
and Federal funding support so construction can commence.
5.3: Essential infrastructure is constructed, maintained and renewed to meet the needs
of current and future residents.
5.3.1 Deliver building project approved by Council
Strategy Reference (include weblink as applicable):

NA
Council Policy Reference (include weblink as applicable):
In exercise of the power conferred by section 98(1) of the Local Government Act 1989,
the Greater Bendigo City Council delegated the Chief Executive Officer with, amongst
other things, the authority to award contracts up to the value of $1,500,000 and approve
variations to contracts up to $150,000.
As a major project, $150,000 represents less than 10% of the contract sum and may
represent an unnecessary administrative burden in the event that the full contingency for
the project is required due to unforeseen variations. A recommendation of this report is to
authorise the CEO to approve variations of up to 10% of the contract sum.
The City of Greater Bendigo and Bendigo Soldiers Memorial have been working together
for approximately five years seeking to redevelop and expand the Bendigo Soldiers
Memorial Institute facilities.
The project will result in full restoration and conservation works to the original Memorial
and construction of a new exhibition space. The new wing replaces the rear asbestos-
clad addition. The design won strong support from the Victorian Government Architects
Design Review Panel.
The new Corten (rusty steel) clad wing will house preparation and storage space in a
second floor hidden within the roof, as well as ground floor space for temporary
exhibitions, a compact catering kitchen for functions, and accessible toilet facilities. The
new wing will meet AA International Museum standards to enable loans from other
institutions, and is designed to minimise energy use.
It is funded through a Federal Government grant of $1.7 million, a State Government

Living Heritage Grant of $1.5 million, an $800,000 commitment from Council over 2
financial years and $500,000 from the RSL ($250,000 through fundraising).
PAGE 34
Following an Expression of Interest process and subsequent shortlist tender process, in

which prospective contractors were required to demonstrate their experience and
abilities, (particularly with regard to specialist heritage aspects) to undertake the project,
2 tenders have been received.
The construction is expected to commence in late May and take 18 months, with a
proposed completion date of September 2018.
Previous Council Decision(s) Date(s):
At the Ordinary Council meeting held in November 2015 Council resolved to:
Endorse the proposed Soldiers Memorial Institute Revitalisation project as described

in the design by Lovell Chen, and to proceed to advertising of the permit applications.
Confirm that Council supports a contribution to the project of $800,000 over 2
financial years out of the Renewal and Upgrade budget and project expertise from
existing staff resources, and supports seeking external funding from State and
Federal government sources.
Continue to work with the RSL in the project development and in confirming their
contribution.
The recommendations of the report were carried unanimously and moved by Cr

Campbell and Seconded by Cr Cox
Report
Prior to tender the process commencing, a full design review process was undertaken to
consider design efficiencies. This process was undertaken in consultation with Bendigo
District RSL.
An Expression of Interest process was undertaken to ensure prospective contractors

demonstrated their experience and abilities, in particular with regard to specialist heritage
aspects, to undertake this unique and significant project.
Expression of Interest closed on Tuesday 31 January 2017. Four conforming bids were
received from:
1. Nicholson Construction
2. Gerard K House Pty Ltd
3. BLR Provincial Construction
4. Walsh & Omeara Builders
Tender submissions were evaluated on the following criteria:
Criteria Weighting
Capability 60%
Capacity 30%
Local Content 10%
Risk Management Pass - Fail
PAGE 35
The opportunity to Tender was extended to all four Construction Contractors and closed
on Tuesday 4 April 2017. Two conforming bids were received from:
1. Nicholson Construction
2. BLR Provincial Construction
Tender submissions were evaluated on the following criteria:
Criteria Weighting
Value 40%
Capability 30%
Capacity 20%
Local Content 10%
Risk Management Pass - Fail
The Tender Evaluation Committee met and a preferred contractor was chosen on merit
and scoring based on the above criterion. Referees were contacted and provided
positive recommendations for the preferred contractor.
Invitation to observe the Tender process was also extended to the President of the
Bendigo RSL, and both State and Federal Government funding representatives. State
Government Living Heritage Grant representatives were present at the meeting.
Two members of the evaluation committee were unable to attend the scheduled
evaluation meeting, and submitted scoring to the Chair for inclusion. Signatures were
obtained on the Tender Evaluation Worksheet from panel members in attendance; one of
the absent panel members signature has been executed, with the remaining signature
currently being obtained.
A Probity Advisor was also present during the Tender Evaluation process.
There were no concerns raised on the process undertaken and/or the outcome achieved.
Probity Advisor will issue formal documentation confirming this advice upon receipt of
completed Tender Evaluation Worksheet.
This project has been adopted as part of the 2016/17 Council budget.
Options/Alternatives:
Council has the opportunity to award tender CT000313 Bendigo Soldiers Memorial
Institute. Alternatively, Council may choose not to award the contract and forgo funding
secured through the Federal Government of $1.7 million and State Government Living
Heritage Grant of $1.5 million, or work with stakeholders to reduce the scope and cost of
the project further, resulting on a focus towards minor conservation works to the existing
building only.
PAGE 36
Timelines:
The preferred contractor has indicated an 18 month works period commencing early May
and concluding September 2018.
The Soldiers Memorial has been fully decanted and is ready for handover to the
preferred Contractor. This program enables the Citys 2017 Easter program and the
RSLs Anzac Day celebrations to be undertaken without disruption.
The duration of the works will however extend over 2018 Easter and Anzac Day
celebrations. Discussions have already commenced with internal stakeholders to ensure
flexibilities around a shared space strategy are identified during this time with the
preferred contractor.
Progress:
Detailed design was completed in June 2015.
A capital expense budget of $800,000 has been approved through the Building
Infrastructure Renewal an Upgrade budget over the 15/16 and 16/17 years, and supports
additional funding secured from the RSL of $500,000, Federal Government of $1.7m and
State Government Living Heritage Fund of $1.5m, resulting in a total project budget of
$4,500,000.
$1,000,000 of this revenue has been claimed from Heritage Victoria Living Heritage
Fund.
Federal Government Community Development Grants Programme Deed of Agreement

for $1,700,000 is now ready for execution.
A recommendation of this report is to authorise the CEO to undertake necessary

administrative steps to endorse the $1,700,000 Federal Government Community
Development Grant Programme Deed of Agreement.
A planning permit was granted 29th March 2016 and Heritage Permit 26th May 2016 for
the project.
A formal expression of interest and shortlist tender process was undertaken in January
2017, and was followed by a tender process in March 2017. A preferred builder was
selected following an evaluation process.
Risk Analysis:
Extensive time has been taken to review the consultants tender documents, in order to
minimise risk in the construction phase as much as possible and avoid costly Variations.
There is however financial risk associated with the capping of the mine and the
unforeseen number of mines and conditions currently located under the building.
PAGE 37
As part of the design process, an internal review was undertaken throughout and
included the following internal stakeholders;
Property Building materials and maintenance

Engineering mine shaft capping
Environmental Health kitchen layout and compliance
Building Building compliance and DDA
Parks & Natural Reserves Tree protection
Strategy CBD Structure Plan
Art Gallery gallery design and requirements
Bendigo RSL is contributing $500,000 toward this project ($250,000 through fundraising).
The Community Development Grants Program and Heritage Victoria Living Heritage
Program Group are supporting delivery with $2.9M funding. These entities were given
the opportunity to take part in the evaluation panel as observers to ensure they were
satisfied with the transparency and thoroughness of the process.
The tendered sum was $4,242,282 which includes provisional sums of:
Existing Building: $302,472.00

New Construction: $177,316.00
Provisional items are required to deliver this project in the most efficient and effective
way.
Total project cost including provision sums and contingency reflects the following:
Tender price $3,762,494

Provisional items $479,788
Total: $4,242,282
Contingency 6% $254,537
Total project cost $4,496,819
Including a contingency sum of 6% the total project cost is $4,496,819.
Budget Allocation in the Current Financial Year:
$800,000 City of Greater Bendigo
PAGE 38
External Funding Sources:
$500,000 Bendigo RSL

$1,500,000 State Government Living Heritage Fund
$1,700,000 Federal Government Community Development Grants Programme
Current Estimate:
Tendered price: $3,762,494

Provisional sum $479,788
Total contract sum: $4,242,282
Contingency $254,537
Total project cost allowance: $4,496,819
Any known or anticipated variance to budget:
Nil identified
Previous Council Support:
Council previously allocated $250,000 for detailed design as part of the 2014/15 budget
which $180,000 was funded through the Community Development Grants Programme.
Projected costs for future financial years:
Council will own this asset once constructed. Depreciation and renewal will need to be
considered over the life of these assets.
Any ongoing recurrent expenditure required:
Bendigo RSL will operate this site under a Lease arrangement and as such they are
responsible for all operational outgoings.
Conclusion
Since 2014 the City in conjunction with the Bendigo RSL have completed design and
tendered the Bendigo Soldiers Memorial Institute Revitalisation Project works. Tenders
were called through an Expression of Interest and shortlist tender process, with two
responses received and Nicholson Constructions considered the preferred tender.
Attachments
1. Confidential Tender Evaluation Scoring
PAGE 39
Presentation and Vibrancy - Reports Ordinary Meeting - 19 April 2017
5. PRESENTATION AND VIBRANCY
5.1 COMMUNITY GRANTS ROUND 2 2017
Author Bryce Kilian, Acting Coordinator Connecting Communities
Responsible Vicky Mason, Director Health and Wellbeing

Director
Purpose
This report presents the recommended funding allocations for Round 2 of the 2016/2017
Community Grants and seeks Council endorsement of those.
Summary
Round 2 of the 2016/2017 Community Grants opened 1 February and closed 28

February and 91 eligible applications were received The Community Assessment Panels
have recommended funding for 68 applications that were assessed as meeting the
criteria. The total recommended funding allocations of $195,851.20 is within the available
Round 2 budget of $263,681.20
RECOMMENDATION
That Council:
1. Endorse the Community Assessment Panels recommendations to allocate

$195,851.20 funding in 2016/2017 Community Grants Round 2 across 68 applicants.
2. Thank all Community Assessment Panel members for volunteering their time to
assess the applications and to develop the funding recommendations for Council
consideration.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

The Community Grants are consistent with Council Plan 2013 2017 (2016/2017
update) strategic objective 3.7: Structured community engagement, community planning
and community development programs support our residents and communities,
particularly those who may experience isolation.
PAGE 40
Council Policy Reference :

Community Grants Policy (Policy) and Program Guidelines (Guidelines)
This report relates to Round 2 of the 2016/2017 Community Grants (Round 2). There are
seven categories of grants offered under the Community Grants:
Active and Healthy Communities;
Arts;
Community Development;
Community Events;
Driver Education for Youth (a temporary category);
Environmental Sustainability;
Print and Digital Publications.
In accordance with the Guidelines, Community Assessment Panels were convened to

consider the applications received for each of the seven categories. The Guidelines
require Council to consult with the respective Panel prior to the resolution of funding
allocations if any variations to Panel funding recommendations are proposed.
As per the Policy, 10% of the budget for each category is set aside as a reserve to
provide capacity for Quick Response Grants for community needs that may arise outside
of Grant funding rounds. The exception to this is the Driver Education for Youth category
as the funds for this category is externally sourced.
The Quick Response Grants reserves for 2016/2017 are:
Active and Healthy Communities $10,712

Arts $8,561
Community Development $13,390
Community Events $7,496
Driver Education for Youth $0
Environmental Sustainability $4,280
Print and Digital Publications $3,205
TOTAL $47,644
11 February 2015:
Council adopted the revised Policy and Guidelines.
5 August 2015:
Council endorsed minor amendments to the Policy and Guidelines.
16 December 2015:
PAGE 41
Council appointed the Community Assessment Panel members.
21 September 2016:
Council resolved upon the 2016/2017 Community Grant Round one funding allocations.
Report
Round 2 applications opened on 1 February 2017 and closed on 28 February 2017.
There have been 91 eligible applications received for Round 2.
This represents 26 more than the 65 received for Round 1 of the 2016/2017 Community
Grants (Round 1).
Total of Total of Total of Total of Total of Panel

Round 2 applications funding applications recommended
funding received requested recommended funding
available by Panel for allocations
funding
Active and $55,680 21 $77,450 17 $55,670
Healthy
Communities
Arts $43,747 5 $15,836 4 $10,836
Community $60,257 28 $118,185 21 $60,150

Development
Community $51,530 13 $36,881 10 $17,248
Events
Driver $10,040.20 4 $24,399 2 $10,040.20
Education for
Youth
Environmental $23,078 9 $26,970 8 $23,070
Sustainability
Print and $18,850 11 $39,765 6 $18,837
Digital
Publications
TOTAL $263,182.20 91 $339,486 68 $195,851.20
Quick Response Grants
Quick Response Grant funding of $28,950 has been distributed to 17 applicants since
the last report to Council on 21 September 2016.
This leaves a balance of $13,689 for the remainder of 2016/2017.
PAGE 42
Quick Response Grants
Organisation Project Details Category Amount

Bendigo Soldiers Purchase hooks and Arts $1,210
Memorial Military lines for Australia Will
Museum Be There exhibition
Goldfields Library Alice in Eaglehawk Arts $1,000
Corporation - community
Bendigo performance
Heathcote Show Traffic management Community $2,000
Society costs for 2016 Events
agricultural show
Redesdale Redesdale outdoor Community $2,000
Recreation cinema (part of the Development
Reserve Summer in the Parks
Committee of program. This event
Management was impacted by the
withdrawal of a
previous sponsor)
Salvation Army Chill Out Space Community $2,000
support Development
Epsom Community Christmas Community $1,496
Community Festival 2016. Events
Church
Marong Cricket Replace essential Active and $1,799
Club flood damaged Healthy
equipment Communities
Bendigo Hawks Centenary swimming Active and $1,800
Aquatic Club carnival support Healthy
Communities
Bushfire Community fire Community $2,000
Foundation prevention equipment Development
/ trailer
Elmore and Elmore outdoor Community $1,100
District Field Days cinema (part of the Development
Summer in the Parks
program. This event
was impacted by the
withdrawal of a
previous sponsor)
Life FM Radio Bendigo community Print and Digital $1,190
Christmas Carols Publications
broadcast
Bendigo Chinese Chinese New Year Arts $2,000
Association 2017
Afghani Afghan New Year Community $2,000
Community 2017 Development
Bob Brown Art exhibition Arts $1,605
Foundation
Friends of Crusoe Fauna and habitat Environmental $2,000
PAGE 43
and Number 7 survey Sustainability

Reservoir
Bendigo Womens Purchase a trailer for Active and $1750
Football storage and travel Healthy
Marong and Upgrade power board Community $2000
District Mens and install 6 power Development
Shed points
TOTAL $28,950
The tables below outline the funding allocations recommended by the Panels for each
Grant category.
The maximum funding available in any category or to any organisation (with the
exception of applications made under the Driver Education for Youth category) is $5,000.
Some applications were not recommended by the Panels for funding as:
They were incomplete.

They were assessed as not meeting the Guidelines.
The category was oversubscribed.
The requested funding was for an ongoing resource.
In some cases the Panels have recommended partial funding due to applications not
demonstrating sufficient merit to justify the maximum amount requested.
Active and Healthy Communities
Organisation Project Description Amount Amount

Sought Recommended
by Panel
White Hills Aquatic play equipment $5000 $5000
Community Pool
Maiden Gully Energy Breakthrough $5000 $2870
Primary School
Bendigo Rowing Purchase a Lake Mower and $4000 $4000
Club mounting bracket
Bendigo Pre-School Vegetable Garden $800 $800
U3A Bendigo Ensuring the safety of our $2000 $2000
members. Purchase of
Defibrillator
Quarry Hill Primary Bike Education purchase of $2500 $2500
School new bikes to increase
participation
Bendigo District Purchase books for umpire $1400 $350
Cricket Umpires resources
Association
Hurricanes Netball Purchase of new uniforms and $3500 $3500
Club medical supplies.
Bendigo Squash Replace end wall of courts to $5000 $5000
PAGE 44

Sought Recommended
by Panel
Club be height adjustable.
Elmore Progress Pilates Program for Elmore $5000 $4000
Association Community
Active Travel, Active travel workshops $3350 $1850
Healthy Kids (encouraging kids to walk, ride,
Community Network scoot to school)
Bendigo Senior EAL VCAL Introduction to $1800 $1800
Secondary College swimming and water safety
Strathdale Soccer Purchase of Water bottles and $5000 $5000
Club fridges for food storage.
Lockwood Tennis Replacement of shade $2000 $2000
Club structures
Sandhurst Snooker Purchase of competition grade $5000 $5000
and Billiard Club Inc. pool tables
Golden Square Purchase of new HPV (human $5000 $5000
Primary School powered vehicle) and spare
parts
St Liborius Primary Fitness Circuit purchase of $5000 $5000
School fitness equipment
$61,350 $55,670
TOTAL
Arts

Sought Recommended
by Panel
Heathcote Artists Affordable and accessible Life $3650 $3650
Drawing classes
Bendigo Young Inkslingers Author $1000 $1000
Writers Association Workshops
Bendigo Art Society 2017 Dudley House Exhibition $1886 $1886
Star Cinema A moving experiment in still life $4300 $4300
participation in exhibitions,
drawing and installation of art.
$10,836 $10,836
TOTAL
Community Development

Sought Recommended
by Panel
Strathdale Senior Kitchen upgrade and install a $4750 $2000
PAGE 45

Sought Recommended
by Panel
Citizens dishwasher
Foundation 97 Commence running a spinal $5000 $4000
cord injury support network
monthly meeting with some
planned activities
Discovery Science The project aims to share a $3800 $3800
and Technology piece of Dja Dja Wurrung
Centre culture and link it to a simple
experiment.
Spring Gully Hall Install 3 phase solar system on $5000 $5000
Committee hall to reduce continually
increasing electricity costs
Bendigo Gliding Carry out remedial works on $2000 $2000
Club the runway
Lifeline Central Vic Semester 2 2017 - Telephone $5000 $5000
and Mallee Crisis Supporter Training
Bendigo Philatelic Trial of daytime meetings to $300 $300
Society meet member circumstances
Rotary Club of Community First Aid $5000 $3000
Kangaroo Flat Defibrillator
St Thereses Primary Portable Staging for $5000 $2000
School Community Space
Bendigo Regional Seating upgrade at Strathdale $5000 $2500
YMCA Community Centre
Rotary Club of Enhancing development and $5000 $2500
Bendigo Sandhurst sustainability of a large knitting
group by building a new shed
Bendigo District Purchase of equipment for $4925 $3500
Aboriginal Co-op Bendigo Aboriginal Mens Shed
Goornong Memorial Sanding and Refurbishment of $5000 $5000
Hall Committee Inc. the Goornong Memorial Hall
floor
Bendigo Primary LEGO club purchase of $1400 $750
School (Violet St) LEGO, storage containers,
mate and instruction sheets
Bendigo Amateur Installation of Air-Conditioner at $4000 $4000
Radio & Electronics Longlea School.
Club Inc.
Saltbush Community Purchase of supplies for $400 $400
Initiatives Inc. creative and tactile play
LCMS The Welcome Dinner project $5000 $1000
Connecting refugee families
with established Australian
families.
Golden Square Upgrade tea room and office $5000 $2500
Bowling and Croquet into full kitchen and servery.
PAGE 46

Sought Recommended
by Panel
Club Inc.
105.1 Life FM ( Purchase of outside $5000 $5000
Central Victorian broadcasting equipment and
Gospel Radio) training for volunteers
Woodvale Hall Extension of Power to the $2905 $2000
Committee of gates of the Woodvale Hall
Management
Bendigo Steam and Concrete works in area used $4805 $3900
Oil Engine for public access
Preservation Group
$84,285 $60,150
TOTAL
Community Events

Sought Recommended
by Panel
Kangaroo Flat Family Fun Day 2017 $4530 $4530
Community Group
Special Olympics Hire 2 venues for the Special $1350 $1350
Australia Olympics Bendigo in 2017
Junortoun Funding assistance for three $1945 $1945
Community Action community events in Junortoun
Group in 2017/18
Bendigo Orchid Club Annual Spring Show 2017 $1000 $1000
Jemimas Gift - Pet Equipment and permits for Pet- $2183 $2000
Carers carers Expo 2017
Karen Organisation Karen New Year 2018 to assist $2500 $2500
of Bendigo with cultural performances and
catering
Weeroona Social Euchre Tournament $700 $700
Club assistance for venue,
stationary and catering
Friends of the Plant Sale - signage and $523 $523
Bendigo Botanic advertising
Gardens
Karen Culture and Karen Wrist Tying Ceremony $4150 $1000
Social Support 2017 venue, costumes, food
Foundation and decorations
Bendigo All Breeds Bendigo Goat Fest $4000 $1700
Goat Show advertising and venue setup
$22,881 $17,248
TOTAL
PAGE 47
Driver Education for Youth

Sought Recommended
by Panel
Fit to Drive F2D Year 11 workshops which $4695 $5020.10
Foundation include half-day road-safety
education programs
Interchange Loddon A program to educate six $5000 $5020.10
Mallee young people(16-21) with
disability as safe and legal
drivers
TOTAL $9695 $10,040.20
Environmental Sustainability

Sought Recommended
by Panel
Mid-Loddon Sub An environmental education $1100 $1100
Catchment program including planting of
Management Group indigenous species at Big Hill
Bendigo Violet Purchase new tools for the $3175 $3175
Street Primary school garden
School
Salvation Army Purchase and install 2 water $5000 $5000
Bendigo tanks and convert 2 existing
garden beds into more water
efficient wicking beds
St Peters Primary Expand kitchen garden and $5000 $1650
School learn hospitality skills
Loddon Mallee Pre- Expansion of existing frog $4950 $4950
School Association ponds beside Spring Gully
Kindergarten
Junortoun Document the local species, $3000 $3000
Community Action using common name, scientific
Group name and a brief description of
species at the Manning
Reserve
Mid-Loddon Sub The addition of two Bush $3315 $3315
Catchment Stone-curlew captive breeding
Management Group enclosures extensions
Bendigo Sustainable Gardening $880 $880
Sustainability Group Workshop Series
$26,420 $23,070
TOTAL
PAGE 48
Print and Digital Publications

Sought Recommended
by Panel
Mid-Loddon Sub Re-print Fungi ID Guide of the $1180 $1180
Catchment Box Ironbark Forests and
Management Group Woodlands of Central Victoria
Australian Institute of Print the history of Friendly $2257 $2257
Genealogical Societies in Bendigo 1856-
Studies, Bendigo 1916
Northern Bendigo Use funds to print hard copies $4623 $2100
Landcare Group of Living next to nature booklet
and postcards to direct people
to finding the resource online
Marong Community Engagement of Digital $5000 $5000
Action Group Webpage Designer to design
and build responsive template
and other associated matters
related to Website plus hosting
for 1 year Domain name
registration for 2 years
Bendigo Soldiers Design and development of $3300 $3300
Memorial Institute website for the Roll of Honour
Project
Bendigo Agricultural Update and upgrade the $5000 $5000
Show Society Societys webpage with photos
and relevant information
$21,360 $18,837
TOTAL
Successful and unsuccessful applicants are advised via email of their application
outcome following Councils resolution.
Successful applicants are required to enter into a Funding Agreement (FA) with the City
of Greater Bendigo (City). The FA outlines the scope of the funded project as well as the
Citys and the grant recipients responsibilities. Funds are only released to grant
recipients upon receipt of the signed FA and an invoice.
Funding offers may be revoked if a signed FA and an invoice are not received within 30
days of the funding offer being made.
Unsuccessful applicants are encouraged to contact the Community Grant Officer for
clarification and assistance with future applications.
PAGE 49
Timelines:
Projects funded under Round 2 are required to:
Commence on or after 1 June 2017;

Be completed within one year; and,
Submit Project Evaluation Forms / Acquittals within 60 days of project
completion. Recipients who do not fulfil this requirement may be ineligible to
receive further City funding.
Risk Analysis:
All Round 2 applications were assessed in line with the Policy and Guidelines.
All Panel members were required to declare conflicts of interest in any applications.
Where conflicts of interest were declared, Panel members were required to leave the
room when the respective applications were being assessed.
The Panels are required to recommend funding allocations that are within the set budget
for the category.
Round 2 applications were encouraged through media releases, public notices, the Citys
social media pages and website, plus City staff email networks.
The Citys Community Partnerships Unit facilitated two free workshops about grant
seeking, grant application writing and project management in the lead up to Round 2.
These were attended by 30 representatives from various community groups.
Both City of Greater Bendigo staff and recurring Panel members have observed a
marked improvement in the quality of applications being received since the City has been
offering these workshops.
Budget Allocation in the Current Financial Year:
The total Round 2 budget allocation is $263,182.20. This includes the funds currently
held in a reserve for the Driver Education for Youth category.
The Panels have recommended that 68 of the 91 applicants (or 75%) be allocated some
funding. The total amount of Round 2 funding recommended by the Panels is
$195,851.20
Attachments
1.Confidential attachment: Not recommended applications.

2.Confidential attachment: Rationale for any partial funding recommendations.
PAGE 50
5.2 FARMING ADVISORY COMMITTEE MEMBER APPOINTMENTS
Author Jenny Pendlebury, Rural Development Coordinator

Bryce Kilian, Acting Coordinator Connecting Communities

Director
Purpose
To provide Council with details of the Expressions of Interest received for membership of
the Greater Bendigo Farming Advisory Committee (Committee), and for Council to
consider the interview panels recommendations regarding member appointments.
Summary
The Committee acts as a resource for Council with regards to general advice and
strategic representation on farming sector issues and opportunities. It also functions to
support the development and implementation of relevant Council strategies, policies and
advocacy positions.
In accordance with the Committees Terms of Reference, Expressions of Interest for

Committee membership were publically sought throughout January and February 2017.
There were 13 applications received.
Following an interview process, 10 out of the 13 applicants are being recommended for
Committee membership based on their significant sector knowledge / experience (refer
Confidential Attachment 2) and other factors such as community connections and
networks.
PAGE 51
RECOMMENDATION
That Council:
1. In accordance with the Greater Bendigo Farming Advisory Committee Terms of

Reference, appoint to the Committee the following applicants:
Darren Heritage
Fiona Cannon
Geoff Kroker
Jim Long
Ken Laing
Martin Szakal
Michael Crapper
Rodney Luke
Ross McKinstry
Warren Smith
2. Write to all applicants to thank them for their interest in the Greater Bendigo
Farming Advisory Committee and formally advise them of the outcome of their
Expression of Interest for Committee membership.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
This report is consistent with the following:

1.4 Continue to improve Councils communications and engagement practices
to support open and inclusive decision making and reach diverse audiences.
3.7.3 Implement agreed actions from the adopted Rural Communities Strategy.
Strategy Reference:
Greater Bendigo Rural Communities Strategy (2016)
The inaugural Committee was formed in 2013 and its term expired in 2016.
The outgoing Committee undertook a review of the Committees Terms of Reference in

August 2016. The purpose of the review was to ensure that any new Committee would
be best placed to provide representative and strategic advice to Council.
The outgoing Committee recommended some minor amendments to the Committees

Terms of Reference and these were considered and endorsed by Council on December
14, 2016.
PAGE 52
April 17, 2013: Council resolved to establish the Committee.
September 11, 2013: Council appointed nine Committee members following a public
Expression of Interest process.
August 31, 2016: Council adopted the Greater Bendigo Rural Communities Strategy.
December 14, 2016: Council adopted revised Committee Terms of Reference. At the
same meeting Councillors Emond, Metcalf and ORourke were appointed as Council
representatives on the Committee.
Report
The Committees Terms of Reference describe its broad purpose as to provide general
advice and strategic representation to Council with respect to farming and rural issues
and opportunities, as well as to support Council in the development and implementation
of strategies, policies and advocacy positions relative to the farming and rural sectors.
Following Councils adoption of the revised Committee Terms of Reference in December

2016, Expressions of Interest for membership of the Committee were publically sought
throughout January and February 2017.
Applicants were encouraged to respond to Key Selection Criteria as part of their

Expression of Interest. In total, 13 Expressions of Interest for Committee membership
were received (Details of all 13 applicants are included within Confidential Attachment 1).
The 13 applicants were interviewed by a panel comprised of Cr Emond or Cr Metcalf

plus the Citys Coordinator Connecting Communities Deb Simpson and Rural
Development Coordinator Jenny Pendlebury. The interviews were conducted between
February 27 and March 1, 2017.
The interview panel were unanimous in their recommendation of the 10 applicants for
membership of the Committee. It is the interview panels opinion that these 10 applicants
all individually satisfied the key selection criteria and collectively offer an excellent mix of
enthusiasm, agricultural experience, advocacy and leadership skills, diversity of
enterprise, connections with the broader rural community and a good geographical
spread across the municipality.
While the Committees Terms of Reference allows for a maximum of 12 members it is

the interview panels opinion that the remaining three applicants, whilst having
demonstrated some relevant knowledge / experience, did not adequately satisfy one or
more of the key selection criteria. (A summary of notes from the interviews for the 10
recommended is provided within Confidential Attachment 2).
PAGE 53
The inaugural Committee (20132016) helped to demonstrate how the farming sector
and rural communities are integral to regional sustainability and Councils vision of
Greater Bendigo working together to be Australias most liveable regional city. It was
also instrumental in the development of the Greater Bendigo Rural Communities
Strategy which Council adopted in August 2016.
Expressions of Interest for membership of the Committee were promoted through local
newspapers, local television, community newsletters, relevant email networks plus the
Citys website and social media accounts. The Citys Rural Development Coordinator
responded to enquiries from interested community members during the Expression of
Interest period.
The Citys Rural Development Coordinator will provide administrative support to the
Committee. This responsibility is incorporated within the Rural Development Coordinator
Position Description. The Citys commitment to this administrative support is also
outlined within the Committees Terms of Reference.
Attachments
Confidential Attachment 1 - List of applicants for Greater Bendigo Farming Advisory

Committee membership.
Confidential Attachment 2 - Applicants recommended for Greater Bendigo Farming

Advisory Committee membership.
PAGE 54
5.3 BENDIGO MAUBISSE FRIENDSHIP COMMITTEE REVIEW OF

INSTRUMENT OF DELEGATION
Author Steven Abbott, Manager Community Partnerships

Director
Purpose
Seek Council support for a reviewed Instrument of Delegation under Section 86 of the
Local Government Act 1989, for the Bendigo Maubisse Friendship Committee.
Summary
Within twelve months following a Council election, a review of the Instrument of

Delegation (Instrument) for the Bendigo Maubisse Friendship Committee (Committee)
must be undertaken.
The revised instrument (Attachment 1) reflects Councils commitment to their role and
relationship with Maubisse in the District of Ainaro, in Timor Leste.
The report also provides background information to this review and the long term
relationship with Timor Leste and support through its friendship Committee.
RECOMMENDATION
That Council supports the Instrument of Delegation to authorise the continuance of the
Bendigo Maubisse Friendship Committee under Section 86 of the Local Government Act
1989, until June 2019.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
International Relations Policy
This policy, which was adopted by Council in 2014, provides an overarching framework
for the Citys engagement in the international arena. This policy relates to different types
of international relationships the City may engage in which may serve a variety of
interests of the Greater Bendigo community.
The Policy aims to increase accountability and confidence of the community in the social,
cultural and economic value of the Citys involvement with international partners.
PAGE 55
Friendship relations between Australia and Timor Leste were first set up to assist East
Timorese local communities during a very difficult period following the violent withdrawal
of Indonesia from East Timor in 1999a period during which East Timor, moved towards
independence in May 2002.
By November 2005 there were 50 friendship city relationships, most of these being with
cities and communities in the state of Victoria, the others being in New South Wales,
Queensland and the Australian Capital Territory. The increasing number of friendship city
arrangements supported an enthusiasm of Australians to involve their local governments
and communities in the future of the people of Timor Leste.
The arrangements have proved to be a valuable form of development assistance for the
new nation as it continues to emerge from the destruction of occupation and civil conflict.
The Greater Bendigo Council relationship with Timor Leste commenced in late 2006
when it established the Committee to work with the community of Maubisse. The
Committee works on a community to community basis to undertake a range of projects to
assist the people of Maubisse in the District of Ainaro in Timor Leste.
Like most parts of Timor Leste, the Maubisse community experiences challenges,
including lack of employment, government structures, health services, education and
transport.
Many Maubisse residents come from farming families with a number earning less than
$350 per year. Some families live without power, running water or transport.
Timor Leste has one of the highest infant mortality rates in the world with only 10 per
cent of mothers having medical support during childbirth. The high rate of childhood
malnutrition also poses a significant challenge.
The Committee contributes to improving standards of living, access to essential services,

training, capacity building, arts and social programs in the Maubisse community.
The Committee functions formally as a Special Committee of Council under Section 86 of

the Local Government Act 1989 (the Act). The Act provides for a Council to delegate
some of its functions, duties or powers to Special Committees that then operate under an
Instrument of Delegation.
Section 86 Committees are, in essence, an extension of Council. They are subject to the
same stringent governance and administrative requirements as Council and therefore
compliance is important. Current and former Mayors and Councillors have had a strong
involvement with these committees, and have been a part of visiting delegations (the
most recent being Mayor Councillor Margaret ORourke in January 2017).
Some of the past achievements include:

English teaching and training;
Secondary education scholarship program;
Community kitchen program; and
PAGE 56
Development and delivery of materials (such as furniture).
For more detailed information please see 2015/16 Annual Report (Attachment 2).
Council has funded the Committee since its inception in the 2006/07 financial year with
an initial establishment grant of $65,000 and $50,000 for each subsequent year.
Council has also supported the Committee by making a bus available to transport
members and other volunteers to and from the airport when participating in a delegation
to Maubisse.
Administrative support is also provided to work with the Committee and upload minutes
of meetings, provide general administrative advice and oversee the arrangements such
as insurance for each delegation travelling to Timor Leste.
In February 2017 a presentation briefing was made to Council by the Committee to

provide background, recent achievements and current priorities, as well as presenting
the 2015/16 Annual Report.
30 September 2015
In September 2015 the Council reviewed its ongoing role and relationship with Maubisse
and resolved to proceed with a number of actions, some of which included:
That Council:
Authorise the continuance of the Bendigo Maubisse Friendship Committee under
Section 86 of the Local Government Act 1989 until June 2019;
Agree to fund the current 2015/16 financial year contribution of $50,000 to
Committee;
Agree to an annual financial contribution to the Committee of $50,000 per year for
the next three years until June 2019;
Undertake a review of the Committee and its operations in the 2018-2019 financial
year allowing sufficient time for Council to consider its positon post June 2019;
and
Acknowledge and express appreciation to the many organisations and individual
volunteers, who have willingly given time and energy in support of the Maubisse
community development, through the Committee.
Other actions determined by Council related to forming a joint partnership with the City of
Ballarat which is undertaking similar work in the District Capital, Ainaro. The formation of
this partnership is currently underway between the respective Committees.
Report
Since the previous Council consideration in 2015, the Committee has continued to
operate under Section 86 of the Local Government Act.
PAGE 57
The Committee has supported the review of the Instrument of Delegation and considers
that they are capable of continuing to meet the requirements of the Local Government
Act.
The Instrument of Delegation attached (Attachment 1) effectively provides a clear

checklist of statutory requirements of the Committee. The revised Instrument aims to
ensure the Committee is clear of their responsibilities and can operate effectively.
A further review of the Committee and its operations will be undertaken in the 2018-2019
financial year allowing sufficient time for Council to consider its positon post June 2019.
Attachments
1. Revised Instrument of Delegation
2. Annual Report 2015/16
PAGE 58
Section 86 Special Committee
Instrument of Delegation
Bendigo Maubisse Friendship Committee
PAGE 59
INSTRUMENT OF DELEGATION
In accordance with section 86(3) of the Local Government Act 1989, Greater Bendigo
City Council HEREBY DELEGATE the functions, duties and powers specified in Item 1
to the Special Committee known as the Bendigo Maubisse Friendship Committee subject
to any conditions and limitations as set out in Item 2 of the attached Schedule to this
Instrument of Delegation.
This Instrument of Delegation is authorised by a resolution of Council passed on XX

March 2017.
This delegation comes into effect immediately the Common Seal of the Council is affixed
to this Instrument.
This delegation must be exercised in accordance with statutory requirements and any
guidelines, policies and other governance arrangements which Council may from time to
time adopt.
DATED this day of 2017
APPROVED under the COMMON SEAL )

of GREATER BENDIGO CITY COUNCIL )
in the presence of: )
Chief Executive Officer
PAGE 60
SCHEDULE
1. To develop a mutual relationship with the City of Ballarat for the district of Ainaro
(of which Maubisse is a part) to provide a co-ordinated approach for the Bendigo
Maubisse Friendship Committee to provide and facilitate relevant volunteer
support for the Maubisse community in line with the needs of the Ainaro district
and community of Maubisse as identified by the Timor Leste Development
Program and governing authority of the Ainaro district and with the approval of the
co-ordinating authority.
Promote opportunities for all people of the City of Greater Bendigo to participate in
a range of activities that support the friendship relationship with a work plan
developed in collaboration with the City of Ballarat.
2. The Special Committee cannot exercise
(1) the power of delegation;
(2) the power to borrow money, including an overdraft or credit facility from a
credit institution;
(3) the power to declare a rate or charge;
(4) the power to enter into contracts;
(5) the power to enter into memoranda of understanding, agreements or other

arrangements with local, state or national authorities without prior approval of
the Council;
(6) the power to incur any expenditure exceeding the amount in an adopted
budget for the financial year as approved by the Council; and
(7) any prescribed power.
The Special Committee must-
(1) apply funding only for the purpose of improving the development outcomes of
people living in Maubisse.
PAGE 61
SUPPLEMENTARY INFORMATION
Statutory requirements
Establishment
The Council establishes special committees of the Council.
The Council appoints members to a special committee and may, at any time, remove a
member from a special committee.
The Council appoints a Chairperson for a special committee. If the Council has not
appointed a Chairperson, the members of the special committee must appoint a
Chairperson.
The appointment of a treasurer, secretary or any other office bearers is a matter for the
special committee.
If the Chairperson is not present at a meeting of a special committee the members must
appoint a Chairperson for that meeting.
Meetings
A meeting of a special committee must be held at a time and place determined by the
special committee and public notice by way of advertisement must be given of such a
meeting.
Until approved by the Council a decision of a special committee which does not relate to
a matter delegated to the special committee cannot be given effect to.
Meetings of a special committee must be open to members of the public unless the
special committee resolves to close the meetings to discuss a matter specified in section
89 of the Act.
If a meeting of a special committee is to be closed to members of the public the reason

must be recorded in the minutes of the meeting.
Committee meetings must be conducted in accordance with Councils meeting procedure

local law.
Voting
Each member of a special committee present at a meeting of the special committee who
is entitled to vote is entitled to one vote.
Unless the procedures of the special committee provide otherwise, voting must be by a
show of hands.
Voting at a meeting that is open to members of the public must not be in secret.
PAGE 62
A question before a special committee is determined in the affirmative by a majority of

the members of the special committee present at a meeting at the time the vote is taken
voting in favour of the question.
If the number of votes in favour of the question is half the number of members of the
special committee present at the meeting at the time the vote is taken, the Chairperson
has a second vote.
Conduct of meetings
Except as provided in the Act, the conduct of meetings of a special committee is in the
special committees discretion.
A quorum at a meeting of a special committee must be at least a majority of the

members of the special committee.
Resolutions made at a meeting of a special committee must clearly state the intention
and effect of the resolution.
The Chairperson shall call a special meeting forthwith upon receiving from any of three
(3) members of the Committee of which he or she may be one, a written request that
such a meeting be called. The request shall contain a statement of the purpose of the
meeting. The meeting will be held on such date and at a time fixed by the Chairperson,
being not sooner than seven (7) days nor later than twenty-one (21) days after the date
on which the Chairperson receives the request. The Chairperson shall arrange for notice
of the meeting to be given to all Committee members and to members of the public.
Minutes of meetings
The Chairperson of a special committee must arrange for minutes of each meeting of the
committee to be kept.
The Chairperson must submit the minutes of a committee meeting to the next meeting of
the committee for confirmation.
If the minutes are confirmed the Chairperson at the meeting must sign the minutes and
certify that they have been confirmed.
The minutes of a meeting of a special committee must contain details of the proceedings
and resolutions made, be clearly expressed, be self-explanatory and, in relation to
resolutions recorded in the minutes, incorporate relevant reports or a summary of the
relevant reports considered in the decision making process.
Disclosure of confidential information
A member of a special committee must comply with the provisions of section 77 of the
Act in regard to the disclosure of confidential information. This means a member of a
special committee must not release information that a person knows, or should
reasonably know, is confidential information.
PAGE 63
Conflicts of interest
A member of a special committee must comply with the provisions of Part 4 of the Act in
regard to the disclosure of conflicts of interest and submitting primary and ordinary
returns unless Council has made an exemption.
Reporting
A special committee must report to Council at intervals determined by the Council.
A special committee must provide, in respect of each financial year, an annual report to
the Chief Executive Officer containing a report of its operation during the financial year
and audited financial statements for the financial year.
Financial
A special committee is expected to comply with sound financial management practices,

including
Preparation and adoption of an annual budget before the start of the relevant financial
year;
Quarterly financial reporting to the committee showing a comparison of actual to budget

for expenditure and income items;
Annual financial statements prepared within one month after the end of the financial
year;
Annual financial statements must be adopted by the committee and sent to Council;
All cheques must be signed by at least two committee members;
All receipts to be banked within three working days or, if the total amount of receipts
exceeds $1,000, within one day;
Accurate records for all income and expenditure items capable of being audited at any
time;
All GST charged and paid must be recorded;
Withholding Tax must be recorded in the Expenditure report; and
An income and expenditure report is to be submitted monthly to the Finance Unit so that
returns may be sent to the Australian Taxation Office.
Procurement
A special committee must comply with the Councils Procurement Policy.
PAGE 64
Review
The Council must review any delegations to a special committee within the period of 12
months after a general election.
Council policies
A special committee must observe any guidelines or policies of the City of Greater
Bendigo or those that Council may adopt from time to time.
Governance arrangements
In appointing the special committee Council may also determine some specific
governance arrangements for the way in which Council wishes the special committee to
operate in addition to the requirements of the Act. These may include-
Committee membership
The Special Committee shall comprise a minimum of 16 representatives and be

appointed by Council resolution following an expression of interest process.
Composition of the Special Committee shall be at least:
14 community members;
1 City of Greater Bendigo councillor;
1 officer of the City of Greater Bendigo
Committee members will be appointed for a 1, 2 or 3 year term and may renominate
through expression of interest for a further term. Current members and their respective
term is outlined in Schedule 1.
On resignation of a Committee member, the Chief Executive Officer may fill any vacancy
on the Committee through an expression of interest process.
PAGE 65
Schedule 1
Bendigo Maubisse Friendship Committee Membership List
Name Membership Type Term - Yrs. Term Expiry 30 June

Cr. Jen Alden Councillor / Chair 3 2019
Barry Secombe Committee 1 2017
Heather Ridge Committee 1 2017
Deborah Blake Committee 1 2017
Ken Hubbard Committee 1 2017
George Waters Committee 2 2018
Ian Blake Committee 2 2018
John Jones Committee 2 2018
Naidene Parry Committee 2 2018
Mark Feiss Treasurer 2 2018
Jenny Feiss Committee 2 2018
Rod Flavell Committee 3 2019
Heather McNeil Secretary 3 2019
Elizabeth Durr Committee 3 2019
Mark McLoughlan Committee 3 2019
Steven Abbott Officer - City of Greater Bendigo NA NA
PAGE 66
5.4 JUNORTOUN COMMUNITY PLAN 2017-2021
Author Lyn Talbot, Corporate and Community Planner
Responsible Bernie OSullivan, Strategy and Growth

Director
Purpose
To advise Council of the revision of the Junortoun Community Plan and to report on the
recent launch of the Community Plan as part of Australia Day celebrations at Junortoun.
Summary
The City of Greater Bendigo has supported the small towns and rural communities of the
municipality to develop and implement their local community plans since development of
the Greater Bendigo +25 Community Plan in 2005.
There are currently 11 active small town and rural community plans in place and a further
5 community plans for urban neighbourhoods (suburbs). The plans are generally
reviewed each 3 or 4 years.
Communities are expected to take the lead in reviewing and updating their community
plans. They are supported in this process with the provision of assistance for community
engagement and community consultation, advertising, graphic design and printing.
Similarly communities are expected to take the lead in implementing their community
plans and they are supported to do this through access to competitive grants, capacity
building and other assistance specific to the localities.
In the past, each new or revised community plan has been endorsed by Council to be
used as a primary document of advice regarding identified community priorities and with
regards to potential funding opportunities. In 2017 Council initiated a process where
members of the relevant community will present their new Community Plan at a
Councillor Briefing, as a means of achieving a better exchange of information between
communities and Council
The first Junortoun Community Plan was completed and launched in 2015. This new
plan was developed with the aim of reviewing community priorities and setting new
objectives for community action, and in the process attracting new people to join in local
activities.
PAGE 67
RECOMMENDATION
Greater Bendigo City Council resolve to:

1. Acknowledge the review, finalisation and launch of the Junortoun Community Plan
2017-2021; and
2. Endorse the principle that City of Greater Bendigo involvement in Junortoun and
district be guided by the relevant priorities set out in this plan.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Review and renewal of the Small Town Community Plans relates to Strategy 3.7 from the
Council Plan 2013-2017 (Updated 2016) which states: Structured community
engagement, community planning and community development programs support our
residents and communities, particularly those who may experience isolation. This
strategy is met through provision of City support for small town and neighbourhood
communities to prepare, implement, evaluate and review their local Community Plans.
Fostering the sustainability of rural communities is encompassed within the vision of

Greater Bendigo the worlds most liveable community is expressly stated in the
aspiration for liveability in relation to: A fairer and more inclusive City. A welcoming
multi-cultural community where the benefits and opportunities from growth are better
shared across all of urban Bendigo and its rural communities.
Community planning provides an important form of engagement and local participation in

the various communities and also a focus for potential collaboration between the
communities. The plans enable a strong connection between the City of Greater Bendigo
and those communities.
Communities undertake a revision of their community plan when they have completed
the majority of actions in their previous plan, or when the priority direction or actions are
no longer relevant to the community. Plan revision also provides a range of community
engagement activities that bring opportunities to revitalise interest in the community
planning process and to get new community members involved.
Report
Results from the Junortoun community survey identified 6 main themes;

1. Sense of community- the desire for a welcoming and safe community where people
are connected socially with each other
2. Community facilities strong support for facilities for younger people, community
and commercial businesses
3. Planning and infrastructure- especially with regards to an updated fire station and
access to digital technologies
4. Forest and walking/cycling trails the needs for facilities that connect schools and
commercial centres
PAGE 68
5. Public transport services providing more options are needed

6. Roads- especially road safety and speed limitations in residential and school zones
Copies of the plan have been made available to interested community members. The
plan is available from the Junortoun community website and all community plans are
available from the City of Greater Bendigo website.
The plan was launched at a community event at the Junortoun CFA shed as part of
Australia Day celebrations on January 26, 2017. The event was well attended.
The process to develop a new Junortoun Community Plan was commenced with a
meeting of the Junortoun Community Action Group and a working group developed a
survey. The survey was sent to each household in Junortoun and was made available
online. Results were analysed by the working group and a draft plan was circulated in
hard copy and via the website. Final changes were made that incorporated community
feedback.
The Junortoun Community Plan 2017-2021 contains an Action Plan which details
activities that will be taken in the short term (1-2 years). The action plan will be updated
periodically after annual review.
Staff members from relevant departments have been made aware of the goals and
actions in the plan to ensure they are congruent with Council strategic directions.
The City of Greater Bendigo has continued support for the development of new
community plans in the small towns and neighbourhoods and the review of these plans
when appropriate. During the process of development and review the communities are
provided with a range of in-kind assistance, such as document development, printing and
mailing. These costs are covered in the annual Community Planning budget in the
Strategy Unit.
Resources for the implementation phase of community plans are supported by staff from
the Community Partnerships team who assist with grants, funding applications and
support and a range of other community development activities and celebrations.
Community members undertake advocacy to Councillors, relevant staff and other
agencies such as VicRoads for major initiatives in their community plans, which are
supported in the usual planning and budget decision-making processes.
Attachments
1. Junortoun Community Plan 2017-2021
PAGE 69
5.5 GREATER BENDIGO PUBLIC SPACE PLAN - STAGE 2 VISION AND

CONCEPTUAL VISION
Author Mark Stubbs, Senior Strategic Planner
Responsible Bernie OSullivan, Director Strategy & Growth

Director
Purpose
To provide an overview of the community and agency response to the draft Conceptual
Vision for the Greater Bendigo Public Space Plan, to seek Council endorsement of a
revised document, and authorisation to proceed to Stage 3 the development of the
draft Public Space Plan.
Summary
The draft Conceptual Vision for the Greater Bendigo Public Space Plan was released on
public display for a month between mid-January and mid-February 2017. A broad range
of public engagement initiatives were taken to ensure a high level of public awareness of
the Conceptual Vision and to provide the opportunity for comment.
The public display process evoked a significant public response, including written
submissions from residents, community-based groups and agencies, interactions
between project team and residents at listening posts held across the municipality,
resident respondents to the online survey, and substantial activity on social media. This
response is detailed in this report and in Attachment A. In parallel with the public display,
presentations and discussion sessions took place with many teams within the City of
Greater and with various agencies, committees and groups.
All public comment received was considered as part of a review of the Conceptual
Vision. The projects Reference Group and Steering Group, as well as the Council, have
provided high level input to this review. Peer review of the Conceptual Vision was also
provided by the Victorian Design Review Panel of the Office of the Victorian Government
Architect (see Attachment B).
As a result, a number of areas for change have been identified. The details of this
change are explained in this report and shown in Attachment C and agreed for change.
The changes address several important and contentious issues including strategic
concepts originally shown for Charing Cross and for the Bendigo Creek.
PAGE 70
RECOMMENDATION
Greater Bendigo City Council resolve to:
1. Endorse the Conceptual Vision for the Greater Bendigo Public Space Plan and
begin preparation of the draft Public Space Plan.
2. Provide public information to advise of this decision and to communicate the nature
of, and reason for, changes to the Conceptual Vision document.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Theme 3: Presentation and vibrancy
Strategy 3.1: Greater Bendigo has attractive and accessible parks, public places and
streetscapes that are widely used and enable people to be healthy and active.
Action 3.1.1: Complete the Greater Bendigo Public Space Plan in partnership with the
Health and Wellbeing and Presentation and Assets Directorates and commence
implementation.
Strategy Reference: www.bendigo.vic.gov.au/publicspaceplan
High priority the 2005 Open Space Strategy is overdue to be replaced by a

contemporary strategy.
Replacing the Open Space Strategy of 2005, the Greater Bendigo Public Space Plan
(Public Space Plan) is being developed as a long-term strategy to guide the coordinated
planning, design, use and management of the citys public spaces in the interest of
supporting the broader objective of our citys liveability.
The Public Space Plan has progressed to its mid-way point. Stage one, completed in
August 2016, sought to provide a comprehensive understanding of the major strategic
public space issues of our city. It did so through a process of wide-ranging consultation,
research, analysis and documentation.
The second and current stage of the project has had a very different goal the creation
of a conceptual vision for public space in Greater Bendigo, looking ahead 50 years. In
October, the community and agencies were invited to contribute to the development of a
conceptual vision for the citys public space, via a 2.5-day workshop and online survey;
the draft conceptual vision which emerged and was subsequently developed further and
released for public comment.
PAGE 71
14 December 2016 Update on project progress, including the development of a

Conceptual Vision and associated community engagement.
31 August 2016 Council endorsed the draft Strategic Context and Issues
Report and Summary Report and resolved to release both
reports for informal public comment for six weeks.
28 September 2015 Council workshop briefing to discuss and agree on the scope
of the Public Space Plan.
Report
Community engagement activity
A one-month public display place from mid-January and mid-February 2017 to promote
and communicate the draft Conceptual Vision, and to provide the opportunity for
comment. Feedback received would then be considered as part of a review of the
Conceptual Vision (as discussed later in this report).
The range engagement approaches used was diverse, and included both tried-and-
tested, as well as new, techniques, as described in Table 1 below. The broad aim was to
maximise public awareness, interaction and response.
Table 1 - Summary of community engagement activity related to the public display

of the draft Conceptual Vision
Type of Engagement Activity

1,300+ page views
Project webpage
130 draft report downloads
Public display venues
35 locations across the municipality
(copies of draft)
13 venues across the municipality
Listening posts
Over 230 participants
Online survey 56 respondents
40,000+ people reached
Facebook advertising
457 clicks through (1%)
Community bulletins 1,000 printed copies distributed
(no. 3) 150 online views
Email promotions 900+ recipients
1,400+ page views
Interactive Webpage
8,100 hovers
(ThingLink)
1,300+ click throughs
1 media release, 2 print media articles, 2 local radio
Media coverage
segments
Internal presentations
12 sessions covering 12 teams (over 120 staff)
and discussions
PAGE 72
14 sessions covering various agencies, committees

and groups:
-Bendigo Health
-Bendigo Sustainability Group
-Bike Bendigo
-Coliban Water
-Country Fire Authority
-Department of Environment, Land, Water and
Planning
External presentations
-Department of Health and Human Services
and discussions
-Disability Inclusion Reference Committee
-Municipal Fire Management Planning Committee
-Parks Victoria
-Public Transport Victoria
-Remembrance Parks Central Victoria
-Sports and Recreation Victoria
-Sustainable Environment Advisory Committee
-VicRoads
Submissions / written
comments (by letter or 22 received
email)
Response to the Conceptual Vision
As indicated by the numbers in the preceding table, significant numbers of people,

representing a range of backgrounds and interests, engaged with the public
communications and information related to the Conceptual Vision. Some of this
engagement led to a response which could be taken into consideration. The details of
this response are in Attachment A and a summary is given in Table 2 below.
Providing a gauge of overall community sentiment about the Conceptual Vision is

challenging. Several broad observations are made to help provide some sense of this,
as follows:
Most aspects, as broad, long term conceptual ambitions, were received positively by
community- and agency-based respondents alike.
There was notably strong support for certain aspects such as the Network of
Corridors.
Concepts which relate to a specific place or location (i.e. Charing Cross and Bendigo
Creek) tended to attract the most criticism, particularly the former. Though it should
be noted that there was considerable positive commentary in range of forums; the
listening posts especially.
Some respondents (e.g. via the survey) noted that certain aspects are unclear. This
should add some element of qualification to the positive overall sentiment described.
PAGE 73
Table 2 - Summary of response to the draft Conceptual Vision
Engagement Response Summary

Generally positive discussion and feedback. No obvious
indications of disagreement with particular aspects.
Some questioning of the origin of the Charing Cross
Internal presentations
concept, and view this did not flow logically from stage 1.
and discussions
No written comments received.
Acknowledgement of the aspirations of the plan (both in
terms of strategic ambition and challenge in delivery).
Generally positive discussion and feedback. No obvious
indications of disagreement with particular aspects.
External presentations Some questioning about the origin of the Charing Cross
and discussions concept, and comment that it did not follow logically from
stage 1.
Written comments received in some cases (see below).
The number of respondents was markedly lower than
previous surveys for this project (430 and 1,324
respectively), possibly reflecting the additional
complexity of a format which asked for a 2-step process
review information then respond.
The quality of responses in many cases is however
Online survey notable.
The overall reaction was positive, with 34.7% giving
strong support and a further 22.4% supportive subject to
some changes.
30.6% of respondents were unsupportive. This position
correlated most often with concerns about the Charing
Cross concept.
The face-to-face characteristic of this format enabled
discussion, explanation and clarification, and often led to
extended conversations.
These were primarily positive, with 28% of participants
indicating support.
Listening posts
A smaller number of participants (5.6%) took a neutral
position and a further 5.6% were opposed.
Remaining participants (60.8%) sought/received a brief
explanation and took information away (community
bulletin).
The Citys social media promotions were far-reaching in
terms of awareness, however attracted minimal written
response.
Social media activity A Bendigo Advertiser article attracted a large amount of
(Facebook) social media activity on its Facebook page (around 150
comments). The response focussed almost entirely on
the Charing Cross concept and was predominantly (i.e.
99%) negative.
Of the 22 submissions received, 13 were supportive
Written submissions
overall, and a further 4 indicated support for specific
(letter and email)
aspects (i.e. Cycling-related initiatives and the Charing
PAGE 74
Cross proposal).
1 submission was unsupportive overall, and a further 4
indicated criticism of/objection to specific aspects (i.e.
the Charing Cross and Bendigo Creek concepts).
Governance and Peer Advisory
Steering Group
Oversight of the development of the Public Space Plan is being provided by a Steering
Group made up of representatives of the City of Greater Bendigo (three Councillors and
four Directors), as well as of several key government and other organisations. The
summary recommendations of the group are:
Observations about communications factors (i.e. language, messaging, online vs

face-to-face).
Charing Cross concept should be retained, but less prominent and conveyed with
more context.
Interest in potential focus for immediate action.
Invite participation of VicRoads on the Steering Group.
Reference Group
To support and complement both the Plans development, and the role of the Steering
Group, a community-based Reference Group is also in place. This group brings together
twelve residents from various parts of Greater Bendigo with wide-ranging interests in
public space. The summary recommendations of the group are:
Clarify the vegetation character topic.

Highlight water as a strategic issue for public space.
Keep the positive approach in the document, which reflects the positivity of the
Reference Group itself.
Be innovative and dont hold back because of restrictions. Every concept is a valid
concept - ask for a leap of faith.
Office of the Victorian Government Architect - Design Review
Specialist peer advice to the project is being provided by the Victorian Design Review
Panel (VRDP) of the Office of the Victorian Government Architect (OVGA). Following a
presentation, discussion and review in early March, the VDRP has provided its
recommendations, which are summarised below and given in full as Attachment B.
Regarding the Conceptual Vision:

o Develop a single, clear, overall framework plan which captures the main concepts
together.
o There are too many principles this should be more concise.
o We question whether the plan for the forest edge is manageable.
o The reward diagram does not reflect the depth and aspiration of the work.
PAGE 75
Regarding the Public Space Plan (to be developed) should:

o Be both specific and flexible/opportunistic.
o Carefully link the stage 1 analysis/issues to its recommendations.
o Protect and build on valued features (e.g. the forest).
o Differentiate between tangible projects (such as Bendigo Creek) and more
complex, less definable single projects (such as the forest interface).
o Include a prioritised action plan that is achievable within available resources.
o Include a clear hierarchy of public space types.
o Identify desirable qualities for different spaces.
o Establish targets (e.g. a percentage of the population should be within a 5-minute
walk if a neighbourhood park).
o Consider revising the project timeline to avoid losing momentum.
How the draft Conceptual Vision has changed in response to community comment
Community and agency feedback in all of its forms was considered as part of a process
to review the Conceptual Vision. A number of aspects were consequently identified as
warranting change, and collectively, are considered to demonstrate a high level of
responsiveness to the bulk of feedback received. Recommended changes are described
in summary in Table 3 below. A revised version of Conceptual Vision Report which
incorporates the changes is included as Attachment C.
Table 3 - Summary of response to the draft Conceptual Vision
Identified aspect for change Response Summary

Water: acknowledge the Additional text included under Environment and
importance of this issue in the Sustainability principle to highlight the need for
context of public space. focus on efficient water resource management
(refer p.7).
European / native character Additional text included under Preserve and
mix of public realm plantings: strengthen the European-style public realm
clarify how this will be applied concept to explain that a one size fits all
on the ground. approach is not appropriate and that
application of the native/introduced species mix
will vary at the local level (refer p.16).
Charing Cross: retain, but The Charing Cross concept is now presented
reduce prominence and note as one of several local, site-specific examples
qualifications. Note: of how the broader concept of Make the public
discussion at Council Briefing realm more people-friendly could potentially
canvassed further alternatives occur. Others examples shown Bridge Street
for approaching this. in Bendigo and Brassey Square in Eaglehawk
are concepts in existing adopted strategies.
Supporting text in all cases highlights the
potential benefits and challenges (refer p.17).
Bendigo Creek: acknowledge Additional text included to recognise the
the significance and significance of heritage and personal access
complexity of factors such as and safety in progressing this concept (refer
heritage values, access and p.21).
personal safety.
The Reward: recognition of Additional text included to acknowledge the
PAGE 76
benefits related to tourism Increased potential for tourism to the City and
and economic development. for economic benefits due to public spaces
which encourage people, activity and
investment (refer p.25).
Next steps
Following Council endorsement of the Conceptual Vision, public information will be

circulated to announce this decision and to communicate the nature of, and reason for,
changes to the Conceptual Vision document. In particular, focus will be placed upon
explaining the Citys response to the strong interest and concern which arose in relation
to the Charing Cross concept.
The process of creating the Public Space Plan stage 3 will also get underway. The
strategic direction and ambitions of the Conceptual Vision will provide the foundation
upon which the Plan is to be formulated.
With nearly 18 months having passed since the project brief was developed, and a more
in-depth understanding of public space issues and strategic opportunities, a key starting
point for the third stage will be to revisit, and if necessary adjust, the intended scope of
the Plan.
Further engagement will also be essential to inform, shape and test the Plan. A series of
parallel processes, where the right people and organisations are involved in relevant
aspects of the evolving Plan, will be needed.
The Plan will be generated initially as a draft for community information, review and
comment, and then further reviewed and revised. Formal submissions will be invited as
part of this process.
Timelines
Completion of the Greater Bendigo Public Space Plan is on target for the end of 2017;
within an overall two-year timeframe. The remaining major stages of work and
associated target dates are given in Table 4 below.
Table 4 - Remaining work stages and milestones for the Public Space Plan
Stage Description Target completion

3 Draft Public Space Plan September 2017
4 Final Public Space Plan November 2017
The Greater Bendigo Public Space Plan is being resourced internally and with an
operational project budget of $18,000 for the 2017/18 financial year.
PAGE 77
Attachments
A. Summary of Summary of Community Consultation Activity and Feedback, Greater

Bendigo Public Space Plan, March 2017
B. Office of Victorian Government Architect, Design Review Report, Greater Bendigo
Public Space Plan, March 2017.
C. Greater Bendigo Public Space Plan: A Conceptual 50 Year Vision (revised in
response to community comment), March 2017.
PAGE 78
Productivity - Reports Ordinary Meeting - 19 April 2017
6. PRODUCTIVITY
Nil
PAGE 79
Sustainability - Reports Ordinary Meeting - 19 April 2017
7. SUSTAINABILITY
7.1 POTENTIAL SALE OF 85 LOMAS ROAD GOORNONG - POST

COMMUNITY ENGAGEMENT FEBRUARY 2017
Author Barry Maskell, Strategic Property Analyst
Responsible Vicky Mason, Director, Health & Wellbeing
Summary/Purpose
85 Lomas Road, Goornong has been identified as potentially surplus.
This report documents the feedback provided by community members during public
engagement and makes recommendations as to the future of the property.
RECOMMENDATION
1. That Greater Bendigo City Council resolve to sell 85 Lomas Road, Goornong subject
to Section 223 of the Local Government Act 1989; and
(a) authorise public notice of its intention to sell the above property in accordance
with Section 189 of the Act, and advise engaged residents;
(b) nominate three Councillors' to hear any submissions in relation to the sale of the
above property;
2. If no submissions are received in relation to the proposed sale of 85 Lomas Road,

Goornong that Council resolve to:
(a) Remove the Reserve status from the Title;
(b) Connect / Make Power available to the site for connection; and;
(c) The above property be sold and that the Council authorise the Chief Executive
Officer to sign and seal all relevant sale documents.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Council Plan 2013-2017 (2016-2017 Update) Adopted 29/6/2016

Theme 5: Sustainability
5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of
current and future residents
5.3.6 Implement the Surplus Land Disposal Plan.
PAGE 80
Community Engagement Policy (April 2016)

10 Year Financial Plan
Asset Management Plan - Buildings & Structure (June 2016)
Statutory and Discretionary Reserve Policy (November 2013)
Local Government Act 1989 (VIC)
Local Context
The City of Greater Bendigos Building and Property Services Unit manages a portfolio of
about 1,000 buildings and structures. The land and buildings are valued in excess of
$400M.
As part of the Citys Building Asset Management Plan, properties that may not meet the
current or future needs of the City are being investigated as potentially surplus. Not all
land identified as surplus needs to be sold. The options for disposal include alternative
use, rental, sale, or sale and lease-back1. Ongoing consultation and communication
will inform which method of disposal is recommended (on a case by case basis) informed
by community feedback.
Previous Council Decision Date:
16 December 2015: The Greater Bendigo City Council resolved to commence public
engagement to seek the view of the community in relation to the
potential disposal of 85 Lomas Road, Goornong.
Report
85 Lomas Road, Goornong was identified as potentially suitable for disposal in the short
term because it does not meet the Citys current or future needs. It is not subject to the
Council Plan, any Strategies, Township Structure Plans, Place Based Plan or Reports.
Further particulars of the subject property:
Size: 3.847Ha
Zone: Rural Living Zone and subject to a Vegetation Protection Overlay
(VP02).
Use: Not used as a public space. Having initially been planted out by the
local community with aspirations of creating a tree library, it is
currently fenced off and maintained by way of the Citys slashing
program.
1
The Asset Management Principles Part 1 1995, Victorian Department of Treasury and
Finance
PAGE 81
Council resolved to seek the communitys views both on the property and its potential
future use and possible disposal.
PAGE 82
85 Lomas Road, Goornong
The following public engagement has been undertaken in relation to this property:
February 2016 - 55 owners and occupiers of the adjoining and surrounding properties
along Lomas Road, Martins Road, Pethericks Road and Epsom Barnadown Road,
Goornong were written to individually and notified of Councils wish to seek their
views on the future use of the property.
PAGE 83
February 2016 - A listening post was undertaken. Naomi Fountain (Strategic Property
Analyst) met with residents to seek and record their views. Other conversations were
also held with residents and their views recorded.
March 2015 A letter was sent to each respondent listing the views that were
documented and providing an opportunity to amend any information that was missed
or misinterpreted. No responses were received in relation to this letter.
In total, face to face and/or telephone conversations were conducted with 16 local
residents. The views presented by the community are documented in the table below:
85 Lomas Road, Goornong - Community views regarding possible future use

Community Feedback Officer Response
Committee hasn't met for 15-20 years. Feedback noted.
Had a successful planting day and
demonstration back in 1993. People
have yet to show any interest in firing
back up the committee.
Would like the reserve to maintained Feedback noted.
or kept. It's one of the only understorey
patches left in the district and
particularly attracts birds. It is on the
edge of the aquifer / ground water
where two bodies of water meet. The
underground water system that drains
into the Campaspe. All properties to
the north of this block are bare. The
Campaspe Land Care Group have
received a grant to fence and plant out
a property at the intersection of Lomas
Road and Pethricks Road. On nearby
properties a rare blind snake and a sand
goanna have been seen. Understands
that the plants on 85 Lomas are no
good for seed harvesting (as originally
intended).
Leave it as a Reserve. There is a lot of Feedback noted.
wildlife going up there. If the wildlife
was disturbed in may impact on grazing
on privately owned land.
Concerned that the Campaspe-Loddon Feedback noted.
area is such a fragile environment /
ecosystem for the plants and birds. Has
fenced off part of their own property for
Land Care and it is very difficult to get
the little bushes to grow. You have to
have a lot of them/a thicket to attract
the birds and small animals. It is very
poor country. It would be a pity if it
goes.
PAGE 84

No one has done anything on the Feedback noted.
property in the last 10 years.
The property could be used as a fire Advised resident that the property has never
escape route for adjoining owners on been specified as a fire escape. Also advised
Martins Road. Lots of kangaroos rest that in the case of fire it would be advisable
there and its a good spot for them to to find the safest and most expedient route of
camp. Have never used it personally, escape, whether over roads, private or public
but would like it left as a reserve. land.
There is not a lot of undergrowth in the Feedback noted.
forest across Martins Road, this has
undergrowth where a lot of small birds
take refuge. It is like a refuge from the
forest. Everything else around it is
cleared.
It has the only Yellow Box left in the No records have been able to be found, so
district. the provenance of the trees planted on this
property are unknown.
The property has no access to water Feedback noted. City Engineers suggest that
and does not have a dam. The other 19 there is no ideal position to create a dam on
properties in the subdivision are part of the subject property and that a bore may be
a water syndicate that are connected to an option to provide for stock watering.
a Turkeys nest dam and an annual
water entitlement. The dam has never
run dry but is very low this year. Each
property has a water metre to measure
the water usage against their
entitlements. The water system was set
up during the initial subdivision,
including a water sheriff to ensure
adherence to entitlements.
The trees and shrubs have not been Feedback noted.
used for seed cultivation or educational
purposes.
The property provides a haven for Feedback noted.
vermin such as foxes, rabbits and hares.
Even kangaroos take refuge here when
people are shooting them for dog meat.
The property is becoming a fire hazard Feedback noted.
and should be sold. The money could go
to another cause, perhaps to a local
school. Lots of people are working and
dont have time to be part of a
committee to look after the reserve.
Many of the people on the original
committees have moved away from the
area.
PAGE 85

Its up to the Council to decide what Feedback noted.
they want to do with it.
The trees along the south fence were Feedback noted.
planted first and then the direct seed
planting was done on an angle to the
southern boundary.
Would it be possible to lease the land if If the Council decides that the property is
the Council doesnt sell it? surplus to requirements the property likely
should not be kept.
The aerial below shows where the subject property sits in relation to surrounding
forested land.
85 Lomas Road, Goornong
This property is zoned appropriately and could be sold immediately as a rural living site.
The following process would be required:
Proceed to formal Public Notice, consultation period and feedback opportunities in
relation to the sale of the land.
If no submissions are received:
o Remove the Reserve status from the Title
Cost to remove the Reserve status would be minimal due to proposed use of in house
conveyancing service.
The site will require power being made available (to facilitate a sale) and discussions
with Powercor indicate that the cost of making power available is minimal.
PAGE 86
Balance of funds from any sale will go to the Public Open Space Reserve.
Conclusion
Public engagement revealed a range of opinions. There is limited support to keep the
Reserve noting that the site has not been used as Public Open Space, nor as the
previous community intended use (as a place of learning/tree library as the cultivating of
tree seeds proved to be too difficult). A number of respondents suggested that the
Council has no reason to keep the property.
This property is no more than 400 metres from State owned forest that borders the
western edge of Martins Road, Goornong.
Options
1. The Council could retain the property; or

2. The Council could sell the property.
Valuation
The current market value of the property has been assessed at $130,000 Incl. GST.
PAGE 87
Leadership and Good Governance - Reports Ordinary Meeting - 19 April 2017
8. LEADERSHIP AND GOOD GOVERNANCE
8.1 DELEGATION TO THE CHIEF EXECUTIVE OFFICER
Author Peter Davies, Manager Executive Services
Responsible Michael Smyth, Acting Director Corporate Performance

Director
Purpose
The purpose of this report is to acknowledge the continuation of the current status of the
Delegation to the Chief Executive Officer.
Summary
The purpose of a review after an election is to enable the new Council to have an
understanding of the delegation and to provide the opportunity for Council to make any
amendments for efficient and effective operation of the organisation with an appropriate
level of reporting.
RECOMMENDATION
That having reviewed the Chief Executive Officer's Instrument of Delegation and having
made no changes, the Council acknowledge that it will continue to have effect in its
current form.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Council demonstrates leadership in its decisions to meet future needs and challenges.
According to the Local Government Act 1989, Council must review delegations to the
Chief Executive Officer within twelve (12) months of an election.
This Council, like many others, has one relatively straightforward delegation to the CEO.
The CEO then delegates to Directors and other staff as appropriate.
Previous Council Decision(s) Date(s): 13 February 2013
PAGE 88
Report
The previous Council last reviewed the delegation on 13 February 2013 and no changes
were made to the current delegations to the Chief Executive Officer.
The delegation was provided for information and awareness as part of a briefing
Councillors' held on Monday 27 February 2017 and further at a briefing on Monday 27
March, 2017.
No changes have been made to the current Delegation to the CEO.
It is now appropriate for Council to confirm the Instrument of Delegation.
Nil.
Attachments
Nil.
PAGE 89
INSTRUMENT OF DELEGATION TO THE CHIEF EXECUTIVE OFFICER
In exercise of the power conferred by section 98(1) of the Local Government Act 1989
(Act) the Greater Bendigo City Council (Council) hereby delegates the powers,
duties and functions of the Council set out in the Schedule to this Instrument of
Delegation to the member of the Council staff occupying, holding or acting in the position
of Chief Executive Officer of the Council
AND declare that
1. the Instrument of Delegated dated 22 August 2013 is revoked;
2. this Instrument of Delegation is authorised by a resolution of Council passed on 19

April 2017;
3. this delegation:
3.1 comes into force immediately the Common Seal of the Council is
affixed to this Instrument of Delegation;
3.2 remains in force until Council resolves to vary or revoke it;
3.3 is subject to any conditions and limitations set out in the Schedule;
and
3.4 must be exercised in accordance with any guidelines or policies

which Council from time to time adopts; and
4. the member of the Council staff occupying the position or title of or acting in the
position of Chief Executive Officer may delegate to a member of the Council staff
any of the powers (other than the power of delegation conferred by section 98(3) of
the Act) which this Instrument of Delegation delegates to him or her.
DATED this day of 2017
APPROVED under the COMMON SEAL of )

GREATER BENDIGO CITY COUNCIL in the )
presence of: )
Chief Executive Officer
PAGE 90
SCHEDULE
The power to do anything arising out of or connected with any duty imposed, or function
or power conferred, on Council by or under any Act.
Conditions and Limitations
The delegate must act in accordance with the conditions and limitations set out below.
1. The Chief Executive Officer must not appoint a person to be acting Chief Executive
Officer in her/his absence for a period of more than four weeks.
2. If it appears to the Chief Executive Officer that legal proceedings in accordance with
section 232 of the Act may -
(a) raise substantial issues of controversy in the community;
(b) affect the Citys relationship with other bodies; or
(c) require substantial financial commitment -
the Chief Executive Officer must not commence those proceedings unless:
(a) it appears to the Chief Executive Officer that, due to the urgency of the case,
the decision cannot be referred to a meeting of Council for decision; and
(b) the Chief Executive Officer has first formally consulted with the Mayor; and
(c) arrangements are put in place to report the matter to Council at the first
opportunity.
3. Awarding of contracts up to $1.5m (exclusive of GST) for one supplier, lump sum,
single engagement contracts and variations up to 30% of the original contract
amount or $150,000, whichever is the lesser and $1.5m per annum (exclusive of
GST) for multi-year, schedule of rates based contracts in accordance with Council
Policy and any contracts awarded following a public tender process be reported to
Council within two (2) meetings.
4. Acquiring of an option to purchase property for strategic municipal purposes subject

to any one option not exceeding $100,000, is subject to the Council being advised of
the acquisition of any option within two (2) meetings of finalising the option
acquisition.
The delegate must not determine any issue, take any action or do any act or thing:
5. if the issue, action, act or thing is an issue, action, act or thing which involves:
PAGE 91
5.1 making a local law under section 119 of the Act;
5.2 approving of, or making an adjustment to, the Council Plan under section 125
of the Act;
5.3 adopting of a budget, or revised budget, under section 130 of the Act;
5.4 adopting an annual report prepared under section 131 of the Act;
5.5 noting a declaration by a valuer pursuant to section 13DH(2) of the Valuation

of Land Act 1960;
5.6 determining, pursuant to section 37 of the Act, that an extraordinary vacancy

on Council be filled;
5.7 appointing a councillor or community delegate or representative to an external

organisation; or
6. if the issue, action, act or thing is an issue, action, act or thing which Council has
previously designated as an issue, action, act or thing which must be the subject of
a resolution of Council;
7. if the determining of the issue, taking of the action or doing of the act or thing would
or would be likely to involve a decision which is inconsistent with a -
7.1 policy; or
7.2 strategy -
adopted by resolution of Council (which has been expressly designated as a

"policy" or "strategy", as the case may be);
8. if the determining of the issue, the taking of the action or the doing of the act or
thing cannot be the subject of a lawful delegation, whether on account of section
98(1)(a)-(f) (inclusive) of the Act or otherwise;
9. If the determining of the issue, the taking of the action or the doing of the act or
thing is expressly required to be performed by Council; or
10. the determining of the issue, the taking of the action or the doing of the act or thing
is already the subject of an exclusive delegation to another member of the Council's
staff.
The Council may by resolution instruct the delegate to determine any issue, take any
action or do any act or thing that is otherwise prohibited by the limitations if it is lawful to
do so.
PAGE 92
8.2 LOAN BORROWINGS
Author Travis Harling, Manager Finance

Director
Purpose
The purpose of this report is to seek authorisation from Council for the Chief Executive
Officer to negotiate a tender for loan borrowings, in line with Councils adopted
2016/2017 Budget.
RECOMMENDATION
That the Greater Bendigo City Council endorse the tender for $17,000,000 loan
borrowings for the 2016/17 financial year and authorise the Chief Executive Officer to:
1. negotiate the loan,
2. approve the successful tender and
3. sign the loan documentation.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

City of Greater Bendigo Council Plan 2013-2017 (2016/17 Update):
Theme: 1 Leadership and good governance
Strategic Objective: 1 Council demonstrates leadership in its decisions to meet
future needs and challenges
Strategy 1.1 Good governance principles are used to guide strategic
decision-making
Council Policy Reference:

Councils Borrowing Policy provides clear direction to management, staff and Council in
relation to the treasury function, and establishes a decision framework that directs CoGB
to:
Ensure that the appropriate level of funds are available at the appropriate time to
support its strategic objectives.
Consider the optimum time to borrow, taking into account interest rates, construction
cost inflation rates, and economic stimulus issues.
PAGE 93
Be financially responsible and prudent in borrowing matters ensuring that all risks are
managed appropriately.
Minimise its costs of borrowings.
Ensure, where possible, that the structure of the borrowing is appropriate for the
nature of the assets being funded.
Consider inter-generational user pays principles as part of determining the most
appropriate way to fund activities.
Ensure Councils funding activities are in accordance with its legislative and common
law responsibilities.
The Local Government Act gives Council the power to borrow funds. The Council has
previously borrowed money to meet its annual Capital Works budget, with the last
borrowed funds in the 2015/16 financial year totalling $5,000,000. Councils budgeted
debt balance at 30 June 2017 is $50,377,000.
As in previous years the MAV has sought expressions of interest for a 2016/17 Local
Government Funding Vehicle with a number of Councils signing up to this. The Funding
Vehicle is yet to reach the required $100,000,000 to enable the Funding Vehicle to go to
market.
At the time of the last MAV Funding Vehicle, the interest rate obtained for the Funding
Vehicle was comparable to rates being offered for individual Council principal and
interest loans. With this in mind, and current interest rates being at record low rates,
entering the market and obtaining an individual loan is the preferred option.
One favourable aspect of an individual loan is that principal and interest terms are
offered and historically this has been Councils preferred option when borrowing funds.
The current MAV Funding Vehicle is interest only, with principal due at the termination of
the loan in 2021. It would appear that the MAV Funding Vehicle that is currently being
organised would also be interest only with principal due at termination of the loan.

Council Meeting 29/06/2016 Adoption of 2016/17 Budget which included new
borrowings totalling $17,000,000.
Report
The 2016/17 annual budget includes new loan borrowings of $17,000,000, which were
approved by Council to fund the 2016/17 Capital Works program.
The end of year result forecast at 31 December 2016, indicates that the original
budgeted loan amount of $17,000,000 will be required for Council to meet its future
commitments.
The loan borrowing is within the notified amount of borrowing of $17,000,000 with the
Australian Loans Council.
PAGE 94
The loan amount is also within the parameters set by Council's Loan Borrowing Policy.
The Policy requires that the Debt Commitment Ratio (total loan principal and interest
payments as a percentage of rate revenue) not be more than 10%. The revised loan
borrowing forecasts the Debt Commitment Ratio as 4.35 % (based on a 10 year term at
3.6%).
Debt repayments for this loan are included in the Councils Strategic Resources Plan.
Tenders will be called for from lending institutions for the loan borrowing.
The drawdown of the budgeted loan is a high priority, as these loan funds are included in
calculating the 30 June 2017 forecast.
The tender will be publicly advertised on Saturday 22 April 2017.
Budget Allocation in the Current Financial Year: $17,000,000 Loan drawdown
Current Estimate or Tender Price: 3.6% - 4.0% Interest Rate
Any known or anticipated variance to budget: Interest rate will fluctuate from
tender to tender based on each
banks pricing model.
Projected costs for future financial years: On the basis of an interest rate
of 3.6% and a 10 year term,
monthly repayments of
$168,903 would be required.
Any ongoing recurrent expenditure required: Annually $2,026,842 would be

required for principal and
interest repayments.
Conclusion
Council approve the Chief Executive Officer to negotiate a tender for loan borrowings for
the 2016/17 financial year.
PAGE 95
8.3 RECORD OF ASSEMBLIES
Author Peter Davies, Manager Executive Services
Responsible Craig Niemann, Chief Executive Officer

Officer
Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Council demonstrates leadership in its decisions to meet future needs and challenges.
The Local Government Act provides a definition of an assembly of Councillors where

conflicts of interest must be disclosed.
A meeting will be an assembly of Councillors if it considers matters that are likely to be

the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1. A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
2. an advisory committee of the Council where one or more Councillors are present.
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
PAGE 96
Report
Meeting Information
Meeting Councillors' Briefing
Name/Type
Meeting Date 27 February 2017
Matters discussed 1. Legislative Framework and Delegations
2. Briefing on Housing Strategy Implementation
3. ITLUS Implementation
4. NBN Rollout
5. NDIS
6. Marong Structure Plan
7. International visit
8. Organisation structure
Attendees/Apologies
Councillors Cr Margaret O'Rourke
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr James Williams
Cr Yvonne Wrigglesworth
Apologies:
Cr George Flack
Cr Andrea Metcalf
Staff/ Mr Craig Niemann
Community Mr Bernie O'Sullivan
Representatives Mr Craig Lloyd
Ms Kerryn Ellis
Ms Vicky Mason
Mr Peter Davies
Conflict of Interest disclosures

Matter Councillor/officer making disclosure Councillor/officer left
No. meeting
Nil
PAGE 97
Meeting Information
Name/Type
Meeting Date 1 March 2017
Matters discussed 1. Unpaid rates
2. Planning matters and draft Ordinary Agenda review
3. St Andrews' Housing Project
4. Instrument of Delegation for the Maubisse Friendship
Committee
5. Greater Bendigo Municipal Early Years Plan
6. Restructure
7. Overview of Traffic Management
8. Road Management Plan Review
9. Time of Councillor Briefings
10. Wolstencroft Reserve
11. Overview of Waste Services Review
12. Forward Agenda
13. Presentations
14. Victoria Remembers Grant
15. National Tourism Awards
Attendees/Apologies
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Apology:
Cr George Flack
Ms Kerryn Ellis
Ms Vicky Mason
Mr Peter Davies

No. meeting
Nil
PAGE 98
Meeting Information
Meeting Community Plan and Engagement Session
Name/Type
Matters discussed 1. Follow-up on community engagement sessions on
Community Plan
Attendees/Apologies
Cr Jennifer Alden
Cr Matt Emond
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Apology:
Cr George Flack
Representatives Ms Vicky Mason
Mr Peter Davies
Mr Trevor Budge
Ms Lyn Talbot
Apologies:
Ms Kerryn Ellis
Mr Craig Lloyd

No. meeting
Nil
PAGE 99
Meeting Information
Meeting Finance Committee Meeting
Name/Type
Matters discussed 1. Financial Management Report as at 30 December 2016
2. 2016/2017 Local Government Performance and
Reporting Framework
Attendees/Apologies
Cr Rod Fyffe
Cr George Flack
Cr Andrea Metcalf
Cr James Williams
Cr Jennifer Alden
Cr Julie Hoskin
Cr Matt Emond
Ms Kerryn Ellis
Ms Vicky Mason
Mr Peter Davies
Mr Travis Harling

No. meeting
Nil
PAGE 100
Meeting Information
Name/Type
Matters discussed 1. Public Space Plan
2. Organisation Health Check
3. CEO Performance Plan
4. Final Ordinary Meeting Agenda review
5. Bendigo Agricultural Show Society
6. Global Smart Cities
7. Types of plans (structure, township etc)
8. Whipstick Ward Tour
Attendees/Apologies
Cr Jennifer Alden
Cr Matt Emond
Cr George Flack
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Ms Kerryn Ellis
Ms Vicky Mason
Mr Peter Davies

No. meeting
Nil
PAGE 101
Meeting Information
Meeting Heritage Advisory Committee
Name/Type
Matters discussed 1. Heritage Advisory Committee Terms of Reference review
2. Heritage Advisory Committee presentation to Council 2017
3. 'Heritage through the lens' photo competition
4. Planning update
5. Strategy update
Attendees/Apologies
Councillors Cr Matt Emond
Staff/ Ms Emma Bryant
Community Dr Dannielle Orr/
Representatives Ms Helen Ashby
Mr Laurie Brown
Dr Gary Hill
Ms Kay MacGregor
Dr Di Smith
Mr Calum Walker
Mr Darren Wright
Apologies:
Mr Trevor Budge
Ms Megan McDougall
Ms Trudy Rickard/
Mr David Bannear
Ms Elaine Doling
Mr Jordan Grenfell
Mr Rod Spitty

No. meeting
Nil
PAGE 102
Meeting Information
Meeting Consultation meeting
Name/Type
Matters discussed Planning application DS/945/2016
8 Halter Court, JUNORTOUN 3551
2 Lot subdivision and removal of native vegetation
Attendees/Apologies
Councillors Cr George Flack
Staff/ Liz Commadeur
Community Applicant
Representatives Objectors

No. meeting
Nil
Meeting Information
Name/Type
Matters discussed Planning application DS/23/2016
120-150 Sullivans Road, STRATHFIELDSAYE 3551
Staged subdivision of land (173 lots); construction of dwellings,
fences and roads within the Land Subject to Inundation
Overlay; removal of native vegetation (remnant patches and 3
scattered trees); removal of easement (E-1 on PS 419383 V);
and creation of easements
Attendees/Apologies
Councillors Cr George Flack
Staff/ Peter O'Brien
Community Applicant

No. meeting
Nil
PAGE 103
Meeting Information
Name/Type
Matters discussed Planning application DSD/267/2016
3 O'Brien Street, QUARRY HILL 3550
5 lot subdivision with common property and construction of 5
dwellings (two storey)
Attendees/Apologies
Councillors Cr Matt Emond
Cr Jennifer Alden
Community Applicant

No. meeting
Nil
Meeting Information
Name/Type
Matters discussed Planning application DSD/722/2016
(Lot 1 LP66913) 186 Barnard Street, BENDIGO 3550
3 lot subdivision, demolition of garage & fencing, and
construction of garage and 2 dwellings (2 storey)
Attendees/Apologies
Councillors Cr Andrea Metcalf
Community Applicant

No. meeting
Nil
PAGE 104
8.4 CONTRACTS AWARDED UNDER DELEGATION
Author Lee Taig, Contract Support Administrator, Contract and Project

Coordination Unit

Director
Purpose/Summary
The purpose of this report is to provide information on contracts recently awarded under
delegation.
RECOMMENDATION
That the contracts awarded under delegation, as outlined in this report, be acknowledged
by Council.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Delivery of programs, projects and services that respond to community needs.

City of Greater Bendigo Council Plan 2013-2017 (2016/2017 Update):
Theme: 1 Leadership and good governance
Strategic Objective: 1 Council demonstrates leadership in its decisions to meet

future needs and challenges
Strategy 1.1 Good governance principles are used to guide strategic

decision-making
PAGE 105
Report
Value Delegated
Contract No Project Successful Contractor Date Signed
(GST Excl) Officer
Capital Contracts
Supply & Delivery of one

8 February
CT000303 (1) Low Entry Side Poyser Trucks 391,154.87 Craig Lloyd
2017
Loading compactor
Supply & Delivery of one
17 February
CT000291 (1) Side Loading Bendigo Truck Centre 387,064.85 Craig Lloyd
2017
Compactor
Strathfieldsaye Junior Eascom Electrical 17 February
CT000308 219,700.00 Vicky Mason
Football Oval Lighting Bendigo Pty Ltd 2017
Nolan & Thunder Street 20 February
CT000312 Avard Civil Pty Ltd 332,360.77 Craig Lloyd
Roundabout Construction 2017
Bendigo Tennis Centre 21 February
CT000316 Nicholson Construction 809,388.50 Craig Niemann
Redevelopment Stage 2 2017
PAGE 106
9. URGENT BUSINESS
Nil.
10. NOTICES OF MOTION
Nil.
11. COUNCILLORS' REPORTS
12. MAYOR'S REPORT
13. CHIEF EXECUTIVE OFFICER'S REPORT
14. CONFIDENTIAL (SECTION 89) REPORTS
Nil.
PAGE 107

Ordinary Agenda 19 April 2017

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Ordinary Agenda 19 April 2017

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AGENDA

Ordinary Meeting of Council

6.00pm Wednesday 19 April 2017

*** Broadcast live on Phoenix FM 106.7 ***

Copies of the City of Greater Bendigo Councils Agendas & Minutes

Greater Bendigo - Working together to be Australia's most liveable regional city.

Transparency - Information about Council decisions is readily available and easily

1. Planning for Growth

WEDNESDAY 19 APRIL 2017

ITEM PRECIS PAGE

SUSPENSION OF STANDING ORDERS 5

PUBLIC QUESTION TIME 5

RESUMPTION OF STANDING ORDERS 6

DECLARATIONS OF CONFLICT OF INTEREST 7

1. COMMUNITY PLAN 2017-2020 9

1.1 Draft Community Plan 2017-2021 for Exhibition 9

2. BUDGET FOR THE MUNICIPAL YEAR ENDING 30 JUNE 12

2.1 Proposed Budget for the Financial Year Ending 30 June 12

3. PETITIONS AND JOINT LETTERS 13

4. PLANNING FOR GROWTH 14

4.1 Change to Advertising Sign Planning Controls at the 14

4.2 347 Warrowitue-Forest Road, Heathcote - Use of Land for 24

4.3 CT000313 - Bendigo Soldiers Memorial Institute 33

5. PRESENTATION AND VIBRANCY 40

5.2 Farming Advisory Committee Member Appointments 51

5.3 Bendigo Maubisse Friendship Committee Review of 55

5.4 Junortoun Community Plan 2017-2021 67

5.5 Greater Bendigo Public Space Plan - Stage 2 Vision And 70

7.1 Potential Sale of 85 Lomas Road Goornong - Post 80

8. LEADERSHIP AND GOOD GOVERNANCE 88

8.1 Delegation to the Chief Executive Officer 88

8.2 Loan Borrowings 93

8.3 Record of Assemblies 96

8.4 Contracts Awarded Under Delegation 105

9. URGENT BUSINESS 107

10. NOTICES OF MOTION 107

11. COUNCILLORS' REPORTS 107

12. MAYOR'S REPORT 107

13. CHIEF EXECUTIVE OFFICER'S REPORT 107

14. CONFIDENTIAL (SECTION 89) REPORTS 107

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

Public Question Time Purpose

Public Question Time Where, When And Who

Residents are encouraged to lodge questions in advance so that a more complete

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.

DECLARATIONS OF CONFLICT OF INTEREST

(a) direct financial interest

Councillors are also encouraged to declare circumstances where there may be a

Minutes of the Ordinary Meeting of Wednesday 15 March 2017.

Response to Petition: Request to Reopen Closed Section of Campaspe Street,

1. COMMUNITY PLAN 2017-2020

1.1 DRAFT COMMUNITY PLAN 2017-2021 FOR EXHIBITION

Author Lyn Talbot, Corporate and Community Planner

Responsible Bernie OSullivan, Strategy and Growth

Previous Council Decision Dates:

The exhibition period will run from 22 April to 19 May 2017.

Council is expected to meet to adopt the Community Plan on 21 June 2017.

1. Draft Community Plan 2017-2021

2. BUDGET FOR THE MUNICIPAL YEAR ENDING 30 JUNE 2018

2.1 PROPOSED BUDGET FOR THE FINANCIAL YEAR ENDING 30 JUNE

Report to be tabled at the Council Meeting

* Broadcast live on Phoenix FM 106.7 *