Williamson County Emergency Services District #8

Minutes of the Commissioners Meeting

March 15, 2017

The regular scheduled meeting of the Williamson County Emergency Services District #8 was held on
Wednesday, March 15, 2017 at 6:00p.m. at 3500 D B Wood Road. The President, Bobby Bunte, being in the
chair, and a quorum present, the meeting was called to order at 6.05pm.

Present: Commissioners Bobby Bunte, Bennie Piper, Ira Wood, Troy Rodriguez
Staff: Ron Barrick, Nancy Rangel
Visitors: Chief Clay Shell, Eric Johnson w/The City of Georgetown, Flint Britton w/Brinkley Sargent
Wiginton Architects

Meeting

1. Consideration and possible action to approve the minutes from the Regular Session meeting
held on February 15, 2017.

Commissioner Rodriguez made a motion to approve the Regular Session meeting minutes held
on February 15, 2017. Commissioner Wood seconds. Motion carried.

2. Presentation of the monthly Treasurers Report and payment of bills by Ron Barrick.

Money Market balance: $5,356,667.26

Checking: $11,156.89
Total Money Market and Checking balance: $5,367,824.15
Commissioner Piper made a motion to accept the Treasurers report for February as read and
pay the bills as submitted. Commissioner Rodriguez seconds. Motion carried.

Invoices approved for payment at this meeting:

Vendor Amount Paid

Barrick & Company, LLC $ 1,100.00
Nancy Rangel $ 700.00
Burns Anderson Jurydd & Brenner LLP $ 8,857.84
City of Georgetown (2nd Qtr pmt) $ 419,896.75
VFIS of Texas/Regnier & Associates $ 1,634.00
Williamson Central Appraisal District $ 3,975.25

3. Monthly presentation and report(s) by City of Georgetown Fire Chief John Sullivan.

Chief Shell gave the Board a brief overview of the percentage of ESD8 and EMS related
responses in February as well as other City-wide events and developments occurring in
February.

4. Review ESD Strategic Plan and make revisions as necessary.

Commissioner Piper made a motion to postpone this item until the April meeting. Commissioner
Rodriguez seconds. Motion carries.
5. Discussion and possible action regarding the annexation of the Whitetail Subdivisions, Garey
Park, and surrounding properties into ESD8.

General Discussion. Commissioner Bunte reported to the Board, both the paper and electronic
ballots have been approved and ESD8 Counsel, Ken Campbell, is working towards getting the
right documents to the Appraisal District. Carry over.

6. Discussion and possible action related to the construction of Fire Station #6.

Amended ILA signed and notarized. ESD8 has an agreement regarding the lease; however, it
will not be executed until substantial completion/operational as a Fire Station.

Commissioner Piper made a motion for the Board to accept the Engineering, Architect and
Design services proposal presented by Eric Johnson, RFQ No. 201718 and it also includes
Exhibit A, the Agreement Between Owner and Project Architect. Commissioner Rodriguez
seconds. Motion carries.

Commissioner Wood presented the Board with potential questions to ask Banking Institutions in
regard to partially financing Fire Station #6.

Carry over.

7. Discussion and possible action on communication outreach options for ESD8.

Commissioner Piper requested a link be added to ESD8 Website regarding tips For Residential
Safety Checklist. Carry over.

8. Public Comment.

None.

Next regular session meeting is scheduled for Wednesday, April 19, 2017 at 6:00p.m. at the Public Safety
Operations and Training Center. No further business was discussed or actions taken. Commissioner Piper
made a motion for adjournment. Commissioner Rodriguez seconds. Meeting was adjourned at 8:05p.m.