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OVERVIEW
The unit explains the various accounting transactions in accounts payable such as parking
checking and approving invoices. It will also help in understanding how Accounts Payable
records all accounting transactions for dealings with suppliers.
Procedural Steps
This transaction allows you to enter vendor invoices. It creates postings in Accounts
Payable Sub Ledger and updates also the relevant GL Accounts (e.g. reconciliation
account). You can use this transaction to post the invoices that do not pass through
Purchasing Department. Instances of when a vendor invoice will be posted by AP will
be payments for electricity bills, telephone charges etc. In this exercise you will enter
and post vendor invoice.
Click on the button and Enter Company code 1021 in the field.
The system will display the number of the document generated by this Invoice, record
this below
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
The vendor invoice youve posted in the previous exercise contains an incorrect
amount. The vendor was invoiced for an excess amount. Youve asked the vendor to
issue a credit memo to correct this mistake. In this exercise you need to post the
received vendor credit memo
Click on the button and Enter Company code 1021 in the field.
The system will display the number of the document generated by this Invoice
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
The system will display the number of the document generated by this Invoice
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
This function allows you to display vendor balances (both per month and cumulative).
You can also display balances for more than one vendor account cross-company code
in a list.
In this exercise you need to : Display balances on the Vendor account
You can display the line items or even particular document directly from this report.
For instance, to display all the documents for Period 3 mark this row on the report
screen (it will be highlighted in yellow) and click the Call up line item report
button. You can now see all the documents posted in Period 3.
To display the details of a particular line item simply double-click on any listed
document the system will display this line item.
Click the Back button to return.
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
Open Items : Items that are or were open at the key date are displayed.
Cleared Items : Items that were cleared at the clearing date specified
All items : All items posted on the posting date specified are displayed.
To display the details of a particular line item simply double-click on any listed document
the system will display this line item.
If you there is need, you can change some of the fields. Click the Display -> Change
button.
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
The function allows you to clear open items on Vendor account. You have to identify
open items that can be matched in terms of debits and credits. In this exercise you need
to clear open items on the Vendors account.
All open items are selected by default.To deselect the items first click the Select all
button.Then click Deactivate Items button. All the open items are now
deactivated
Now you need to choose and select the items you want to clear. Double click on the
INR Gross field for each of those items to be cleared.
Last changed on: Prepared by: Version: 1.0 Page:
Nidhi Tulshan Release: ERP 6.0 28 of 35
User Manual FI03
Title: AP Document Enty & Account Analysis
Module Name : Account Payable Module
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete
Click on the button and Enter Company code 1021 in the field.
The system will display the number of the document generated by this Invoice, record
this below
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
Click on the button and Enter Company code 1021 in the field.
The system will display the number of the document generated by this Invoice
Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete