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The purpose of this procedure is to describe how Accidents and Incidents are reported,
investigated and followed up.
3.0 Responsibilities
3.1 Initiator
Anyone who observes an event that could be an accident or incident reports this to the
Area Authority.
Only persons defined as competent by the Field Manager or Division Manager can act
as Area Authority.
The Initiator discusses the event with the Area Authority who then arranges the report
and investigation.
He completes the immediate causes and defines the initial corrective actions.
The external reporting requirements and timetables for different types of accidents and
incidents are included in Appendix 2 of HSE-P-08. A summary is provided on the
Incident Report Form. See Appendix 1.
In any case the local reporting form must be completed within one working day of the
event.
The Field HSE completes the investigation of the basic causes and determines
corrective and preventive actions.
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The Field HSE maintains a database of all reports and corrective actions to facilitate
follow-up and tracking.
The Field HSE reports monthly on the status of all corrective actions to the local HSE
Committee Meeting.
The Senior HSE in the Field retains all reports for a minimum period of five years.
He maintains a central file of copies of all investigation reports and all relevant
correspondence. Retention time as long as the issue remains relevant to SUCO
operations with a minimum period of five years.
Cairo HSE maintains a database of all Cairo reports and corrective actions to facilitate
follow-up and tracking. Status of these actions is reported to the monthly Building HSE
Committee Meeting.
He also ensures that all external reporting to EGPC and others is completed as required.
The Field Manager reviews all Accident/Incident reports and signs the report. He then
arranges to follow up progress of these actions at the monthly HSE Committee meeting
in the Field.
The Field manager is responsible for maintaining a list of all Professional Staff
competent to carry out risk assessments indicating their approval of these staff based on
their qualifications.
4.0 Procedure
4.1 General
When an event which could or does lead to loss is identified then this must be reported
to the relevant Area Authority.
Depending on the scale or potential of the incident further reporting will be made
according to the timetable in Appendix 1.
An initial summary report can be made by Fax (See Appendix 1) if the information is
not available to complete Appendix 2 fully.
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If the event constitutes an emergency situation then the relevant Area Authority must
take appropriate actions to minimize the extent of the loss. Efforts should also be
made to record as much as possible to facilitate future investigation.
When conditions are acceptable he then arranges the reporting on the standard format
shown in Appendix 2.
The main activity is to write down the circumstances of the event in sufficient detail to
allow effective investigation and corrective actions.
This form includes definitions of the scale of the actual or potential loss.
The Area Authority then writes down the suggested immediate causes, selected from the list in
Appendix 3.
Finally he suggests the immediate corrective actions, the person assigned to complete them and
the proposed completion date.
The Field or Cairo HSE then assign a local serial number to the event and proceed with
the investigation of the basic causes.
Corrective actions should be identified to deal with these basic causes, persons assigned
and dates of completion.
Once the investigation is completed the Field/Division Manager signs the report and the
actions are transferred to the follow-up system for tracking.
Local
Area Authority
Relevant Field/Division Manager
Local HSE
Any person who has an action
Cairo
MDs
Cairo HSE
4.5 Follow-up
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All accidents and incident are reviewed monthly at the relevant HSE Committee
Meetings. These are in the Fields and in Cairo Office.
Any corrective actions proposed should be assessed for risk, as defined in the procedure
HSE-P-09, before implementation.
A database of corrective actions is maintained in each location and the status of each
action is reviewed monthly until it is completed.
Once a year each location is scheduled to have an internal audit covering this topic.
5.0 Appendices
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Appendix 1
Fax
To: MD's, O-1, O-1D, O-1A, HSE Date:
Please find below initial report for the Accident/Incident which occurred today.
Description of Event:
_____________________
Field Manager
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Description of Accident/Incident Losses (Circle all relevant): Injury - Health - Environment - Process loss Damage - Other
Description of Event:
Area
Authority
Losses Category:
Actual: H M L Potential: H M L
Investigation
HSE
Reporting Guidelines
Serious or Potential Serious LTIs, Strains, $5000 to $50000 Leads to immediate environmental damage A/I written report faxed to MDs/O-1/HSE
Accident or Incident MTCs lasting for up to 2 years and costing $5000 to within 1 day.
Serious Cuts $50000 in immediate clean up or control costs.
Non-compliance with legal requirement.
Minor Accident or Incident Small cuts self treated Less than $5000 Monitoring or clean up costs less than $5000 A/I written report sent to O-1/HSE within 3
without Lost Time days
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Immediate Causes
Basic Causes
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