Air freight at a glance

PM Air
Version 1.0/2013
Photo: Kai-Uwe Gundlach

The fastest route to

and from your markets.
When it comes to transporting goods over a long distance, air freight is
the fastest connection. Air freight can drive your business and open up
new opportunities for you especially when you rely on the solutions
of an experienced provider who operates all over the world.

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 Global approaches
from door to door.

Photo: Schenker Deutschland AG

Benefits 4
Documentation for your exports and imports 5
Methods of payment in foreign trade 6
Incoterms terms of delivery 7
Liability 8
Calculation of freight 9
Loading 10
Dangerous goods in air transport 12
Airlines abbreviations and codes 13
Subject-specific terminology 14
DB Schenker Austria our branch offices 15

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Photo: Rdiger Nehmzow

Benefits
Coupled with more accurate and comprehensive DB Schenker has a global network of branches
costs, air freight often provides benefits, which ul- located at the worlds major airports (everything
timately represent the determining factor for this from one single source);
mode of transport: higher capital turnover and lower funding
freight arrives quickly, meaning the customer is requirements;
able to use it sooner; air freight facilitates the international sale of
avoidance of production bottlenecks; various goods (flowers, fruit, vegetables, news-
lower packaging costs; papers, etc.);
low risk of damage less intrusive mode of less warehouse stock, more flexibility;
transport; competitiveness is enhanced thanks to shorter
lower insurance premiums; delivery and procurement times.
tracking and tracing;

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Photo: Rdiger Nehmzow
Documentation
for your exports
We need the following documents from you:
1. shipping order sender, recipient, content,
terms of delivery, number of packages, weight,
dimensions;
2. invoice commercial or pro forma invoice,
includes the value of all the goods listed, also of
goods delivered at no cost or under guarantee;
3. letter of credit copy if the sale is made using
an L/C (letter of credit);
4. other documents such as veterinary certificates,
dangerous goods declarations, certificates of origin,
declaration of known shipper, etc.
Required in certain cases:
dangerous goods declarations;
phytosanitary certificate (e.g. wood packaging).
DB Schenker issues the following documents:
1. single administrative document/export for
customs clearance of goods with a value of more than
EUR 1,000 (if you do not clear the goods independently
beforehand);
2. air waybill this is an accompanying document.
It may not be issued by order; the recipient must be
specified by name. The air waybill is the certificate
issued by or on behalf of the sender and proof of the
contract on the forwarding of goods by air concluded
between the sender and carrier.
The air waybill (AWB) also serves as a:
proof of receipt for the goods to be forwarded;
shipping list (which possibly contains special
instructions of the sender);
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document for the requirements of the customs
authority during export, import and transit;
confirmation of delivery;
certificate of insurance if insurance is arranged
by the carrier.
The air waybill is globally standardised and consists
of a series of numbered forms with the same content.
The first three sheets are originals and have the terms
of the contract on the reverse side:
original 1 for the issuing carrier;
original 2 for the recipient;
original 3 for the sender;
copy 4 is a confirmation of delivery.
3. HAWB (house air waybill) the HAWB is needed
for every consolidation and facilitates separate
processing of each individual lot.
Documentation
for your imports
The following documents are required for imports
by air:
commercial invoice;
packing list.
Required in certain cases:
import permit;
certificates of origin.
Photo: corbis.de

Methods of payment in foreign trade

Clear terms of payment must be agreed on in the contracts of sale due to the contrasting interests.
The most important and common can be summed up in the following terms:

a dvance payment; d ocuments against acceptance (D/A);

l etter of credit (L/C); cash on delivery (COD);
documents against payment (D/P); open terms.

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Photo: Rdiger Nehmzow

Incoterms terms of delivery

The Incoterms are standardised terms of delivery.
Their use is recommended by the International Chamber
of Commerce to facilitate the completion of a goods
purchase (latest version: 1/1/2010).
In addition to the obligations of the seller and buyer,
the Incoterms deal with the place and time of transfer
of risk, distribution of cost, as well as export, transit,
and import obligations and charges.
For more information and support please contact your
local DB Schenker office.

agreed point port of way of port of named

seller of delivery loading transport discharge destination buyer

EXW

FCA
alongside ship
FAS
on board
FOB
on board
CFR
on board
CIF

CPT

CIP

DAP*
delivered at place
DAT*
delivered at terminal
incl. import clearance
DDP

sellers risk sellers cost

buyers risk buyers cost

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Photo: Rdiger Nehmzow
Liability
Liability of the airline
The carriers liability is governed by the IATA and
amounts to a maximum of EUR 21.71 per kilogram
(gross weight) for loss or damage (19 SDR = 19 special
drawing rights = EUR 21.71/kg).
Damage caused by the injured party represents impor-
tant reasons for exemption from liability. As a general
rule, the burden of proof is on the carrier.
Complaint periods
The complaint period for externally visible damage
expires on acceptance by the recipient. In the case of
damage that is not externally visible, it expires imme-
diately upon detection but no later than 14 days after
acceptance of the goods.
Limitation period
The limitation period is two years from the day on
which the aircraft arrives at the place of destination.
Liability of the carrier
The ASp (general terms and conditions of Austrian
freight forwarders) applies to all activities of the carrier
in matters of liability. The foregoing is supplemented
by carrier insurance and transport insurance.
Carrier insurance is a kind of liability insurance. Trans-
port insurance covers certain transport-related risk to
property, regardless of the event giving rise to liability;
however, it does not replace carrier insurance.
Every transport order is subject to carrier insurance;
however, the ordering party may impose a prohibition
on insurance. In such cases, the carriers liability is
limited in accordance with the ASp.
Complaint periods
The complaint period for externally visible damage
expires on delivery of the goods. In the case of other
damage, i.e. not externally visible, it expires immediately
upon detection but no later than six days after accept-
ance of the goods.
Limitation period
The limitation period is six months according to the
ASp and starts when the damage is detected or upon
delivery of the goods at the latest.
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Calculation of freight
The freight is calculated according to the gross weight or the volume of the
shipment. In the case of volume, the largest rectangular dimensions apply. It
is also referred to as volume ratio 1:6. The packages must be measured at the
outermost points and the cm figures rounded to whole numbers (e.g. 50.5 cm =
51 cm, 34.2 = 34 cm, etc.).

The result is rounded to half or full kilograms. In the case of several packages,
the results are first added and then rounded.

The so-called volume-kilograms are defined as follows:

L x W x H of the packages (cm) = volumetric weight (kg)

6,000

When co-operating with foreign companies, you are often confronted with
measurements that are uncommon in Central Europe.

The following table can be used as a guide:

Lengths: 1 inch = 2.5400 cm
1 cm = 0.3937 inch
1 foot = 0.3048 m
1 m = 3.2808 foot
Weights: 1 pound = 0.4536 kg
1 kg = 2.2046 pound

How to calculate your freight Example 1

Number of packages 1
Total weight of the packages 60 kg
Length/Width/Height 60/50/ 40 cm

60 cm x 50 cm x 40 cm = 120,000 cm3 = 20 kg (volumetric weight)

6,000 6,000
Since the actual weight (60 kg) is higher than the volumetric weight (20 kg), the actual total weight of
the packages (60 kg) represents the chargeable weight.

How to calculate your freight Example 2

Number of packages 10
Total weight of packages 45 kg
Length/Width/Height 50/30/20 cm

10 X 50 cm x 30 cm x 20 cm = 300.000 cm3 = 50 kg (volumetric weight)

6,000 6,000

Since the volumetric weight (50 kg) is higher than the actual total weight of the packages (45 kg),
50 kg represents the chargeable weight.

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Photo: Rdiger Nehmzow

Loading
International aircraft types
Model Max. height of
Three types of aircraft are used for international cargo hold
freight traffic: McDonnell Douglas 73 cm
pax version (passenger aircraft) normal passenger MD-81/MD-87
aircraft, where cargo holds are situated in the lower
cargo compartment referred to as lower deck. Boeing 727 111 cm
Height 60-160 cm (depending on aircraft type), Boeing 737 86 cm
maximum weight up to 35 tonnes (depending on Fokker 100 60 cm
number of passengers);
freighter cargo aircraft used only for the ship- Fokker 50 65 cm
ment of goods. Up to 300 cm load height (main Airbus 320 114 cm
deck) and max. load weight of up to 140 tonnes Airbus 330/340/380 160 cm
(depending on aircraft type);
combi: only produced by Boeing. The rear section Boeing 747/763 (pax version) 160 cm
of the aircraft follows the design of a freighter and McDonnell Douglas MD 11 160 cm
the front section that of a passenger aircraft. The MD 11F (freighter) 240 cm
advantage of this type is that it provides the best
possible combination between freight and passenger; Boeing 747 (freighter and combi) 300 cm
max. load height is 250 cm to 300 cm. Boeing 777 (freighter) 300 cm

A distinction is also made between short-haul and

long-haul flights. The types of aircraft shown in the
table are partially used for short-haul flights only.
Therefore special attention should be paid to package
dimensions.

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 Pallet with net
AKE AMU

RKN
AAP Pallet with net

Loading AKE container

IATA code LD-3

Tare 82 kg
Special air freight pallets or containers are used for
loading individual goods. They have the same name Size 193 x 145 x 155 cm
and dimensions all over the world and guarantee that Usable volume 4.3 m3
the aircraft is loaded and unloaded as quickly as Max. gross weight 1,588 kg
possible.

The aircrafts loading plans indicate the type and the AMU container
slot for transportable pallets. IATA code LD-39
Tare 290 kg
Size 462 x 239 x 142 cm
Usable volume 15.77 m3
Examples of pallets and containers:
Max. gross weight 5,035 kg

10 pallet with net AAP container

IATA code P6P IATA code LD-9
Tare 120 kg Tare 215 kg
Size 318 x 224 cm Size 291 x 206 x 147 cm
Usable volume 11.15 m3 Usable volume 9.1 m3
Max. gross weight 3,174 kg Max. gross weight 4,624 kg

20 pallet with net RKN container

IATA code PGA IATA code LD-3 Container
Tare 500 kg Tare 210 kg
Size 608 x 244 cm Size 201 x 153 x 163 cm
Usable volume 33.25 m 3
Usable volume 3.6 m3
Max. gross weight 11,340 kg Max. gross weight 1,588 kg

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Photo: Schenker Deutschland AG

Dangerous goods in air transport

Similar to land transport, a number of stringent legal The legislator has compiled a positive list which is
provisions must be strictly adhered to when shipping used as a basis for classifying goods. That batteries,
dangerous goods by air (Dangerous Goods Regulations lighters, adhesives, aerosols, etc. are already regarded
DGR). as dangerous goods is often overlooked.

Since this sensitive area, in particular, is changing A safety data sheet containing any necessary details
all the time, staff members from practically every air is provided by the product manufacturer or supplier.
freight department attend a training course every two
years so as to be constantly up-to-date.

The provisions are frequently amended. Please contact the air freight specialists at DB Schenker to ensure
your documents comply with the latest regulations.

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Photo: sharply_done, fotolia.com

Airlines abbreviations and codes

IATA codes also known as two-letter codes are
the abbreviations of individual airlines and assigned
by the International Air Transport Association (IATA).
They consist of a combination of two letters and/or
numbers and are used mainly but not only when
issuing flight tickets and in passenger information
systems; they form the first two digits of a flight
number (CH 872, for example).
The following example shows the IATA codes together
with corresponding airlines.

Two-letter Three- Airline Two-letter Three- Airline

digit digit
CH 872 Bemidji Airlines IB 075 Iberia
KL 074 K.L.M. AY 105 Finnair
EK 176 Emirates BA 125 British Airways
AF 057 Air France MP 129 Martinair
LX 724 SWISS TK 235 Turkish Airways
KE 180 Korean Air CI 297 China Airlines
SV 065 Saudi Arabien Airlines RJ 512 Royal Jordanien
OZ 988 Asiana BR 695 EVA Air
VS 932 Virgin Atlantic AB 745 Air Berlin
CV 172 Cargolux TG 217 Thai Airways
LA 045 Lan Airline SU 555 Aeroflot
MH 232 Malaysia Airlines TP 047 TAP - Air Portugal
SQ 618 SIA

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Subject-specific
Air freight Broken down as follows: MAWB Master air waybill for
rate M/M - minimum the entire grouped or direct shipment
(N)-ormal-rate M/M Minimum freight
+45 kg
+100 kg Payload Load in a container
+300 kg PAX Instruction for dangerous goods that
+500 kg may also be loaded on passenger aircraft
+1,000 kg
Security Airlines security surcharge per kg
Calculation made per kilogram in the
surcharge
respective currency
TACT The air cargo tariff
AWB Airwaybill
THC Terminal handling charges = fees
CAD Cash against delivery = provision that
of the shipping company for handling the
states that the agreed payment must be
goods
made on submission of certain
documents (usually the bill of lading) TLC Three-letter code. Every airport has
a code consisting of three letters,
Cargo aircraft Instruction for dangerous goods that may
e.g. FRA = Frankfurt, CGN = Cologne,
only (CAO) be loaded only on cargo aircraft
VIE = Vienna
COD Cash on delivery
ULD Unit load device
Customs Customs clearance (such as a container or pallet)
clearance
Volume Volumetric weight in air freight in the ratio
Customs Customs declaration 1:6; calculation: L cm x W cm x H cm/6000
entry = volumetric weight, which is set in relation
to the actual weight of the shipment. The
DGR Dangerous Goods Regulations = governs
higher weight is regarded as the chargeable
the transportation of dangerous goods by
weight
air
ETA Estimated time of arrival
Conversion table
ETD Estimated time of departure
Freight Sender or supplier pays for the freight in Metric English English Metric
prepaid advance 1 cm 0.3937 Inches 1 Inch 2.54 cm
Freight The buyer pays for the freight on receipt of 1m 3.281 Feet 1 Feet 0.305 m
collect the goods
1m 1.094 Yards 1 Yard 0.914 m
Fuel Airlines fuel surcharge per kg
1g 0.0353 1 Ounce 28.35 g
surcharge
Ounces
Gross weight Weight of the goods and packaging
1 kg 2.205 Pounds 1 Pound 0.4536 kg
HAWB House air waybill for the grouped cargo
1.000 kg 1.102 1 Short ton 908 kg
shipment
Short tons
IATA International Air Transport Association 1 cm 0.061 1 sq-Inch 16.3873 cm
ICAO International Civil Aviation Organization sq-Inches
Lower deck Loading on the lower cargo deck 1 m 35.3134 1 sq-Feet 0.0283 m
(passenger and cargo aircraft) sq-Feet
1 m 1.3079 1 sq-Yard 0.765 m
Main deck Loading on the main cargo deck sq-Yards
(cargo aircraft) 1 km 0.621373 1 mile 1.60934 km
miles

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DB Schenker Austria our branch offices
DB Schenker Bad Ischl DB Schenker Ried
SCHENKER & CO AG SCHENKER & CO AG
Traunkai 45b Magerlstrae 3
A-4820 Bad Ischl A-4910 Ried im Innkreis
Phone +43 (0) 5 7686-265900 Phone +43 (0) 5 7686-275900
Fax +43 (0) 5 7686-265909 Fax +43 (0) 5 7686-275909
badischl@schenker.at ried@schenker.at

DB Schenker Graz DB Schenker Salzburg

SCHENKER & CO AG SCHENKER & CO AG
Alte Poststrae 452 Gewerbegebiet Aupoint
A-8055 Graz-Puntigam Gottfried-Schenker-Strae 2
Phone +43 (0) 5 7686-231900 A-5101 Bergheim
Fax +43 (0) 5 7686-231909 Phone +43 (0) 5 7686-261900
graz@schenker.at Fax +43 (0) 5 7686-261909
salzburg@schenker.at
DB Schenker Innsbruck
SCHENKER & CO AG DB Schenker St. Plten
St. Bartlm 6 SCHENKER & CO AG
A-6020 Innsbruck Lilienfelder Strae 4
Phone +43 (0) 5 7686-251900 A-3106 St. Plten-Spratzern
Fax +43 (0) 5 7686-251909 Phone +43 (0) 5 7686-221900
innsbruck@schenker.at Fax +43 (0) 5 7686-221909
stpoelten@schenker.at
DB Schenker Klagenfurt
SCHENKER & CO AG DB Schenker Vorarlberg
Flughafenstrae 20 SCHENKER & CO AG
A-9020 Klagenfurt Interpark Focus 50
Phone +43 (0) 5 7686-241900
A-6832 Rthis
Fax +43 (0) 5 7686-241909
Phone +43 (0) 5 7686-255900
klagenfurt@schenker.at
Fax +43 (0) 5 7686-255909
DB Schenker Kufstein vorarlberg@schenker.at
SCHENKER & CO AG
Gewerbepark Sd 8 DB Schenker Wien

all Photos: SCHENKER & CO AG

A-6330 Kufstein SCHENKER & CO AG
Phone +43 (0) 5 7686-256900 Gottfried Schenker Strae 1
Fax +43 (0) 5 7686-256909 A-1110 Wien
kufstein@schenker.at Phone +43 (0) 5 7686-211900
Fax +43 (0) 5 7686-211199
DB Schenker Lienz wien@schenker.at
SCHENKER & CO AG
Aguntstrae 11
A-9900 Lienz
Phone +43 (0) 5 7686-257101
Fax +43 (0) 5 7686-257109
lienz@schenker.at

DB Schenker Linz
SCHENKER & CO AG
Flughafenstrae 20
A-4063 Hrsching
Phone +43 (0) 5 7686-271900
Fax +43 (0) 5 7686-271909
linz@schenker.at

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 Publishing Data

SCHENKER & CO AG
Stella-Klein-Lw-Weg 11
1020 Vienna
Austria

Subject to change without notice

No guarantee for representations made
Version from September 2013
Photo title: Jrgen Effner

Phone +43 (0) 5 7686-210900

Fax +43 (0) 5 7686-210909

www.dbschenker.com/at