Proposal to Provide

CADD Standard Updates Support

CLIENT

Submitted to xxxx

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CONTENTS

BACKGROUND 2

SCOPE OF SERVICES 2

PROJECT SCHEDULE / PROGRAMME 3

METHODOLOGY 4

PROFESSIONAL FEES
6

VARIATION IN SERVICES 6

OTHER PROVISIONS 7

CONFIDENTIALITY 8

CONFORME 8

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1 BACKGROUND

This Proposal is made for C l i e n t, referred herein as the Client, a

duly registered corporation in United States of America, with office
address at c l i e n t A D D R E S S

The firm rendering this Proposal, referred to herein as the Service

Provider for Sub-Consultancy for updates on CADD Standards is
UR COMPANY, a duly registered corporation in Hong Kong, with
office address Flat 3905, Two Exchange Square, 8 Connaught Place,
Hong Kong, SAR.

This Proposal was based on information provided by the C l i e n ts

YOU

2 SCOPE OF SERVICES

Service Provider shall provide the CADD Standard updates based

on the client provided CADD Standards.

Client shall define and illustrate the necessary changes required to

update Clients CADD Standards.

2.1 Client shall provide the following information to Service Provider as

reference for the services:

Clients CADD Standards

Instructions
Other relevant information

2.2 Service Provider shall prepare the CADD Standard Updates

Revised CADD Standards will be issued at 100% completion. Any

additional details or instructions that may be added in the duration of
the project, will be considered as a Variation Order. Parameters shall
be agreed by both Client and Service Provider, as to what will
constitute a Variation from previous agreed scope of work.

2.3 Service Provider shall coordinate and collaborate with Client for
CADD standard updates. Client shall reply to queries/clarifications of
Service Provider within a reasonable time to avoid any delays in the
project schedule.

2.4 Service Provider shall submit deliverable in AutoCAD 2009 format

and other related documents in electronic form via e-mail or File
Transfer Protocol (FTP).

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EXCLUSIONS TO THE SCOPE OF SERVICES

The Scope of Services shall exclude the following services

Specialty consultants including Architectural Design,

Landscaping, Site Planning, Quantity Surveying, Laundry,
Curtain Wall, Roof Glazing, Traffic and Parking, Security, Audio
Visual, Acoustics, Vertical Transportation, Special Lighting,
Graphic and Signage, Aviation, Structural Engineering Design
and the likes;
Architectural and Interior documentation and specifications;
Shop Drawings
Professional model; and
Preparation of marketing brochures and mock-up design.

3 PROJECT SCHEDULE/PROGRAMME
3.1 The Service Provider proposes 2-week project schedule for the
scope of work.

The final Schedule of Work shall be mutually agreed between the

Client and the Service Provider upon the execution of the
corresponding Memorandum of Agreement.

3.2 Service Provider shall not be held liable for delays in the decision-
making processes on the side of the Client and by revisions of
already previously approved designs, plans and specifications.

3.3 Client shall issue a written notice to the Service Provider of any
modification or extension to the agreed schedule. Service Provider
shall be allowed to claim for additional man hours due to work
extension or for modifications to the agreed milestone submission
dates.

3.4 Client shall issue a formal written notice to the Service Provider
should there be a temporary suspension of work or complete work
stoppage. Service Provider shall immediately evaluate the status of
work and provide to the Client a written assessment of the work
accomplished on the particular phase of work within five (5) working
days upon receipt of the formal written notice.

3.5 The final assessment of work accomplished shall be mutually agreed

upon by the Client and Service Provider and shall be the basis of
Service Providers claim on its professional fee.

4 METHODOLOGY

4.1 Coordination Procedures

The key contact persons for coordination and communication are 1) UR

COMPANY Project Coordinator; and 2) Clients Project Architect/Coordinator.
As all production work shall be done in Manila, the role of UR COMPANY
Project Coordinator is to facilitate communication and follow-up with Client.
The Project Coordinator shall likewise be responsible for documenting all
communications and managing schedules and submission of deliverables.

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The modes of coordination shall be through e mail and/or teleconference.

In our established work program, there should be at least four (2)

coordination meetings which will involve UR COMPANY team and Clients
Project Architect/Coordinator. These meetings are as follows:

1. Kick off meeting

2. Coordination Meeting upon 50% completion of CADD Standard Updates

The objective of the kick off meeting is for all members of the team to
personally meet each other, establish contact details, establish
communication/coordination procedures, discuss project requirements, agree
on milestones/time line, and turnover of information i.e., approved concept
plans, engineering plans, Clients Documentation System, relevant code and
other pertinent details.

The second coordination meeting is intended for discussion of

comments/clarifications on the 50% submittals/updates.
.

All other issues shall be handled between UR COMPANY Project Coordinator

and Clients Project Architect/Coordinator through weekly coordination
meetings via teleconference or Videocon and daily e-mail or teleconference.

Further, all forms of communication shall be properly documented and

acknowledged by all parties concerned.

4.2 Quality Control Procedures

Our quality management systems are guided by documented flow charts and
management checklists. Review and quality control are conducted at three
(3) levels prior to submission to client.

1. The first level of review is conducted by the CADD Team Leader who
ensures that drawings are well coordinated and are consistent with
Clients CADD standards.

2. The second level of quality control is at the Project Lead level. He

reviews technical integrity of the plans and details as well as the
completeness and accuracy of notes/ specifications/ dimensions/content.

3. The third level of quality control is handled by the Technical Lead and
Quality Assurance Lead who ensures that architectural plans and details
are well coordinated and consistent with engineering plans. The
Technical Lead is also tasked to do the final review and approval before
forwarding to Project Coordinator for submission to Client.

In the course of the work, clarifications are initiated at all levels and
consolidated by the Project Lead who consults with the Project Coordinator
and Technical Lead. All clarification issues are documented and forwarded to
UR COMPANY Project Coordinator for transmittal to Client. Responses to
clarifications are documented and forwarded the same route down to the
Project Lead who disseminates information to the CADD Teams.

4.3 File Transfer Procedures, Network Security and

Redundancy

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All deliverables (plans and drawings) shall be transmitted through UR
COMPANYs File Transfer Protocol (FTP) site. A dedicated password shall be
supplied by the Service Provider to the Clients Project Coordinator for
access into the specific folder assigned to the project. This shall ensure
security of data and information. After plans and drawings are downloaded by
Client, a signed transmittal form is faxed back to UR COMPANY to confirm
receipt of deliverables.

To assure redundancy in our network, UR COMPANY has established two

data centers on separate sites, Ortigas and Makati. Should an unexpected
event occur in one site, data can still be retrieved from the other site. Further,
to ensure security of data, only staff assigned to the project shall have access
to the project folder. Confidentiality agreement shall likewise be strictly
observed company-wide.

4.4 IT hardware and software

As a commitment to our clients, UR COMPANY uses only licensed software

and branded hardware to assure quality and reliability in our systems. Proof
of certification by software dealers shall be supplied upon request. We have
likewise made arrangements for regular preventive maintenance, regular
upgrade and a ramp up strategy for supply of IT requirements at any given
time.

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5 PROFESSIONAL FEES

5.1 The Professional Fee for the services as described in this Proposal shall
be based on a lump sum amount of AMOUND IN DOLLARS USD $$$

5.2 The Schedule of payments shall be as follows:

xxxx
PERCENTAG
PHASE US Dollars
E
Mobilization Fee (To be
proportionately deducted from 50% 1120.00
Progress Billings)
Milestone Progress Payments
Upon submission of 100%
50% 1120.00
Deliverables

Total 100% $2,240.00

5.3 Fees shall exclude reimbursable expenses of international traveling on a

commercial carrier from Manila to USA, per diem, hotel
accommodations, visa fees, transportation and other related trip
expenses. Further, reimbursable expenses shall include printing costs,
and courier fees, coordination meetings held in Manila, workstation
lease and administration-related expenses for Clients staff to be
assigned in the UR COMPANY office.

5.4 Payments on account of services rendered and for reimbursable

expenses incurred shall be made upon presentation of Service
Providers billing statement or invoice and shall be paid within 15
calendar days from approval of deliverables and receipt of invoice.
Amount unpaid 15 days after receipt of invoice shall bear interest at the
prevailing bank rate.

6 VARIATION OF SERVICES
6.1. A work order shall be deemed a variation of Service if it consists of or
arises from or will result to any of the following:

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 1. Changes to instructions, procedures or on work previously
approved by Client that require revisions to Deliverables;

2. Significant changes in the project (such as size, quality,

complexity, Clients budget or procurement method and the like);

3. Deviation from agreed work schedule;

4. Enactment or revision of codes, laws, regulations or official

interpretations that require changes to previously prepared
Deliverables; or

5. Changes to Deliverables occasioned by the delay of Client in

communicating comments or revisions to Deliverables.

6.2 Client may from time to time instruct Provider in writing to vary the
Services, provided that the parties shall agree on a reasonable fee for
the variation order and adjustment of the Milestone Dates. In such a
case, Provider shall prepare the variation order containing the schedule
adjustment and fee for the Additional Services. Provider shall perform
the Additional Services upon receipt from Client of the signed variation
order. If Client shall fail to deliver the signed variation order to Provider
within three (3) calendar days from its receipt of the variation order,
Client shall be deemed to have withdrawn its request for variation.

6.3 Where a variation order is proposed by Provider, Client shall confirm its
approval of the variation order within three (3) calendar days by
delivering a signed variation order to Provider.

6.4 Provider shall be under no obligation to perform Additional Services

unless a signed variation order is delivered by Client to Provider.

6.5 Provider shall monitor and record the changes in the drawings or the
work performed pursuant to the variation order documented in a
variation form.

6.6 If Client shall request the acceleration or deferment of delivery of

Deliverable, Client shall pay a charge equivalent to 1/10 of 1% of the
total Fees.

7 OTHER PROVISIONS
7.1 Neither Party shall offer employment to an employee of the other
Party during the term of this Contract nor during the period of two (2)
years after the expiry of this Contract, without the prior written
consent of the other Party. Further, neither Party shall offer or solicit
the provision of services to a third party referred by the other Party,
directly or indirectly, without the knowledge and consent of the
referring Party, nor accept any offer by a third party referred by the
other Party to provide the services, directly or indirectly, without the
knowledge and consent of the referring Party.

7.2 This proposal is valid for the scope of works as indicated herein for
SIXTY (60) calendar days reckoned from the date of its submission,
after which it shall be subject for confirmation.

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8 CONFIDENTIALITY

This proposal is strictly confidential. It is made available to the Client on the

strict understanding that it will not be shown, read or passed to any person or
entity not a party to this proposal.

CONFORME
If the foregoing terms and conditions are acceptable, please indicate your
concurrence by issuing us a Notice to Proceed with the project, so that we
may start mobilization procedures. We shall thereafter enter into a
Memorandum of Agreement/Contract consistent with the terms of this
Proposal within seven (7) days from confirmation.

We thank you for giving us the opportunity to offer our services and we look
forward to working with you on this engagement.

Very truly yours,

UR COMPANY

Ur naME

CONFORME

UR BOSS COMPANY

NAMES

Date ____________________________