Term of Reference

Indonesia Forest Investment Program (FIP)

Promoting Sustainable Community-Based Natural Resource Management and Institutional
Development Project

Individual Consultant Administrative Support

1. Background
The Forest Investment Program (FIP) a targeted program of the Strategic Climate Fund (SCF)
under the Climate Investment Fund (CIF) provides funding to support developing country efforts
to reduce deforestation and forest degradation and promote sustainable forest management that
leads to emissions reductions and enhancement of forest carbon stocks (REDD+). FIP
Investment Plan for Indonesia was endorsed during FIP Sub Committee meeting in 2012 with a
total funding of USD 70 million administered by the Multilateral Development Banks (MDBs),
which consists of USD 37.5 million grants channeled through Asian Development Bank (ADB)
and the World Bank (WB) and USD 32.5 million in concession credit through International
Finance Corporation (IFC). The Ministry of Environment and Forestry (MoEF) serves as the lead
agency of the Government of Indonesia (GoI) work in close cooperation with the MDBs in
designing and implementing the projects.

The World Bank supported and DANIDA cofinanced project under the FIP program - Promoting
Sustainable Community-Based Natural Resource Management and Institutional Development
Project, known as FIP Project 2 with total allocation for project implementation of about USD
22.42 million, is designed to supports the roll out of a national government program on
operationalizing decentralized units KesatuanPengelolaanHutan(known as KPH) - for forest
landscape management. The objective of the KPH program is to help govern and manage all
forest areas and functions at the local level. KPHs are to work closely with provincial and district
governments and local communities to implement sustainable forest management. The project
will be implemented in the period of 2016 - 2021.

2. Objectives of the Project

The long term goals of the FIP Project 2 are to support government efforts to improve forest and
land governance, implement sustainable forest management, by strengthening institutional and
local capacity for decentralized forest management and generation of improved forest-based
livelihoods in targeted areas. Using grant funding, the Government will address the regulatory
obstacles, capacity needs, and community engagement, all of which are necessary for improving
the decentralized management of forests. The project will help create an enabling environment
and generate insight and lessons for scaling up the operationalization of KPHs.

The project development objective of the project is to strengthen institutional and local capacity
for decentralized forest management and generate improved forest-based livelihoods in targeted
areas. The project has an agreed set of results and targets it needs to achieve.

The FIP Project 2 has three main components in addition to project management, monitoring and
evaluation:

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Component 1: Strengthening legislation, policy, and institutional capacity for decentralized
forest management.This component i) augments the subnational ownership and commitment to
the KPH program, (ii) assists with drafting revisions and amendments of forest sector regulations
and SOPs that clarify roles and functions, implementation requirements, and means to achieve
sustainable financing, (iii) builds institutional partnerships and capacity among key government
entities. It will involve two subcomponents:
o Subcomponent 1.1: Forest policy and legislation development, revision and amendment:
o Subcomponent 1.2: Institutional development and capacity building

Component 2: Developing the Knowledge Platform. This component makes accessible a

consistent set of supporting information that can be integrated into existing planning and
implementation efforts; builds capacity in a cost-effective manner that reaches staff in the KPHs
and practitioners, and establishes an effective modern knowledge platform that facilitates
information and data sharing, access and use of user friendly outputs, and knowledge exchange
amongpractitioners. This component will include two subcomponents:
o Subcomponent 2.1: Knowledge Management and Information System
o Subcomponent 2.2: Capacity-building and knowledge exchange

Component 3: Improving forest management practices. This component supports up to 10

KPH in becoming fully operational. The subcomponentwillprovide technicalassistance and
modest investments thatwould enable local communities to benefit from their natural assets.
This support will complement the funding KPHs are receiving for operationalization from the
national and subnational budgets. The activities will involve working with Adat and local
communities. There are three subcomponents:
o Subcomponent 3.1: Advance KPH operationalization
o Subcomponent 3.2: Community empowerment in up to 10 KPH areas
o Subcomponent 3.3: KPH-based knowledge exchange centers

Component 4: Project Management, Monitoring and Reporting, and Program

Coordination.
Thiscomponentwillsupportprojectmanagementandoversight,andimplementationoftheproject
monitoring and reporting system. Associated with this component is the M&E system which will
measure progress on the project targets and results
andontheoverallFIPprogramscarbonbenefittarget.Inaddition,fundswithinthiscomponent will
cover some of the costs associated with the FIP Program Coordination Unit(PCU).

More information on the project can be found at: http://www.worldbank.org/projects/P144269?

lang=en&tab=overview

3. Objective of the Assignment

The MoEF will utilize individual consultants to provide technical support for project
implementation and institutional support. One of the positions required to support the smooth
project implementation is a Administrative Support. The assignment of Administrative Support is
to assist all aspects of administrative management and clerical services, this generally includes
answering phones, taking memos and maintaining files of FIP project to ensure efficient
operation of the project.

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4. Scope of Works
This specific scope of works of the Administrative Support staff will include, but not limited to:
- Provide administrative support to ensure that documents are maintained in an effective, up
to date and accurate manner. This will include, but not limited to:
o Maintain office files
o Open and distribute the mail (letters, faxes, e-mail);
o Organizing meetings
o Take minutes at meetings
o Distribute minutes
- Provide administrative support to executive staff with project management responsibilities
to include budgeting,personnel records and payroll
- Organizing day-to-day schedule for PMU. To accurately pass all incoming information to
relevant staff as well as to coordinate work of PMU
- Answering incoming telephone calls, typing letters and other correspondence by order of
PMU
- Willing to travel to selected KPH if needed

5. Expected Output
- Prepared financial or accounting reports (no later than 14 days)
- Handled daily administrative and financial task
- Managed timetable
- Organized and maintained paper and electronic files

6. Working and Reporting Requirements

The Administrative SupportStaff will work and coordinate under Project Management Unit
(PMU). S/he will also interact with other correspondence that relevant with project, and will
assist administrative things of KPHs target of FIP II Project as needed.
7. Expected Duration and Location
The assignment is initially for twelve months (full time), with a possibility for extension for
the span of the project. The assignment is expected to start as soon as possible. S/he will be
based in Jakarta, with potential travel to selected KPH, as needed.
8. Qualifications requirements
- S1 Accountancy with min. major accreditation A
- Fresh graduate (recomendation letter is preferred) or has experience max. 1 year as
accounting admin or related field
- Has a knowladge or experience in clerical/administrative support/petty cash or equivalent
- Strong Bahasa Indonesia communication skills, both written and oral
- Good English
- Has experience handle the project or related event during in university
- Able to perform multitasking skills
- Good analytical thinking, commitment with job and could work under pressure

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