Professional Documents
Culture Documents
Editing/ Publishing/
Prewriting Drafting Revising Proofreading Presenting
Prewriting
The prewriting stage includes coming up with ideas, making connections, gather-
ing information, defining and refining the topic, and making a plan for a piece of
writing.
WRITING HANDBOOK
like freewriting with others. Start with a topic or question; encourage
everyone to join in freely. Accept all ideas without judgment, and follow
each idea as far as it goes. You can evaluate the ideas later.
Search for information in print and nonprint sources.
If you are writing a personal essay, all of the information may come from
your own experiences and feelings. If you are writing a report or a persua-
sive essay, you will probably need to locate pertinent factual information
and take notes on it. Besides library materials, such as books, magazines,
and newspapers, you will want to use the Internet and other on-line
resources. You may also want to interview people with experience or
specialized knowledge related to your topic.
As you gather ideas and information, jot them down on note cards to use
as you draft.
Evaluate all ideas and information to determine or fine-tune the topic.
Organize information and ideas into a plan that serves as the basis of
writing.
Develop a rough outline reflecting the method of organization you have
chosen. Include your main points and supporting details.
Find and include missing information or ideas that might add interest or
help accomplish the purpose of the writing.
Drafting
In this stage you translate into writing the ideas and information you gathered
during prewriting. Drafting is an opportunity to explore and develop your ideas.
Revising
In this stage, review and evaluate your draft to make sure it accomplishes its pur-
pose and speaks to its intended audience. When revising, interacting with a peer
reviewer can be especially helpful.
Proofreading Symbols
Lieut Brown Insert a period.
to
No one came the party. Insert a letter or a word.
Where? asked Karl. Over there, said Ray. Begin a new paragraph.
Publishing/Presenting
There are a number of ways you can share your work. You could publish it in a
magazine, a class anthology, or another publication, or read your writing aloud to
a group. You could also join a writers group and read one anothers works.
Writing Modes
Writing may be classified as expository, descriptive, narrative, or
persuasive. Each of these classifications, or modes, has its own purpose.
Expository Writing
Expository writing gives instructions,
defines or explains new terms or ideas, Does the opening contain attention-grabbing details
explains relationships, compares one or intriguing questions to hook the reader?
thing or opinion to another, or explains Have I provided sufficient information to my audi-
how to do something. Expository essays ence in a clear and interesting way?
usually include a thesis statement in the Have I presented information in a logical order?
introduction. The chart below shows Have I used appropriate transitional words and
types of expository writing. You might phrases?
wish to combine several of them to Have I checked the accuracy of the information I
achieve your purpose in an essay. have provided?
As you write an expository essay or Have I defined any unfamiliar terms and concepts?
report, use this checklist. Are my comparisons and contrasts clear and logical?
Have I supplied a satisfactory conclusion?
Narrative Writing
Narrative writing, whether factual or fic-
tional, tells a story and has these ele- Did I introduce characters and a setting?
ments: characters, plot, point of view, Did I develop a plot that begins with an interesting
theme, and setting. The plot usually problem or conflict?
involves a conflict between a character Did I build suspense, lead the reader to a climax, and
and an opposing character or force. end with a resolution?
Use this checklist as you revise your Did I use dialogue to move the story along?
narrative writing. Did I present a clear and consistent point of view?
Is my writing vivid and expressive?
Persuasive Writing
Persuasive writing expresses a writers
opinion. The goal of persuasion is to Did I keep my audiences knowledge and attitudes in
make an audience change its opinion mind from start to finish?
and, perhaps, take action. Effective per- Did I state my position in a clear thesis statement?
suasive writing uses strong, relative evi- Have I included ample supporting evidence, and is it
dence to support its claims. This kind of convincing?
writing often requires careful research, Have I addressed opposing viewpoints?
organization, and attention to language. Have I avoided errors in logic?
Use this checklist for persuasive writing. Have I used strong, specific words to support my
argument?
Selecting a topic
If a specific topic is not assigned, choose a topic. Begin with the assigned
subject or a subject that interests you. Read general sources of information
about that subject and narrow your focus to some aspect of it that interests
you. Good places to start are encyclopedia articles and the tables of con-
tents of books on the subject. A computerized library catalog will also dis-
play many subheads related to general topics. Find out if sufficient informa-
tion about your topic is available.
As you read about the topic, develop your papers central idea, which is the
purpose of your research. Even though this idea might change as you do
more research, it can begin to guide your efforts. For example, if you were
assigned the subject of the Civil War, you might find that youre interested
WRITING HANDBOOK
down to women who went to war, women who served as nurses for the
Union, or women who took over farms and plantations in the South.
Periodical
7 Source number
Author Chalminski, R. The Maginot Line.
Title of magazine/ Smithsonian. June 1977: 9097. Title of article
date/page number(s)
WRITING HANDBOOK
ing directly.
1. Paraphrase important details that you want to remember; that is, use
your own words to restate specific information.
2. Summarize main ideas that an author presents. When you summarize
several pages, be sure to note the page on which the material begins
and the page on which it endsfor example, 213221.
3. Quote the exact words of an author only when the actual wording is
important. Be careful about placing the authors words in quotation
marks.
Identify the subject of each note card with a short phrase written in the
upper left.
See the sample note card below, which includes information about careers and
goals from three pages.
12
Careers and goals
Many people "crave work that will spark . . .
excitement and energy." (5) Sher recognizes
that a career does not necessarily satisfy a
person's aim in life. (24) She also offers advice
on how to overcome obstacles that people
experience in defining their goals. (101)
Documenting sources
Since a research paper, by its nature, is built on the work of others, you must
carefully document all the sources you have used.
Name the sources of words, ideas, and facts that you borrow.
In addition to citing books and periodicals from which you take information,
cite song lyrics, letters, and excerpts from literature.
WRITING HANDBOOK
diagrams, as well as the sources of any visual aids you may include, such as
photographs.
You need not cite the source of any information that is common knowl-
edge, such as John F. Kennedy was assassinated in 1963 in Dallas, Texas.
In-text citations The Modern Language Association (MLA) recommends citations
in the text that refer readers to a list of works cited. This style of documentation is
parenthetical and consists of two main elements: the authors name and the page
number or numbers on which the information is found. Put the documentation
at the end of a clause or sentence. The parentheses that enclose it should come
before commas and periods, but after quotation marks.
Books
One author Settle, Mary Lee. All the Brave Promises. Charlotte: South Carolina
UP, 1995.
Two or more authors Haynesworth, Leslie, and David Toomey. Amelia Earharts Daughters.
New York: Morrow, 1998.
More than one work by Levinson, Jay Conrad. 555 Ways to Earn Extra Money. New York:
an author Holt, 1991.
. Earning Money Without a Job. New York: Holt, 1995.
One editor Baker, Russell, ed. The Norton Book of Light Verse. New York:
Norton, 1986.
Other sources
Radio/television Adams, Noah. Interview with Wendell Berry. All Things Considered.
interview Natl. Public Radio. WBEZ, Chicago. 24 Dec. 1998.
Television or radio The Cost of Winning at All Costs. Dateline NBC. NBC. WMAQ,
program Chicago. 31 July 1998.
Preparing a manuscript
Follow the guidelines of the Modern Language Association when you prepare the
final copy of your research paper.
Heading On separate lines in the upper left-hand corner of the first page,
include your name, your teachers name, the course name, and the date.
Title Center the title on the line below the heading.
Numbering Number the pages one-half inch from the top of the page in
the right-hand corner. Write your last name before each page number after
the first page.
Spacing Use double spacing throughout.
Margins Leave one-inch margins on all sides of every page.
Business Writing
Business writing might include documents such as letters, memorandums,
reports, briefs, proposals, and articles for business publications. Business writing
must be clear, concise, accurate, and correct in style and usage.
Business letters
Three common types of business letters are inquiry or order letters, complaint
letters, and opinion letters. Whenever possible, address your letter to a specific
person. Business letters are usually written in one of two forms: the modified
block form (illustrated below) or the full block form.
66 Glenwood Drive
Teller, NJ 07324
June 8, 20___
Ms. Barbara Neill
Personnel Manager
Riverside Press
35 Clinton Road
Rutledge, NJ 07321
Yours truly,
Michael Costello
Memos
A memorandum (memo) conveys precise information to another person or a
group of people. A memo begins with a heading block. It is followed by the text
of the message. A memo does not have a formal closing.
Municipal basketball courts will now be open until 9:00 P.M. seven days a week.
Proposals
A proposal describes a project the writer wishes to undertake. It is presented to
the person or persons responsible for making a decision in that area. A proposal
presents the advantages of the plan and provides an overview of the idea. The
paragraphs below were written by a committee of high school seniors and sub-
mitted to the principal.
Proposal: Several members of the junior class would like to start a community volun-
teer program and are asking for the support of the Teller High School administration.
Schedule:
Technical Writing
Technical writing is a type of expository writing that informs readers about spe-
cialized areas of science and technology. It is practical and objective. The follow-
ing material is from a product information letter: