Professional Documents
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Lecture 6
(Part 1)
Samra
Talishinskaya
Outlin
e
Part 1.
1. Three prerequisites for budget
preparation
Part 2.
3. The treasury function
4. Cash management
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1. Three prerequisites for budget
preparation
Three major conditions are needed for the desired outcome of a budget that is
both technically sound and faithful: taking a medium term perspective, making
early decisions, and
setting a hard constraint.
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2. The budget formulation processes
Five generic stages of annual budget processes (see Figure 1) can be identified
as follows:
First the executive prepares a draft budget and submits it to the legislature.
This is usually a two-step process: a Ministry of Finance (or equivalent)
prepares a draft budget that incorporates the governments expressed budget
orientation; the draft budget prepared by bureaucrats is then approved by a
Cabinet of ministers (or the equivalent for countries with
presidential political systems). This budget is submitted to the legislature for
possible
amendment and approval.
The final stage is when an independent external audit office audits the
financial accounts. It may also have a mandate to assess the results of the
annual budget in terms of efficiency, economy and effectiveness.
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The Figure
1.
The roles of
Parliament and the
executive in the
budget cycle
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2.1. Preparing the macroeconomic
framework
In both logical and chronological sequence, the main stages in the budget
preparation process
proceed from the elaboration of the macroeconomic and fiscal framework to
the issue of
budget instructions, preparation of budget proposals, negotiations on those
proposals, and finally presentation to and approval by the legislature.
The starting points for expenditure programming are (a) a realistic assessment
of resources
likely to be available to the government and (b) the establishment of fiscal
objectives. Both
starting points depend in large part on a sound and consistent macroeconomic
framework in pursuit of economic growth, employment, poverty reduction, and
low inflation, by means of fiscal policy, exchange rate and trade policy,
external debt policy, and policies affecting the real economy. For example, the
policy objective of low inflation is influenced by the level of the fiscal deficit,
and he specific instruments can include tax measures and credit policy
measures, among others. Projections should cover the current year and a
forward period of two to four years.
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2.1. Preparing the macroeconomic
framework
10
The Figure 2.
Relationships between
major macroeconomic
accounts
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2.1. Preparing the macroeconomic
framework: Fiscal
component
A key component of the macroeconomic framework is the fiscal framework of
revenues and expenditures, broken down first in the respective major
component categories. For revenue, the categories are direct taxes, indirect
taxes, grants, other taxes, and nontax revenue; for
expenditures, they are salaries, interest, goods and services, subsidies, and
capital
expenditures. The setting of explicit fiscal targets frames the preparation of the
detailed annual budget, calls on government to define clearly its fiscal policy, and
allows the legislature and the public to monitor the implementation of
government policy, ultimately making the government politically as well as
financially accountable. Fiscal targets and indicators should cover fiscal position
(for example, fiscal deficit); fiscal sustainability (for example, debt-to-GDP ratio);
and fiscal vulnerability (for example, future liabilities and fiscal risk).
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2.1. Preparing the macroeconomic
framework: Fiscal
component
It is essential to underline that the broad objective of fiscal policy is not a specific
level of deficit by any definition, per se, but a fiscal position that is sustainable in
light of policy goals and likely resource availability. A temporary budget surplus,
for example, may mask structural
fiscal problems when the tax base is shrinking, when expenditures are
dominated by rigid
entitlements, and when financing possibilities are limited to expensive foreign
borrowing.
Indicators of fiscal sustainability include the ratio of debt to GDP and the ratio
of tax to GDP. The calculation of the deficit on an accrual basis would in
principle allow a better assessment of liabilities and therefore their impact on
sustainability.
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2.1. Preparing the macroeconomic
framework: Making projections
credible
As noted, a key requirement of a good budget is to be credible. If the budget
preparation is framed by medium-term macroeconomic and fiscal projections,
these must be credible, too. In some countries, the government projections are
submitted to a panel of independent and respected experts to ensure their
reliability while preserving the confidentiality required on a few sensitive
issues.
In other countries, such as the United Kingdom, the projections are validated
by the independent auditor general. In most African developing countries, the
macroeconomic and fiscal projections are developed with the support of
external organizations, which gives them a measure of added credibility.
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2.1. Preparing the macroeconomic
framework:
Whose fiscal responsibility
Several countries have laws and rules that restrict the fiscal policy of
government and prescribe fiscal outcomes.6 For example, the so-called golden
rule stipulates that public borrowing must not exceed investment (thus in fact
prescribing a current budget balance or surplus, as in Germany). In many
federal countries, the budget of subnational government entities must be
balanced by law. In the European Union, the Maastricht Treaty stipulated
specific fiscal convergence criteria, concerning both the ratio of the fiscal
deficit to GDP and
the debt-to-GDP ratio. EU member countries whose fiscal deficit is higher than
the permitted 3 percent of GDP limit are, supposedly, liable for large penalties.
A frequent criticism of such rules is that they favor creative accounting and
encourage nontransparent fiscal practices by burying expenditures or listing as
regular revenue one-off revenues. Also, when the rules are effectively
enforced, the criticism is that they can prevent governments from adjusting
their budgets to the economic cycle, thus making worse both recessions and
inflationary pressures. The European experience has, unfortunately, also
shown that the Maastricht rules are selectively enforced, with no penalties
exacted for
violation by the largest and most important EU members.
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2.2. Three stages of budget preparation
Generally, the ministry of finance should be responsible for setting the sectoral
ceilings, but it should, of course, coordinate with the center of government,
which must also review the ceilings in detail and approve them. In some
countries, the sectoral ceilings are discussed
within interministerial committees; in other countries, proposed ceilings and
guidelines for
budget preparation are submitted to the cabinet.
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2.2. Three stages of budget preparation
The bottom-up stage
Line ministries are responsible for preparing their requests within the spending
limits provided. However, the principal request should be consistent with the
notified ceilings or guidelines, and costs of programs included in the additional
requests should be clear and fully adequate for proper implementation, without
any underestimation. Line ministriesbudget
requests should clearly distinguish (a) the amount necessary to continue
current activities
and programs and (b) proposals and costing for new programs. Before deciding
to launch any new expenditure program, the line ministry must assess its
forward budget impact. This step is particularly important for development
projects and entitlement programs, which may generate recurrent costs or
increased future expenditures. This assessment is required whether or not a
formal exercise of multiyear expenditure programming is carried out.
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2.3. Budget preparation
calendar
A pragmatic compromise must be found to
establish a calendar of budget preparation
that fits the realities of developing countries
and the requirements of good budgeting.
If the calendar is not long enough, one or The Table 1.
another Morocco:
phase of budget preparation would be Annual
unduly Budget
constrained, the legislature would not be Preparation
given sufficient time to debate and approve Calendar
the budget, or both.
If the period is too long, changes are likely to
intervene after the issuance of the budget
circular that may invalidate some of the
initial assumptions and targets and require
revision of the draft budget proposals.
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2.4. The budget execution
Budget execution is the phase when resources are used to implement policies
incorporated in the budget. A well-formulated budget can be poorly
implemented, but a badly formulated budget cannot be implemented well.
Good budget preparation comes first. Budget execution procedures must
ensure compliance with the initial programming, but they are not simply
mechanisms for ensuring compliance. Successful budget execution depends on
numerous
other factors, such as the ability to deal with changes in the macroeconomic
environment, the
implementation capacities of the agencies concerned, and the problems met in
program implementation.
After the budget is approved by the legislative body, spending units are
authorized to spend money through various mechanisms, such as ministry of
finance warrants, decrees, and apportionment plans. This authorization is
generally granted for the entire fiscal year, but in several British
Commonwealth countries it is granted for shorter periods (for example, the
authorization to spend may be granted quarterly for goods and services).
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2.4. The budget execution
The constitutions of four OECD countries (Austria, Finland, Germany and Japan)
and the
budget system laws of most other countries contain provisions relating to the
authority of the
executive to spend public money in excess of the approved budget, when there
are specified contingencies. In order to avoid undermining the legislatures
budgetary authority, restrictions necessarily apply.
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2.4. The budget execution
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2.4. The budget execution
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2.4. The budget execution
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2.4. The budget execution
The authorizing officer administers the appropriations. He or she has the power
to commit the
expenditure and to authorize the payment. The authorizing officer is subject to
disciplinary
action and may be held financially liable if he or she fails to comply with
financial regulations or neglects tasks relating to his or her function.
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2.4. The budget execution
The accountant makes the payments. He or she is the only person empowered
to handle moneys and other assets and is also responsible for their
safekeeping. The accountant is subject to disciplinary action and may be held
financially liable for payments in which a
procedural error is detected.
The financial controller checks the legality of operations. He or she checks the
commitment and authorization of all expenditure and ensures that revenue, if
any, is properly collected. The financial controller checks whether all
procedures were carried out, all authorizations obtained, and all necessary
signatures obtained. To carry out this task, the financial controller has access
to all the necessary documents and information. The financial controller is
subject to disciplinary action and may be held financially liable if he or she
approves expenditure in excess of the budget appropriations.
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2.4. The budget execution: monitoring
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Baku Engineering University
Economics and Administrative Sciences
Faculty
The treasury
function
Lecture 6
(Part 2)
Samra
Talishinskaya
3. The treasury function
Governments need to ensure both efficient implementation of their budgets
and good management of their financial resources. Spending agencies must be
provided with the funds needed to implement the budget in a timely manner,
and the cost of government borrowing
must be minimised. Sound management of financial assets and liabilities is
also required.
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The Figure 3.
Illustrative treasury organisational
structure
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4. Cash management
Cash management has the following purposes: controlling spending in the
aggregate, implementing the budget efficiently, minimising the cost of
government borrowing, and maximising the opportunity cost of resources.
Control of cash is a key element in
macroeconomic and budget management. However, for budget management
purposes, it must
be complemented by an adequate system for managing commitments, and it
is not a substitute for sound budget preparation.
Often in the past, governments did not pay sufficient attention to issues related
to efficient cash management. Budget execution procedures and the
management of cash flows focused on issues of legal regularity and
compliance, while daily cash needs were met by the central bank. Spending
units were not concerned with borrowing costs since their interest payments
were already taken account of in the budget prepared by the ministry of
finance.
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4. Cash management
From a cash management point of view, these modes of centralising cash
balances give identical results. At first sight, the variant that places payment
transactions processing and accounting controls under the full responsibility of
the treasury department might seem more efficient from the viewpoint both of
cash management and expenditure control. However, the centralisation of
accounting controls and the central management of float can lead to
inefficiencies, and even corruption, in countries with poor governance.
Reform of the cash management system must take into account its possible
impact on budget
management within spending agencies and must also be cost-effective.
Implementing a
system that centralises cash management does not pose major problems for
the central departments of line ministries. But for regional departments, the
organisation of the payment system must take into account the system of
public administration and banking infrastructure in the country concerned.
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4. Cash management: efficiency issues
Tax collection
It is necessary to minimise the interval between the time when cash is received
and the time it is available for carrying out expenditure programmes. Revenues
need to be processed promptly and made available for use. Commercial banks by
virtue of the banking sector infrastructure are often able to collect revenues more
efficiently than tax offices, which should therefore focus instead on tracking
taxpayers, issuing tax assessments, monitoring payments and reporting results.
When revenues are collected by commercial banks, arrangements must be
defined to foster competition and ensure prompt transfer of collected revenues to
government accounts. Systems of bank remuneration through float, which
consists of
authorising the banks to keep the revenues collected for a few days are
inconvenient. Stringent rules to ensure prompt transfers should be established.
Moreover, bank remuneration through fees is more transparent and promotes
competitive bidding. An appropriate system of penalties for taxpayers is also
an important element in avoiding delays
in revenue collection.
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4. Cash management: efficiency issues
Payment techniques
Payment methods affect the transaction costs of cash outflows. Depending on
the banking infrastructure and the nature of expenditures, various payment
methods may be considered (cheque, cash, electronic transfer, debit card,
etc.). Modern methods of payment for example, payment through electronic
transfer instead of by cheque or cashallow the government to plan its cash
flow more accurately, expedite payments, and simplify administrative and
accounting procedures. However, whether one mode of payment is preferable
to another depends on many factors, such as the degree of economic
development
of the country, the extent and maturity of the banking network, and the level
of
computerisation. For payments within the government sector (e.g. when a
ministry or government agency provides services to another agency), a
number of countries use non-payable checks, while others make accounting
adjustments. Using non-payable cheques has the advantage of avoiding delays
in the preparation of accounts.
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The Box 1.
Incentives for good cash management in
Sweden
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Budget and Treasury
Questions and
Comments
Lecture 6
Annex 1
The main ingredients of the transition process are:
Liberalization: the process of allowing most prices to be determined in free
markets and lowering trade barriers that had shut off contact with the price
structure of the world's market economies.
Macroeconomic stabilization: primarily the process through which inflation is
brought under
control and lowered over time, after the initial burst of high inflation that
follows from liberalization and the release of pent-up demand. This process
requires discipline over the government budget and the growth of money and
credit (that is, discipline in fiscal and monetary policy) and progress toward
sustainable balance of payments.
Restructuring and privatization: the processes of creating a viable financial
sector and
reforming the enterprises in these economies to render them capable of
producing goods that could be sold in free markets and of transferring their
ownership into private hands.
Legal and institutional reforms: These are needed to redefine the role of the
state in these
economies, establish the rule of law, and introduce appropriate competition
policies.
Some of transition economies: Albania, FYR Macedonia; Armenia, Azerbaijan,
Belarus, Georgia, Kazakhstan, Kyrgyz Republic, Moldova, Russia, Tajikistan,
Turkmenistan, Ukraine, Uzbekistan.
Source: IMF, UN
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