TOWN OF COUPEVILLE

From the Desk of Molly Hughes, Mayor

MEMORANDUM

May 19, 2017

TO: Town Council

FROM: Molly Hughe~

RE: 9% Rural County Economic Development Grant Application

Council,
As you know, our Community Green Grant application was not supported by a majority of the
Island County Board of Commissioners (BOC) in a workshop earlier this year. The project was
not forwarded to a BOC meeting for official action, which leaves our application in an
unresolved state. I had planned to wait for the spring application cycle to resubmit our grant.
The spring cycle did not happen and it looks like the fall application cycle may also be
postponed while the BOC reevaluate the entire funding process for these 9% funds .

At the Council of Governments meeting in April, the 9% funds and our application were
discussed. I was told I would be allowed to resubmit our Community Green application for a
lesser amount of money and it would be considered a resubmittal of an existing grant. The BOC
has done this before while working with an applicant to fund part of a project. After many
public explanations as to why our application would not be approved, two of the Commissioners
are now saying they do not feel the project showed enough economic development potential for
the amount of money being requested ($606,000).

I would like to resubmit our grant for $255,000, here' s how I arrived at this amount:
I believe the components of our original application that most closely meet the
infrastructure criteria of this grant are; utility installation, increased public parking,
and construction of public restrooms.
I believe the priorities of our business community, residents and visitors is;
increased parking, additional public restrooms and safety lighting in the public
parking lot, in that order.
Certain parts of the overall project must be done in a specific order. Safety lights
and a restroom cannot be constructed without utilities being installed in the current
municipal parking lot. Stonn water drainage must be addressed before additional
parking spaces can be added in the green and before the municipal lot is paved.
The most expensive part of this project is the LID pervious asphalt and the storm water control in the
mun icipal parking lot. While this is important, it is the final step of the project. Paving will increase
capacity by improving parking efficiency with striping, however, it will not add as many new spaces as
the plan for auxiliary spaces in the Green itself. Therefore, I would place this part of the project at a
lower priority and try to find other sources of funding or resubmit at a later date.

Our original application included matching funds, $104,000 in REET money we have been saving for the
construction of a restroom. I would not include a match in the resubmittal. I would hold onto this
money, look for ways to increase it asap, and build a restroom .

I have attached the budget for the entire Community Green Project for your information and for our
discussion. My proposed resubmittal would look something like this: (Phases refer to the Master Plan
budget and are for reference only)

Phase 1- Site Utilities

Water, Power, Sewer hook-ups and installation
Pathway and Safety lighting $ 59,406

Phase 4 - Green Parking Area

Drainage improvements, pathway connections and
40-65 new, "green" parking spaces 141,675

Phase 6 Multi-Use Area Improvements

Drainage improvements in Green and lawn restoration 54,337

Total Grant Requested $255,418

9% Rural Economic Development Grant

Phase 3 - Restroom 135,600

(Town to pay for Phase 3 with REET Funds)
 Town of Coupeville
Community Green Master Plan
Application for Rural County Economic Development Funds
September 2016

Applicant: Town of Coupeville

Contact: Molly Hughes, Mayor

360-678-4461 Ex. 2
mayor@townofcoupeville.org

Project Title: Coupeville Community Green Master Plan

Total Project Cost: $850,098

Amount included in this request: $710,411

Less amount raised to date: $104,000

Amount of this grant request: $606,411

Is this a phased project? Yes, 2017 - 2018

Are you requesting a funding gap? Yes

What amount are requesting now?

2017 Phase One $410,637
2018 Phase Two $195,774
 COUPEVILLE COMMUNITY GREEN
MASTER PLAN
JGN.f
L\NDpi'~.ilpuTEns
 Town of Coupeville
Community Green Master Plan
As of 12/2012 J As of 09/2016 I
ORG.

ITEM UNIT QUAN.

UNIT
PRICE
SUB
TOTAL t

l/'.~ti1si;.;.
f . : ,.__:.t .(l.13 TOTAL
- . . . f , - .. - 'i.

Phase l - Site Utilities

Primary Electrical Service LF 400 $ 25.00 $ 10,000.00 $ 11 ,300.00
Secondary Electrical Service LF 900 $ 15.00 $ 13,500.00 $ 15,255.00
Water Service LF 400 $ 12.00 $ 4,800.00 $ 5,424.00
Sanitarv Side Sewer Conection Allow $ 4,000.00 $ 4,520.00
Low-Level Pathway Lights EA 32 $ 300.00 $ 9,600.00 $ 10,848.00
Sales Tax $ 2,059.59
$ 49,406.59
Pahse 2 - Main Parkin!! Area
Demolition
Existinl! Trees to be Relocated JO $ 350.00 $ 3,500.00 $ 3,955.00
Existing Surfacing Removal Allow $ 20,000.00 $ 22,600.00
Regrade Parking Area SY 3954 $ 5.00 $ 19,770.00 $ 22,340.10
Infiltration Aggregate CY 700 $ 30.00 $ 21,000.00 $ 23,730.00
Main Parking Lot - Pervious Asohalt SY 3954 $ 30.00 $ 118,620.00 $ 134,040.60
Curb Stops EA 100 $ 100.00 $ 10,000.00 $ 11,300.00
Storm Drainage System Allow $ 30,000.00 $ 33,900.00
Stormwater Treannent Planting Strios/ Rain Gardens
Plantings SF 5773 $ 4.00 $ 23,092.00 $ 26,093.96
Cone. Accessible Ramps EA 2 $ 1,000.00 $ 2,000.00 $ 2,260.00
Paint Striping/ Symbols/ Crosswalks Allow $ 2,000.00 $ 2,260.00
Pathways around Main Parking Lot - Crushed Roack - AD SY 630 $ 30.00 $ 18,900.00 $ 21 ,357.00
Signs
Community Green Sign
--- -
EA I $ 2,500.00 $ 2,500.00 $ 2,825.00
- Parking & Accessible Parking Signs EA 4 $ 250.00 $ 1,000.00 $ 1,130.00
Interoretive Sign EA l $ 1,200.00 $ 1,200.00 $ 1,356.00
Access Gates EA 2 $ 3,000.00 $ 6,000.00 $ 6,780.00
Sales Tax $ 13,742.85
'--
$ 329,670.51
Phase 3 - Restroom and Barn Structures
New Restroom Building Allow $ 120,000.00 $ 135,600.00
Existing Barn Renovation
Roof Reolacement Allow $ 8,000.00 $ 9,040.00
Structural Support Improvements Allow $ 3,000.00 $ 3,390.00
Interior Wall Coverings Allow $ 2,000.00 $ 2,260.00
1---
Low Deck Area SF 200 $ 3,000.00 $ 3 ,390.00
Donor Benches EA 4 $ 1,000.00 $ 4,000.00 $ 4,520.00
Drinking Fountain I Pet Water EA I $ 2,000.00 $ 2,000.00 $ 2,260.00
Sales Tax $ 6,980.01
$ 167,440.0 1

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 ..
Town of Coupeville
Community Green Master Plan
Phase 4 - Green Parking Area
Auxiliary Green Parking & Reinforced Crass Access
Reinforced Grass Paving SF 25500 $ 3.00 $ 76,500.00 $ 86,445.00
Grass Seeding SF 25500 $ 0.30 $ 7,650.00 $ 8,644.50
Curb Stops EA 40 $ 150.00 $ 6,000.00 $ 6,780.00
Storm Drainage Extension Allow $ 2,000.00 $ 2,260.00
Stormwater Treatment Planting Strips / Rain Gardens
Plantings SF 1638 $ 5.00 $ 8, 190.00 $ 9,254.70
.__. Pathway Connection - Crushed Rock - ADA SY 256 $ 10.00 $ 2,560.00 $ 2,892.80
Drainage Improvements SF 15000 $ 0.75 $ I 1,250.00 $ 12,712.50
Access Gates EA 2 $ 3,000.00 $ 6,000.00 $ 6,780.00
Sales Tax $ 5,905.97
$ 14 1,675.47
Phase S - Nei2hborhood Tot Lot
Path around Play Area - Asphalt - ADA SY 200 $ 20.00 $ 4,000.00 $ 4,520.00
Pathway Connection - Crushed Rock - ADA SY 605 $ 10.00 $ 6,050.00 $ 6,836.50
Donor Benches EA 4 $ 1,000.00 $ 4,000.00 $ 4,520.00
Pla, Area
Play Area Surfacing and Underdrainage SF 5625 $ 7.00 $ 39,375.00 $ 44,493 .75
Plav Area Curbing LF 260 $ 30.00 $ 7,800.00 $ 8,8 14.00
Small Play Structure - Ages 2-5 $ 30,000.00 $ 33,900.00
-
Sales Tax $ 4,484.16
$ 107,568.41
Phase 6 - Multi-use Area Improvements
Drainage Improvements 20000 $ 0.75 $ 15,000.00 $ 16,950.00
Lawn Renovation 103605 $ 0.30 $ 3 1,081.50 $ 35, 122.10
Sales Tax $ 2,265 .14
. -
$ 54,337.23
- - --- --
Total $ 850,098.24

-Cost estimate assuprntions - -

Costs orginally calculated in Dec 2012. Adjustment has been made to include a 13% assumed increase (Mortenson & Turner).
Does not include permit costs, utility connection charges, mobilization, and contingencies.
Original cost estimate by JGM Lansdcape Architects. I I I
Sales tax .087 x 50% of each phase. I I I

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