CairoHSEQP06

SUEZ OIL COMPANY Approved by - HSEQ General Manager

Print Date - 24 January 2012
Check this is the Latest Issue

HSE Monitoring and Measurement Procedure

Cairo-HSEQ-P-06
1.0 Purpose

The purpose of this procedure is to describe how critical HSE parameters are identified,
monitored, measured and recorded.

2.0 Scope of application

This procedure covers procedures to be followed applicable to all SUCO operations at

Cairo and the fields. It includes activities generated and managed by Cairo Head Office and
implemented at the fields.

3.0 Responsibilities

The local HSE co-coordinator discusses with operations, maintenance, inspection and
laboratory staff the optimum measurement regime for each critical parameter.

The local HSE co-coordinator maintains a list of all departments who have critical
parameters and the relevant key parameter which have to be monitored. The format is
shown in Appendix 1.

Each department maintains a monitoring plan for the relevant key parameters in the format
shown on Appendix 2.

Field and Division Managers are responsible for ensuring the required monitoring is done to
schedule.

When parameters fall outside the expected range or monitoring is not done to the required
schedule, then the Field or Division Manager is responsible for ensuring that the corrective
action system is used to record, investigate and resolve the problem.

4.0 Procedure

4.1 Identifying Key Parameters

Any activity, product or service is identified as having the potential for significant Health
and Safety Risk or environmental impact or using the procedures, HSE Risk Assessment
Cairo HSE P-09 and Identification of Environmental Aspects, Cairo-HSE-P-05.

Once any activity, product or service has an identified significant risk or environmental
aspect then the essential elements for controlling that aspect need to be defined. This may
include provision of a written operating procedure or other control. In addition key
parameters for monitoring and measurement should be defined.

Issue 2011-05 Next Revision Date - 01/05/13 Page 1 of 6

 CairoHSEQP06
SUEZ OIL COMPANY Approved by - HSEQ General Manager
Print Date - 24 January 2012
Check this is the Latest Issue
Whether a written operating procedure is provided or not, the need for recording
information to ensure the issue is under control is still required.

The local HSE co-coordinator maintains a list of departments and relevant key parameters
which are monitored, based on the risk assessments or environmental aspects identification.
The overall plan format is shown in Appendix 1.

Each department maintains a list of their own critical parameters and the relevant
measurement details for these significant parameters as shown in Appendix 2.

The co-coordinator updates the documentation with the new parameters when new
parameters to measure are identified.

4.2 Monitoring and Measurement Types

Key parameters fall into several categories. Those that can be:

Type 1 - Measured readily by an established measurement technique

e.g. internal site laboratory testing

Type 2 - Those that can be established periodically by surveys, observations or

counts
e.g. lighting, noise, radioactivity, stocks of sludge etc.

Type 3 - Those that require external assistance

e.g. specialized laboratory testing

Type 4 - Those that require measurement of progress or actions

e.g. corrective actions, project plans for environmental improvements etc.

Having identified the key parameters to be monitored and measured, the person responsible
for the measurement must consider the above categories to determine the appropriate
measurement category.

Note that key parameters may be measured by more than one of the above categories. For
example, routine water effluent emissions are monitored daily but also analysed annually by
external laboratory.

4.3 Measurement Information Required

The local HSE co-ordinator then discusses with operations, maintenance, inspection and
laboratory staff to determine the optimum measurement regime.

The criteria to be specified are

Hazard or risk/significant aspect

key characteristic

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 CairoHSEQP06
SUEZ OIL COMPANY Approved by - HSEQ General Manager
Print Date - 24 January 2012
Check this is the Latest Issue

type of monitoring required

measurement units
desired value
acceptable range
measurement frequency and time/schedule
measurement method
calibration frequency and method
reporting of results
record retention and time

4.4 Non-conformance and Corrective Actions

Type 1 Measurements

When results fall outside the expected range of measurement corrective actions must be
taken to bring the parameter back into control. In addition these should be investigated
through the accident reporting and investigation system

Type 2 and 3 Measurements

These measurements are generally reviewed and evaluated by Field and Cairo HSE. In
these cases the corrective actions will be assigned based on the type of study or exercise
carried out. e.g. re-testing, further study or other action.

Type 4 Measurements

Field Managers should review progress on these actions on a regular bi-monthly schedule.
Records of meeting minutes, action status or reviews should be kept.

Any actions that have slipped or are not effective should be discussed and further actions
proposed. This should also be minuted and followed up.

5.0 Applicable Forms

Cairo-HSE-F02 Monitoring and Measurement Form

Cairo-HSE-F32 Overall Monitoring Plan

6.0 Required Records

The HSE co-ordinator holds a summary sheet of key parameters being monitored.

Key parameters monitored are recorded on local results sheets.

Calibration status sheets are held by the relevant operations, maintenance, laboratory or
HSE staff who are responsible for arranging the calibration.

Cairo HSE holds the schedule and records for testing done by external laboratories.

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 CairoHSEQP06
SUEZ OIL COMPANY Approved by - HSEQ General Manager
Print Date - 24 January 2012
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Minutes of Field corrective action progress meetings are held by the Field HSE co-
coordinator.

Minutes of Project plan and progress review meetings are held by the relevant project
manager.

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 CairoHSEQP06
SUEZ OIL COMPANY Approved by - HSEQ General Manager
Print Date - 24 January 2012
Check this is the Latest Issue

HSE Monitoring Master Plan

Department HSE Parameter Person Responsible

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-06
Paper Copy Valid One Month from Print Date

Critical HSE Parameters for Monitoring

ID HSE Risk or Critical Measurement Desired Units Acceptable Frequency Test Method Calibration Results Record
Significant Aspect parameter Type Value Range or Schedule Method Reported Retention
(+frequency) to Time

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