Professional Documents
Culture Documents
This procedure applies to all areas of SUCO including Fields, Cairo Office and
Kerdassa.
3.0 Responsibility:
This procedure is covered by the SUCO document control system in line with
OHSAS 18001 and ISO 14001 requirements.
The Procedure Owner for this procedure is the HSE General Manager.
The HSE General Manager is responsible for reviewing this procedure and preparing
drafts for approval and reissue.
4.0 Procedure:
A variety of communications are needed within the HSE system. To ensure that
communication takes place a formal structure is required. This will be supplemented
by any other forms of information, such as the notice boards.
All communications will be originated from the HSE Cairo, with the approval of the
Managing Directors. Each element to be communicated will be allocated a unique
reference number by Cairo HSE to facilitate follow-up.
The primary route for communications to contractors and visitors is through the local
induction system. Those Managers responsible for Contractors and Visitors must
arrange with HSE for the procedure to make the necessary communications.
4.3 Procedure
When a topic to be communicated arises, then Cairo HSE will obtain approval from
the MD's for the document. The document will then be presented to the Division
Managers either individually or in a Management Meeting.
Division Managers will then cascade the subject via their subordinates in the same
way. Care must be taken to include staff who are away from work for any reason.
These communications may take place in a group but the records must be kept for all
individuals.
All documents for formal communications will have a cover sheet provided by the
relevant manager with a table of his/her subordinates. This cover sheet should
indicate the topic and be signed by each staff member on receipt of the
communication.
Records must also be kept that demonstrate the completeness of the communication
chain.
4.4 Administration
To ensure the process works each Division Manager nominates a co-ordinator who
reports on the percentage of staff and contractors who have been reached by the
communication system.
Where email or intranet distribution is used then methods, such as email tracking or
feedback forms, should be used to ensure that all staff have been reached.