You are on page 1of 5

Procedure for Bill passing for MVML Civil Jobs Effective from 25.

Existing Procedure Proposed Procedure

Sl. No Activity Period Activity Period


1 Contractor prepares the bills 0 Contractor prepares the bills 0
along with measurement sheet along with measurement sheet
and submitts to TCE and submitts to TCE with
intimation to Ms.Gajanan
Chinchwadkar,Nitin Vaidya,Don
Fernandes

2 TCE Receives the bills from 12 TCE Receives the bills from 4
contractor and TCE site in charge contractor and TCE site in charge
varifies the measurement and varifies the measurement and
checks the bills. TCE certificate is checks the bills. TCE certificate is
made after clearence from TCE made after clearence from TCE
site in charge site in charge

3 After TCE Certification, the bill 0 After certification, the bill to be 0


handed over to MVML - Civil site handed over to contractor to get
office P& IR Certification

4 Civil site in charge to check and 7 Contractor to hand over the bills 1
certify the bills. Bill to be counter to P & IR Dept between 10 AM
signed by site in charge and Civil and 11 AM.The same will be
Project Head returned back to contractor by
P&IR within 24 hours.Contractor
to collect the bills certied from
P&IR next day between 10AM
and 11AM.Contractor to submitt
the P&IR cleared bill to Civil Dept.

5 After certification, bills are 0 Civil site in charge to check and 1


forwarded to Kandivali for certify the bills. Bill to be counter
payment memo signed by site in charge and Civil
Project Head
6 Payment memo done at kandivali 2 After certification, bills are 1
and forwarded to MVML office. forwarded to Kandivali for
payment memo
7 Service entry is punched in 1 Payment memo done at kandivali 1
system as per payment memo and forwarded to MVML office.
work done value
8 Handing over of bill to Finance for 0 Service entry is punched in 1
process of bill system as per payment memo
work done value
9 P&I certification is obtained 4 Handing over of bill to Finance for 0
process of bill
10 Processing the bill and release of 7 Processing the bill and release of 1
cheque cheque.Accounts to revert in case
they bare unable to pay with
reasoning.
33 10
Jobs Effective from 25.06.2010

sed Procedure

Responsibility Pre reqisites


Contractor Contractor to submit the
measurement sheets to TCE for
verification minimum once in every
three days and ensure availability of
concerned billing engineer.

TCE Bill to be submitted with signed joint


measurement sheets.No bill will be
accepted without joint measurement
sheets.

Contractor Bill to be acknowledged by


contractor.MVML,M&M to be kept
informed through a copy of letter by
TCE

MVML Compliance Deptt. 1. Copy of Muster cum Wage


Register
2. PF contribution
dep[osit challan receipt

3.Monthly returns
under PF act 4. Profession
Tax paymment receipt
These are required to be submitted
for the relevant documents monthly
MVML Project Team

MVML Project Team

MVML Purchase Team


MVML Accts

MVML Accts

MVML Accts
Procedure for Bill passing for NESTLE GOA TO BE Effective from 21.04.11

Existing Procedure Proposed Procedure

Sl. No Activity Period Activity Period Responsibility Pre reqisites


1 Contractor prepares the bills 0 Contractor prepares the bills 0 Contractor Contractor to submit the
along with measurement sheet along with measurement sheet measurement sheets to TCE for
and submitts to TCE / SEMAC and submitts to TCE /SEMAC verification minimum once in every
seven days and ensure availability of
concerned billing engineer.
2 Processed for 70 % Adhoc 6 Process Bill for Adhoc payment 2 TCE /SEMAC Bill to be submitted with signed joint
payment after preparing after preparing Certificate of measurement sheets.No bill will be
Certificate by TCE Billing Payment by TCE Billing Engineer accepted without joint measurement
Engineer. on the basis of random check of sheets.
submitted quantities by concern
Site Incharges of TCE /SEMAC

3 Bill returned form Accounts for 2 Bill to be returned from Accounts 1 NESTLE ACCTS
100 % checking for 100 % Checking
4 After receiving from finance , 25 After receiving from Finance, 15
100% checking of Measurements Checking of Joint Measurements
( Physical ) by TCE / SEMAC by TCE / SEMAC Billing Engineer.
BILLING Engineer Prepare certificate of payment TCE / SEMAC / NESTLE
after checking and Accounts ACCTS
sense check

5 Send to Accounts Department for 7 Send to Accounts Department for 4 NESTLE ACCTS
Payment and Contractor to Payment and Contractor to
receive payment receive payment

40 22

You might also like