Android Based Digital Attendance Recording System

IPASJ International Journal of Electronics & Communication (IIJEC)
Web Site: http://www.ipasj.org/IIJEC/IIJEC.htm

A Publisher for Research Motivation ........ Email:editoriijec@ipasj.org
Volume 5, Issue 5, May 2017 ISSN 2321-5984
Android Based Digital Attendance Recording

System
Satish H. Jadhav1 , Ashutosh B. Makone2
1
Student of Dept. of Electronics & Telecommunication Egg/Marathwada Institute of Technology, Aurangabad, Maharashtra.
2
Faculty of Dept. of Electronics & Telecommunication Egg/Marathwada Institute of Technology, Aurangabad.
ABSTRACT
Attendance recording in educational institutions is an important task. But now a days manual data entry procedures are used
to take the attendance. Traditional ways of recording attendance involve manual entering of individual attendance on a sheet of
paper. Later, these are fed into staff diary or computer database. It is still possible to access the data by unauthorized person
after entering it into computer data base.
In this paper we are focusing on developing this project, which will help the lecturers to take attendance easily, securely and
will have less error. For this we are implementing android based software for digital attendance recording system at teachers
Android mobile phone and students Android mobile phone. This system will helps lecturers to take attendance of the students
using android mobile phone, by using Bluetooth device of mobile phone, those who are present in the class, whose attendance
will be marked. After that captured data will be sent to server database from where attendance list will be updated automatically
on the servers data base, lectures will able to edit the attendance and easily get requested information. Also student can able to
view their attendance on website.
Thus, the project will reduce the workload of lecturer by providing them the android technology based platform where they will
be able to take, manage, update and see the attendance of students with efficiency.
Keywords Attendance Recording, Bluetooth, Android Technology, JAVA, Mobile Phone, PHP, MySQL, Web
Server.
1. INTRODUCTION
Our project aims in implementing software that will help lecturers to take the attendance of students using android
based mobile phone. After taking the attendance in the mobile phone, lecturer will update attendance of students in the
web server. Keeping in view the importance of attendance recording, our proposed system provides fast solution for any
organization especially academic institutions.
2. LITERATURE SURVEY
FIG. A) KEYPAD BASED[1] FIG. B) RFID BASED[2]
Volume 5, Issue 5, May 2017 Page 16

FIG. C) BIOMETRIC BASED [3] FIG. D) MOBILE PHONE BASED[4]

The system refer to Fig a) comprises of handheld gadget and application software residing on
computer. Teacher takes attendance of students on the gadget instead of paper. The gadget retains
this information infinitely in its Memory. The application software then communicates with the gadget
and transfers this stored information from memory to computer through data acquisition interface.
This software interprets the received data, stores them in a database and generates different types of
reports from them. The system refer to Fig b) which shows that student attendance using RFID
system is automatic record of student attendance developed especially for academic institution. The
system refers to Fig c) which is fingerprint sensors with attendance management system and it sends
messages automatically. The system refer to Fig d) which is aims in implementing software that will
help lecturers to take the attendance of students using mobile/Smartphone. Lecturers will login to the
phone application and get connected to the server. After login, they will take attendance using mobile
phone. After taking the attendance in the mobile, lecturer will send it over to the server using GPRS.
Lecturer will be able to edit attendance by login to the website and students will check their
attendance using a website.
3. DESIGN, IMPLEMENTATION
Since the system is based on android technology, we do have to design only software component in the application. We
are not designing any hardware architecture to the software system. We are going for android mobile phone as
hardware which store attendance data on applications SQLite database and also send attendance data on web servers
MySQL database.
3.1 Block diagram of system
FIG. E) BLOCK DIAGRAM OF SYSTEM

The application is an android based application. So when teachers android mobile phone scans Bluetooth devices of
student. It will be store attendance data temporarily in SQLite database and if internet connection available that time
this attendance data send to online web servers database where list of present student automatically updated.
User Module
The main purpose of the user module is to provide security. This module is specially designed for staffs, which use
mobile phone to take attendance. Each staff use this application and also able to access/retrieve and marks attendance
of student.
Bluetooth Module
The main purpose of this module is to capture the list/data of present students in class using mobile phone of each
student and stored in the data base of android mobile phone of teacher, and then it will be sent to server database.
Database Module
The first function of this module is to update the attendance list from the android mobile phone. When the attendance
list from phone receives, it will store temporarily in SQLite database of android mobile phone and then it will be sent to
online web server database if internet connection available. Then online web server automatically updates its database
and students or parent can view attendance through web server.
3.2 Network Diagram of the system
FIG. F) NETWOEK DIAGRAM OF SYSTEM
Regarding the above literature research and taking into consideration its drawbacks and limitations,
we proposed the Android Based Attendance Recording System. In this proposed system we are going
to develop an android application which will eliminate all the drawbacks of existing system, which
consists of the following dynamic features:
Time saving as attendance can be taken just by counting total number of students.
No needs to maintain several separate records and manual calculations.
More secured than traditional attendance system.
FIG. G) ER-DIAGRAM FIG. H) FLOW CHART

4. RESULTS
FIG. I) Some captures of Android Based Attendance Recording System
Application
It can be used wherever the attendance is necessity such as schools, colleges and institutes and almost everywhere.
Future Scope
Periodically, Camera will automatically capture image in the class and update the attendance of students in the
database of computer.
SMS module can be implemented which will inform students about low attendance and various events.
Also mobile fingerprint can be added for authentication purpose.
5. CONCLUSION
This project will help the lectures to reduce their workload by reducing the time and calculations required to update the
attendance manually. In conclusion, the objective to build an Android based attendance system was successfully
achieved. In terms of performance and efficiency, this project has provided a convenient method of attendance marking
compared to the traditional method of attendance system. By using databases, the data is more organized. This system
is also a user friendly system as data manipulation and retrieval can be done via the interface, making it a universal
attendance system. Thus, it can be implemented in either an academic institution or in organizations.
ACKNOWLEDGEMENTS
With deep sense of gratitude we would like to thank all the people who have lit my path with their kind guidance. I am
very grateful to these intellectuals who did their best to help during my paper. It is my proud privilege to express deep
sense of gratitude to my M.E Project Guide Prof. Ashutosh B. Makone for his continuous guidance and support
throughout my project and paper. It would never have been possible for me to complete this project successfully without

his guidance and support. And lastly we would like to thank my friends and the people who are directly or indirectly
related to my project & paper.
REFERENCES
[1] Aamir Ahmed Khan, Syed Faraz Ahmed, Ahmed Naail Abeer, Adnan Afzal and Kamran ul Haq Malik : Digital
Attendance Recording System; NED University of Engineering & Technology, Karachi, Pakistan.
[2] Abdul Aziz Mohammed, Jyothi Kameswari : Web-Server based Student Attendance System using RFID
Technology; ECM Department, K L University, A.P., India, International Journal of Engineering Trend sand
Technology (IJETT) - Volume4Issue5- May 2013
[3] Karthik Vignesh, Shanmuganathan, A.Sumithra, S.Kishore and P. Karthikeyan : A Foolproof Biometric
Attendance Management System; Velammal College of Engineering and Technology, Madurai, Tamil Nadu, India,
International Journal of Information and Computation Technology, ISSN 0974-2239 Volume 3
[4] Shraddha S. Chawhan, Mangesh P. Girhale, Gunjan Mankar : Mobile Phone Based Attendance System; IOSR
Journal of computer Engineering, e-ISSN:2278-0661, p-2278- 8727volume10Issue3March-April2013.
WEBSITES
[1] https://www.w3schools.com/
[2] https://developer.android.com/
[3] http://getbootstrap.com/
[4] https://www.tutorialspoint.com/
[5] http://stackoverflow.com/
[6] http://www.bluetooth.com/Pages/FAQ.aspx
AUTHOR
I, Satish H. Jadhav , Doing M.E (Embedded System) in M.I.T. Aurangabad & I did B.E (ECE) in H.I.T.
Aurangabad, affiliated to Dr.B.A.M.U. University Aurangabad, Maharashtra in 2010.

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IPASJ International Journal of Electronics & Communication (IIJEC)

Web Site: http://www.ipasj.org/IIJEC/IIJEC.htm

Android Based Digital Attendance Recording

FIG. A) KEYPAD BASED[1] FIG. B) RFID BASED[2]

Volume 5, Issue 5, May 2017 Page 16

FIG. C) BIOMETRIC BASED [3] FIG. D) MOBILE PHONE BASED[4]

FIG. E) BLOCK DIAGRAM OF SYSTEM

3.2 Network Diagram of the system

FIG. F) NETWOEK DIAGRAM OF SYSTEM

FIG. G) ER-DIAGRAM FIG. H) FLOW CHART

FIG. I) Some captures of Android Based Attendance Recording System

Volume 5, Issue 5, May 2017 Page 19

Volume 5, Issue 5, May 2017 Page 20

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