Windows Manual

Microsoft Windows XP Training Manuals.
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-Microsoft Windows XP Training Manuals
Courses Outline
1. Definition of Windows.
2. Task performed by Windows.
3. Terminologies used in Windows
4. Parts of a Window
5. Getting started with Windows 95
6. Starting and Quitting a Program
7. Creating, Saving and Opening/retrieving a document
8. Finding Files folders on your Computer
9. Windows applications: Windows Explorer, Word Pad, Paint Brush and Calculator
10.Working with document i.e. Copying, Moving, and Deleting files.
11.Changing the system settings by using Control Panel Customizing your Screen
display, settings, date and time. Driver setting adjusting mouse and keyboard
settings
12.Changing conventional settings, e.g. Currency Number format, time zones.
13.Using system tools – Scandisk, Defragmenter, Disks space
14.Checking the computer for viruses
15.Multimedia- Having fun on your computer
16.Shutting down your computer systems.
The General Objectives Of Windows XP Training

The goal of Windows training is that, Windows being a graphical user interface, is very
easy to work with. It enables us to organize our files and folders, create attractive
documents and graphics and also to use the latest communication skills (Internet and E-
Mail).Windows makes your computer to appear to be alive, exciting, interesting and
Prepared by BessNeff Communications and Training College, Box 2737, Tel:6760223/4, Nairobi.
At Gikomba Business Arcade.
Microsoft Windows XP Training Manuals. 2
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mesmerizing.Because of that, Windows has now added games and
sound production features. When it comes to report creation, Windows supports word
processing thus making reports clean, tidy and attractive.
For one to call himself/herself computer literate, WINDOWS training is a must.
Duration
The Course has 10 different lessons
Revision and Exam

Revision is normally done on the ninth lesson after all topics have been covered.
Exam is taken on the tenth lesson having completed the entire course contents. The exam
consists of theoretical and practical parts.
LESSON 1
Lesson Contents
i. Defining an operating system
ii. Duties performed by Windows as an operating system
Specific Objectives
By the end of the of this lesson, the learner should be able to define an operating
system, give examples and duties performed by Windows as an operating system.
Explanations:
Operating Systems.
Def:- Operating Systems are programs that controls the function and tasks of hardware
and other forms of softwares. Programs are set of instructions that tells the computer what
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to do, or when or how to do. They ensure that, a computer
operates in an ordinary and organized manner. Examples of operating system includes
• Ms Dos
• Novell
• Ms Windows.
• Unix
• Linux
Windows is an operating system or set of instruction that controls the hardware and
supports other types of softwares. Windows uses graphical representation to work, that is
why we call it graphical user interface (GUI)
The families (Versions) of Windows operating system include
• Windows 3.1
• Windows 95
• Window 98
• Windows NT
• Windows 2000
• Windows Millennium
• Windows XP
The most important tool in Windows is the mouse. The mouse can be described as hand
held tool. Your smooth sailing with windows is entirely dependent on how you can click
and double click the mouse.
Tasks Performed by Windows

1. File organization
This includes copying files, deleting files, renaming files and creating files and folders
2. Folder organization
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This includes copying folders, deleting folders, renaming folders
and moving folders and files
3. Preparation of diskettes
Windows enables us to format our diskettes. By formatting, we prepare tracks and sectors
so that the diskette can be usable
4. Control of peripheral devices

Windows controls all the hardware attached to the computer. It’s of necessity that
windows detects all the hardware during the installation and during the use of such
hardware
5. Multitasking
Windows can perform many tasks simultaneously. Every task is represented as a window
6. Running other applications
This is a platform on which other applications run
Practical Activity
Terminologies Used In Windows
Desktop – The background screen display of Windows
Icon – A pictorial representation of an item in the computer
Pointing – Moving a mouse on a flat surface until the pointer reaches a desired place
Dragging – Holding down the left mouse button on an icon and moving to a different
location on the screen
Clicking – pressing the left button of the mouse once to perform a task such as selecting
an icon
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Double clicking – Pressing the left mouse button twice in a quick
succession to perform a task like opening an icon.
Right clicking – Clicking the right mouse button to display a menu.
Window – a rectangular area on the screen where tasks are performed

Program – sets of instructions installed in a computer
Menu – contains lists of commands.
Folder – A section of a disk where files are stored
File – Information stored in a disk.e.g. documents
Assignment Questions
1. Try to move the mouse around the computer screen
2. Point to recycle bin icon
3. Drag the My Computer Icon to another place
4. Double click My Computer Icon to open
Home Work
1. What is an operating system?
2. Name four tasks performed by O.S
3. What is a mouse?
4. Give four ways of using a mouse
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LESSON 2
Lesson Contents
i. Different icons on Windows desktop
ii. Working with the control menu box
Specific Objective
By the end of the lesson, the learner should be able to explain the different icons on the
Windows desktop, and also the buttons found on the control menu box
Explanations:
Contents Of The Desktop
My Computer – Displays the contents of your computer and also manages the files
Network Neighborhood – Displays the available resources in the network
Recycle bin – Temporal storage for deleted files
Start button – Found on the task bar to start a program, open a document e.t.c
Brief case - Folder in which we keep our files and documents.
Internet Explorer - Internet Explorer is used to browse site and Web pages on the
internet.
Practical Activity
The Different Parts Of The Window
Some of the parts of the window includes the control menu box, insertion point, horizontal
scroll bar, maximize button, minimize button, vertical scroll buttons and the title bar.
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NB Different windows may have different layout when it
comes to the menu bar command, because they perform different works.
Parts: of Windows Screen and their functions
Title bar This is found at the top most part of the screen. It shows the Name of the
current program in use.
Menu bar Contains commands to work with in windows.

Tool bar It’s a short cut to commands at the menu bar.
Control menu box This is found at the top left Corner of the window.
Contains the commands to work with windows. E.g. maximize, close, restore, move, size,
which are explained below.
Maximize button This enlarges a window to occupy the whole screen.
Minimize This reduces a window to an icon size which can be seen on the task bar.
Close Command Close a window after use (X)
Restore Restores/returns a window to its previous size.
Move Transfers a window from one position/location to a another.
Size Reduces the size of a window i.e. increase or decrease the size of a window.
Task Bar This is the area at the bottom of a screen where we get start button, a clock
and shows the windows currently open.
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1. Open the My Computer Icon and perform the following
Minimize the Window

Maximize the Window
Restore the Window to its former Size
 Open the Recycle bin Icon and Size it to a smaller size and try moving it to different
locations on the screen.
Home Work
1. Give two function
2. ns of each of the following


Recycle bin

Task bar

My computer

Network neighborhood

What is the need of resizing a window?
LESSON 3
Lesson Contents
i. Define the uses of task bar and its contents
ii. Starting and quitting a program.
Specific Objective
By the end of the lesson, the learner should be able to use the different options on the start
button and also be able to work with the task bar.
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Explanations.
The Start Button and The Task Bar
The start button and the task bar are located at the bottom of the screen when you start
windows for the first time. By default, They are all visible when the windows are running.
Starting with the start menu.

When you click the start button, you see a pull down menu that contains every thing you
need to begin using windows.
If you want to start a program, point to programs.
If you want help on doing something in windows, click help. Below are some of the menu
items you get when you click on start and they do.
THIS DOES THIS

COMMAN
D
PROGRAM Displays a list of programs you can start with
DOCUMENT Displays a list of documents that you have

opened previously
SETTINGS Displays a list of system components for
which you can change the settings.
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Enables you to find a folder, file, shared
FIND
computer or mail massage.
HELP Start help, You can then use the help contents,
Index, or other tabs to find out how to do a
task in a windows.
RUN Starts a program or opens a program when
you type an Ms Dos command.
SHUT DOWN Shuts down or restarts the computer or logs
off your computer.
The Task Bar

Every time you start a program or open a window, a button representing that window
appears on the task bar. To switch between windows, just click the button for the window
you want. When you close a window, its button disappears from the task bar.
Depending on what task you are working on, other indicators will appear in the
notification area on the task bar, such as a printer representing a power on your potable
computer. At the one end of the task bar is the clock. To view or change the settings, just
double click the clock or any of the other indicators.
Starting And Quitting A program
You can use the start button to start any programs you want to use, such as your word
processor or a favorite game.
To Start A Program

Click on the start then point at programs.

Point to the program of your choice or the folder such as accessories, that contains the
programs, and then click the program.
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To Quit A Program
Click the close button on the upper right corner of the of the window XP
Assignment Questions.
1. Using the start button open the following programs , Microsoft Word, WordPad
2. Change the position of the task bar to the top of the screen
3. Auto hide the task bar
Home Work
1. What are the steps of opening a program?
2. Explain how you would find a file created two months ago whose location you don’t
know?
3. Explain how you would shut down the computer. Why is it necessary to follow the
steps when shutting down the computer?
LESSON 4
Lesson Contents
i. Why and how to format a diskette
ii)How to create folders, move, rename and delete folders
Specific Objective
By the end of the lesson, the learner should be able to format a disk, create folders, copy
and move folders.
Explanations:
Formatting A Diskette
Formatting a diskette means creating sectors and tracks where information will be stored.
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To format a diskette
Double click on my computer,
Choose the drive (Floppy-A),
Click on file,
Choose format,
Choose full, (or quick erase),
Click on start to start.
OR
In windows Explorer, right click on floppy-A and the choose on format from the menu
that appears.
Creating Files and Folders

Windows explorer is a powerful tool that can help you to organize your files and create
folders, delete files, move files and changes their name (rename).
Practical Activity
For Windows Explorer click start, click program, click widows explorer.
First change the drive A
Click on files
Click on new then folder
Give a name of your choice
Your can also create a folder by
Double clicking on my computer icon, then choose a drive by double clicking drive letter
e.g. A
Go to file
Click new folder
Change the name of new folders by typing the folder name
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Click beside the folder to register it or press the enter key.
To copy a file or folder

Copying means duplicating.
Click on file name, drag it to destination folder while holding down CTRL key and
release.
You can also click on file
Click copy under edit menu
Click the destination folder
Click paste under edit
To delete A File Or Folder:=

Click on the file then press the delete key
Click file icon then go to the file menu
Click delete then answer “yes”
To Rename a File or Folder.

Click file or folder icon
Go to file option under menu bar click rename and wait a little.
Type the new Name
Click OK.
To Work With Group of Files or Folder.

Consecutive Files:
Click on the first file
Press the SHIFT key down
Click on the list of the files you want to select
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Go to file, Select copy
Type destination
Click OK
To choose Randomly
Click on the first file or folder press on CRTL key then you click any desired file
randomly as may wish
Go to file select copy, type destination
Then
Click OK
1. Create three folders in your diskettes named Asia, Africa and Europe. Create sub
folders in each one of them named China, Kenya and Britain respectively,
2. Rename Britain to Spain and create sub folder inside it named Madrid.
Home Work
1. Why is it necessary to format a diskette?
2. Out line the steps of formatting a diskette
3. What is a folder?
4. Explain how you would create, rename, delete, copy a folder?
LESSON 5
Lesson Contents
i. How to create a document using word pad
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ii. Saving word pad documents to folders
Specific Objective
By the end of the lesson, the learner should be able to use the WordPad application
appropriately
Explanations
Some Windows Application
WordPad Application.
It is an application that comes with the windows operating system and it supports word
processing. It can also support drawing. However the drawing must be brought from other
applications.
To start Word Pad

Click on start,
Point to programs,
Point to accessories,
Click on Ward Pad
Practical Activity
To Create New Document

From the file menu , click on New
From the Dialog box that appears, Select on word document
Click OK.
To Save A Document.
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From the file menu, click on Save As
To save to a different drive/ or folder.
Open the “Save in” list, click the drive you want.
Then double click the folder, type in the file name.
To retrieve a document
From the file menu, select on open
Select the drive where the file is saved i.e. in either A or C drive
Select on file name
Click on open.
To retrieve the most recent document, without going back to the program,
Click the start button, and then point to documents
Click the name of the document you want to open.
Online helps essential to learning and opening Windows.
There are two kinds of help, Help about a specific procedure and help that gives you about
what you see on the computer screen.
When you open help by using the start menu or the help menu in the computer or
Windows explorer, you see help for the windows in general. If you see help menu in a
program, such as word pad, or paint, the
help you see is for the program. As you work, you always need to copy and move
information. From one document to another, or from one place to another within a
document. At times you also need to delete information.
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Selecting Information in a diskette
Before you edit information, you usually must select(highlight) it. Place the mouse pointer
where you want to start selecting. Then press and hold down the mouse to the end hence
release the mouse button.
To copy or move Information.

Select the information
Click on edit menu then copy, click where you want to insert the information i.e. the place
where you want it to appear .
On the edit menu, click on paste, the new information appears in the document.
To move a Text
Select the information to be transferred
Click on edit menu, select cut
In the document. Click where you want to insert the information
On the Edit menu, Click on paste
The text will be transferred to a new location.
1. Type a short letter to one of your friends and make your letter as presentable as
possible and save it in one of your folders created before. Insert a picture of your
choice
Home Work
1. What are some of the uses of the word pad?
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2. Explain how you would create new document save it and
retrieve it?
LESSON 6
Lesson Contents
i. How to work with paint program
ii. Creating an image using paint program and save it in folders
Specific Objective
By the end of the lesson, the learner should be able to use the Paint program
appropriately
Explanations
Ms Paint Application.
This is an application that comes with windows and it used to create graphics and
drawings.
It has the necessary tools for drawing and colors for painting. It can support word
processing
Practical Activity
To start paint,
Click start button
Point to programs
Point on accessories
Click on paint
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Other Windows Accessories

The applications found in this group are used for doing different types of small tasks that
are provided by Windows. The main programs/applications are listed below with a brief
description
Calculator – For performing mathematical operations
Clock – To show time
1. Using the Paint program draw the physical appearances of your disk and save it as
floppy in one of the folders created earlier.
Home Work
1. What are the uses of Ms-Paint program?
2. How do you display the color box and tool box when not visible when you load the
program?
3. Differentiate drawing from painting.
LESSON 7
Lesson Contents
i. Checking errors in a drive and squeezing data
ii. Checking for disk space
Specific Objectives
By the end of the lesson the learner should be able to check errors on the drive, squeeze
data and check for spaces used and remaining on the disk.
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Explanations.
System Tools
Under the system tools, there are so many things that can be checked which shows how
the system is working
E.g. Disk defragmenter, Scandisk, Disk Compressor, DriveSpace (Disk space)
1. Scandisk
This application checks the storage device for physical damage. It checks the tracks and
sectors and if there is some information lying on a bad sector, then the bad sector is
marked to avoid future recording
2. Disk Defragmenter
This tool helps you to squeeze information, so that it occupies the first tracks continuously
without leaving the gaps thereby creating more spaces on the disk .
3. Drive Space. (Disk Space)

This is a program that enables the user to check the space available on the storage device.
Scanning for Viruses

A virus is a program that is developed to interfere with the working of a computer
systems, by damaging other programs or by causing irregular and some times annoying
behavior.
To protect the Computers Systems from viruses, we use ant-virus programs, such as
Norton, Dr. Solomon, Mac-fee 2001 and AVG for Windows,etc
To scan for Virus, start one of the ant-virus programs installed, choose the drive to be
scanned, and then click on scan. If a virus is being detected, you can choose to delete or to
fix it, or delete the infected files.
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Multimedia
Due to the success of graphical user interface there is a growing interest in the use of
computers in conjunction with other medias, such as videos and digital sounds. The
computer performs
coordinating and controlling function. The name Multimedia’ is used to describe
WINDOWS and the media in our case.
Practical Activity
To go to Scandisk
Click on start
Point to programs
Point to accessories
Point to System tools
Select Scandisk
Select the Drive letter A then OK
The computer will provide you with information.
To go to defragment a disk,
Click on Start
Point on Programs
Point to Accessories
Point to System tools
Click on Defragmenter
To go to drive space
Click on Start
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Point to Programs
Point to Accessories
Point to System Tools
Click on Drive Space
Select the Drive, click OK
To Start Multimedia
Click on start
Point to programs
Point to accessories
Click on multimedia, games, active movies etc./
Assignment Questions.
1. Perform the following on your disk
 Scandisk
 Disk Defragmenter
 DriveSpace
2. Check your disk for viruses
Home Work
1. Explain how to check for errors in folders or files in your diskette.
2. Explain the need for defragmanting a diskette?
3. What is multimedia? Give some of the components that makes up multimedia.
4. Explain how to check for virus in your computer.
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LESSON 8
Lesson Contents
i. How to change the system settings of some items
ii. Applying of desktop background and screen saver

Specific objective
By the end of the lesson, the learner should be able to change some of the system setting
like desktop color, screen saver, date and time using the control panel
Explanations:
Control Panel.
Control panel is used for changing the system settings
To load the control panel program, the following steps are followed.
Click on the start button,
Select settings, click on control panel program starts
OR
Double click on my computer icon
Select on the control panel
Double click to begin
Some contents of control panel includes
Color/display----------- changes the windows screen colors
Desktop ---------------- changes the look of your Desktop
Mouse-------------------- changes the settings of your mouse
Keyboard----------------- specifies the keyboard repeat rate and delay
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Date and Time------------changes the date and time of your
computer
Practical Activity.
To illustrate to work with the desktop settings:
Desktop settings
To change the screen saver-
While at the control panel, double-click on the desktop
You will see a dialog box that shows some of the things you can change screen saver,
Wallpaper, patterns.
To change the screen saver words ( A screen saver protects the screen from burning or
over heating)
Click on the screen saver tab
Click on settings
Select the screen saver on the dialogue box that appears, then over type your own text, and
click OK.
You can also change the color and the front of the screen saver text by just clicking on
them.
Shutting down a computer
Its very necessary to shut down the computer in a systematic way to ensure that every
work on the computer is safely saved and no error can be on the disk.
To shut down a computer system
• Click shut down from the pull up menu from the start button
• A message “What do you want the computer to do”
• Choose shut down the computer then click OK
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• Wait until a message “its safe to turn off your computer”
then switch the power off
1. How will you effect a screen saver with a massage “THIS IS MY COMPUTER”
2. Change the desktop pattern
Homework.
1. What is a screen saver?
2. What are the uses of the screen saver?
3. Out line how you would change the background appearance of your screen.
LESSON 9
REVISION
Specific Objective
This is for revision of the course syllabus before exam
Practical Activity.
1. Create the following Folder tree system
 Create a folder called WORLD
 Inside world, create Africa, Asia, Europe
 Inside folder Africa, Create East and West
 In west, Create Ghana and Nigeria
 Inside east, Create Kenya and Uganda
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 Inside Asia folder, Create Middle and far
 Inside folder Middle, Create Iraq and Iran
 Inside Far Create Pakistan and Kazakhstan
 In Europe, Create Germany and England

 In Germany, Create Munich and Stuttgart
 In England, create Manchester and Liverpool
2. Using WordPad program design a letter applying for a job in any company of your
choice and save the letter in folder Kenya under the name Job. Save the same letter
inside folder IRAQ under the name APPLY
3. Using a Paint Brush Program, Draw a well labeled sketch of a computer and save it
in Germany folder as TECHNO
LESSON 10
EXAM.
Specific Objective
This is the final day of the course by sitting for the exam both Theoretical and practical
test..
GOOD LUCK

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Microsoft Windows XP Training Manuals.

The General Objectives Of Windows XP Training

Revision and Exam

Tasks Performed by Windows

4. Control of peripheral devices

Window – a rectangular area on the screen where tasks are performed

ii. Working with the control menu box

Parts: of Windows Screen and their functions

Menu bar Contains commands to work with in windows.

Restore Restores/returns a window to its previous size.

Move Transfers a window from one position/location to a another.

Minimize the Window

2. ns of each of the following

Starting with the start menu.

THIS DOES THIS

PROGRAM Displays a list of programs you can start with

DOCUMENT Displays a list of documents that you have

The Task Bar

Creating Files and Folders

To copy a file or folder

To delete A File Or Folder:=

To Rename a File or Folder.

To Work With Group of Files or Folder.

To start Word Pad

To Create New Document

To copy or move Information.

Other Windows Accessories

3. Drive Space. (Disk Space)

Scanning for Viruses

ii. Applying of desktop background and screen saver

2. Change the desktop pattern

 In Europe, Create Germany and England

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