Tokairo Attendance Manager (TokAM) enables colleges to accurately capture student

attendance to maintain high student retention rates and therefore secure increased
funding.

The TokAM school attendance systems ensures colleges can efficiently respond to Audit
Inspection requirements by providing attendance data on line when requested. TokAM’s
intuitive design allows Auditors to easily cross check inspection results quickly and to what
ever level of detail they require.

The system provides colleges with a quick return on investment by enabling them to cut costs
on manually entering attendance and administering registers. TokAM also integrates with the
leading MIS and Timetabling systems.

Here are some of the benefits enjoyed by Colleges who have chosen to implement
TokAM:

• Early warnings of premature withdrawal. Poor attendance is one of the first signs a
student is having difficulties.

• Automatic upload to EMASYS for enrolment, weekly payment decision and Bonus
Payment decisions.

• Proactively provide for student needs. Greater efficiencies capturing attendance and
the speed of reporting enable you to be far more effective and proactive.

• Retain and support students and their employers. Failure to attend or random
attendance are trigger points to undertake the necessary actions.

• Deliver tailored reports using TokAM's 35 configurable reports, web reporting and the
facility to build your own.

• Early warning of truancy is achieved using distributed reports and rapid register capture.

• Quickly identify non attending students to provide help and pastoral care before being
automatically 'withdrawn' after 4 non-attendances and therefore the loss of hard earned
funding.

• Configure register layouts to meet individual needs. TokAM allows colleges to

configure their register layouts while also providing efficiency gains automatically reading
up to 20 different hand written attendance marks using optical and intelligent character
recognition (OCR/ICR).

• Quickly capture missing enrolments and timetable changes. Often prolific during the
start of an academic year TokAM goes a long way to help colleges implement "day one"
registers.

• Efficient Education Maintenance Allowance rollout. Consistent, accurate and timely

attendance capture is central to the rollout of EMA.

• Achieve savings of £25,000 or more per annum. Colleges pay for TokAM within a year
from staff savings and benefit from an ongoing saving of up to £25,000 per annum, a
 saving which can be re-deployed to other areas of the college.

• Use a range of different register types within the college.

o Paper based registers are read using optical character recognition (OCR)
techniques. Colleges who have carried out audits of their data have found TokAM to
be between 98-99% accurate.
o Register Direct Data Entry (DDE) for tutors networked laptops.
o Web Register attendance data entered over the Internet or intranet using TokAM
Web Registers.
o Other methods such as swipe cards will be developed in the future.

• On-line secure access to student folders using TokAM's Document Handling Module.

• Compliance with the freedom of information and data protection acts using
TokOpen Document Handling Module.

• Reduction in EMA administration costs is achieved with TokAM EMA Modules. One staff
member can process up to 600 EMA student forms in one day.

• Full audit tracking and register retrieval. TokAM delivers online assistance during audit
inspections providing easy retrieval of a previously captured attendance data and scanned
register images should they be required.

• Full security and accuracy entering attendance data. TokAM enforces tight security
and system access as well as accurate attendance data entry.