SMARTPLANT FOUNDATION

DESIGN TASKS MANAGEMENT SYSTEM

AT NIPI INSTITUTE

User Manual For Role of Department

Manager/Team Leader
CONTENT
` I. Workflow diagram
` II. User manual

2 12/15/2016
I. WORKFLOW DIAGRAM
2. Vie w work- 3. Vie w
1. Login
pa cka ge s docume nts

4. U pda te Ma s te r
5. Export EMDR
Lis t te mpla te

6.Cre a te monthly
7. Export
re port(mile s tone s )
monthly re port

8. Export re port

3 12/15/2016
II. USER MANUAL
` 1. Login
` 2. View work-packages
` 3. View documents
` 4. Update Master List template
` 5. Export EMDR
` 6.Create monthly report(milestones)
` 7. Export monthly report
` 8. Export Report

4 12/15/2016
1. Login
` Browse to http: spf.vietsov.com.vn:8002/
` Enter username and password

5 12/15/2016
2. View work-packages
` Open page WorkpackageList by selecting
Scope Workpackages

6 12/15/2016
2. View work-packages
` By default, the list of uncompleted work-
packages of his department is displayed

7 12/15/2016
2. View work-packages
` User can filter his departments work-packages
by selecting:
` Show overdue work-packages
` Show uncompleted work-packages
` Show all work-packages

8 12/15/2016
3. View documents
` On WorkpackageList page, right-click on a
work-package and select Document list

9 12/15/2016
3. View documents
` The system will show all the documents of this
work-package

10 12/15/2016
4. Update Master List template
` EMDR template can be used by:
1. Receiving from Gip
2. Exporting from SPF
` Open Update EMDR page by clicking DOCUMENT
MANAGEMENT Update EMDR
` Slected Project Slect Workpackages
Action Export Master List Template

11 12/15/2016
4. Update Master List template

Ope n the downloa de d e xce l te mpla te , fill docume nt lis t

the n s e nd this file to GIP for re vie w

No te : All c o lumns in Mas te r Lis t File are re quire d fie lds .

12 12/15/2016
5. Export EMDR
` User can filter his departments work-packages by selecting:
` Show overdue work-packages
` Show uncompleted work-packages
` Show all work-packages
` Slect Scope Workpakages Click right mouses Export
EMDR

13 12/15/2016
6.Create monthly report(milestones)
` Open page WorkpackageList to view
uncompleted work-packages of his department
` Right-click on work-package which need to be
reported and click Milestones

14 12/15/2016
6.Create monthly report(milestones)
` To create new milestone, fill information in
Milestone Info
` Milestone: Reported date
` Plan (%)
` Plan Total (%)
` By default Plan Total (%) = Plan (%) + Plan Total of previous
milestone(%)
` Real (%)
` Real Total (%)
` By default Real Total (%) = Real (%) + Real Total of previous
milestone(%)
` Plan for next month (%): Plan (%) of next milestone
` Performing user
` Note

15 12/15/2016
6.Create monthly report(milestones
` Then click Save

16 12/15/2016
6.Create monthly report(milestones)
` New milestone is created

17 12/15/2016
6.Create monthly report(milestones)
` To update existing milestone, click on Edit
button

18 12/15/2016
6.Create monthly report(milestones)
` Fill other information in Milestone Info and
click Save

19 12/15/2016
6.Create monthly report(milestones)
` Milestone is updated

20 12/15/2016
6.Create monthly report(milestones)
` Note that:
` In case the % calculation of work-package is turn
on:
` User can not update Real (%) and Real Total (%). These
information will be updated after updating its documents
completion.
` In case the % calculation of work-package is turn
off:
` The % work-package completion is equal to the Real Total
(%) of last milestone.

21 12/15/2016
7. Export monthly report
` Open Report Milestones page by clicking on
REPORT Milestones

22 12/15/2016
7. Export monthly report
` Select month, then click to Export Month
Report

23 12/15/2016
7. Export monthly report
` The report is exported to Excel file

24 12/15/2016
8.Export Report

Ope n Re po rt Ge ne rals by s e le ct
REPORTGe ne rals

25 12/15/2016
8. Export Report
1. Docume nt Lis t Of Engine e r Re port

S e le ct da te in click Expo rt Chie f

Re po rt

26 12/15/2016
8. Export Report

27 12/15/2016
8.Export Report
2.Ma n hour re port for de pa rtme nt
S e le ct da te in click Expo rt Manho ur Re po rt

28 12/15/2016
8. Export Report

3. Pe rfo rm Re po rt S ho w Pe rc e nt pe rfo rm o f
e ng ine e rs
by s le ct REPORTPe rfo rm

Re port s hows de ta ile d % Comple te upda te

proce s s a nd Ma nhour of e ngine e rs in the room
a ccording to the s e le cte d time pe riod .

29 12/15/2016
8.Export Report

30 12/15/2016