M&E System

Schools Division Office

Overview
Cha l le nges a t SDO le ve l
Too many schools to monitor, & assist

Limited staff to do M&E work

No time to write the reports

Detailed requirements from oversight

agencies

1 Data collection
Main drivers for doing M&E work are templates,
reports, and tools leading to more time being
spent on data collection, and in some cases, data
collation. Field work is equated to M&E. Analysis
are done independent of the data collected.
2 Compliance reporting
Reports are prepared not for their own use but
in compliance to requirements of external units or
other departments.
3 KPIs
KPIs are just for reporting. Programs and plans
are rarely evaluated based on KPIs. In some
regions, some personnel are not familiar with
DepEds KPIs.
M&E
Current Practices
4 Counting activities
In some regions, M&E is limited to counting
activities - done or not done. In some regions, no
counting at all.
5 No or little processing
There is no or little time spent processing of data
and information. No insights are generated.
6 Defective plans
Difficulties in doing M&E arise from poorly written plans.
Objectives are not clear, no coherent link between targets and
strategies. Plans are submitted for compliance, not used as basis
for monitoring work.
 M&E
Without a M&E process Current Practices

Think Outside the Box Strategic Thinking

Insights from M&E allows us to go Same programs, The essence of strategy is about
beyond tried and tested Blind planning choosing what not to do -
Same problems
programs that produce same Michael Porter.
results.

Inefficient use
Right Timing Late response Best Use of Resources
of resources
Catching the issues before they Resources are always limited or
become problems scarce. We need to ensure most
feasible use of resources
 SD O M&E System
Mandates
Strategic Decision making
Target Group/s
Stages & Gates

Quarterly Reviews

Enhanced MEA
Technology
SD O M&E System

Decision making

Stages & Gates

Quarterly Reviews

Enhanced MEA
Technology
Stages (noun)
End of Implementation. Document
a stage in the development: PHASE, period,
benefits, gain insights, learn lessons,
juncture, step, point, time, moment, instant,
identify issues
division, level

Implementation period. Activities are

implemented according to plan, timing, and
based on agreed quality

Start of Implementation. Ensure readiness of

the organisation who will implement the
strategic plans.

Gates (noun)
Gateway, egress, opening, entryway, door,
Planning Stage. Main concerns are to ensure
portal, entrance, exit,
plans are relevant, strategic and are feasible
 SD O M&E System

Decision making

Stages & Gates

timing Quarterly Reviews

Enhanced MEA
Technology
SD O M&E System

Decision making

Stages & Gates

Quarterly Reviews

Enhanced MEA
Technology
Tell-tale Signs You Need to be More
Strategic with Your Plans
M&E Perspective
Tell-tale Signs You Need to be More
Strategic with Your Plans

Failure to achieve the desired situation

Tendency to target all. One size fits all

programs. But actual benefits limited to few.

You try to do everything, implementing too

many programs. No priorities.

Same programs. Same programs that didnt work.

Very limited options.