Unit 3 Collaborative Technologies

1.2 I can explain what risks there may be in using collaborative technologies and how
to keep them to a minimum

Scenario 1: You are working on-line collaboratively, including the use of forums, what risks
could happen if you give out or display the following on a website available to anyone to see:

Personal information: They could make fake accounts on facebook or on a different

type of social media and they could steal peoples personal Identity.

Your images: They can edit your images and use that for illegal purposes and without
you permission.

Confident information like banks details: They can steal your money and make fake
bank accounts using your name.

Scenario 2: At school we all use Google drive to save and edit our work. The Google
servers save your work after every modification.

List all the risks you can think of if the Google Servers only saved your work every 30
minutes automatically? If I wanted to make a change on my documents then I
wouldnt be able to do so.
1.3 I can use appropriate methods to promote trust when working collaboratively

Your teacher will put you in groups of 3 to work collaboratively using G-Drive to create the
following Google documents:

1. Word Document Google Docs

2. Spreadsheet Google Sheets
3. PowerPoint Presentation Google Slides

NOTE: See Unit 3 CT_1.3 (Collaborative Technologies Guidance) task document to

complete this criteria.

Evidence:

All tasks are completed in the Unit 3 CT_1.3 guidance document

All documents made by the team have sensible content in them (Open your
documents and Print Screen each file into your weebly page, or share the link to the
file from your weebly page)

Write the following statement in to your weebly page:

All members of the team have acted maturely when working collaboratively
using G-Drive to create three Google documents.

In your weebly page, place a print screen of the Unit 3 CT_1.3 Shared Docs folder (the
folder is in G-drive). Then explain and highlight the owner of each Google Document
(i.e. the team leader of that document) and what or how you contributed to it.

1.4 I can carry out appropriate checks on others' online identities and different types
of information

You will now prove that you can check peoples online identities and whether they are
genuine people.

Evidence:

You need to complete the tasks set out on the next page titled
Collaborative technologies identities and the upload the completed task to your weebly
page.

Notes:
1. Change the questions as you are writing in first person.
2. DO NOT copy any of the text in RED
 Collaborative Technologies Identities
1. Watch the following videos (by clicking on the titles) and understand a little more about
online identities. Your teacher may do this activity as a whole class discussion.

Creating an online identity

Stolen identities

2. Fill out the table below. You will need to research what people say about the following
people/places. To get you started use Google search engine.

Person/Place Positive Review Negative Review Conclusion

- No more than 25 words - No more than 25 words - Overall, is the person
- Include the source. - Include the source or place trustworthy,
nice etc.
- Are the reviews mostly
good or mostly bad?
Rolf Harris
Haveli Buffet,
SmallHeath, B10
S8craig
God @the tweet of
god

3. What is the difference between these 2 food sites?

Notes Think about:

The two different types of companies they are

What information/options are they giving to the reader

Channel 4

Sainsburys
1.5 I can identify and respond to inappropriate content and behaviour

Candidates should report inappropriate content and behaviour to their assessor. They
should not engage in any dialogue or information exchange that contravenes the local
acceptable use policies.

Evidence Copy the questions in to your weebly page and then give suitable answers.

1. Why shouldnt you give other people your passwords?

2. Why is it wrong to hack into other peoples accounts?

3. Why shouldnt you communicate online when you are angry?

4. Use print screens to show how youd block pop-ups appearing up on websites?

2. The candidate will set up and access IT tools and devices for
collaborative work
2.1 I can describe the purposes for using collaborative technologies

Evidence Copy the questions in to your weebly and then give suitable answers.

1. Name 2 or 3 collaborative technology software programmes

2. Why are they useful to use instead of normal standalone software?

2.2 I can describe what outcomes are needed from collaborative working and whether
or not archiving is required

Evidence Copy the questions in to your weebly and then give suitable answers.

1. Referring back to Criteria 1.3, out of the 3 collaborative projects, which one were
you a Team leader for?

2. What did your job-role require you to do?

3. How did you ensure your team completed their tasks efficiently?
4. What is archiving and does Google drive archive automatically?

5. Why is it important to archive your collaborative files?

6. Print screen evidence of and email that you sent to someone in your team which
details information regarding one of the following:
Incomplete work - you telling someone in your team that they need to
complete something.
Mistakes made you telling someone in your team they've done something
wrong for the project.

7. List 3 disadvantages of not having a team leader for the project.

2.3 I can describe the roles, IT tools and facilities needed for collaborative tasks and
communication media

Evidence Copy the questions in to your weebly page and then give suitable answers.

1. What is the difference between a team leader and a team member?

2. What is a computer network?

3. What network was needed for your Collaborative technologies to be successful?

4. Why are shared web pages needed for collaborative technologies to work?

2.4 I can describe the features, benefits and limitations of different collaborative
technology tools and devices

Evidence - Write the titles below into a weebly page and then underneath each title give an
example of what it is, 2 benefits and 1 limitation (disadvantage):

1. Mobile Computing Devices

2. Headset

3. Content Management software

4. Forum

5. VOIP (Voice over IP) Software

2.5 I can describe the compatibility issues in different combinations of collaborative
tools and devices

Evidence - Copy the questions in to your weebly and then answer them in detail:

1. In no more than 20 words, describe the difference between open source

software and proprietary software?
2. Name one Proprietary standard Word processor?
3. Name one Open Source Word processor?
4. What is meant by web browsers complying with the W3c standard?
5. Why is complying to the W3c standard important?
6. In under 10 words write down the meaning of protocol?
7. What does http stand for?
8. What does https stand for?
9. What does IP address stand for?
10. Why is it important for http protocols to be open standards instead of
proprietary?
11. Why does open source software encourage designing of better software?
12. Name the file extension for a MS word document.
13. Name the file extension for open standard work documents.
14. Name 2 open source pieces of software that would work with xml file types.

2.6 I can select an appropriate combination of IT tools and devices to carry out
collaborative tasks

Evidence Complete the blogger task and add the link to your weebly page. Then copy the
questions below and ensure you complete/answer what is written in the question.

TASK: Open the Unit 3 CT_2.6 (blogger task document) in your shared files and
complete the task where you need to make a blog.

1. My web link to my blog: (Include a link to your blog)

2. During this unit when have you used a shared document and why? (Criteria 1.3)
3. During this unit when have you used a review and why? (Criteria 1.4)
4. During this unit when have you used a forum and why? (When you finish Criteria 3.7
then answer question 4)
2.7 I can connect and configure the combination of IT tools and devices needed for a
collaborative task

TASK: You need to set up Skype User Account at home. Once setup, from Skype, you
must contact all of your team to discuss any issues you had with your project that you did in
1.3.

Evidence: Print screens showing you communicating via Skype with each team member.
Remember - there needs to be evidence in the print screens that YOU started the video
conference.

3. The candidate will prepare collaborative technologies for use

3.1 I can describe what access rights and issues others may have in using
collaborative technologies

Evidence - Copy the questions in to your weebly page and then give suitable answers.

1. Why is it important that the assessment documents your teacher shares with you,
doesn't allow you editing rights?

2. Why shouldnt the shared assessment documents be shared with the whole
population of the UK?

3.2 I can assess what permissions are needed for different users and content

Evidence - Print screen, the Advanced share screen for one of your documents that you
shared in your earlier project where you were a Team leader.

3.3 I can set up and use access rights to enable others to access information

Evidence - Write the following statement in to your weebly page:

I certify that Criteria 3.2 has been completed because I have used the Advance
options to set up and use access rights to enable members in my team to access
information when working collaboratively using G-Drive to create three Google
documents.
3.4 I can set up and use permissions to filter information

You are going to set up labels in gmail so that certain emails automatically go into
that folder, for later viewing.

Evidence required:

1. In your Gmail, you should have created a label in Unit 13 E-Mail for a popular person
or business that regularly emails you with a suitable folder name.

2. Now you will need to show evidence using Print Screens that you ensured that the
permissions and filters option was used which shows how you are ensuring that all
the emails from a person or company go to the label (you created) automatically.

3.5 I can adjust settings so that others can access IT tools and devices for
collaborative working

Evidence - Write the following questions and instructions into your weebly page and answer
them.

1. Why should the following colours not be used together when creating your
website - red and green or 2 primary colours?

2. Why is it better to use labels such as continue or stop rather than a green or
red coloured button on your website?

3. Take a photograph of you accessing GDrive on your mobile device. Be careful

not to share any personal information on your photograph.

3.6 I can select and use different elements to control environments for collaborative
technologies

Evidence - Write the following questions and instructions into your weebly page and answer
them.

1. Describe the theme you have used on your website

2. Show a print screen of at least 1 relevant video that is in your website and 1
image in your website.
3. Why would it be annoying if your computer screen is near the window and it is a
sunny day?
4. Why would it be dangerous to have your computer next to an open window on a
very rainy day?
3.7 I can select and join networks and data feeds to manage data to suit collaborative
tasks

You must contribute to a forum, giving advice about anything, for e.g. a games forum, about
cars, or cooking or anything that interests you i.e. a hobby or sport. Please ensure any
usernames you set up are not offensive and contain shs at the end to prove its authenticity.

Evidence: Copy the following statements into Weebly and provide the print screen under
each one.

1. Print screen showing the home screen of the forum

2. Print screen showing the question being asked on the forum and your answer to
them
3. Print screen showing you posting a question on the forum, with a reply from
someone else.

4. Candidates will contribute to tasks using collaborative

technologies

4.1 I can describe rules of engagement for using collaborative technologies

Evidence - Write the following questions and instructions into your weebly page and answer
them.

1. List a couple of very important rules you must follow if you were working on an
international collaborative project: Put them in order for the project to be successful

2. Why is it important to have a team leader in the team?

4.2 I enable others to contribute responsibly to collaborative tasks

Evidence - Copy the following statement in to your weebly page once you are satisfied that
you have completed the tasks for Criteria 1.3:

I have completed tasks as team leader and as a team member. I have provided the
evidence for this by completing the tasks related to criteria 1.3. I was able to take
feedback on where I went wrong and was able to organise people to ensure they all
contributed fairly to the task
4.3 I can present relevant and valuable information

Evidence - Copy the following statement in to your weebly page once you are satisfied that
you have completed the tasks for Criteria 1.3:

I have completed tasks as team leader and as a team member. I have provided the
evidence for this by completing the tasks related to criteria 1.3

4.4 I can moderate the use of collaborative technologies

Evidence - Write the following instructions into your weebly page and produce evidence to
meet the criteria:

I have read through my blog and viewers have left at least 3 comments in my blog
page, to prove this I will:

1. Show a print screen of the 3 comments in my blog

2. Show a print screen and explain how I would delete a comment, if someone left
an inappropriate comment, racist, swearing etc. in my blog

4.5 I can archive the outcome of collaborative working

Evidence - Write the following questions into your weebly page and answer them.

1. What is archiving?
2. Describe a situation where you have archived and why?
3. Why is archiving definitely useful for Collaborative Learning?
4.6 I can assess when there is a problem with collaborative technologies and when to
get expert help

Evidence Give a suitable answer in first person in your weebly page.

Choose one collaboration project from the list below and give one example why
you used the internet to help you solve a problem with that task. Think back to
where you may have needed help when you were doing that collaborative project:

Team Leader/Team Member Project (Criteria 1.3)

Joining a forum and giving feedback (Criteria 3.7)
Creating a blog (Criteria 2.6)
Using Skype (VOIP) (Criteria 2.7)

4.7 I respond to problems with collaborative technologies

Evidence Give a suitable answer in first person in your weebly page.

Choose one collaboration project from the list below and give one example why
you asked a friend or a more experienced user to help you solve a problem when
you were doing that collaborative project:

Team Leader/Team Member Project (Criteria 1.3)

Joining a forum and giving feedback (Criteria 3.7)
Creating a blog (Criteria 2.6)
Using Skype (VOIP) (Criteria 2.7)