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IMPORTANT QUESTIONS
Cell: A cell is the intersection of a row and a column. A cell holds data. Cells may
contain text, numbers, graphical patterns or formulas.
A cell is named with the letter of the column and the number of the row such as A5 is
the fifth cell of 1st column.
Active Cell: is the cell in which data is entered or edited at a given time. A cell must be
activated before entering data.
Passive Cell: A cell that is not currently selected is called passive cell. The data cannot
be inserted or deleted in a passive cell.
The most simple Excel copy and paste uses the following steps:
1. Select an Excel cell, or range of cells.
2. Copy the cell(s) by either:
Right clicking with the mouse and selecting 'Copy' from this menu;
Selecting the Copy option from the home tab of the Excel ribbon;
Using the keyboard shortcut, Ctrl + C (i.e. select the Ctrl key and while
holding this down, press C).
3. Click on the location where you want to paste the copied cell(s).
4. Paste the copied cell(s) by either:
Right clicking with the mouse and selecting 'Paste' from this menu;
Selecting the Paste from the home tab of the Excel ribbon;
Using the keyboard shortcut, Ctrl + V (i.e. select the Ctrl key and while
holding this down, press V).
Relative Reference: If a formula containing relative referencing is copied from one cell
to another, Excel changes cell address relative to the new cell address.
Example
If a simple addition formula in cell C1 i.e. =(A1+B1) is copied to cell C2, the
formula will change to =(A2+B2) to reflect the new row.
Absolute Reference: Referencing cells by column and row labels along with $ such
as $A1 is called Absolute Reference. If a formula containing absolute referencing is
copied from one cell to another, Excel does not change cell address.
Example
The formula in cell C1 would read =($A$1+$B$1) if the value of cell C2 should be
the sum of cells A1 and B1. Both the column and row of both cells are absolute and will
not changed when copied.
Functions are built-in formulas that are used to perform complicated calculations.
Functions are an efficient way of performing mathematical operations. E.g.
=SUM(A1:A5)
Q.8 Write a function that does total of the cells from A1 to A5.
=SUM(A1:A5)
Functions Formula
1. Function is predefined facility. Formula is defined by user.
2. Function is written in predefined syntax Formula is written according to user requirements.
3. Function may require parameters. Formula does not require parameters.
4. Functions id identified by a particular name. Formula has no particular name.
5. All functions are formulas. All formulas are not functions.
A function within a function is called nested function. In this case, the inner function
is executed before the outer function. E.g.
IF (SUM(A1:A5)>3000)
The Format Painter is one of the most underused features of Excel. The Format
Painter copies formatting from one place and applies it to another.