Exercises: Definition phase

Exercise 1

Which analysis techniques are commonly used within the scope of a problem analysis?

Exercise 2

What are the three major target components?

Exercise 3

Which of the following target formulations are correctly formulated based on their characteristics?

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The software MS Project must be installed.

The desired functionalities of the shop solution shall
include: product catalogue including ordering options,
service facilities, special offers, contact and exchange
facility.
A multi media CD-ROM must be produced by the date
of the trade fair.
At the exhibition stand no flyers shall be distributed.
Because of cost concerns the erection of the exhibition
stand shall not be undertaken by a professional stand
builder.
The flyer shall be delivered direct to the trade fair in a
batch of 3000.
Exercise 4

Which properties shall the target formulation feature?

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neat
motivating
verifiable
solution neutral
relaxed
positive
achievable
formatted
not interpretable

Exercise 5

Which indications does the project order form contain as a rule?

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Milestones
Status report
Minutes
Project targets
Project budget
Photo documentation
Mailing list
Main tasks
Costs plan
Project organisation
Contract conditions
Exercise 6

Which statements do apply?

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The requirements specification book describes how

the tasks of the project must be processed.
The requirements specification book describes what is
to be produced and for what.
The requirements specification book is compiled by the
project initiator and describes the demand profile of
the project members.
The requirements specification book contains all
requirements of the project initiator with respect to
targets, delivery and performance extent.
The functional and performance specifications
document defines how and with what the requirements
of the specification book shall be realised.
The functional and performance specifications
document is part of the project file and documents the
project results.
The functional and performance specifications
document describes the customer demands.
The functional and performance specifications
document contains the technical Implementation.
Exercise 7

Which variants of the project organisation are meant by the following scenarios?

Influenced Matrix Pure

project project project
organi- organi- organi-
sation: sation: sation:
As IT administrator you are assigned for the project
leadership for the preparation of the 2008 business
report. You must coordinate the layout design, the
setting and printing as well as the content-related
design. With regard to the specifications of the
departmental heads you may access the personnel of
the different speciality departments.
As project leader you have the task to give
EDP-training in the section of personnel development
for the different departments of the business. You are
responsible for the training concept and the selection
of external training achievements. Training in-house
co-workers must also be conducted. In consultation
with the departmental heads you may access
co-workers. For this measure the business
organisation shall be supplemented with an additional
entity ''Advanced Training EDP'' for a period of 2
years.
For a large customer's order form the building industry
a new EDP system, including hardware and software
is to be installed. As project leader you are required to
establish an independent project organisation, plan,
organise and supervise the project.
Exercise 8

Which criteria are to be considered at the choice of the project team?

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Availability
Ability to deal with conflict
Technical know-how
Mode of operation
Appearance
Resilience
Integration ability
Sense of family
Sense of responsibility
Enthusiasm

Exercise 9

Which items on the agenda are to be dealt with at the kick-off meeting?

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Content related coordination of the project work

Introduction of the planning instruments
Introduction of the project order
Introduction of the project organisation
Presentation of the enterprises of the sub-contractors
Agreement on the rules of the game
Introduction of the participants
Introduction of the controlling tasks
Agreement services of the secretariat
Agreement on the rough time planning
Compilation of the project order
Allocation of roles and main tasks
Introduction and coordination of the project targets
Exercise 10

Which tasks are to be settled during the definition phase of a project?

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Moderation of workshops
Conduct analysis of causes
Compile project target definition
Detailed term and milestone planning
Detailed structure of the work packages
Conduct kick-off meeting
Have project order approved
Compile detailed cost planning
Conduct analysis of starting position
Establish project organisation
Compile status reports