U35 LO2

Pre-Production Booklet

Contents
Mind-map - 1
Installation Plans - 1
Installation Sketch - 1
Technological Convergence - 2
Projection vs Screen - 2
Single or Multiple Screens - 2
Copyright - 2
Possible Venues - 3
Venue Inspiration - 5
Location Recce - 8
Risk Assessments - 9
Booking Information - 10
Mind-map

Installation Plans:
We will have three projectors with four tables of production work. Our installation will show
everyones FMP. The three projectors are split by the classes. Each of the classes work will
be shown on the separate projectors.

Installation Sketch:
Technological Convergence
Technological convergence is the tendency for different technological systems to evolve
towards performing similar skills. For example people used to listen to music through radio
systems, however now most people listen to it through they're phones.

Projection vs Screen
Our group decided as a whole to use projection instead of screen, this is because we have
one of the biggest spaces available out of all the groups so therefore we decided it would be
a better route to go down. Also it means we will really have the audiences attention when it
comes to watching the productions because the projection will take up a lot of the room
and there are three different screens showing work so the audience will be occupied at all
times.

Single or multiple screens

For our final major project group we decided to use three screens so that the audience
straight away are interested and want to watch. We have asked multiple people to bring in
props which represent theyre production and this will mean the audience can relate to the
work a bit more. As there are three screens the audience can pick and choose what they
watch meaning they will continue to be entertained and there will be a wide variety of
projects to enhance the viewing.

Potential copyright issues within the FMPs

There is only one copyrighted issue within the installation, which is the music in the
background of all the final major project productions. There are two types of music
copyright when it comes to music the first copyright is traditional which applies to the
composition and the lyrics, the second type of copyright applies to the sound recording.

Ensuring Against Copyright

I can be certain that the majority of the work does not violent any copyright infringements
since the majority within the installation have wont have copyright issues when it comes to
the music in the background in their production, the ones that have got copyrights music
have been granted permission from the publishers. Also considering that the majority of all
the music in the background is within the public domain, because when music in the public
domain you dont need any permission to use the music but if its not in the public domain
you must have a license to use it or permission from the publisher. This is all information
from the Public Domain Information Project which was published in 1922 in the US.
Possible Venues
Venue: A concert/theatre

Location: London The Queen Vic

Positive aspects of this
venue:
1. Because so many people have already paid for
a ticket and sitting in their seats, the audience
would be much greater than that of an art
gallery, meaning you have a wider surface to
present your work.

2. A stage is huge so you can be more creative

with your installation to make use of the space
you have.

3. Bceuase the installation is blowed up onto the

big screen, ot is the best way to engulf the
audinece, makig them feel part of the
installarion.

Negative aspects of this 1. You could be restricted on what you can show,
venue: because a concert/theartre proudction is open
for adults and children.

2. Somone sitting in the crowd may not know that

there is about to be an installtion shown, but
they suffer with epilepsy.

3. It may be a distraction from the other things

going on on stage.
Venue: Oudoors

Location: Projection on the birdge London Bridge

Positive aspects of this 1. Its unique, and because the video is projected
venue: onto something so still like a brige, it will make a
lot of heads turn.

2. You are presenting to a lot of people, meaning

more people are going to be able to see it.

3. People will remember for a long while

afterwards because a bride isnt meant to
appear like its moving.

Negative aspects of this 1. People might take offence to this and it might
venue: be accused of vandalism

2. You will probably have to go through lots of

legal rights to use the bridge to project video on,
that might take a lot of time or money.

3. Someone vcould film your work and claim it as

theres to put onto youtube or their website
which is fraud.

Venue: Art gallery (old fire station)

Location:
Henley-on-Thames
Positive aspects of this 1. Its an intimate venue, meaning that it may be
venue: more perosnal to some people
 2. You have the space to show more of your work
getting it even more noticed.

3. You can show mutilple pieces in the same style

to set a scene and mood.

Negative aspects of this 1. You arent impacting as may people, so might

venue: not see any change in recognition.

2. Art gelleries are quite a niche market, they dont

attract masses other than people who go,
genuinley come to apprectiate the art.

3. You are restricted on how creative you can be,

you might have to share some space with
another artist.

Inspirations Drawn From Possible Venues

work of the artists you have Douglas Gordan Tineline
researched
24 hour psycho

Bill Viola Catherines room

The crossing.

Andy Warhol
screen tests
venue and facilites The Queen Vic Theatre in
London.
Has plenty of seating,
refreshments and toilets near
by.

London Bridge
 Plenty of space, can be seen by
masses. Cheap

The old fire staion galery

Henley-on-Thames
Suitable, intimate and can show
mulitiple pieces of work

lighting The Queen Vic Proffesional

surround lights already placed in
convenient locarions.

Lonon Bridge
The lights would have to be brought.
Only artificial lights would be form
street lamps

The old fire staion

Artificial lights on the ceiling.
And around the canvases.

sound The queen Vic

Orchestra

London Bridge
Would need to bring speakers

The old Fire Station

 Would need to bring speaker

screens / projectors The Queen Vic

Several layers of screens/stages
London Bridge
Would require several
prodjections

The old Fire Station

Has mutliple canvases
Would require a projector

speakers / headphones The Queen Vic

Has headsets you can wear

London Bridge
Would have to provide
speakers/headphoes

The old Fire Staion

Would have to provide
speakers/headphones
Location Recce
Risk Assessments
Booking Information
NAME: (Block Capitals)Sarah Wilson
ADDRESS Deanfield Road, H.O.T RG9 1UH
TELEPHONEMOBILE 07919222411
E-MAIL SARW@HENLEYCOL.AC.UK
ORGANISATION REPRESENTED BY APPLICANT The Henley College
TITLE OF EXHIBITION Photograhy and Media Exhibition
BOOKING DATES - to include set up and take down of Exhibition
From: 2.00 pm WEDNESDAY 14th June To: 12.00 Noon WEDNESDAY 22nd
June
I have read the Terms and Conditions governing the hire of the Old Fire Station
Gallery, and agree to be bound by such conditions.
I enclose herewith my remittance for ....................... Payable to Henley Town
Council

Signature..............................................................................................Date................
...............................
TITLE OF EXHIBITION The Henley College Photography and Media exhibition
This exhibition celebrates the work of media and photography students at The
Henley College.
Wednesday 14th to Saturday 17th June students from the Photography A Level
course will showcase their portfolio work which they have been working on this
academic year. The exhibition will platform a variety of creative pieces where
students have captured their experiences and observations through their love of
digital and film photography.
From Sunday 18th - Tuesday 20th June there will be a selection of viewings from
the vocational film and media course. On show will be a range of music videos,
short films, radio dramas, documentaries as well as Social action videos which
highlight local and regional community issues.
Students showcasing their work at this exhibition have gained places at some of
Englands top art universities such as Bournemouth University, Bath University,
University of West England and University of Arts to study either Film, media or
photography
The Media and photography department at The Henley College continues to grow
from strength to strength and we are proud to reach out to the local community and
present this exhibition to celebrate our students hard work, creative skills and
passion for the arts.
ADMINISTRATION CHARGES 01/04/15 30/03/18
Payment and Booking Form Received on Local Organisations / Users
265 per week
Public Liability details supplied on; (on the Henley electoral
register)
Receipt Number:. Hirers outside of Henley
300 per week
TERMS AND CONDITIONS
Booking (Potential hirers may be asked to submit Photographic examples of their
exhibits)
Full payment is due at time of booking.
Hire period from 2.00pm on the Wednesday of booking (keys should be collected
for a returnable deposit of 10 from the Town Hall at this time). At 12 noon on the
last day of your booking keys should be returned to the Town Hall. To open the
Exhibition Centre door, turn the key to the right and push door inwards. The
Exhibition Centre is an old building and has very heavy doors. We would advise a
minimum of two people available to open and close them.
The hire fee covers the use of the main gallery, kitchen, WC and heating and
lighting.
Cancellation
Hire fees will only be refunded if the Gallery is re-let for the whole period, or if the
booking is cancelled more than 8 weeks in advance of the hire date, in which case
50% of the hire fee will be refunded.
Conditions of Hire
The Old Fire Station Gallerys principal use is for exhibitions open to the public.
Entrance must be free, with the exhibition being sustained for the whole period of
booking. Work sold should be collected by the purchaser on the last day of the
exhibition or replaced with another exhibit.
Exhibits may be displayed using chain from the hanging tracks or free standing
(chain available at the Town Hall for a returnable 20 deposit). No other fixtures or
fittings may be used unless authorised by the Council.
The hirer must not remove from the Gallery any of the equipment provided. This
includes the hanging chain, furniture, plinths, tables, portable screens and the desk.
The hirer must provide an attendant in the Exhibition Centre whilst the facility is
open to the public.
The Council reserves the right for its officials to enter any part of the premises at
any time.
The Council insures the fabric of the building and claims by third parties. Hirers
are wholly responsible for adequate insurance cover for their exhibits and for any
damage which may occur to the building as a result of the hire. The Council does
not accept responsibility for loss or damage to Exhibitors property. The hirer must
arrange Public Liability Insurance for the period of the exhibition with a level of
cover commensurate with the risk and a minimum of 1m.
Council staff will be available for routine maintenance. Any damage must be
reported to the Town Hall
immediately. Please do not touch the gas boiler or heating controls, seek advice
from the Town Hall.
Hirers are responsible for leaving the Centre in a clean and tidy condition. All
rubbish to be removed.
NO SMOKING IS ALLOWED IN THE GALLERY
PLEASE NOTE THAT VEHICLE CLAMPING IS IN OPERATION IN UPPER
MARKET PLACE, LOADING / UNLOADING PERMISSIBLE ONLY ON THE
PAVING DIRECTLY IN FRONT OF DOORS
OXFORDSHIRE FIRE SERVICE
FIRE INSTRUCTIONS - PLACES OF ENTERTAINMENT
FIRE NOTICE
OLD FIRE STATION GALLERY
ACTION IN CASE OF FIRE
1. If you discover a fire or one is reported to you, you should:
Operate the Fire Alarms by breaking the glass.
EVACUATE THE PREMISES
This may be accomplished verbally or by public address, where appropriate.
Every effort should be made to avoid alarming the public and thereby causing
panic.
Attendants should go to the available exits and usher persons from the premises in
an orderly fashion.
The assembly point for the building is at:
UPPER MARKET PLACE CAR PARK, MARKET PLACE.
2 The HIRER or designated responsible Fire Officer is responsible for ensuring
that the FIRE SERVICE IS CALLED immediately on the report of suspicion of an
outbreak of fire.
CALL 999 AND ASK TO SPEAK TO THE FIRE SERVICE
When the Fire Service replies give the call distinctly -
FIRE AT OLD FIRE STATION GALLERY, MARKET PLACE, HENLEY ON
THAMES,
RG9 2AG
DO NOT HANG UP UNTIL THE ADDRESS HAS BEEN REPEATED BY THE
FIRE SERVICE.
GENERAL INSTRUCTIONS
3. In the event of fire it is the first duty of all concerned to prevent injury or loss of
life.
4. For this purpose, you should make certain that you are familiar with all the
means of escape in case of fire and that such means of escape are unobstructed and
easily openable from within.
5. Since there may be an opportunity, in the event of fire, for you to attack it with
the nearest fire extinguisher, you should also be familiar with how to use them.