Business Communication ENG 301

Spring 2017
Assignment No. 2
Total Marks: 20
Lessons: 10-18

Instructions:

Upload your assignments in a proper format i.e. MS word file. Corrupt files will be
awarded zero marks.
The assignments should be zoomed in at 100%.
Please avoid plagiarism; plagiarized work will be marked zero.
After the due date, the assignments submitted via email would not be entertained.
Please avoid submitting copied assignments; otherwise, such a case would be referred to the
discipline committee.
The font color should be preferably black and font size 12 Times New Roman.

Q1. Each situation from the following uses technology. Read given situations carefully and identify
the name of the technology used for communication in each situation separately. Also, give one
reason against each for using that particular technology in the specific situation.
(2*5=10 Marks)

a) A faculty member in Virginia may wish to write a paper with a colleague at another campus of
the university. Rather than sending email drafts back-and-forth, they brainstorm together and use
a shared application to jointly write the paper.

Name of Technology: _______________________________________

Reason: _________________________________________________

b) The owner of an electronics shop wants to send the hard copy of an order for 120 air conditioners
to be delivered exactly on 14th of August as a notice in advance.

Name of Technology: _________________________________________

Reason: ___________________________________________________

c) A customer calls the office of a bank manager who is out of his office, and receives the message
Good afternoon. You have reached the office of Khalil Ahmed. I will be out of the office from
10:30 am till 12:30 pm. Please leave a brief message with your contact information, and Ill be
sure to get back to you as soon as I return. If this is an emergency or you need to speak with
someone before I return, please contact our Branch manager.

Name of Technology: __________________________________________

Reason: _____________________________________________________
 d) Two programmers want to work together sitting at different locations so they can easily
participate in debugging, editing, and testing programs by using a shared application. Also, they
will communicate through the same medium.

Name of Technology: _____________________________________________

Reason: _________________________________________________________

e) The Institute of Research Advances (IRA Press) is an institutional reviewer and publisher of the
scholarly research from across multi-domain disciplines of education and research. The institute
calls you for original articles/papers for review & possible publication in its research publications
(IRA journals).

Name of Technology: _______________________________________

Reason: ______________________________________________________

Q2. The process of organizing a business message includes two different types of organizational
plans i.e. Good News plan or Bad News plan. Read the letters given below and label them with
appropriate News plan. The text of the body of the letter A and B is shuffled. Write down the
appropriate text against each step in each of the letters.
(5*2=10 Marks)

A)

Title of the Organizational Plan : _______________

Ms. Trudy S. Parker

John Container Corporation
1234 Greenway Cross

Dear Ms. Parker

Several of us would like to volunteer to work at the drive if it would help.

Step 1. Buffer
Youve been great to work with. Thanks again for all the important work
you do for the children of our community. Step 2. Explanation

We wont be able to contribute to your annual Toys for Tots fund drive this
year. A recent warehouse fire has placed an unusual financial burden on us. Step 3. Decision

Helping you furnish your last addition was a real pleasure for me. Youre Step 4. Friendly and
one of our best customers. Ive always enjoyed working with you. positive stress on
goodwill
Sincerely
Davis P. Wainwright

B)

Title of the Organizational Plan : _______________

Ms. Susan Day

34-886 Aiea Heights Drive
Aiea, HI 96701

Dear Ms. Day

Please call me at (808) 550-9782 if you have any questions or if I

may help you in any way. Step 1. Main Idea

Again, welcome aboard to Feline Friends Day Care Center.

Step 2. Necessary Details

Congratulations, Ms. Day! You have been selected to join our team at Step 3. Positive Ending
Feline Friends Day Care Center as Activity Manager. Your prior
work experience at Hawaiian Humane Society and educational
background will be a welcome asset to our team.

Please stop by our office before December 20, 20xx, to fill out all Step 4. Further Help
personnel employment forms and pick up your employee handbook.
Also the following is a list of items you will need to bring with you:
NIC Card
RMA Certification
Current TB clearance
We will setup a date for new employee orientation and can answer
any questions you may have about our company or policies.

Sincerely
Diane Farwell
Program Director