Professional Documents
Culture Documents
Example: Spencer Company has the following information available as of April 30, 2002.
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 1
Cash and Receivables
STEP #1
RECONCILIATION PER BANK
Balance per bank statement, April 30, 2000 48,000
Add: Deposits in transit 12,000
Total 60,000
Less: Outstanding checks (19,500)
Correction of error made by the bank (500) (20,000)
Correct balance at April 30, 2000 40,000
STEP #2
RECONCILIATION PER BOOK
Balance per book (general ledger), April 30, 2000 39,073
Add: Principle portion of note collection 1,000
Interest portion of note collection 200 1,200
40,273
Less: Correction of error made by company (198)
Bank service charges for April 2002 (75) (273)
Correct balance at April 30, 2000 40,000
STEP #3
ACCOUNT DEBIT CREDIT
Cash 1,200
Note receivable 1,000
Interest earned 200
To record the collection of a note by the bank
Exercise: Spencer Company has the following information available for the month ended
September 30, 2002.
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 2
Cash and Receivables
Solution:
Solution:
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 3
Cash and Receivables
Solution:
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 4
Cash and Receivables
Other types of restricted cash: Petty cash, payroll accounts and dividend funds are cash
accounts that are restricted for specific use. These should be reported as current or non-
current based on the date that the cash is expected to be disbursed.
b. Bank Overdrafts
Bank overdrafts occur when an organization writes checks against a checking accounting in
excess of the amount available. In this situation the negative checking account balance
should be reported on the balance sheet as a current liability. If the organization has multiple
accounts in the same bank and one of the accounts has an overdraft, the organization may
offset this amount against the positive balances in the other accounts as long as the overall
net balance of the aggregated accounts is positive. This right of offset is not available if the
accounts are in different banks.
c. Cash Equivalents
Cash equivalents are highly liquid short-term investments that can be converted to cash easily
and are not subject to significant interest rate risk. They have a maturity date of 90 days or
less.
Exercise:
In the space provided please indicate how each of the following should be classified in the
balance sheet.
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 5
Cash and Receivables
ITEM CLASSIFICATION
Cash on hand
Cash in savings
Cash refund due from IRS
Postdated checks
Travel advances
Certificates of deposit (180-day)
Postage meter balance
Bank overdraft
Legally restricted compensating balance
Short-term paper (30 days)
Petty cash fund
Solution:
ITEM CLASSIFICATION
Cash on hand Cash
Cash in savings Cash
Cash refund due from IRS Receivables
Postdated checks Receivables
Travel advances Receivables
Certificates of deposit (180-day) Temporary investments
Postage meter balance Prepaid expenses
Bank overdraft Current liability
Legally restricted compensating balance Cash, separately stated in the balance sheet
Short-term paper (30 days) Cash equivalent
Petty cash fund Cash
F:\Teaching\3321\web\module3\c7\tnotes\C7a.doc 2/16/2007 6