Department of Social Welfare and Development

KALAHI CIDSS NCDDP

Field Office 6

Activity Proposal

Rollout Training for ACTs on Cycle 2 Regular CEAC Part 2 with Premium in Stages 3 and 4

I. Identifying Information:
Date:
Cluster Date
Cluster 1 August 15-19, 2016
4 Batches (Simultaneous)
(Batches 1-4)
Cluster 2 August 22-26, 2016
4 Batches (Simultaneous)
(Batches 5-8)

Venue: To be Identified by procurement

Participants:
Cluster Batch Number
1 46
1 2 49
3 32
4 48
5 35
2 6 34
7 47
8 45
Total 52

Budget: P 3,613,800.00
Source of Fund: KALAHI CIDSS NCDDP

II. Rationale:

KALAHI CIDSS NCDDP in Region 6 is currently implementing cycle 2 of 377 areas recently
accomplished the MIBF conduct which by sequence ended the stage 2 of the CEAC process and
signals the start of stages 3 and 4. The ACT staff deployed at 377 areas were provided basic
training for cycle 2 regular CEAC covering stages 1 and 2 only.

On this note, there is a need at this point to train our staff on regular CEAC stages 3 and
4 which has to cover RFR preparation, procurement, finance, infrastructure up to the closure and
transition of the cycle including accountability reporting and sustainability evaluation. The
 training for ACTs is projected to be in 8 Batches with average participants of 40 to 50 persons
every batch.

The meat of the training content will put premium in the differentiation of the regular
CEAC processes from the Accelerated CEAC dictated by the Disaster Response Operation
Procedure especially on areas of community procurement and community consultations along SPI
and transition stages. With the assumption that the participants have been subjected to various
basic trainings before, the proposed training will have to employ non-conventional delivery
mechanisms to minimize the use of lectures and powerpoint presentations. The learning must be
more experiential, more on sharing and issue-based discussions including field study exposures.

III. Objectives

At the end of the 5 days training, the participants are able to:
1. Situate and explain the stages 3 and 4 of the regular CEAC
2. Identify the roles and functions of individual staff member of the ACT on every step of the
stages along with its expected deliverables
3. Identify critical activities and technical areas that are challenging and discuss strategies
with the inputs of technical specialists.
4. Enhance competency along respective disciplines through specialized discussions by unit
5. Demonstrate competency in TA provision and community mobilization through field study
and community exposure
6. Formulate individual and team re-entry plan

IV. Activity Design

Content and Process

Module Outline

Date Activity/Topic Methodology

and
Time

Day 1 Preliminaries Powerpoint Presentation

- Invocation
- National Anthem Creative Games, Energizers and group
- Messages dynamics
- Expectation Setting
- Presentation of Objectives
- Presentation of Program Flow
- House Rules

Context-Setting: Plenary discussion

Filtered, Refined, Chosen
Powerpoint Presentation
 - 377 pool of chosen ACT staff
- The chosen is expected to deliver
- July to December scope of Region 6
- The Spillovers and the imminent
approach to a 3-in-1 (3 cycle in the same
year) implementation

Module 1 Powerpoint Presentation

Overview of CEAC Situating Stages 3 and 4
Structured Learning Exercise: Puzzle Mix and
Session 1.1: The CEAC Cycle Match

Session 1.2: Stage 3- SPI Lecture

Big Group/Small Group Discussion
Session 1.3: Stage 4 Closure and Transition
Stage

Module 2:
Day Stage 3- Sub-Project Implementation Stage Powerpoint Presentation
2-3
Session 2.1: Structured Learning Exercises:
Community Procurement
Mock Procurement Exercise
Session 2.1.1:
Accelerated Community Procurement VS Game Show
Regular Community Procurement
Lecture
Session 2.1.2:
Roles and Functions Group Discussion
- ACT
- Community Volunteers Field Study (KC Areas with Procurement
Experience)
Session 2.1.3: Participants to go on field and conduct
Frequently-Asked Questions on Community community study along the following areas
Procurement - CV local understanding of Community
Procurement
- Empowering practices of procurement
- Issues and difficulties encountered by
CVs vis--vis procurement

Participants to submit field study report as

output

Breakout Modules
Day CEFs CFFs TFs ACs (c/o Sponsors)
4-5 Community Community Community Project
Mobilization Finance in Infrastructure Management
 Sponsor: SPI and Sponsor: CSO
RCDS Closure RCIS Engagement
CDOIII CIO
Sponsor: Sponsor:
RFA DRPM
FAIII SRPC
SMO

Re-entry Planning
Closing

Participants
Batch Composite ACTs No. of
Persons
(including
training
team)
1 Altavas, Nabas, Batan, Buruanga, Ibajay, Malinao 51

2 Anini-y, San Remigio, Laua-an, Culasi 54

3 Bingawan, Tubungan, San Lorenzo, Sibunag 37

4 Bugasong, Pandan, Sebaste, Tibiao, Caluya, 53

Valderrama

5 San Rafael, Anilao, Balasan, Batad, Cuartero 40

6 Lemery, San Dionisio, Dumarao 39

7 Barbaza, Patnongon, T. Fornier, Libertad 52
8 Lezo, Libacao, Madalag, Makato, Balete, New 50
Washington, Tangalan
TOTAL 376

Implementation Arrangements
The training will be supervised by RCBS in full coordination with the DRPM and other
specialists. This will be for 5 days rollout training for ACTs. A documenter will be hired for a
comprehensive process documentation of the activity. As support for the field study exposure,
vans will be hired also to transport the participants to communities from the hotel and vice-versa.
V. Budgetary Requirements

Component Cost
Meals and Lodging 376 Persons @ P1,800 per day for 5 days
(8 Batches) P 3,384,000.00

Supplies 376 Persons @ P 50 per person of 8

Batches for the entire duration of training P 18,800.00

Transportation 37 Vans (10 persons per van) @ P 3,000

per van for 8 batches 111,000.00

Documenter 8 Documenter @ P 2,500 per day for 4

days including full blown packaging and
binding with compilations of raw images P 100,000.00
and footages for the 8 Batches

GRAND TOTAL P 3,613,800.00

IMPORTANT NOTE: Please refer to the attached detailed budgetary requirements

VI. Evaluation and Recommendation

With the details above, the proponent therefore finds the conduct of Rollout Training for ACT
on Cycle 2 Regular CEAC Part 2 with Premium in Stages 3 and 4 the very imperative. It is highly
recommended that the proposal be approved including its budgetary requirement amounting to
Three Million Six Hundred Thirteen Thousand Eight Hundred Pesos Only (P 3,613,800.00).

Prepared by Noted by:

EDISON S. GERMO BELEN P. GEBUSION

Regional Capability Building Specialist Deputy Regional Program Manager

Recommending Approval:

PERLA P. HARO
Chief Institutional Development Division

Approved by:

REBECCA P. GEAMALA
Regional Director
DSWD FO6