Manage Employee Time with Kronos Timekeeper

Kronos Timekeeper
Managing Employee Time Guide

01/19/2015
V7.0
Kronos Timekeeper Course
CONTENTS
Module One: Course Essentials .....................................................................................................................................3
About this Course ......................................................................................................................................................4
Module Two: Introduction to Kronos Timekeeper .......................................................................................................5
Advantages of Kronos Timekeeper for East Carolina University ...............................................................................6
The Payroll Process ....................................................................................................................................................7
Module Three: Navigating Kronos Timekeeper .............................................................................................................8
Logging On .................................................................................................................................................................9
Signing Out...............................................................................................................................................................10
Inactivity Time Out ..................................................................................................................................................10
Navigating Kronos Timekeeper Pages .....................................................................................................................11
The Key Areas of Navigator .....................................................................................................................................11
Navigating the Active Workspace ............................................................................................................................15
Module Four: Performing Daily Tasks ..........................................................................................................................18
Reviewing Employee Exceptions .............................................................................................................................19
Using Alerts ..............................................................................................................................................................19
The Current Exceptions Widget ...............................................................................................................................22
Managing Employee Exceptions ..............................................................................................................................26
Correcting Missed Punches .....................................................................................................................................26
Reviewing Employee Requests using Alerts ............................................................................................................38
The Request Manager Widget .................................................................................................................................39
Module Five: Managing Other Timecard Edits ............................................................................................................45
Timecard Edits Overview .........................................................................................................................................46
Accessing the ECU Exceptions Genie .......................................................................................................................46
The ECU Last Week Perm Nonexempt Genie ..........................................................................................................47
Sorting Columns in a Genie......................................................................................................................................47
Accessing an Individual Timecard ............................................................................................................................49
Accessing Multiple Timecards .................................................................................................................................49
Timecard Layout ......................................................................................................................................................51
Entering a Pay Code Amount on a Half Worked Day Hourly Timecard ................................................................54
Entering a Pay Code Amount on a Full Day Hourly Timecard ...............................................................................55
Entering work Rule Transfers...................................................................................................................................56
Entering a Historical Edit .........................................................................................................................................60
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Module Six: Finalizing Timecards .................................................................................................................................63

Reviewing Time and Attendance Information .........................................................................................................64
Pay Period Close Overview ......................................................................................................................................64
The ECU Pay Period End Data Genie ........................................................................................................................65
Approving Timecards ...............................................................................................................................................66
Generating Reports..................................................................................................................................................71
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MODULE ONE: COURSE ESSENTIALS
MODULE OBJECTIVES:
Describe the content within the instructor-led course.
Discuss the format of this course.
Understand the layout of the reference guide.
3
ABOUT THIS COURSE

The instructor-led course is delivered in seven modules. The content of the course is delivered in the same order in
which you perform your daily and pay period tasks. As you proceed through the course, the Facilitator explains the
concepts of each task and then guides you through hands-on practice exercises. Below is an outline of the
instructor-led modules that are covered in this class:
COURSE MODULES
MODULE 1: COURSE ESSENTIALS
MODULE 2: INTRODUCTION TO KRONOS TIMEKEEPER
MODULE 3: NAVIGATING KRONOS TIMEKEEPER
MODULE 4: PERFORMING DAILY TASKS
MODULE 5: MANAGING OTHER TIMECARD EDITS
MODULE 6: FINALIZING TIMECARDS
COURSE CALLOUTS
Certain elements of the Workforce Timekeeper application require special attention. The course identifies those
elements by using one of the icons displayed below.
Warning
The warning icon identifies potential problems or issues to consider.
Policy
The business policy icon outlines specific policies that need to be followed for specific tasks.
Additional Information
The information icon provides helpful hints regarding certain tasks.
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MODULE TWO: INTRODUCTION TO

KRONOS TIMEKEEPER
MODULE OBJECTIVES:
List the advantages of using Kronos Timekeeper.
Describe the punch to payroll process.
Recognize the role based tasks of different end users within the Kronos Timekeeper application.
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ADVANTAGES OF KRONOS TIMEKEEPER FOR EAST CAROLINA UNIVERSITY

Kronos Timekeeper is a tool designed to assist managers in tracking employee time, attendance and leave data,
accessing reporting trends to support the enforcement of established organizational policies and procedures, and
successfully produce an accurate employee time, attendance and leave record
Listed below are the advantages Kronos Timekeeper provides to East Carolina University:
Automates and standardizes timekeeping and leave functions to better comply with state and federal
legislation related to wage and hour rules.
Incorporates Federal, State and university guidelines and polices for leave and pay.
Facilitates consistency and standardization of timekeeping and leave reporting campus wide.
Managers benefit from an efficient, effective tool for tracking, paying and reporting key employee data
values.
Increases visibility and control of leave usage, and premium payment types including overtime worked.
6
THE PAYROLL PROCESS

It is important to monitor employee time and attendance activities to ensure compliance and manage labor costs.
The features of Kronos Timekeeper provide up-to-the-minute employee time, attendance and leave information.
Examining time, attendance and leave information on a regular/weekly basis helps ensure that each employees
time information is complete and finalized before payroll is processed.
The image below illustrates the overall process flow and outlines the applicable tasks within each phase. Tasks
listed below each phase in purple are to be performed by managers; tasks performed by employees are listed in
tan; Departmental SuperAdmin tasks are listed in lavender, and automated system tasks and payroll functions are
in gold. Most tasks are completed on a weekly or pay period basis, tasks performed on a daily basis are displayed
with a halo around their task box.
Empoyee Employee Time

Employee Data Employee Time Pay Period
Schedules Reviewed, Edited,
Transferred is captured Data sent to
Assigned Approved Payroll
Punch in and out Evaluate and Review pay period

Banner sends resolve any
employee data to using Time clock or weekly time data
TimeStamp timecard problems totals
Kronos or "exceptions"
Submit a time off Review employee

request at Time Approve Requests
and manager
clock or for Time Off as
approvals for
TimeStamp needed
completeness
View timecard Review and edit

Sign off employee
and/or schedule in employee
timecards
Kronos timecards
Extract time data

Approve timecards Approve timecards from Kronos and
generate pay
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MODULE THREE: NAVIGATING KRONOS TIMEKEEPER
MODULE OBJECTIVES:
Log on and off Workforce Timekeeper.
Describe the inactivity time out.
Identify the components of Navigator.
Navigate widgets, wizards and genies.
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LOGGING ON
The Kronos Timekeeper application includes functional components that provide access to review and manage
your employee time, attendance and leave data.
LEARNING SCENARIO
As a manager, you log on to the Kronos Timekeeper application to monitor your employees time, attendance and
leave data.
LOG ONTO THE APPLICATION

1 Double-click your web browser icon.
2 Click the Address field and enter https://KRONOS.ecu.edu
3 Enter your Pirate ID in the User Name field and your Pirate ID password in the Password field.
4 Click the Log On button or press the Enter key on the keyboard.
Policy
Kronos uses your PirateID in all lowercase and the corresponding password. Contact the ECU Help Desk
at 252-328-9866 for difficulties with your Pirate ID. Contact your departmental Super Admin to have a
Help Desk ticket opened for the HR Functional Owner if your Kronos account becomes locked.
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SIGNING OUT
The Kronos Timekeeper application includes confidential employee information. It is important to keep the
information secure by correctly signing out of the application.
LEARNING SCENARIO
You have completed your daily tasks and want to close the Kronos Timekeeper application.
SIGN OUT
1 Click the Sign Out link.
2 Click the X to close the internet page.
Warning
Closing Kronos Timekeeper with the Close (X) button only closes your view of the application. Your
connection to the database remains active which could allow unauthorized people access to employee
information.
INACTIVITY TIME OUT

For security reasons, it is recommended that you log out of the Kronos Timekeeper application when you have
finished performing your tasks. If you are logged on for a length of time and the application does not detect
activity, it automatically signs you out. A warning message appears for a short time before the application signs
you out. Clicking Yes restores your session and the last page you were viewing displays.
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Warning
If you do not log back in when the inactivity time out prompts you, any unsaved changes are lost.
Policy
The inactivity timeout screen displays if no activity is detected for more than 10 minutes.
NAVIGATING KRONOS TIMEKEEPER PAGES

Kronos Timekeeper uses role-based views that include functionality and tasks specific to each user type. The
content and components contained on the page vary and are based on the users role within the application. The
page that displays after you log on is called the Navigator. The Navigator provides quick and easy access to the
tasks you perform on a regular basis.
THE KEY AREAS OF NAVIGATOR

The Navigator page contains three main components: 1) Dashboard, 2) Workspace, and 3) Related Items Pane.
Each component is described in detail below.
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The Banner
The banner is located at the top of each page, and includes quick links to everyday tasks. The following items are
contained in the banner:
Element Description
Sign Out Signs the user out of Kronos Timekeeper.
Refresh Updates the alerts with the most current database information.
Alerts Displays actionable items that require your immediate attention. The
numeric value identifies the number of alerts that currently exist.
The first two alert icons call out Manager alerts. These are alerts
related to exceptions or issues with your employees timecards
or the submission of your employees requests.
The second two alert icons call-out your own alerts. These alerts
are related to exceptions or issues with your timecard or the
status of your own time-off requests.
Workspace Contains inactivate workspaces. A workspace can be opened by selecting it
Carousel from the carousel.
WORKSPACE
The active workspace is located under the banner and spans the largest portion of the page. It contains detailed
information regarding the active task on which you are working. The tab shown at the top of the workspace
identifies what is selected. You use features within the workspace to find, view, add, and modify information.
The workspace may display widgets, wizards or genies. Each provides quick and easy access to complete a specific
task or set of tasks. The information and format of each is unique and navigating each is slightly different. Each one
is described in detail later in this module.
All workspaces have at least one primary widget, wizard or genie which is where you do your work. Workspaces
can also have one or more secondary items, that you can choose to promote to the primary or home position. In
most cases secondary widgets are informational only until promoted to the primary or home position. However,
some widgets have functioning parts even when in the secondary position.
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Element Description
Workspace Tabs Each active workspace is identified with a tab. Switch between workspaces
by selecting the tab you want to view. Close workspaces by hovering over
its tab and clicking the Close (X) button.
Expand Maximizes the active workspace. Click the maximize button a second time
to return to the normal screen view this enables you to view any other
inactive widgets.
Gear Icon A drop-down menu provides options to move the widget, wizard or genie.
Unavailable options are greyed out.
Pop-out Promotes a secondary widget, wizard or genie to the
primary or home position.
Close Closes the secondary widget, wizard or genie and lists it
back on the Related Items pane.
Title Bar Lists the name of the widget, wizard or genie. Click and drag the title bar
of a secondary widget into the primary or home position in order to swap
a secondary widget with the current primary widget.
Resize Bar Allows you to resize the secondary widget, wizard or genie to view more
information.
RELATED ITEMS PANE

Inactive widgets, wizards and genies are located to the right side of the secondary widgets in the Related Items
pane. An inactive item can easily be opened at any time by clicking the item from within the list, or clicking and
dragging the item from the Related Items pane to your active workspace. You can minimize and maximize the
Related Items pane by clicking the arrow in the upper right-corner.
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NAVIGATING THE ACTIVE WORKSPACE

As was mentioned, the primary widget may display a widget, wizard or genie. All three are easy to navigate, but
provide slightly different features. The navigation for each is discussed in detail below.
NAVIGATING WIDGETS
Widgets contain different types of functionality depending on the task you are trying to accomplish. When a
widget is activated, the workspace updates to include information and functionality specific to the widget. Most
widgets have common navigation. The illustration below outlines the common navigation features contained in a
widget.
Element Description
Search Tools Each widget is configured to support common tasks by defining which
employees and time period display as the default. Different employee
groups and dates may be selected from the available drop-down lists or
icons.
Time Period Determines the timeframe being viewed, such as
the current schedule period or a particular timeframe in the
past/future. The time period you select determines what you see
in the widget.
Show Determines which employees display in the widget.
Refresh Updates the workspace with the most current database information.
Expand Maximizes the primary widget. Click the maximize button a second time to
return to the normal screen view this enables you to view any other
inactive widgets.
Go To Allows you to navigate to other widgets or workspaces while retaining the
Navigation employee group and time period selected.
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NAVIGATING WIZARDS
A wizard is a specially-designed widget that guides you through a series of steps to perform a business task. Each
step presents a Kronos Timekeeper page or widget relevant to that step, along with instructions for how to
perform that step. A wizard helps you complete a task quickly, easily, and consistently.
Element Description
Previous Returns you to the previous step within the wizard.
Steps Each step in the wizard is identified by its own tab. In some wizards you can
click a tab to go directly to that step.
Instructions Displays helpful instructions for each step. Click X to close the instructions.
Next, Done & The Next button advances to the next step when you have completed the
Clear current step. The final step displays either Done or Clear. Click Done or Clear
to reset the context and return to the first step.
Related Contains links to other Workforce Timekeeper pages that contain additional
Information information related to the current step. Click X to close it and return to the
current step in the wizard.
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NAVIGATING GENIES
A genie is a summary view and organizes information according to common tasks you perform on a regular basis.
Kronos Timekeeper includes different genies to assist you in completing tasks efficiently.
Element Description
Back Navigates to the previous screen.
Genie Name Displays the name of the active genie.
Show Determines which employees display in the workspace. All Home includes all
employees that you are able to view or access.
Time Period Allows you to determine the timeframe you want to view, such as the
current schedule period, or a particular timeframe in the past/future. The
time period you select determines what you see in the workspace.
Refresh Updates the active workspace with the most current database information.
Menu Contains tasks that you can perform within the genie. Each menu bar is
specific to the genie you are currently viewing.
Workspace Contains detailed information about the employees in the selected time
period. The workspace varies for each genie. Columns may be sorted by
clicking the column header once for ascending order or twice for descending
order.
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MODULE FOUR: PERFORMING DAILY TASKS
MODULE OBJECTIVES:
Use Alerts to manage employee exceptions.
Access the Exceptions Widget to review exception data.
Add and delete punches.
Add a pay code.
Attach comments.
Review and acknowledge attendance exceptions.
Review and approve employee requests for time off.
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REVIEWING EMPLOYEE EXCEPTIONS

It is necessary to recognize and resolve the most common types of exceptions on a weekly basis. This process helps
ensure that each employees timecard is complete and accurate. Reviewing and acknowledging attendance
exceptions assists managers with monitoring their department performance. Departments have established
expectations for exception review that provide additional guidance and specifics for your area. You can review
exceptions using either alerts or widgets.
USING ALERTS
Alerts help expedite your common tasks by highlighting those issues that require attention. The numeric value in
the upper right corner of the alert identifies the number of employees that currently have an alert. The Exceptions
alert highlights any employee who has deviated from their schedule. Alerts are primarily used to view information
for one employee at a time.
Policy
All exception processing decisions must meet the nondiscriminatory requirements as stated in the
Universitys policies, rules, and regulations prohibiting discrimination and harassment. Processing
decisions must be objective, job-related and consistent with business necessity. Departments have
formally established, documented and communicated exception processing parameters for Kronos.
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ACCESSING ALERT INFORMATION

More detailed information is available from each alert icon. To view more details about the alerts, click the icon.
When an alert is selected the corresponding widget becomes active in the home or primary workspace. Any
exceptions can be reviewed and addressed from this alert window.
LEARNING SCENARIO
After logging into the system you notice there are several exception alerts that need your immediate attention.
You would like to review the exceptions for each individual employee.
REVIEW EXCEPTIONS USING ALERTS

1 Click the Refresh button to get up-to-date data.
2 Click the Exceptions alert icon.
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REVIEW EXCEPTIONS USING ALERTS

3 Select an employee from the drop-down list.
4 The Exceptions widget is automatically activated for the employee.
5 Click the Summary arrow to return to the Exceptions widget.
6 Click the Refresh button at the top of the widget to view updates.
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THE CURRENT EXCEPTIONS WIDGET

The Current Exceptions widget is the default widget on the Daily Manager Tasks tab. The Daily Manager Tasks tab
is accessed by clicking on the Workspaces tab in the upper right side of the dashboard. The Current Exceptions
widget provides a summary view of employees whose timecards contain punch exceptions. The exceptions are
categorized by type and contain a numeric value to represent the number of exceptions that exist for the specified
employee. By default, the Current Exceptions widget displays data for the current pay period, for all the employees
assigned to you. The Current Exceptions widget is primarily used to view exceptions and their details by type
versus by employee.
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Element Description
Displayed Time Period Allows you to select the time period and employee group to view.
& Employees
Exceptions Details Link Navigates to the detail view and lists employees with the same
exception.
Exceptions Displays the most frequent types of exceptions that require quick
action.
Missed Punch The employees timecard does not
contain the required amount of punches.
Unexcused Absences - The employee was scheduled to
work, and no punches exist for the day.
Late In/Out The employee punched in more than one
hours after the schedule in or out time.
Early In/Out - The employee punched in more than one
hour before the schedule in or out time.
Short Break The employee took a break (usually for
lunch) that was less than 30 consecutive minutes
Unscheduled - The employee was not scheduled to work,
however punches do exist for the day
Employee Details Link Navigates to the detail view and displays the exceptions for one
employee.
Exception Totals Displays the total number of exceptions by employee in the Total
column.
Employee Totals Displays the total number of exceptions by type in the Total row.
LEARNING SCENARIO
During your weekly scheduled review, you notice several of your employees have missed punches in their
timecards. You want to review the details of the missed punches so you can ask the employees for the
circumstances around the exception.
REVIEW EXCEPTIONS USING A WIDGET

1 Activate the Current Exceptions widget.
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REVIEW EXCEPTIONS USING A WIDGET

2 Move the mouse over the Missed Punch column and click the Details button.
3 The Current Exceptions widget displays the missed punch exceptions for up to five employees.
4 Click the Summary arrow to return to the Exceptions widget.
5 Click the Refresh button to update the summary view.
Policy
Consistent with the formal guidelines established by your department evaluate, mark as reviewed and
comment on each exception for each employee.
If you want to view the details of one employees exception(s), highlight the employees name and
select the View Details button in the lower left-hand corner of the Current Exceptions widget.
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THE CURRENT EXCEPTIONS DETAIL VIEW

The Current Exceptions widget provides a detail view once a specific exception or employee is selected. The detail
view provides more information regarding the exception and allows access to more specific information like the
employees timecard and scheduled shift. Each exception appears in red text, hover your cursor over an exception
to view the type of exception.
Element Description
Name The employees name.
Exception Grid Displays the date and exception type for each employee.
Solid red cell missed in or out punch or double-punch.
Time in red text early in or out/late in or out or short
break
Date in red text unexcused absence or unscheduled
work time.
Time in green text punch is marked as reviewed or
justified.
Time in purple text punch time was added by Workforce
Timekeeper.
View Timecard Navigates to the employees detailed timecard. Employees
timecard can be accessed directly from the View Timecard button if
Managers choose to view and interact with the timecard in this
fashion
Show Schedule Displays the employees schedule. Review or edit the employees
scheduled shift for the date of the exception.
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Save Saves changes to the database. The Save button turns orange when
changes have been made but not saved.
Cancel Cancels changes made prior to saving. The Cancel button turns
orange when changes have been made but not saved.
Action Buttons Provides access to modify the employees exceptions. Select an
exception and clear it using one of the following actions:
Mark as Reviewed Indicates the exception was
acknowledged by the reviewer..
Change to Scheduled Adds the scheduled start or end
time to the missed punch cell.
Comment Attaches additional information to the
exception for future reference.
Add Punch Inserts a missing punch time.
Remove Deletes a punch time.
Totals Displays the employees timecard totals for the time period
selected.
MANAGING EMPLOYEE EXCEPTIONS

Managers are expected to clear employee exceptions on a frequent/weekly basis. The corrections may stem from
employees forgetting to punch in or out for shifts or meal breaks or an unexpected absence. In either case Kronos
Timekeeper is designed to expedite the process for correcting time information, updating leave usage and
evaluating attendance.
CORRECTING MISSED PUNCHES

When an employee does not punch in or out, a punch exception displays as an alert and within the Current
Exceptions widget. It is important for all missed punches to be corrected so the employees hours calculate
correctly. The Current Exceptions widget allows you to correct all missed punches from one screen.
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LEARNING SCENARIO
One of your frequent/weekly timekeeping tasks is to correct any missed punches. You use the Current Exceptions
widget to identify missed punches. Correct the missed punches for your employees. Add a comment for any
missed punch.
CORRECT A MISSED PUNCH

1 Move the mouse over the Missed Punch column.
2 Click Details.
3 Click the cell containing the missed punch (solid red box).
4 Select Add Punch. The Add Punch dialog box appears.
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5 Confirm the Date of the missed punch.
6 Click the Insert drop-down arrow and select the missed punch type.
7 Enter the missing punch Time in the displayed field (In or Out field). See the Additional Information box
below for proper formatting of time entries.
8 Click Add.
9 Click Save.
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10 Click the Summary arrow to return to the Current Exceptions widget.
11 Select Refresh to confirm the exception no longer appears.
Warning
All missed punches must be corrected before the end of the pay period in order for Sign-off to be
performed. If Sign-off is not done, the employee may not be paid correctly.
Click View Timecard to view the detailed results of the missed punch edit.
The Kronos system understands all time to be A.M. with the exception of 12:00 12:59, which
the system understands to be P.M. To enter an hour in the afternoon, for example 5:00pm, you
must enter 5p.
ATTACHING A COMMENT
Comments are used to attach additional information to an employees time record for future reference. Multiple
comments can be attached to a punch or pay code amount to explain the edit. Comments are identified by a blue
callout icon next to the punch or pay code amount. You can view the actual comment by moving the mouse over
the punch or pay code cell containing the comment icon. In the timecard editor, the punch appears as a yellow
note beside the punch.
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LEARNING SCENARIO
After correcting a missed punch for your employee, you must add a comment to the employees time record.
Attach the Missed Punch comment to the exception.
ADD A COMMENT TO AN EXCEPTION

1 Click the exception to which you want to attach a comment.
2 Click the Comment button.
3 Click the checkbox for the comment(s) to attach to the punch or pay code.
4 Click the + sign to add a free text note.
5 Click OK.
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ADD A COMMENT TO AN EXCEPTION

6 Click Save.
7 Move the mouse over the punch to review the comment(s).
Warning
Attaching a comment to a missed punch exception requires you to save a punch time prior to entering
the comment.
Policy
To have a comment added to the application, contact your departmental SuperAdmin to open a Help
Desk ticket for the Kronos HR Functional Owner.
Include comments for any missed punches. Utilize the provided comments box and the free form notes
field as necessary.
A comment may also be entered in an employees timecard.
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DELETING A COMMENT
If a comment is attached to a punch or pay code amount in error, you can delete the comment and attach a
different one.
LEARNING SCENARIO
You accidently attached a comment to the wrong punch. Delete the comment.
DELETE A COMMENT
1 Click the cell containing the comment to be deleted.
3 Click the checkbox for the comment(s) to be removed from the punch or pay code.
4 Click OK.
5 Click Save.
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DELETING A PUNCH
Employees punch in and out of a clocking device to record their actual worked time in the Workforce Timekeeper
application. In general, an employee punch time should not be deleted. However, there are two exceptions to that
rule; 1) you mistakenly add a punch for the wrong date/time, or 2) an employee accidently punches twice at the
clock. A comment must be attached to a punch that will remain on the timecard before any punch is deleted from
the employees timecard.
LEARNING SCENARIO
An employee punched twice at the clock by accident. Attach the Error Correction comment to the correct punch
and add a note to that punch explaining the situation, and then delete the incorrect punch.
DELETE A PUNCH
1 Click the punch you want to keep.
3 Click the checkbox for the comment(s) to attach to the punch or pay code.
4 Click OK.
5 Click Save.
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DELETE A PUNCH
6 Click the cell that contains the punch you want to delete.
7 Click the Remove button.
8 Click Save.
Warning
The Kronos Timekeeper application contains an audit trail that tracks and documents any edits made to
time. This includes the type of edit, when it was completed, and who performed the edit.
Policy
Modifications to employee punches or timestamp should only be done when no other means of
correction is available. Such corrects must include a clear comment and a complete note to indicate why
an adjustment is being made. Such actions are subject to further audit review.
The missed punch exception is cleared from the exception detail view after an edit is saved. Click the
View Timecard button if you want to review the results of the edit.
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CORRECTING AN UNEXCUSED ABSENCE

It is important that hours are tracked to the correct pay code so that the employee is paid correctly and the
employees leave is accurately accounted for. The Kronos Timekeeper application is configured to calculate and
distribute worked hours to the appropriate pay codes. Examples of pay codes include: Regular, Overtime, Comp
Time OT, Holiday, etc. Pay codes for non-productive hours might require a manual entry on behalf of the employee
so the hours are applied to the correct pay code, for example, when the employee calls in sick.
LEARNING SCENARIO
An employee called in sick yesterday and has an unexcused absence exception. The employee should enter the
appropriate pay code on his/her timecard for the hours taken. If necessary a manager may enter that leave time.
In this case, enter 8 hours of the pay code sick to adjust the employees leave balance and to clear the exception.
ENTER A PAY C ODE AMOUNT

1 From the Current Exceptions widget, select the employee Name containing an unexcused absence
exception.
2 Click View Details.
3 Move the mouse over the Pay Code cell for the appropriate date and click the green plus icon.
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4 Click the drop-down arrow in the Pay Code field and select a pay code from the list.
5 Click the Amount field and enter the amount to allocate to the selected pay code.
6 Click OK.
7 Select the Amount field.
8 Click the Comment action button and attach a comment.
9 Click Save.
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Policy
Cascading Pay codes, those beginning with PTO may be entered directly on nonexempt employee
timecards to utilize Comp Time balances prior to vacation or bonus vacation times.
When entering a pay code amount, do not enter trailing zeroes. This could lead to an overage, for
example 800 would be 800 hours instead of 8 hours. Time may also be entered as 8:00 or 8.00
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REVIEWING EMPLOYEE REQUESTS USING ALERTS

The Request Manager alert displays any time-off or other type of requests from your employees or other
managers (such as with Delegate Requests) which require your review and action. When a request is approved,
Workforce Timekeeper automatically updates the employees record with the approved data. When a request is
rejected, a message is sent to the employee.
LEARNING SCENARIO
After logging into the system you notice there are several time off request alerts from employees. You would like
to review each request to determine what action to take on the request.
OPEN A TIME OFF REQUEST

1 Click the Refresh button to get up-to-date data.
2 Click the Requests alert icon.
3 Click on the Time Off Request alert to access the Request Manager.
4 The Request Manager widget is automatically activated and displays the employee request details.
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OPEN A TIME OFF REQUEST

5 Close the Request Manager widget.
THE REQUEST MANAGER WIDGET

Kronos Timekeeper automates the time-off request process. Employees submit requests electronically for your
review and approval. The Request Manager widget displays a list of employees who have requested time-off. The
widget contains detailed information to allow you to review the contents of the request. The widget also allows
you to view more detailed information before approving or rejecting the request.
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Element Description
Request Details Displays the details of each employee request. Each request
includes:
Modified By - Displays the persons name who made
modifications to the request.
Subject Displays the type of request.
Submit Date - The date the request was submitted.
Status Displays the condition of the request [Approved,
Cancel Approved, Cancel Refused, Cancel Submitted,
Draft, Offer Refused, Offered, Pending, Refused,
Retracted, Submitted, Suspended]
Submitted By Displays the name of the person who
submitted the request.
Start Date Start date of the time off period.
Employee The employees name.
End Date End date of the time off period.
Pay Code The type of hours being requested.
Comments- Displays comments, if any, associated with
the request for time off.
Request Type Managers can select the type of request they wish to view, either
Delegate Manager or Time-off.
Status Each Request Type displays a corresponding status applicable to
the particular request. In order to see all request for the selected
time period, choose All Status in this drop down.
Display Options Determines the timeframe and time period for the requests you
want to view.
Refresh Updates the Request Manager Widget.
Action Buttons Allows managers to take actions on the requests listed.

Details Shows the time-off request details.
Edit Edits a time-off request.
Approve Approves a time-off request.
Refuse Refuses a time-off request.
Pending Delays approval or rejection and places the
request in a pending state.
Retract Retracts the time-off request.
Request Time Off Creates a new time-off request.
View Options Allows you to review the request details and the available accrual
balances prior to taking action on a request.
40
LEARNING SCENARIO
A manager can either approve or deny a submitted request. When the request is approved, it automatically
overrides the employees schedule in the Schedule Editor. In the Current Pay Period of the request, the pay code is
applied in the timecard to show the employees leave usage and deduct leave time used from their accrual
balance. The addition of the leave time to the employees timecard helps account for the employees absence and
brings the total number of hours for the work week to the expected value (40 for a 1 FTE employee). When the
request is denied, the employee receives a notification but the requested leave time is not added to their
timecard. . You need to review and manage your employees requests for time off.
APPROVE A TIME-OFF REQUEST

1 Click on the Time Off Request alert to access the Request Manager.
2 Click the row containing the time-off request you want to review.
3 Review the details of the request using the Request Detail tab at the bottom of the workspace.
4 Click Approve.
41
APPROVE A TIME-OFF REQUEST

5 Include comments as necessary in the comments section of the Approval dialog box.
6 Click Approve.
If you want to attach a comment, it must be attached to the request prior to approving or rejecting the
request.
LEARNING SCENARIO
Learning Scenario: Due to limited staff, you need to recall a previously approved request for time off.
RETRACT A TIME-OFF REQUEST

1 Activate the Request Manager widget.
2 Click the row containing the time-off request you want to retract.
42
RETRACT A TIME-OFF REQUEST

3 Click Retract.
4 Click Submit.
Warning
Retracting a previously approved time off request generates a message which prompts you to edit the
employees schedule by deleting the previously approved time off. Refer to the Schedule Module for
steps to delete shifts.
43
LEARNING SCENARIO
While you were reviewing an employees request for time off, you noticed the employee used a cascading pay
code for the request (i.e. a pay code that begins with PTO). Refuse the request so the employee can correct the
error.
REFUSE A TIME-OFF REQUEST

1 Activate the Request Manager widget.
2 Click the row containing the time-off request you want to refuse.
3 Click Refuse.
Policy
When reviewing an employees request for time off, verify that the employee selected the correct pay
code for the request. Requests should not use pay codes that begin with PTO. PTO codes should only
be used when added directly to the employees timecard.
44
MODULE FIVE: MANAGING OTHER TIMECARD EDITS
MODULE OBJECTIVES:
Access the ECU Exceptions Genie.
Sort columns in a genie.
Access timecards from a genie.
Describe the layout of the timecard.
Enter a pay code amount on a worked day.
Enter a pay code amount on a full day.
Enter transfers for a portion of a shift.
Enter a historical edit.
45
TIMECARD EDITS OVERVIEW

Kronos Timekeeper widgets are used to quickly view and manage employee exceptions on a daily basis. From a
widget or Kronos genie page you can open employee timecards to review pay period totals and perform ad hoc
edits. The edits performed from the Current Exceptions widget may also be performed in the employee timecard.
ACCESSING THE ECU EXCEPTIONS GENIE

The most efficient method to access your employees timecards is by using the ECU Exceptions Genie. The ECU
Exceptions Genie provides additional exception data and allows you to sort that data, to easily access the
timecards that need your immediate attention. The ECU Exceptions Genie is located in the Manager Links widget.
Element Description
Back Arrow Navigates to the previous workspace.
Quick Links Allows you to select employees from the workspace and navigate to
another Workforce Timekeeper component.
Display Options Show - Determines which employees display in the workspace. All
Home includes all employees that you have access to.
Time Period - Allows you to determine the timeframe you want
to view, such as the current schedule period, or a particular
timeframe in the past/future. The time period you select
determines what you see in the workspace. The default for this
genie is Current Pay Period.
Menu Contains tasks that you can perform within the Genie. Each menu bar is
specific to the Genie you are currently viewing.
period. The workspace varies for each Genie.
46
THE ECU LAST WEEK PERM NONEXEMPT GENIE
Using this Genie to review Permanent Nonexempt employees for each work week is essential to confirm
that employees are accounting for 40 hours of time each work week. This genie allows you to identify
employees who are working more than their scheduled work week hours and are reaching the Overtime
threshold, as well as those employees who are not working their expected scheduled weekly hours and
need to use paid or unpaid leave to account for absences.
SORTING COLUMNS IN A GENIE

You can easily customize the way information displays within a Genie by sorting columns. By default, Genies sort
information by employee last name. To categorize the data within the Genie you can change the sort order to
specific columns. The column used for the sort-display shows an arrow in the header. The arrow points either up or
down depending on whether it is sorting in ascending or descending order. You can sort the information within a
Genie by two columns. First, click the column header of the secondary sort column. Then, click the column header
of the primary sort column.
47
LEARNING SCENARIO
You sort Genie columns to determine which employee timecards contain an unexcused absence or a missed
punch. Sort the Genie column to display the missed punch column as the primary sort and the unexcused absence
column as the secondary sort.
SORT C OLUMNS IN A GENIE

1 From the Genie, click the header of the column for the secondary sort.
2 Click the header of the column for the primary sort.
3 To restore the Genie back to the default sort order, click the Refresh button.
Click the column header two times to sort in descending order.
48
ACCESSING AN INDIVIDUAL TIMECARD

Once you review the ECU Exceptions Genie, you can open the employees timecard so that you can make
adjustments. There are three methods available to access an individual employees timecard:
1. Double-click the employees name.

2. Right-click the employees name and select Timecard from the pop-up menu.
3. Single-click the employees name and click the Timecard quick link.
LEARNING SCENARIO
You want to review an employees time in more detail. Access the employees timecard.
ACCESS AN INDIVIDUAL TIMECARD

1 Right-click the employees name and select Timecard from the pop-up menu.
ACCESSING MULTIPLE TIMECARDS

From a Kronos Timekeeper Genie, you can quickly access multiple employees timecards. Only one timecard displays at
a time, but it is easy to navigate from one employees timecard to another using the navigation arrows in the
timecard header. There are different methods available to select employees within a Genie:
1. Hold the Ctrl key and click employee names.

2. Click an employees name, hold the Shift key, and click the last employees name in the range.
3. Click Actions > Select All from the menu bar.
49
LEARNING SCENARIO
You want to check the totals on your employees timecards for the past week and perform some edits submitted
by your employees.
ACCESS MULTIPLE TIMECARDS

1 Hold the Ctrl key on the keyboard. Click the names of the employees whose timecards you want to review.
2 Click the Timecard quick link.
3 Use the Arrow buttons in the timecard header to scroll through the employees timecards.
You can click the drop-down arrow next to the employees name to select a different employees
timecard.
50
TIMECARD LAYOUT
The timecard is divided into three main sections: 1) header, 2) timecard grid, and 3) timecard tabs. Each section is
described in detail below.
HEADER
The timecard header is located at the top of the screen just below the dashboard.
Element Description
Quick Links Allows you to select employees from the workspace and navigate to
another Workforce Timekeeper component.
Name & ID Displays the name and ID number for the employees timecard being
viewed.
Page Name Lists the name of the screen you are viewing. The page name displays
in orange font when there are edits which need to be saved.
Time period Determines what timeframe is being viewed.
Arrow Buttons Allows you to easily scroll between employee timecards.
51
TIMECARD GRID
The timecard grid is located in the middle of the screen and is where the majority of time edits take place.
Element Description
Menu Bar Contains action items for performing timekeeping tasks which include
saving and refreshing edits.
Insert and Delete Allows you to insert or delete a row for each date displayed in the
Row Buttons timeframe selected.
Pay Code and Allows you to add a pay code and amount to an employee time record.
Amount Columns
Punch Columns Displays the actual time of the employees punches with visual
indicators to identify exceptions.
Red outline date An unexcused absence or unscheduled
workday
Blue outline date An excused absence.
Red outline punch An exception exists.
Green outline punch An exception was marked as reviewed.
Solid red punch A missed punch.
Purple text A transaction was added by Workforce
Timekeeper.
Yellow sticky note A comment is attached to the punch or
pay code amount.
Transfer Columns Allows you to allocate worked time to an alternate labor account or
work rule.
Totals Columns Displays totals for each day of the time period selected.
Shift Total hours of all shifts worked on the selected day,
excluding pay codes.
Daily Total hours for the selected day, including pay codes.
Cumulative Total hours up to and including the selected day.
Timecard edits can be performed in the grid using the menu bar, right-clicking, or entering text into a
cell.
52
TIMECARD TABS
The timecard tabs are located at the bottom of the screen under the timecard grid. Three main tabs always
appear: Totals & Schedules, Accruals, and Audits. The timecard tabs include the following information:
Tab Name Description

Totals & Schedule Displays the employees total hours by pay code and their scheduled
shifts for the time period.
Accruals Displays the employees accrual balances by accrual code for the date
selected on the accruals tab.
Audits Lists all actions taken on the employees timecard including the user
who performed the edit.
Comments Displays after a comment is attached to a punch or pay code amount.
Lists the comment and any note associated with the edit.
Sign Offs, Requests Displays after an approval or sign-off is applied to the timecard. Lists
& Approvals the date, time and user who performed the approval or sign-off.
Policy
You must review timecards in relation to both the Work Week and the Pay Period.
53
ENTERING A PAY CODE AMOUNT ON A HALF WORKED DAY HOURLY TIMECARD

Pay code amounts can also be entered in an employees detail timecard. When entering pay code amounts on a
day an employee works, you must insert a new row in the timecard to accommodate the new pay code amount.
LEARNING SCENARIO
An employee worked half the day and went home sick; enter the Sick pay code to accommodate the partial day
absence.
ENTER A PAY C ODE AMOUNT ON A HALF W ORKED DAY

1 Click the Insert Row icon for the date you want to add a pay code amount.
2 Click the drop-down arrow in the Pay Code field on the new row and select the appropriate pay code.
3 Click the Amount field and enter the number of hours to allocate to the pay code.
4 Click Save.
54
Warning
You cannot add a pay code to a row that contains punches. You must add a new row for the pay code
transaction.
Policy
Employees are responsible for entering leave time on their own timecard. Managers should only be
responsible as a backup.
ENTERING A PAY CODE AMOUNT ON A FULL DAY HOURLY TIMECARD
LEARNING SCENARIO
An employee has jury duty this Friday. Add the Civil Leave pay code to Friday to reflect the absence.
ENTER A PAY C ODE AMOUNT FOR A FULL DAY

1 Click the drop-down arrow in the Pay Code field on the date you want to add a pay code amount.
55
ENTER A PAY C ODE AMOUNT FOR A FULL DAY

2 Select the appropriate pay code.
3 Click the Amount field and enter the number of hours to allocate to the pay code.
4 Click Save.
ENTERING WORK RULE TRANSFERS

Throughout a scheduled shift, an employee punches for the time they work and that time is allocated to their
default labor account and work rule assignment along with any non-worked hours. Transfers allow you to add an
alternate work rule to an employees timecard in order to charge and calculate the hours where they are worked.
This process is useful when employees are called back to work.
56
When you add a work rule transfer to the timecard, the Kronos Timekeeper application applies a different set of
rules to the employees shift when calculating hours. This feature allows certain worked time to calculate
differently than other worked time.
Because transfers are not typically driven from punch exceptions, they are entered in the employees timecard in
lieu of using the Current Exceptions widgets detail view. However, you can access the employees timecard from
the detail view.
57
LEARNING SCENARIO
An employee is being called back to work. You notice that the employee did not select Callback for the punch and
the Callback Work Rule does not appear in the transfer column and therefore the employees time was not
credited correctly. If the employee worked less than 2 hours the shift guarantee of 2 hour minimum was not
awarded. Since this Callback Pay is calculated differently than regular worked time, a different work rule
application is needed. Add a work rule transfer to the employees timecard for that day.
ENTER A WORK RULE TRANSFER

1 Locate the date and time the employee was called back to work and punched in and out. Click the drop-
down arrow in the Transfer field to the right of the In punch cell and select Search.
2 Click the Work Rule drop-down arrow located in the lower left corner of the Select Transfer dialog box and
select the appropriate work rule from the list.
3 Click OK.
4 Click Save.
58
Policy
When correcting a missed Callback work rule you must select the appropriate work rule based on the
Default OT Compensation Type for the Department (Paid OT or Comp Time). In addition you must select
the correct type of callback, either Callback Remote or Callback (physical).
Callback Used for employees who must physically return to work by a department that pays
employees for Overtime Hours
Callback Comp ot - Used for employees who must physically return to work by a department
that awards Compensatory time at the rate of X1.5 to employees for Overtime Hours
Remote Callback - Used for employees who respond remotely (via telephone or computer) to
work by a department that pays employees for Overtime Hours
Remote Callback Comp ot - Used for employees who respond remotely (via telephone or
computer) to work by a department that awards Compensatory time at the rate of X1.5 to
employees for Overtime Hours
59
ENTERING A HISTORICAL EDIT

Once a timecard has been signed off, no further edits can be made. Historical edits allow you to edit timecards that
have already been signed off.
LEARNING SCENARIO
An employee notified you a vacation pay code should have been entered on her timecard last week, add the
Vacation pay code so that the employees work week is complete (reaches 40 hours) and the accrual balance is
deducted.
ENTER A HISTORICAL EDIT FOR ACCRUALS

1 Select the employee whose timecard you want to review and select the Timecard Quick Link. Make sure you
select the historical time period for the edit which falls within a signed off time period.
2 Click Amount>Add Historical.
3 For the Historical Date, enter the date in the past where the positive or negative adjustment needs to be
made.
4 Select the appropriate Pay Code.
60

5 Enter the appropriate number of hours in the Amount field. Input the hours as a positive value for an
addition and as a negative value to remove hours recorded in error.
6 Use the last day of the current pay period for the Effective Date.
7 Click the Include in Totals for Effective Date box. This selection calculates the impact of the historical edit
into the employees accruals and totals at the end of the current pay period.
8 Click the Impact Accruals box.
9 Click the Comments button and use the Historical Edit to the Prior Pay Period comment.
61

10 Add a note to explain the situation and provide additional detail
11 Click Ok.
12 Click Save.
13 A Historical Amounts tab will now appear at the bottom of the Timecard for the Current Pay Period.
62
MODULE SIX: FINALIZING TIMECARDS
MODULE OBJECTIVES:
Access genies to review time data.
Utilize the Pay Period Close Genie to view the timecard status of employees.
Approve an individual employees timecard.
Approve multiple employees timecards.
Generate reports for a group of employees.
Generate a report for one employee.
63
REVIEWING TIME AND ATTENDANCE INFORMATION

After recognizing and resolving the most common types of exceptions each day via the Current Exceptions widget
on the Daily Manager Tasks workspace, it is important to review employee time and attendance data in detail and
perform other types of time edits prior to finalizing employee time records.
Kronos Timekeeper provides different methods for reviewing time and attendance information. The method you
utilize depends on your needs. You can use one or more of the following methods to review detailed time and
attendance data:
Alerts - quickly identify and display when employee timecards contain exceptions.
Widgets - quickly review multiple employee timecard data that require your attention.
Kronos Genies - view a summary of employee information. The information varies for each Genie.
Timecards - view individual timecard transactions and totals in detail.
Reports - view or print a static copy of employee time and attendance information. Reports capture data
for a specific point in time.
PAY PERIOD CLOSE OVERVIEW

The pay period close process prepares all employee time and attendance data for payroll processing. After the
employee approves his or her timecard, a review and approval is completed by the employees manager or
supervisor. A timecard approval indicates that the approver acknowledges the timecard is complete and correct. A
final review and Sign-off process is completed by the Departmental SuperAdmin in order to prepare the record for
payroll processing. A manager may approve employees via each individual timecard or using a Wizard. Each
method is described in this module. Both employee and manager approval must be present on a timecard for each
pay period in order for the timecard to be signed-off.
64
THE ECU PAY PERIOD END DATA GENIE

The most efficient method to perform a final review of your employees time and attendance information is by
using the ECU Pay Period End Data Genie. This genie is designed to assist you in identifying employee timecards
that may require corrections prior to a timecard approval or sign off.
Element Description
Quick Links Navigates selected employees to other components within the Workforce
Timekeeper application.
Display Show-Determines which employees display in the workspace. All
Options Home includes all employees that report to you.
Time Period-Allows you to determine the timeframe you want to
view, such as the previous pay period.
Menu Contains tasks that you can perform within the genie. Each menu bar is
specific to the Genie you are currently viewing.
period. The workspace varies for each genie.
Warning
All missed punches must be corrected before the end of the pay period or the employees timecard
cannot be signed off.
65
Policy
When reviewing timecards ensure the following items are completed: comments are attached to missed
punches and exceptions, all exceptions are reviewed, and the employee has 40 hours included in the work
week.
All timecards must have an employee approval and at least one manager approval before Sign off may be
performed.
Manager approvals are identified in the Approvals column of the Approvals Summary step of the
Timecard Approvals Task List Genie with a numeric value indicating how many Managers have
applied their approval.
If you review timecards on a daily basis, the pay period close process is quick and easy.
APPROVING TIMECARDS
Once you perform a final review on your employees timecards, they must be approved and Signed Off by close of
business on the second working day following the end of the Semi Monthly pay period. In order to complete Sign
Off in a timely manner, your Departmental Super Admin may require approval be completed more rapidly in order
to Sign off all records in time for payroll processing. You can approve one timecard at a time, or multiple timecards
using the Timecard Approval Task List Wizard located on the Pay Period and Weekly Managers Tasks Workspace.
LEARNING SCENARIO
You verified that all the exceptions for the previous pay period were reviewed, commented and updated
accordingly. Approve all your employees timecards using Timecard Approval Task List wizard.
APPROVE EMPLOYEE TIMECARDS

1 Activate the Timecard Approval Task List wizard from the Weekly and Pay Period Manager Tasks workspace.
2 The Set Options step starts the Timecard Approval Task List wizard
66

3 From the Time Period field, select Previous Pay Period to approve employee timecards for the Pay Period
that has just ended.
4 From the Hyperfind field, select the employee group you are approving. Select All Home to display all the
employees you have access to.
5 Click Save.
6 Click the Next button to move to the Resolve Exceptions step.
7 Review the Exceptions Genie. In the Resolve Exceptions step. Double click on employees with exceptions in
order to view the timecard and resolve the exceptions. Access employees timecards through this step to
review any aspect of an employees time, attendance or leave data during the previous pay period.
8 Click the Next button to move to the Pay Period End Data step.
67

9 Review the ECU Pay Period End Data Genie. Validate employee total hours for the pay period. Double click
to access the timecard of an employee that has unusual or unclear hours data in order to review the
specifics of that employees time, attendance or leave for the pay period.
10 Click the Next button to move to the Approvals Summary step.
11 This step helps you know which timecards are ready to be approved. Use the Employee Approval column to
identify employees ready for manager approval. A check mark in the Employee approval column indicates
the employee has approved their timecard for the previous pay period. Employees should approve their
timecard each pay period before a manager approves. If all your employees have not yet approved their
timecards, hold the control key and use the mouse to select only those employees that have approved.
12 If all your employees have approved their timecards, click Actions > Select All from the Action menu.
68

13 Click Approvals > Approve.
14 Click Yes.
15 Click the Next button to move to the Group Edit Results step.
16 Review the Group Edit Results to ensure all timecards are approved.
17 Click Done.
69
LEARNING SCENARIO
You have approved a group of employees timecards but one of .the timecards needed additional editing and
employee approval and must now be approved individually. Approve the employees timecard.
APPROVE AN INDIVIDUAL TIMECARD

1 Select the ECU Approvals Summary Genie from the Manager Links widget.
2 Select the employees name, right-click and select Timecard.
3 In the timecard, click the Time Period field and select Previous Pay Period.
4 Click Approvals > Approve.
70
APPROVE AN INDIVIDUAL TIMECARD

5 Verify approval using the Sign Offs, Requests & Approvals tab.
GENERATING REPORTS
You can generate Kronos Timekeeper reports if/when you need a printed copy of time and attendance
information. When you need to run a report for one employee, or a few employees, you select the employees
from within a Genie and click the Reports quick link. There are several timekeeping reports that may be useful
Time Detail for reviewing detailed time and attendance information for a particular employee
Employee Transactions and Totals for evaluating employee time, attendance and leave information by
pay code
Accrual Detail for identifying leave balances and usage
LEARNING SCENARIO
You want to discuss detailed time and attendance information with one of your employees. Run the Time Detail
report for one employee.
GENERATE A REPORT FOR ONE EMPLOYEE

1 Click the name of the employee(s) for whom you want to include on the report.
2 Click the Reports quick link.
3 The Detail Genie category expands by default. If the report does not display, click the + sign preceding the
Timecard report category.
71
4 Select the report you want to generate.
5 Confirm the People field displays Previously Selected Employee(s).
6 Click the drop-down arrow in the Time Period field and select the timeframe for the report.
7 Define any additional report options from the drop-down arrows in their respective fields.
72

8 Click Run Report. The Kronos Timekeeper application automatically displays the Check Run Status tab.
9 Review information in the Status column. Click Refresh Status until Complete appears in the Status column.
10 To view the report, click View Report.
73

Manage Employee Time with Kronos Timekeeper

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Managing Employee Time Guide

Module Six: Finalizing Timecards .................................................................................................................................63

MODULE ONE: COURSE ESSENTIALS

ABOUT THIS COURSE

MODULE TWO: INTRODUCTION TO

ADVANTAGES OF KRONOS TIMEKEEPER FOR EAST CAROLINA UNIVERSITY

THE PAYROLL PROCESS

Empoyee Employee Time

Punch in and out Evaluate and Review pay period

Submit a time off Review employee

View timecard Review and edit

Extract time data

MODULE THREE: NAVIGATING KRONOS TIMEKEEPER

LOG ONTO THE APPLICATION

2 Click the Address field and enter https://KRONOS.ecu.edu

2 Click the X to close the internet page.

INACTIVITY TIME OUT

NAVIGATING KRONOS TIMEKEEPER PAGES

THE KEY AREAS OF NAVIGATOR

RELATED ITEMS PANE

NAVIGATING THE ACTIVE WORKSPACE

Genie Name Displays the name of the active genie.

MODULE FOUR: PERFORMING DAILY TASKS

REVIEWING EMPLOYEE EXCEPTIONS

ACCESSING ALERT INFORMATION

REVIEW EXCEPTIONS USING ALERTS

2 Click the Exceptions alert icon.

REVIEW EXCEPTIONS USING ALERTS

4 The Exceptions widget is automatically activated for the employee.

5 Click the Summary arrow to return to the Exceptions widget.

THE CURRENT EXCEPTIONS WIDGET

REVIEW EXCEPTIONS USING A WIDGET

REVIEW EXCEPTIONS USING A WIDGET

4 Click the Summary arrow to return to the Exceptions widget.

5 Click the Refresh button to update the summary view.

THE CURRENT EXCEPTIONS DETAIL VIEW

MANAGING EMPLOYEE EXCEPTIONS

CORRECTING MISSED PUNCHES

CORRECT A MISSED PUNCH

4 Select Add Punch. The Add Punch dialog box appears.

CORRECT A MISSED PUNCH

CORRECT A MISSED PUNCH

11 Select Refresh to confirm the exception no longer appears.

ADD A COMMENT TO AN EXCEPTION

2 Click the Comment button.

4 Click the + sign to add a free text note.

ADD A COMMENT TO AN EXCEPTION

7 Move the mouse over the punch to review the comment(s).

2 Click the Comment button.

2 Click the Comment button.

7 Click the Remove button.

9 Click the Summary arrow to return to the Current Exceptions widget.

10 Select Refresh to confirm the exception no longer appears.

CORRECTING AN UNEXCUSED ABSENCE

ENTER A PAY C ODE AMOUNT

2 Click View Details.

ENTER A PAY C ODE AMOUNT

7 Select the Amount field.

8 Click the Comment action button and attach a comment.

ENTER A PAY C ODE AMOUNT

11 Select Refresh to confirm the exception no longer appears.

REVIEWING EMPLOYEE REQUESTS USING ALERTS