ABSTRACT:

NICMAR-CISC Hyderabad is a branch of NICMAR, Pune having Accounts department

with two accounts personnels such as having Accounts Executive & Accounts Asst. &
they report Sr. Finance & accounts officer, NICMAR PUNE as well as Dean- Hyderabad
Campus.

OBJECTIVE:

The brief description of the accounts personnel pertaining to Hyderabad campus is as

under

I. All Receipts pertaining to Tution fees, Hostel Fees, MDP/CBPs. and other
Misc receipts.
II. All payments Education related Exp, In service training Exp, operating,
personnel , Overhead exp, Other exp.,
III. Preparing the Weekly reports
IV. Preparing yearly Budget
V. TDS for Employees, Professionals, Contractors & Rent payments
VI. Preparation of Form 16 & 16APreparation of Quarterly return of TDS for
24Q & 26Q
VII. Bank Reconciliation
VIII. Reconciliation of fees received with the number of students
IX. Preparation of Monthly Salaries.
X. Preparation Quarterly PPF statement.
XI. Fees status
XII. Co ordination with Admissions Department Pune.
XIII. Co ordination with Sr. Executive in balance sheet Finalization & Service Tax
and any work.
XIV. Co ordination with faculty, staff & all students for the matters related to
accounts
XV. Explanation on audit queries.
XVI. Sending all financial matter proposals for approvals to Pune office
XVII. Collection of TDS certificates & follow-up for same and send to Pune office
XVIII. Comparison of budgeted & actual expenses status for controlling

I .All Receipts pertaining to Tution fees, Hostel Fees, MDP/CBPs. and other Misc
receipts.

All receipts pertaining to Sr.I goes to Administration department for preparing

deposit form & in-warding
After in-warding, the DD with deposit form submit to accounts department along
with inward register for signature
After receipting of the deposit form with the DD we will prepare receipt for the
same.
 After preparing the receipt and signed by the accounts personnel the same will
filed along with deposit form.
After the Receipt, we detach the DD and prepare bank deposit form for deposit of
the DD/Cash on the bank same day.
The Same Procedures will be adopting for other receipts too.

II .All payments Education related Exp, In service training Exp, operating,

personnel ,Overhead exp, Other exp.,

All bills submitted to Dean for approval

After deans approval the bills in-warded
After inwarding by Admn department bills submitted to accounts dept for
payment
After receiving the bills, We have to shortlist Cash & Check payment

Cash Payment:

After verification of the bill by Executive Accounts, The bill passed to the Asst for
preparing voucher
After signing of the Executive the voucher submitted to Dean for signature
After preparing the voucher by the Asst, he signed on the voucher and will be
attached along with bill and forward to Executive for verification & signature on
the voucher
After signing of the Dean the voucher transact to the Accounts Asst
After receiving the voucher from the Dean signature, the Asst will take the
receivers signature and making the payment.
After making the payment the voucher goes to the file.
End of the every week we will take the vouchers from the file once again we will
verify and attached will be forwarded with consolidated weekly cash statement.
After preparing of the statement we will take the signature from Dean along with
Accounts personnel and send to Sr. Executive Accounts Pune for further action
After receiving the vouchers along with the signed statement from Pune campus
we will again verify the vouchers with the statement and submitted to Accounts
Asst for filing.

Cheque Payment:

After receiving of the bill from the Administration Department, the following
steps will be taken for making the payment.

1. Is it budgeted or not ?
2. Is it approved by DG or not ?
3. If yes , We will keep the bill in weekly fund requirement file.
 4. At the end of the Every week we will send bills statement to the Sr.
Executive Accounts for making the payments.
5. After receiving of the cheque from Pune campus we will make the
payment to the parties.

Before making the payments the following works to be carried out:

The bill passed to the Asst for preparing voucher

After signing of the Executive the voucher submitted to Dean for signature
After preparing the voucher by the Asst he signed on the voucher and attached bill
and forward to executive for verification & signature on the voucher
After signing of the Dean, the voucher transferred to the Accounts Asst
After receiving the voucher from the dean signature, the Asst will take the
receivers signature and making the payment.
After making the payment the voucher goes to the file.

III. Preparing the Weekly reports

As per the format given by the Accounts Dept Pune Campus we will prepare all the
weekly transactions pertaining to bank deposits, payments, Fees status for tuition, hostel
and Fixed Deposit details.

Before sending the proposed payment to the head office along with the weekly statement
the following works as to be carried out:

1. Is it budgeted or not?
2. Is it approved by DG or not?
3. If yes, we will keep the bill in weekly fund requirement file.
4. For payment of visiting faculty we have checked point no.1 & II if it is
yes we will calculate TDS against their payments.
5. Kindly note any payment keeping in the proposed payment, we considered
all the statutory deductions and net amount will shown for making the
payments
6. After receiving the cheque for the proposed payment, we will make
necessary vouchers as per the statement.

IV.Preparing yearly Budget:

With the intimation of Sr. Finance & accounts officer we will be conducting a
Budget meeting @ Deans room along with faculty & staff.

In that meeting, we are requesting to the members to provide their estimated income &
its expenditure details for preparing the budget in a stipulated time.

After receiving the details from the concern, we will implement necessary adjustments as
per the advice given by the Sr. Finance & accounts officer.
After co coordinating with all the concern, we will prepare the final budget with the
signatures and sent to Head office for approval.

V.TDS for Employees, Professionals, Contractors & Rent payments:

After receiving the bills from administration dept, initially we will verify all payments
under our procedure. Then we will pass the journal entries (before passing the Journal
entries deduct TDS as per Income Tax Act 1961 for Professionals and Contractors &
Rent).

VI. Preparation of Form 16 & 16A Preparation of Quarterly return of TDS for 24Q
& 26Q .

Every Quarter end we will prepare 24Q, 26Q. After preparation of these statements for
verification purpose sent to Pune.

After receiving the verified statements 24Q, 26Q we will prepare manually Form No.27A
and taking the signature with Dean then we will file this Form No.27A along with 24Q,
26Q in NSDL and acknowledgement cum receipt form will be submitted to Pune.

VII .Bank Reconciliation :

Every month First week we will receive bank statements for SB a/c, Current a/c then
checked difference between the bank balance shown in our bank statement and our tally
bank book a/c.

We reconcile in tally software and prepare a Bank reconciliation statement. After

completion of reconciliation we will issue receipts for students.

VIII.Reconciliation of fees received with the number of students:

Hyderabad Campus conducting PGPHSEM (1year Course), PGPQS (1 year Course),

ACM (2 Years Course). Every HSEM, QS student paid fees 3terms at the time of their
course & ACM student paid fees 4 terms at the time of their course. After completing of
each term we will reconcile of fees received with the number of students.

IX.Preparation of Monthly Salaries:

Every month 3rd week we prepare Salary statement

Before preparing the salary statement the following works as to be carried out:

1. Prepare monthly Honorarium statement of the faculty & staff

2. To check the staff advances
3. Tax Calculations of the faculty & staff
4. To check any deductions applicable
 5. To check any additions applicable
After all these verifications we will prepare salary sheet and sent to Sr. executive-
Accounts . After receiving the verified salary statement again we will forward it to Pune
with signatures of Executive- Accounts, Manager, Dean for approval. After receiving the
Funds, we will make salary payments on the last working day of month through bank.

X.Preparation Quarterly PPF statement:

Every quarter we prepare PPF statements in that PPF statement every employee PPF own
contribution, NICMAR contribution mention separately. After preparing the statement
sent to Pune for verification. After receiving the verified PPF statement we will put into
proposed payment. After receiving the Funds prepare the cheques and make the
payments.

XI.Fees status:

At the time of term fees deposits we will make the statements and will be submitted to
Pune Accounts Dept, Sr.Finance & Accounts Officer, Dean, Dy.Dean, Head&Co-
ordinators daily 3 times. In that statement we clearly mention no of students paid, no of
students unpaid, no of students discontinued.

After completion of due date, we will make an IOM with statement of the unpaid students
and will submit to Dean.

After completion of all payments of fees we will make a late fine statement and submit to
Dean

XII.Co ordination with Admissions Department Pune:

We are co coordinating with Admission department Pune as & when required. At the time
of Admissions we are sending fees status daily 3 times.

XIII.Co ordination with Sr. Executive in balance sheet Finalization, Service Tax &
any Work:

We will co ordinate with Sr. Executive Accounts Pune as & when required. At the time
of balance sheet preparation at the time of sales tax assessment and any work assigned
through phone & mail.

XIV. Co ordination with faculty, staff & all students for the matters related to
accounts:

We will coordinate with faculty, staff & all students for the matters related to accounts
XV. Explanation on audit queries:

During the audit time we are giving information for their queries with the satisfaction of
the Auditors.

XVI. Sending all financial matter proposals for approvals to Pune office:

Before purchasing of any item we will verify from the budget and provide the
information to the concern for making the proposal. After making the proposal from the
concern we once again verify and take the signatures from all the concerns and sent to
Pune campus for approval

XVII .Collection of TDS certificates & follow-up for same and send to Pune office.

We will Collect the TDS certificates & follow-up the same and send to Pune office.

XVIII .Comparison of budgeted & actual expenses status for controlling:

Every month we will be verifying expenses from the budget with actual expenditure.

XIX.Other Works:

In addition to the above work, we are attending the office work as per the instructions
from the Accounts Dept Pune from time to time.

We will be taking prior approval from Sr. Finance & Accounts officer before proceeding
on any leave.