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Culture Documents
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Areas of expertise:
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Engineering (Chemical, Human Resources Materials Science
Computer, Electrical, Information Systems Physics
Industrial Manufacturing, Legal Plasma Physics
Mechanical, RF) Management Information Software Engineering
Field Service Operations Systems Supply Chain
RESUMES/COVER LETTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Resume Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Action Verbs for Your Resume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Sample Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Sample Electronic Resume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Sample Reference List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Cover Letter Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sample Cover Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
46
48
Career
INTERVIEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Development
Before the Interview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Typical Stages of the Interview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
54
54
Center
Sample Interview Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Questions to Ask Employers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Send a Thank-You Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Reasons for Rejection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Types of Interviews . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Interview Attire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Guidelines on Business Etiquette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Guide to Appropriate Pre-Employment Inquiries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
ALUMNI RESOURCES/SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
CORPORATE PARTNERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
ADVERTISER INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
CAREER DEVELOPMENT CENTER
ADDRESS HOURS
INFORMATION
Student Services Building Counseling Services and Career Resource Library (2nd Floor)
563 Salvatierra Walk Monday - Friday, 9 am-12 noon and 1 pm-5 pm
WEBSITE
studentaffairs.stanford.edu/cdc
Letter of Recommendation Service (2nd Floor)
CONTACT INFORMATION Monday - Friday, 9 am-12 noon and 1 pm-5 pm
General Information (650) 723-3963
Counseling (650) 725-1789
Career Resource Library (650) 723-1545
Letter of Recommendation Service (650) 723-1548 Employment Services (3rd Floor)
Employment Services (650) 723-9014 Monday - Friday, 8:15 am-4:30 pm
RESOURCES/SERVICES
Public Service Kristin Conner
Science/Biotech Laura Dominguez Chan CAREER RESOURCE LIBRARY
Top Resources Online:
WORKSHOPS Hundreds of free ebooks are here for you, covering industries,
There are a variety of useful workshops and special programs employers, career fields, international careers, job and internship
offered at the CDC throughout the academic year. Please check searching, graduate schools, and more. Youll find free access to
the CDC Calendar of Events at http://stanford-csm.symplicity.com/ thousands of companies and organizations through specialized
calendar for scheduling details. directories and specialized Internet searches. One of the
best resources students will find is reference assistance for
Internship/Summer Job Search Strategies
hard-to-answer questions such as What are some Edtech
Learn tips and resources to help you land a summer job or
startup companies in the Bay Area? and Does Apple, Inc. have
internship.
a sustainability department? For a list of hundreds of ebooks and
Key Strategies for the Job Search specialized directories go to cdc.stanford.edu and click on Career
Learn how to conduct an independent job search by focusing Library/Vault. To get an answer to your career resource question,
your efforts, researching options, building a support network, send an email to the Career Resource Specialist at carolc@
and using multiple resources. stanford.edu.
Using LinkedIn to Market Yourself and Make Professional
Connections Using the Library:
The social networking site, LinkedIn, has become an All online resources are open to Stanford students and postdocs.
All hardcopy titles in the specialized collection of occupational
increasingly popular job search tool in todays market. In this
descriptions, industry information, job/internship listings, and
workshop, learn the most effective ways to use LinkedIn to
company directories are available to students, postdocs, and
market yourself and make professional connections to support
alumni. Go to studentaffairs.stanford.edu/cdc/services/
your job search.
career-library for details and to search the catalog.
Cardinal Recruiting Program Orientations WiFi, a copy machine, and a printer are provided for your use
At the beginning of fall and winter quarters, informational and and reference assistance is available.
procedural orientations describe the on-campus recruiting
program. STANFORD ALUMNI MENTORING
Preparing for the Career Fair (SAM) PROGRAM
Learn helpful hints on how to interact with employers to help The Stanford Alumni Mentoring (SAM) Program provides a
clarify your career direction and make the most of your time at unique opportunity to gain insight from Stanford alumni. Each
a career fair. quarter, SAM provides students online, direct connections with
mentors on career guidance and insights to life after Stanford. SAM
Networking Tips
is a volunteer student organization with support from CDC. To learn
Make connecting more effective and FUN! Practice introductions
more, visit mentoring.stanford.edu.
and networking skills for a variety of settings including receptions,
meals, and informational interviews.
LETTER OF
Resume and Cover Letter Essentials RECOMMENDATION SERVICE
This workshop will take you through the ins and outs of writing The Letter of Recommendation Service has partnered with
a dynamic resume and cover letter. Interfolio, a web-based credential file management service. This
Interviewing Strategies service is available to both current students and alumni for a
How to prepare for an interview, types of interviews, and nominal fee. The entire system is both secure and convenient. Visit
follow-up procedures are discussed in this workshop. the Interfolio website at interfolio.com for more information.
studentaffairs.stanford.edu/cdc5
CARDINAL CAREERS CARDINAL RECRUITING PROGRAM
Thousands of listings for internships, part-time, full-time, summer The Cardinal Recruiting Program provides students with a
and on-campus jobs can be found by registering with the CDC and convenient opportunity to interview on campus with employers
accessing our jobs/internship database at studentaffairs.stanford. during the fall and winter quarters. Interviews are for full-time
edu/cdc/jobs-internships. positions as well as summer internships. Learn more about the
Cardinal Recruiting Program at studentaffairs.stanford.edu/cdc/
iNET INTERNSHIP NETWORK services/cardinal-overview.
Stanford University has joined ten other select universities to
offer you a wider range of internship opportunities. Participating CAREER FAIRS
schools include Duke, Georgetown, Harvard, MIT, Northwestern, During the academic year, the Career Development Center
NYU, Rice, University of Pennsylvania, USC, and Yale. This is an sponsors career fairs which are designed to help you develop
additional resource for internships. You will still find internship contacts, and perhaps find an internship, summer, or full-time job.
postings, exclusive to Stanford, available on Cardinal Careers, For a list of the Career Fairs offered by the CDC visit studentaffairs.
studentaffairs.stanford.edu/cdc. Register for iNet at studentaffairs. stanford.edu/cdc/services/career-fair-schedule.
stanford.edu/cdc/jobs-internships. After your account is
established, complete your profile and upload your resume, cover
letter, and/or other job search documents.
RESOURCES/SERVICES
CAREER COUNSELING
Career counselors are excellent listeners, problem solvers, Find these and more at http://studentaffairs.stanford.edu/cdc/
information providers, and motivators. Counselors can: services/career-library.
Help you clarify and articulate your skills and interests
Provide resources for exploring options or researching NETWORKING, MENTORING AND
industries INFORMATIONAL INTERVIEWS
Share tips on tailoring resumes, CVs and cover letters for the Learn from experienced Stanford alumni! Ask career questions,
U.S. job market get advice and gather valuable information from alumni at http://
Provide tips on interviewing in the U.S. and conduct practice studentaffairs.stanford.edu/cdc/networking.
interviews Stanford Career Connect Identify alumni by department,
RESOURCES/SERVICES
Strategize your job search and guide you to the resources degree, specialty, industry and/or location, and then request
a brief conversation to answer your career questions.
most suited for your goals
Stanford Alumni Mentoring (SAM) Find alumni for
longer-term mentoring relationships. Tip: Search on
ONLINE RESOURCES Affiliations = International to find international alumni.
For more information and resources on career development, job
search strategies, and resources for international students, check
WORK PERMITS AND VISAS
out the section of the CDC website specifically for international It is your responsibility to understand and follow all visa
students and scholars, http://studentaffairs.stanford.edu/cdc/ requirements. Please visit http://www.stanford.edu/dept/icenter/,
international-students. attend monthly workshops or consult with an advisor at the Bechtel
For an e-newsletter with resources, job opportunities and International Center for this information. Please contact
timely information for international students and scholars, log on internationalstudents@stanford.edu (F1 visas) or internation-
to your Cardinal Careers account, go to Profile|Academic|Privacy/ alscholars@stanford.edu (J1 visas) for detailed visa information.
Newsletters and then subscribe to the International Student Although the CDC does not provide advice on legal or technical
newsletter. issues related to your visa, we will gladly assist you with career
planning that meets your visa requirements.
WORKSHOPS AND PROGRAMS
The CDC offers many workshops and programs; some of these WHO HIRES INTERNATIONAL
are specifically designed for and targeted to international students. GRADUATES AND SCHOLARS?
The CDC offers these special workshops for international students Recruiting is expensive, so employers generally prefer to hire
during the academic year: for the long term. Your attractiveness as a candidate may therefore
Orientation to the CDC depend on your potential to obtain a subsequent work visa (e.g. H1B
Resume and Cover Letters visa) after you complete your practical training or work eligibility
Job Search Strategies allowed on your current visa. Some employers sponsor international
Interviewing Strategies employees for subsequent visas; others do not.
View the CDC Event Calendar via your Cardinal Careers account International students are eligible to work in most industries.
for specific dates and times of these recurring workshops and other However, the U.S. federal government, most national labs, security/
defense industries and much of the aerospace industry generally
special programs, and to sign up for workshops.
require U.S. citizenship or permanent residency. Positions within
state or local government may be open to international candidates;
CAREER RESOURCE LIBRARY however, some states may be more international-friendly than
The CDC offers a number of print, online and subscription
others.
services to assist you:
Other than the defense industry, many large companies strive
Culture Shock USA
to hire the best candidate, regardless of nationality. Universities
Living and Working in America and other educational institutions also generally hire the best
Passport USA candidates; additionally, there is no restriction on the number of
Uniworld H1B visas they may sponsor. It is harder to generalize about smaller
Global Resumes and CVs and mid-sized companies, which may be less familiar with hiring
Job Search in Academe candidates on visas. Visit http://www.myvisajobs.com/ to find
Surviving Your Academic Job Hunt: Advice for Humanities PhDs employers by industry, profession and location that have historically
Outside the Ivory TowerAlternatives to an Academic Career sponsored H1B visas. This site also has current postings for
International Student Resource Binder available positions at these international-friendly employers.
Going Global: online.goinglobal.comIncludes USA Country Note: Most visas require work that is related to ones field of
Guide study. If you have questions about this requirement, please contact
The Big Guide to Living and Working Overseas: US Chapter the advisors at the Bechtel International Center.
studentaffairs.stanford.edu/cdc7
PREPARING FOR THE JOB SEARCH
RESEARCH YOUR SKILLS, INTERESTS, Phone Dialogue to Ask for a Meeting
AND VALUES Writing your own script out ahead of time will help you feel
Know yourselfbegin by assessing your skills, interests and more comfortable and in control of the situation. Practice
values. Its surprising that many individuals consider salary and your script until it sounds natural and upbeat. Rehearse it with
other factors before personal values and interests. Wouldnt it someone who can give you feedback. Always check whether
be great if you could actually incorporate your interests into your the person has time to talk to you, so you have their attention.
career plans? Consider utilizing the career assessment tools offered Offer to call them back . . . dont expect them to call you.
1. Introduce yourself and explain how you got their name.
by the CDC. These tools can be used to help you understand and
2. Ask if they are free to talk for a few minutes.
compare your personal style and interests to individuals
3.If theyre not, ask for the best time to call back and be
successfully employed in a variety of occupations. Ask yourself:
sure you actually call then.
What are your interests? 4.Tell them you are RESEARCHING the ________ field and
What are your skills? asking for ADVICE, not a job.
What are your values? 5.Ask for a 20-30 minute meeting at their worksite, if possible,
What is your personal style? or by phone or Skype and assure them you know they are
What are your goals and dreams? busy and you will be brief. OPTIONAL: You can offer to buy
them a cup of coffee or take them to lunch, but this can
WOULD TAKING A CAREER INVENTORY OR COMPLETING SOME be expensive; meeting them in their office is often more
WORKSHEETS BE HELPFUL TO YOU? convenient for them and helpful for your research.
The CDC offers the Strong Interest Inventory, Myers-Briggs 6.If visiting onsite, be sure to get clear directions to their
Type Indicator, StrengthsQuest, and Skills and Values card sorts. workplace and ask about any special procedures for
In addition, you can access our newest interactive assessment parking at the facility.
tool, TREE (Tools for Career Readiness, Exploration, and
Evaluation) at https://cdc-tree.stanford.edu. Sending Email to Ask for a Meeting
You can do the same through email (see steps 1, 4, & 5 above),
RESEARCH YOUR OPTIONS AND but its still helpful to follow up with a phone call. It is usually
WHATS OUT THERE best not to enclose a resume with an approach letter or email,
as it looks more like you are applying for a job. Describe your
NETWORKING/INFORMATIONAL INTERVIEWS
experience in your note in a brief, natural way. If you do enclose
Networking as it relates to the job search means connecting
your resume, mention in your note: I have enclosed my resume
with people in a field or organization in which you wish to work, to
so you will have some information on my background. Social
ask for information, not a job. Networking, including informational
networking sites can also be used to set up a meeting.
interviewing, is the job seekers equivalent of market research. It is
PREPARATION
essential in learning about fields and job functions, the skills they 3)PREPARE YOURSELF
require, jobs not publicly advertised, ways to enter a specific field, Read about a contacts field and organization in order to get
and inside information about a particular organizations culture and the most out of your meeting as well as show your interest.
expectations. If available to you, review their LinkedIn Profile, (but do not
come off like a stalker) to better understand their background.
FIVE STEPS TO SUCCESSFUL NETWORKING Create a list of questions (see next page) to ask your contact
1)DEVELOP A LIST OF POSSIBLE CONTACTS and be prepared to answer questions about yourself as well.
Think about what fields you want to explore and develop a list Build a target list of 5-10 organizations in which you are
of contacts relevant to your interests. To find these contacts, interested to demonstrate your focus in the field.
attend CDC career events, networking receptions, etc., use
Stanford CareerConnect, alumni.stanford.edu/get/page/career, 4)CONDUCT AN EFFECTIVE MEETING
LinkedIn, Facebook, family, friends, professors, or perhaps Your goals are fourfold:
people who have published articles in newspapers or journals in to learn more about the career path youre considering
your field. Be creative, your network is all around you. to present your background and interests clearly
to learn more about the company itself
to obtain referrals
2)ASK FOR THE INFORMATIONAL MEETING
People tend to be very busy, so be sure you keep the meeting
You can ask for a meeting by phone, in person (if applicable), via
to the time you requested. Meetings in person, which are the
social networking sites, or by email. Assume the person is very
most effective, should probably take no more than 30 minutes,
busy but will enjoy giving you advice. Information meetings are and phone meetings should only last 10-15 minutes.
far more effective when conducted in person but phone/SKYPE
meetings are common in long distance searches, or when asking I ntroduce Yourself and State Your Purpose
for a referral to someone more appropriate. Typically, people Hello. Its a pleasure to meet you, and I really appreciate
share referrals to their network only when they know you and your taking the time to see me (or speak to me). As I said
have confidence in your abilities. This type of relationship can be in my email, I am exploring different career fields and
more difficult to establish when not in person but the use of email opportunities. I will be graduating in ____, and am
and social networking sites are much more common. especially interested in learning more about the
PREPARATION
Would you be willing to look at my list and give me any identify/alumni-profiles
suggestions you might have? Create a LinkedIn profile at: linkedin.com
What other kinds of organizations do (health educators)
work in?
Given my background and interests, are there other
organizations you might suggest I explore?
How would you advise me to get started on building
experience in this field?
What organizations hire entry-level people in (advertising)?
How do you see the next few years in terms of job
prospects in this field? My mentor is amazing. Not only is he full of stories and
Are there conferences which might be useful for newcomers advice, hes incredibly encouraging. I feel like he truly
to attend? A professional association I could join as a believes in me and would like nothing more than to see me
student? succeed. Stanford Mentee
Are there certain classes or training programs you would
recommend for building experience for this type of Stanford Alumni Mentoring (SAM) is an online program
position? that:
What kind of training is provided for new staff? Connects students to alumni worldwide in ongoing,
How is performance evaluated? What is rewarded? one-on-one mentoring relationships
What is the work environment like in terms of pressure,
deadlines, new projects, teamwork vs. independent work, Provides students with career guidance and
etc.? insights about life during and after Stanford
What are typical work schedules here? Is it common to work Helps students navigate graduate school
nights/weekends?
Is it possible to balance career and personal life Over 1,800 students have been matched with Stanford
reasonably well here? alumni mentors since 2009. Dont miss out on this unique
opportunity to be mentored. Check out SAM today at
mentoring.stanford.edu today!
sk for Referrals
A
Youve been very generous with your time, and youve given
me several new ideas to explore. I have a final request. The
studentaffairs.stanford.edu/cdc9
PREPARATION
Sincerely,
Jean Smith
Jean Smith
SAMPLE THANK-YOU LETTER
Donald Green, my roommates father, was right when he suggested that you
would be helpful to me in offering advice on a career in consumer product
marketing.
I appreciated your taking the time from your busy schedule to meet with me.
Your suggestions were most helpful, and I have already set up a meeting with
Sarah Wood, as you suggested.
Again, thanks so much for your assistance. I will keep you posted on my
progress, and check back with you in a few months.
Sincerely,
Tom Wang
Tom Wang DIRECTORIES OF POTENTIAL EMPLOYERS
T he Book of Lists
Contain compiled lists of the top 30-50 companies in diverse fields. You will find
company contact data for environmental engineering, management consulting,
architecture, biotechnology, and other fields. Access the books for 43 American
cities in the CDCs Career Resource Library.
C
areer Insider, powered by Vault
PREPARATION
Top employers in government & nonprofit, consumer products, entertainment,
banking, and 20 other sectors. These employer directories are all downloadable. To
get started, just add your profile to the CDCs Career Insider subscription at http://
studentaffairs.stanford.edu/cdc/services/career-library.
H
igh Tech/Biotech Company Directory by Richs
Download company information from the aerospace, robotics, biotechnology,
medical device, internet, and 30 other fields from this national directory. Search by
product code, keyword, or proximity. Find Richs Directory at http://studentaffairs.
stanford.edu/cdc/services/career-library.
L inkedIn
Find listings of companies or organizations by industry term, keywords, or location.
Put parentheses around your two-word terms, for example: urban planning or food
security or interactive advertising. Be sure to search both of these indexes: People
and Companies. Very helpful for international research. Go to http://linkedin.com.
U
niworldMultinational business contact directories
Find American firms and their locations in other countries, and firms based in other
countries with locations in the United States. Search by industry or NAIC code, such as
Advertising Agencies or Environmental Consulting Services. Also search by keyword,
country, or size of company. Go to http://www.uniworldbp.com/stanford.html.
studentaffairs.stanford.edu/cdc 1 1
PREPARATION
ORGANIZATIONAL CHART FOR A ORGANIZATIONAL CHART FOR A TYPICAL
TYPICAL LARGE BUSINESS NOT-FOR-PROFIT ORGANIZATION
(C. Randall Powell, Career Planning Today, Dubuque, IA: Kendall/Hunt Publishing Company)
L earn how to effectively search for jobs online: Accessing Build your online brand: Employers report that 70% have
jobs posted on the Internet is convenient and easy to disqualified candidates because of information found on
do; however, most opportunities are never posted on the the internet. Conversely, 85% of employers have stated that
Internet. It is estimated that as many as 80% of all job positive information on the internet has favorably influenced
opportunities are never advertised. Here are some tips for their decision to hire a candidate.
effective job searching:
Your online brand does impact your professional profile
-Big, highly visible job boards make it difficult for job for better or worse. When shaping your online brand, first
applicants to distinguish themselves. Studies show that conduct searches on yourself and remove posts, comments,
only 4% of users find jobs through these sites. Focus jokes, and pictures that may be interpreted negatively by a
on niche websites or go to the company website when potential employer.
possible. The CDCs job posting database, Cardinal
Careers, is small but about 50% of the jobs are On a positive note, there is much that can be done to create a
exclusively posted to this site. CDC survey statistics positive brand using various platforms on the internet.
show that roughly 15% of the bachelors and masters
students were able to find employment through Cardinal 1.LinkedIn: You must have an effective, strong profile
Careers. on LinkedIn. LinkedIn is a powerful professional social
-Use key words to search for jobs, and gradually add network that is a must for any professional. When
more search criteria to narrow your results. Experiment employers Google your name, your LinkedIn profile
with each search engine to get the best results. will be the first thing that will be listed. Invest the
-Do not use majors as search criteria. Except for some time to create an effective profile with references,
technical fields, key word searches focused on relevant projects, skills and a short description of your
knowledge areas, skills, and abilities are far more experiences. Visit http://studentaffairs.stanford.edu/
THE JOB SEARCH
studentaffairs.stanford.edu/cdc 1 3
3.Personal Website: Some job searchers have created 2. Timeline for Nonprofit and Government Hiring
their own website containing information about Nonprofits tend to advertise openings only 2-3 months before the
themselves (online resume), and information about a job will start.
particular career field or industry. You may also include
papers and projects that you have done on the website. Fall: Start researching and networking with organizations.
This is a great way to let employers know that you are
serious about your chosen field. Winter/Spring: Apply to posted jobs/internships/fellowships
and follow up with contacts made in fall as they may now
4.Blog: You can create a professional blog and share know of available opportunities.
your thoughts and opinions about a particular field.
This can be a great way to showcase your talents and Exceptions: Fellowships, larger national nonprofits,
skills in a particular field. You can include articles, organizations that always need help (education services,
news items, and links to other websites. family/mental health services) may have earlier deadlines.
5.Facebook and Other Social Networking Sites: If you Government agencies can take several months to hire if a
use these mediums for your personal life, be sure background check is required as part of the hiring process.
to adjust the privacy settings to make sure those in
your professional circle dont see what you post on a Start in fall for larger agencies that may hire in volume.
personal level. Of course, its always best to keep your
content as clean and professional as possible. Apply when you see a posting. Smaller offices may have
more jobs open in winter/spring.
Schedule time for your job search: If you tend to
Follow up directly with the office, if possible.
procrastinate, schedule regular times during the week to
look for opportunities. Try to set aside at least two hours
3. Strategies For The Public Service Job/Internship Search
each week to devote to the job search. You can also form a
The following are some key strategies and resources for finding
partnership with a friend and hold each other accountable to
a nonprofit or government job/internship:
work on job searching each week.
Cardinal Careersstudentaffairs.stanford.edu/cdc/
jobs-internships
THE PUBLIC SERVICE JOB/ Create your Cardinal Careers account to look in the job/internship
INTERNSHIP SEARCH database for nonprofit and government opportunities. You can
Three Things You Must Know To Be Effective! also access the employer database, RSVP to Public Service
1. Yourself career programs, and sign up for a 45-minute appointment.
With any job search it is important understand what you are
interested in, how you want to apply your skills, what motivates you Networkingstudentaffairs.stanford.edu/cdc/research/
about work, and your work environment preferences. If you need public-svc
help figuring out your career direction use these resources: Click on Networking Resources and Professional
Organizations. Nonprofits tend to hire one person at a time
Public Service Careers Website so they tell their employees first, who will then contact other
studentaffairs.stanford.edu/cdc/research/public-svc colleagues in the field and friends, to spread the word about
Find information on nonprofit and government organizations, a job opening. Dont expect networking to result in instant job
career paths, networking resources, fellowships, and job leads. The likelihood of the person you talk to knowing about a
search strategies. job opening on that exact day is low. The purpose of networking
is to gain advice, tips, and establish relationships so when jobs
Stanford Alumni Mentoring Program (SAM) eventually come open you are already on their to contact list.
mentoring.stanford.edu Here are a couple of key ways to expand your network:
This online mentoring program connects undergraduates
from all backgrounds with alumni in one-on-one mentoring tanford CareerConnectalumni.stanford.edu/get/page/career
S
relationships for career planning and goals. Database of alumni who volunteer to share information on their
career path, as well as give advice and tips on searching for
Career Counseling Appointments can be scheduled via your public service jobs.
THEJOBSEARCH
Your career development is unique and specific to you. The best way to create your game plan is to talk to the
Career Counselors at the CDC. They can help you define and strategize your plan while pointing you to targeted resources.
about a specific topic and also have a chance to introduce yourself Bring a pen, folder, note pad and/or some sort of log sheet to
to an employer/presenter and get some individual attention. keep you organized.
A highlighter can be useful to help indicate which
Benefits of a career fair organizations you want to target on your employer list. (If you
Consider a career fair to be one-stop shopping. What a luxury to forgot yours, dont worry, you can always find an employer
have the opportunity to talk to numerous employers at one time and giving one away.)
place. Some direct benefits of attending a career fair include:
An efficient and economical way to make contacts Bring your pertinent questions. Your questions will depend on
Learning more about specific industries, careers, and your goals (career exploration vs. job search). Sample questions
organizations may include:
Actually talking to a company representative instead of just What qualities and background are you looking for in
mailing in or submitting an online resume employees?
studentaffairs.stanford.edu/cdc 1 5
I am currently a freshman so I have I some time to plan ahead, Other dos and donts:
what courses would you recommend someone take before Be assertive without being rude
being hired as a __________? Be sensitive to others waiting behind you
What is the application process for your organization? Realize that recruiters like to talk to groups
Do you have a business card I can have for future reference Maximize your time at the career fair
and contact? Observe other students/employers for clues
Dont ask about salary and benefits
Dress appropriately! Professional is best unless its a more Dont monopolize someones time
casual event. Dont ask, What do you have for my major?
Dont exhibit a lack of direction and focus
2) DURING: the actual event
Hand out your resume. Have plenty of copies of your polished 3) AFTER: the follow-up
resume easily accessible (if you choose to distribute your resume). You are only as good as your follow-up!
You dont want to have to put down all the freebies you collected Keep track of those organizations and representatives with
to hand someone your resume. If you have two versions of your whom you spoke.
resume, color-coding them can be very helpful. Gray, white and
Send a thank-you letter to those representatives you wish to
off-white are all good choices. A new trend is for employers not to
pursue. This will set the stage for future correspondence.
collect resumes on site but to just refer you back to their website for
online resume submission. Try and use the face time at the fair to
CAREER FAIRS SPONSORED BY
gather pertinent information to enhance your application.
STANFORDS CAREER DEVELOPMENT
Thank employers for any brochures or promotional materials you
CENTER
Dress in a professional manner, business casual is usually
are given. This is not a time to pick up stocking stuffers or birthday
the expectation of the employers participating. Keep in mind the
gifts for your family. Be reasonable with your consumption of
industry and type of position you desire.
recruiter giveaways.
Stanfords Career Development Center sponsored career
Collect business cards and jot down a fact on the back to jog
fairs are free to job seekers. Participating employers are made
your memory when you write a follow-up letter.
available prior to the event on the CDC web page. The employer
information includes the type of position being sought: technical vs.
Approach an employer representative and introduce yourself.
non-technical, full-time, part-time, or internship.
Dont sit back and wait to be approached. Shake hands, make good
eye contact, and tell the employer your name, major, and interests. Fall QuarterThe Fall Career Fair, Energy/Environmental
The more focused you are the better. If you are unsure how you Career Fair, and Graduate School Fair are all held in October.
would fit into the organization, ask the employer open-ended yet The Away From Stanford Fair is held in November.
specific questions. What qualities do you look for in employees?
What kind of summer internships are available? Winter QuarterThe Engineering Opportunity Fair is held in
January. The H&S Internship and Career Fair, ME Design,
Create a one-minute commercial as a way to sell yourself to an and Construction Management/Structural Engineering Career
employer. This is a great way to introduce yourself. The goal is to Fairs are held in February. The MedTech, Entrepreneur Career
connect your background to the organizations need. In one minute Expo, and Silicon Valley Nonprofit Career Fairs are held in
or less, you need to introduce yourself, demonstrate your knowledge February.
of the company, express enthusiasm and interest, and relate your
background to the organizations need. End with a question. This is Spring QuarterThe Spring Career Fair and the PhD/Post Doc
meant to be a dialogue NOT a monologue. Career Fair are held in April.
THEJOBSEARCH
studentaffairs.stanford.edu/cdc 1 7
Design a job description for yourself, if one has not been Community Centers
INTERNSHIPS/SUMMER JOBS
provided. Think about the kinds of projects you would like to The following community centers have internship resources,
work on that would be of use to the department/company. and sometimes post internship opportunities: the Asian American
Demonstrate the value you will bring to the organization. Activities Center, the Black Community Services Center (BCSC), El
Centro Chicano, the Lesbian, Gay, Bisexual, Transgender Community
Resource Center (LGBTCRC), the Native American Cultural Center,
Step 5: Follow up procedures and the Womens Community Center. studentaffairs.stanford.edu.
Send a thank-you letter.
Respond to all offers, even those you do not plan to accept. Academic Resources
Dont forget to seek out academic departments for opportunities
NETWORKING in your area of interest. One department of note for any student
Networking means connecting with people in a field or interested in fields ranging from the environment to child advocacy
organization in which you wish to work in order to gain information, is Human Biology. The department maintains an internship board,
information on alumni contacts, and has student peer advisors to
not to specifically ask a job or internship. However, networking can
help you.
often lead to finding out about internship opportunities and equip
you with the knowledge of how to better market yourself as a FRESHMEN
potential intern. For networking tips visit: studentaffairs.stanford. As freshmen, you may also run into the challenge of employers
edu/cdc/networking/how-to preferring older students simply because they have more
For specific networking programs and resources visit: experience and coursework completed. Though this is true, there
Stanford Alumni Mentoring, mentoring.stanford.edu are still many opportunities available to freshmen. A good way to
get started is to make an appointment with a career or internship
Stanford CareerConnect, alumni.stanford.edu/get/page/career
peer counselor. Additionally, two resources in the Career Resource
Library, Vault Top Internships and Fergusons Career Resource
OTHER STANFORD RESOURCES AND Guide, have indexes that specifically list internships available to
PROGRAMS freshmen.
Undergraduate Advising and Research Programs (UAR), located
in Sweet Hall, can help you if you are interested in conducting INTERNATIONAL STUDENTS
research at Stanford or elsewhere. UAR also has information on As an international student, you may have many questions about
grants and fellowships. ual.stanford.edu the internship process. Be sure to check out the CDCs International
Student website at studentaffairs.stanford.edu/cdc/icareers to
help you get started. You can also schedule an appointment with a
The Haas Center for Public Service connects academic study
career counselor.
with community and public service to strengthen communities and
develop effective public leaders. The Haas Center administers RECEIVING ACADEMIC CREDIT
several summer and post-graduate fellowships. They also offer Some employers may require you to receive academic credit,
many community service opportunities. haas.stanford.edu particularly for an unpaid internship with their organization. It is very
important that you determine whether academic credit is required
Stanford in Government (SIG), located in the Haas Center, is a early in the application process. If academic credit is required and
you are not able to obtain academic credit, most likely the employer
nonpartisan, student-run organization that promotes political
cannot take you on as an intern. The Career Development Center
awareness and involvement on the Stanford campus. SIG provides
does NOT grant academic credit to students for internships. Options
opportunities for undergrad/grad students to work in the public to receive academic credit:
sector at the state, federal, or international level. sig.stanford.edu
Option 1
Bing Overseas Studies Programs (BOSP), located in Sweet Hall, Make arrangements with an academic department and a faculty
offers study abroad programs, some of which offer internship sponsor for a directed reading or independent study. Please check
programs. Programs presently exist in Berlin, Florence, Kyoto, with academic departments for specific information on this.
Moscow, and Paris. Additionally, the Cape Town and Madrid study
Option 2
abroad programs offer internships and service learning courses Enroll in a coop/internship program at a community college or
to engage with local public service organizations. BOSP also has state university extended education program for one semester or
an Asia Internships Program that places students in companies quarter. The CSU system, Foothill College, and College of San Mateo
in China, Hong Kong, Taiwan, India, Japan, the Republic of Korea, are three local places to start your research. If your internship will
Singapore, and Thailand. bosp.stanford.edu be outside the Bay Area, check community college and state
university extended education programs near your internship site.
Overseas Resource Center (ORC), located in the Bechtel
Option 3 (only after youve tried Options 1 & 2)
International Center, provides advising for undergraduates,
Request a letter from the CDC that states that you are a student
graduate students, post-docs and recent alumni pursuing in good standing and the internship experience is considered
scholarships for study and research abroad. Over 30 scholarships relevant and applicable to the degree program. This does NOT
are administered through this office and include such awards as the constitute academic credit for an internship, but MAY satisfy an
Fulbright, Marshall, Rhodes, and Churchill. icenter.stanford.edu/orc employers requirements.
INTERNSHIPS/SUMMER JOBS
Kathy Campbell, the Internship Counselor at maxie@stanford.edu: Below is a partial list of campus employers who typically hire
Your name students throughout the academic year and in the summer. Be
Year sure to check the CDCs job/internship database at studentaffairs.
Major (or state undeclared) stanford.edu/cdc/jobs-internships for additional opportunities. (Go
Internship company or organization name to the job search page and under position type, select Stanford
Company or organization address on-campus job.) You can also contact specific departments directly
Name and title of a contact person at the internship
to inquire about opportunities.
How you would like the letter sent (by fax, regular mail, or
email, etc.) and to whom (to you or your supervisor)
Associated Students of Stanford University (ASSU)
You can inquire about positions at the ASSU office, located on
TIPS FOR INTERNSHIP SUCCESS
1.Communicate Effectively and Often the 1st floor of Old Union.
Know what skills you can offer, and meet with your supervisor
to discuss ways to utilize them and gain more skills. Also let Athletics Department
your supervisor know if you feel your skills arent being used to Stop by the department you are interested in working for to
their potential. inquire about positions or check their online directory to get
departmental contact information and contact them directly.
2.Set Goals gostanford.cstv.com/school-bio/stan-directory.html
Sit down with your supervisor and go over what you hope to
gain from the internship, especially if there isnt a structure to Dining and Catering Services
the internship. Follow up to make sure you are meeting those Job openings include student management opportunities,
goals and set new goals if necessary. cashier, and service positions. Flexible hours are available, and
shifts are offered during breakfast, lunch, afternoon snack service,
3.Observe dinner, and late night service. For more information visit stanford.
Get to know the corporate culture, dress, communication style, edu/dept/rde/dining/join.htm
and how decisions are made. This will help you avoid saying the
wrong thing or overstepping your boundaries.
EPGY Summer Institutes
EPGY offers two- to four-week residential summer programs
4.Know Your Role and How You Fit into the Organization
on the Stanford University campus for academically talented and
The organization is taking time to teach you new skills.
motivated middle school and high-school students. Each summer
Understand what is expected of you and perform competently.
EPGY hires Stanford undergraduate and graduate students to
5.Be Flexible work for the Summer Institutes. The main position of Residential
You may have to do some grunt work; thats the trade-off Counselor involves the combination of camp counseling and
for the skills that you are gaining. At the same time, make sure instruction in the academic program. For more information, and an
there is a balance and if the balance becomes uneven, discuss employment application, visit their website at spcs.stanford.edu/
with your supervisor how you can better apply your skills in the summer/employment
office.
Stanford Bookstore
6.Be Responsible Positions can be available at Tresidder Express (the convenience
Be on time, take your assignments seriously, and meet your store), Medical Technical Bookstore in downtown Palo Alto, The
deadlines. Companies will often hire interns for future full-time Bookshop located in the Cantor Arts Center on campus, Track
positions, and will look closely at your performance and attitude House (by the stadium), Stanford Shop in the Stanford Shopping
to decide if you are a candidate for a full-time position. Center, as well as the Campus Bookstore. Visit stanfordbookstore.
com for more information or call 725-6136.
7.Take It All In
Learn as much as you can about the industry and organization Stanford Linear Accelerator (SLAC)
by reading what is around you, talking with everyone, and
SLAC offers summer student employment opportunities based
getting involved with extra projects.
on the needs of the departments within the Laboratory. Positions
have included unskilled labor, data entry, light industrial and clerical
8.Network
work, as well as electronics, programming, and research. Visit their
Talk to as many people as you can. Introduce yourself to
everyone. A mentor may or may not be your supervisor. website at www-public.slac.stanford.edu/hr/jobs and then click
Summer Student Opportunities.
9.Keep in Touch
You will have extended your network through the internship. Summer Conference Services
Keep in touch with those you have met, so when it comes time Hires students for full-time and part-time positions in various
to look for a full-time job, they remember you and can help. capacities (such as office managers, assistant managers, and RAs)
related to seminars and conferences hosted at Stanford University
10. Have Fun!!! during the summer. To apply, call the office at 723-3126.
studentaffairs.stanford.edu/cdc 1 9
University Libraries 4.get an edge in the competitive job market over those
INTERNSHIPS/SUMMER JOBS
Hires students for all libraries, excluding professional schools, individuals with no relevant work experience.
Hoover and SLAC. For a listing of openings, go to library.stanford.
edu/about_sulair/jobs.html or stop by the Human Resources office When is the best time to look for an internship?
in Green Library, Room 241. It is best to start looking as early as possible in order to have
more choices available to you. Some internship programs have
HOUSING FOR INTERNS deadlines as early as November for summer internships. However,
Some internship employers may provide you with or help you find winter quarter is generally a good time to begin your search for a
housing, while many may not. Check out the CDCs list of housing summer internship. If you are looking for an internship during the
resources to help you. studentaffairs.stanford.edu/cdc/jobs/ academic year, a good time to start might be one quarter before
internships-housing your anticipated start time.
Define your summer goals and get acquainted with the CDCS resources
Explore and identify possible summer job/internship options
Create a Cardinal Careers account to access the job/internship database and get activated for Cardinal Recruiting
(on-campus interviews)
Events to Attend (see CDC calendar for details): Fall Career Fair
Conduct informational interviews with Stanford alumni (through Stanford CareerConnect) or participate in the CDCs
Stanford Alumni Mentoring (SAM) program
CONNECT
Find out about research opportunities through various academic departments and/or Undergraduate Advising & Research (UAR)
Prepare and send internship, fellowship or research applications
Schedule a mock interview appointment with a career counselor
DO GREAT THINGS!
Make necessary preparations for your internship (housing, funding, and transportation)
Meet with a career counselor at any point to discuss these steps or any other internship issues.
studentaffairs.stanford.edu/cdc 2 1
GETTING THE MOST FROM
YOUR CARDINAL CAREERS ACCOUNT
What is Cardinal Careers? take a moment to update your academic profile, and upload
Cardinal Careers is your key resource to obtaining information your resume.
on jobs, employers, CDC services, workshops, events, programs,
employer information sessions and other topics of interest. Once registered, you will have full access to all the features on
Cardinal Careers, including accessing the jobs database, employers
When registered with Cardinal Careers, youll be able to: database, workshops/programs and keeping your own personal
Schedule a career counseling appointment calendar.
Access job listings for Stanford students and alumni, including
full-time, part-time, internships, and on-campus jobs TOP LINKS ON YOUR CARDINAL
Set up job search agents, which will work for you to deliver CAREERS HOME PAGE
jobs of interest PROFILE: This is where your personal and academic
CARDINAL CAREERS
Include your resume in an online book for employers to view information is kept. It is important that you complete your
Sign up to receive CDC Weekly Online, our e-newsletter, and profile pages thoroughly and accurately. Your name should
other targeted career information appear the same in your profile, resume and on Axess. All
information you provide is confidential and used only by the
In addition, Cardinal Careers allows you to store your resumes, CDC to better serve you. Employers or parties outside the CDC
cover letters, transcripts and other documents, simplifying the have no access to your account information. All information
process of applying for jobs. you provide, when registering, is changeable by you, whenever
Cardinal Careers also interfaces with Cardinal Recruiting to necessary (i.e., address, major, graduation date, etc.).
schedule employer/student on-campus interviews. DOCUMENTS: This is where you can store up to a total of
10 pages of documents including resumes, cover letters,
What is Cardinal Recruiting? transcripts and other documents you may wish to submit to
Cardinal Recruiting is a program where employers come on employers.
campus to recruit current students two times a year: fall and winter. RESOURCES: Valuable information that will help your job
To participate in the Cardinal Recruiting program, students must search.
register with Cardinal Careers. JOBS / INTERNSHIPS: There are three separate jobs
With Cardinal Recruiting, as a student you are able to search for databases.
employers interview dates, schedules and submit your resume for Jobs for Stanford students and alumni consist of jobs posted
interview consideration. by employers specifically looking for Stanford people.
Job Central: Comprehensive Search Engine for internships,
HOW TO REGISTER FOR CARDINAL entry-level jobs and experienced jobs.
CAREERS iNet Internship Consortium: Stanford has joined with ten
To register for Cardinal Careers, go to http://studentaffairs. leading universities to form the iNet Internship Consortium,
stanford.edu/cdc leveraging our combined connections to offer you access
On this page, you can check out the valuable programs and
to a wider range of internship opportunities. For current
services offered to students by the Career Development Center (CDC).
Stanford Students only.
EMPLOYERS: Up-to-date information on all employers that are
New students or students that have never registered for Cardinal
registered to use the Cardinal Careers system.
Careers
INTERVIEWS: When activated for Cardinal Recruiting, your
Go to http://studentaffairs.stanford.edu/cdc/jobs-internships
application and interview history are available here. For use by
Click STUDENTS
currently registered students only.
On the WebLogin page enter your Stanford SUNet ID and
WORKSHOPS / PROGRAMS: A complete calendar showing
Password.
career fairs, CDC events, employer information sessions and
If youre new to Cardinal Careers you will get a registration
employer presentations, including locations and times.
form. Complete and submit the registration. You will
CALENDAR / APPOINTMENTS: Track and maintain your
immediately receive an email asking that you verify your email
personal schedule. Schedule counseling appointments (for
address by clicking the hyperlink in the email. You will now be
current students and alumni up to one year after graduation).
logged into your new student account.
(SEE FIGURE 1)
CARDINAL CAREERS
job, similar jobs to the one being viewed
are shown at the bottom of the page. You
may scroll through the similar jobs being
displayed and click on one to view more Figure 1 Home Page
information.
Announcements
Important information regarding Cardinal
Careers will automatically appear.
Notifications
Document Storage
Alert links will automatically appear whenever you need to
Upload a combination of ten documents including resumes,
be aware of an important date. Example: if you are a Cardinal
cover letters, transcripts etc. Your stored documents are not
Recruiting pre-select or alternate, registered to attend an interview
viewable by employers unless you have submitted them when
or workshop, you will be reminded in this area. You can click on the
applying for a job or requesting a Cardinal Recruiting interview. You
link to go to your interview tab.
may also delete and replace documents in this area.
Exception: if you have indicated in the privacy area of your
Shortcuts
profile that you wish to have your resume included in a searchable
On the right side of the home page is a quick route to many of the
resume book, employers with access to the book may see the
most used Cardinal Careers features including request a counseling
resume youve chosen to submit. (SEE FIGURE 2)
appointment, pending campus interviews, career
fairs and more.
Logout
Always logout of your account in a shared
environment or public area.
studentaffairs.stanford.edu/cdc 2 3
CARDINAL CAREERS
HOW DO I SEARCH FOR A JOB USING Advanced Search and Search Agents
CARDINAL CAREERS? You can have jobs and internships of interest emailed to you by
Under Jobs/Internships, you have a choice of: saving your searches in your Cardinal Careers and iNet accounts.
Login to your account: http://studentaffairs.stanford.edu/cdc
Jobs for Stanford Students/Alumni Click the Jobs/Internships tab
Job Central Click the Advanced Search tab, and from there select your
search criteria
Recommended Jobs Hit Submit
iNet Internship Consortium Click Search Agents and locate the search you created
Click Schedule
All jobs listed in Jobs for Stanford Students/Alumni are posted Select yes to enable your search
Program the frequency in which you want your search to
by employers specifically looking for Stanford students/Alumni.
occur (i.e. once a week, once a day, etc.)
You may search on a variety of qualifications. Show Me (drop Hit Submit
down menu) All Job Listings and Career Fair Postings only. You should then receive emails notifying you of positions that
(SEE FIGURE 3) fit your search criteria
CARDINAL CAREERS
Applications Cardinal Recruiting Interviews
This area stores all non on-campus recruiting job applications. The interview section displays two tabs, Interview Requests
To keep track of job applications, go to your Job/Internships tab and Scheduled Interviews. When you apply for a Cardinal
and select Applications. You can view all applications, withdraw Recruiting job, your status will be listed in the Interview Requests
an application or get job description information by clicking on the tab as Pending immediately after applying. Your status will
job title. To get contact information, click on the employers name. change once Pre-select signup starts. If you are Pre-selected
by the employer for an interview, click the Scheduled Interviews
So Ive found a job in Cardinal Careers that interests me, tab to view available interview times; you will have the opportunity
how do I apply? to choose a date and time. A sidebar with information about the
On the right side, Want This Job is an area where you can position is located on the right. You may also decline an interview by
select the resume, cover letter and other documents the employer clicking decline.
wants you to submit. There is also an optional note field if you want
to use it. There may be additional instructions for you to apply on
Interviews - Application/Interview History
the company website; this is in addition to the application through
Cardinal Careers. (SEE FIGURE 4) Once activated for Cardinal Recruiting, from the Interview tab
you can view your application and interview history, which is a list
of all OCR (on-campus recruiting) jobs you have applied for through
Employer Profiles the Cardinal Recruiting system. (SEE FIGURE 6)
This valuable tool provides you with overview and contact
information for all employers that recruit at Stanford. Current
job postings, Cardinal Recruiting, career fairs and company Workshops/Programs
presentations are also displayed. You also have the ability to save The Workshops/Programs section provides you with an
a favorites list to track employers you like. You can search for a up-to-date list of upcoming career fairs, information sessions, and
company by name, industry or keyword. (SEE FIGURE 5) workshops available to Stanford students and alumni.
studentaffairs.stanford.edu/cdc 2 5
Cardinal Recruiting are allowed to sign up. If you decide you do not want to be interviewed,
The Cardinal Recruiting program is only available to current do not select a time slot. Your Cardinal Careers home page will also
students. To view Cardinal Recruiting policies visit http:// include an Alert that you are an invited.
studentsafffairs.stanford.edu/cdc/services/cardinal-overview. If you are selected as an Alternate, you will receive an email
the day before the Alternate Signup date listed in the job descrip-
Search for Cardinal Recruiting Interview tion. The email will include a hyperlink to Cardinal Careers and the
You have several options available to you. employers interview schedule. You will only be able to select an
From the Jobs/Internships button, select Jobs for Stanford interview time if one is still available. Your Cardinal Careers home
Students/Alumni. You can search for just the jobs whose page will also include an Alert that you are an alternate.
requirements you meet by clicking Interviews I Qualify For in If you are not selected as either a Pre-select or Alternate
the Show Me box. and you meet all the employer requirements, you may still be able to
If you want to see a list of employers participating in Cardinal sign up for an interview on the Open Signup date listed in the job
Recruiting, click All Interviews in the Show Me box. description, if a time slot is still available.
If there is a particular employer you are interested in, type the
employers name into the Keyword Search field. (SEE FIGURE 7) NOTE: You will not receive an email alert when the Open Signup
date starts. There will be an Alert on your homepage that you may
To qualify for any Cardinal Recruiting job you must meet the signup for 1 interview, if there are any remaining time slots.
employers set requirements for degree, major and graduation
date. If you do not meet any one of these, you will not be allowed Cancelling a Scheduled Interview
to submit your resume. A message will appear under Application While logged into Cardinal Careers, click the Interviews
CARDINAL CAREERS
Status to let you know why you do not qualify for the position. It button, then the Scheduled Interviews tab. You will see a list of
is important to keep your Profile current since this is where the your interviews. Click the Decline button next to the interview slot
system matches your background to the employers requirements. you wish to cancel.
Applying for a Cardinal Recruiting job or internship when you You will not be able to cancel online if the interview is
meet the requirements: On the right side, Application Status is an less than four days away. If this happens, please contact
area where you can select the resume, cover letter and other docu- Employment Services at 650-723-9014 or by emailing
ments the employer wants you to submit. There is also an optional crstudents@mailman.stanford.edu as soon as possible and let
note field if you want to use it. There may be additional instructions us know your name, which company you are interviewing with,
for you to apply on the employers website; this is in addition to the the date/time of the interview, and the reason for the cancel-
application through Cardinal Recruiting. lation. A letter of apology is still required within 48 hours of the
If the link is not active and you meet all the requirements listed interview date.
on the job description, check Deadlines. You can only submit your Rescheduling a Cardinal Recruiting interview with the
resume for jobs during the Resume Submission dates listed in the employer for a date other than the on-campus schedule is
job description. considered a late cancellation.
Please be aware, all resume submission deadlines begin at For more valuable information about Cardinal Recruiting
12:00 PM (midnight) on the first date and end at 11:59 PM Pacific see http://studentaffairs.stanford.edu/cdc/services/
Time on the last date. cardinal-overview#cancel_schedule
Your Name
Email address
Phone number
Objective
This section is optional. The objective can include the specific position
you are seeking, skills you wish to use on the job, field or organization Sample Objectives
type by which you wish to be employed, or a combination of all of the A position as an editorial
above. assistant.
Education Electrical engineering
This section should include: internship.
Name of the degree-granting institutions; List most recent first. To obtain a position in finance.
Degree received and major A program coordinator position
Graduation date or projected graduation date, or dates of attendance if a
in a community organization
degree was not completed
Overseas academic experience
working with youth.
Seeking a position in museum
Optional: administration requiring strong
Any minors, specialization or focus areas writing skills and a background
Courses relevant to the position for which you are applying in art history.
Honors and GPA (if they are a strong selling point). Indicate GPA based
RESUMES/COVER LETTERS
To apply decision and systems
on a 4.0 scale.
Senior research/honors thesis title and brief description
analysis to strategic planning
Freshmen and sophomores can include high school in the telecommunications
industry.
Experience
List most recent experience first. You should include:
Title of the position
Name of the organization and location (city and state)
Dates, including month and year
Descriptions of responsibilities beginning with action verbs (avoid phrases such as duties included)
Believable, verifiable accomplishments
Paid jobs, internships, volunteer community service, academic/extracurricular projects involving teamwork or
leadership, special academic research or honors projects
You may choose to divide your experience into two or more sections. Possible section headers might include Research
Experience, Teaching Experience, Leadership Experience or Volunteer Experience
Additional Information
This section could include computer skills, languages, volunteer work, sports, and interests. If one of these areas is
relevant to the job, however, you may choose to put it in the Experience section. You may also choose to use more
specific section headers such as:
Skills
Activities
Interests
Honors and Awards
studentaffairs.stanford.edu/cdc 2 7
TIPS FOR CREATING A SUCCESSFUL very little formal work experience or are returning to the workplace
RESUME after being away or otherwise involved.
Dos
Do design your descriptions to focus on your accomplishments, Combination Format
using action verbs to clearly indicate the skills youve used. See This format is appropriate when you have relevant work
Sample Action Verb list on the next page. experience for each of several skill areas and combines both the
Do try quantifying results in your descriptions, such as chronological and functional formats. This style allows you to group
Created marketing campaign that increased club membership your experiences or key selling points together by functional areas
by 25%. (such as Research Experience and Teaching Experience), and then
Do keep your resume brief enough to fit on one page (or two list those experiences in reverse chronological order within each
pages if your experience is extensive). section. It is also a familiar format to employers.
Do print your resume on good quality bond paper, either white
or conservative tones. If printed on plain computer paper, copy SUBMITTING RESUMES
onto good quality bond paper. ELECTRONICALLY
Do accompany your resume with a cover letter in most cases.
Email
Do have others look over your resume for content and
Send your resume as an attached file and paste the text into the
grammar. Career Counselors are available at the CDC to
body of the email. Having your resume in the body of the email as
critique your resume during same day appointments.
well as an attachment gives the employer the opportunity to see
your resume in the event they cannot open your attachment or do
Donts
not take the time. Use a simple format for the resume you put in the
Dont make your margins and font size too small: margins no
smaller than one inch and font size no smaller than 10 point. body of the email: left justified, no bold, no italics, no underlines,
Dont include personal pronouns (e.g. I, me, we). no tabs. See Sample Electronic Resume on page 44. Dont forget to
Dont include personal information, physical characteristics, or include a cover letter in the body of the email too. If you have your
photographs on your resume. However, individuals from other resume in a PDF file, you can also attach that with your email. The
countries may include these on their resumes. PDF version will allow the employer the opportunity to see your
Dont include the last line: References available upon resume in an attractive format, utilizing bold and underlines.
request (see Sample Reference List on page 45). When emailing resume files, name them so the employer can
easily identify them as your resume. Last name, followed by first
Other Tips name and the word resume is most helpful.
It is more appropriate for freshmen and sophomores to include
high school experiences. However, important high school Resume Scanning
experiences that have some relevance to your job objective Companies receiving large quantities of resumes may scan each
RESUMES/COVER LETTERS
may be appropriate for upper classmen. resume as an image, and then sort the image into recognizable
For International Students it is sometimes a disadvantage to letters, words, and symbols. These scanned images are entered
include your non-immigrant visa status or permanent address into a database and then searched for keywords, which indicate
(if outside the U.S.) on your resume. Usually your visa status skills, education and knowledge areas the employer is seeking. Left
should be discussed later during the interview. If you have justify all text and avoid using underlining, italics, bullets, bold, and
obtained permanent residency or U.S. citizenship, it might be columns.
to your advantage to list the information on your resume. Every occupation and career field has its own jargon, acronyms
and buzzwordsthese are helpful keywords to use. If you are
RESUME FORMATS responding to a job listing, use words from the job listing in your
There is no single way to format your resume. The format you resume and cover letter.
choose should present your strengths clearly. See sample formats
and layouts on pages 30 - 43.
CDC RESOURCES
Titles available in the CDC Resource Library:
Chronological Format
Resumes by Stanford Students, a Binder of Examples
This format is most familiar to employers and most commonly
From College to Career: Entry-level Resumes for Any Major,
used by Stanford students. This style of resume presents your
Asher
experience and education in reverse chronological sequence,
Gallery of Best Resumes: A Collection of Quality Resumes by
starting with the most recent. Date, job title, organizations name,
location and a description of your activities are listed as part of Professional Resume Writers, Noble - electronic resource:
the experience section. This format is simple, straightforward, proquest.safaribooksonline.com/9781593578589
and especially useful for anyone with a history of directly relevant The Google resume: how to prepare for a career and land
experience. a job at Apple, Microsoft, Google, or any top tech company,
McDowell - electronic resource: searchworks.stanford.edu/
Functional/Skills Format view/9240697
This format focuses on areas of skill and can be effective in Knockem Dead Resumes: Smart advice to make your online
conveying your strengths to an employer, although many employers and paper resumes more productive, Yate
are not as familiar with this format as with the chronological Resumes for Performing Arts Careers
or combination format. This style of resume draws attention to Vault Guide to Resumes, Cover Letters, and Interviewing cdc.
accomplishments and highlights your skills by function rather than stanford.edu, click on Career Library/Vault and select Vault
your work experience and is more commonly used by people with Careerinsider
RESUMES/COVER LETTERS
Resolved Set priorities
Advised Remodeled
Suggested Systemized Executed
Attended Repaired
Tabulated Expanded
Solved
CREATIVE Cared Facilitated
Acted Coached Improved
FINANCIAL TEACHING SKILLS
Abstracted Coordinated Initiated
Administered Managed Adapted
Adapted Counseled Advised
Allocated Oversaw
Composed Delivered Clarified
Analyzed Produced
Conceptualized Demonstrated Coached
Appraised Recommended
Created Explained Developed
Audited Reviewed
Designed Furnished Encouraged
Budgeted Supervised
Developed Evaluated
Calculated Generated
Directed Informed
Computed Inspected RESEARCH/
Drew INVESTIGATION Inspired
Developed Installed
Fashioned Calculated Motivated
Evaluated Issued
Generated Cataloged Participated
Illustrated Figured Mentored
Collected Provided
Imagined Maintained Provided
Computed Represented
Improvised Managed Purchased Conducted Supported
Integrated Performed Referred Correlated Taught
Innovated Planned Repaired Critiqued Trained
Painted Projected Submitted Diagnosed Verified
studentaffairs.stanford.edu/cdc 2 9
SAMPLE CHRONOLOGICAL RESUME
Janette Powell
P.O. Box 2738 Stanford, CA 94309 jan@stanford.edu linkedin.com/in/janettecampbell (650) 555-1234
Education:
9/XX-present Stanford University, Stanford, CA
Pursuing a Bachelor of Arts degree in International Relations, to be conferred 6/XX
Course work includes economics, organizational behavior, computer science, and
statistics
GPA - 3.8/4.0
Experience:
9/XX-present Resident Assistant, Madera House, Stanford University, Stanford, CA
Work with a staff of four resident assistants in an 88-student, freshman dormitory
Create, plan and implement academic, cultural and social activities with the students
Encourage and facilitate discussion of social, political and ethical questions among the
students
Build community spirit and guide residents in assuming responsibility
Coordinator for Madera Makes Music, a weekly educational program during winter
quarter
Schedule performances, organize the budget and create publicity
Additional Information:
Division I Varsity Athlete, Womens Water Polo, Stanford University
Familiar with Mac and PC software applications including Excel and PowerPoint
Proficient in Spanish, basic skills in French
Have travelled extensively throughout Europe
BEN PIERCE
pierce@stanford.edu
EXPERIENCE:
RESEARCHING/WRITING
Researched language development in infants utilizing both
library resources and experimental data.
Generated written report of research project results.
ORGANIZING/SUPERVISING
As one of four class presidents, planned events and activities for
the Stanford senior class. Contacted businesses targeted for
participation in these events.
Organized and supervised committees to assist in publicizing,
promoting and raising funds for various senior class functions.
RESUMES/COVER LETTERS
Set goals and guidelines for committee meetings.
PUBLIC SPEAKING/COMMUNICATING
Acted as senior class liaison to University officials. Informed
them of senior class activities and enlisted their support and
approval.
Discussed campaign platform and issues at residence halls while
running for class office.
Participated in public relations events to publicize the Varsity
Football program to the surrounding community.
Conducted impromptu interviews with various media
representatives.
FINANCIAL PLANNING/BUDGETING
Coordinated a budget of $9,000 for senior class events.
Estimated and quoted prices for a variety of construction
projects.
EMPLOYMENT
HISTORY: Crew Member, Pierces Asphalt and Seal Coating Service, Crabapple
Cove, WI (6/XX-9/XX, summers).
ADDITIONAL
INFORMATION: President, Senior Class, Stanford University, Stanford, CA.
Running Back, Stanford Varsity Football Team.
studentaffairs.stanford.edu/cdc 3 1
SAMPLE COMBINATION RESUME
Patricia Dixon
pat@stanford.edu
Joe Frosh
frosh@stanford.edu (213) 555-5555
Present Address: Permanent Address:
P.O. Box 123 345 Summer Job Lane
Stanford, CA 94309 Hometown, IL 11111
Education:
9/XX-present Stanford University, Stanford, CA
Pursuing BA degree, to be conferred 6/XX
Coursework includes communication, English, and psychology
Honors/Awards:
National Achievement Scholar AP Scholar
National Honor Roll Gates Millennium Scholar Finalist
Experience:
9/XX-present Administrative Assistant, Career Development Center, Stanford University, Stanford, CA
Answer daily inquiries from students and employers
Greet employers visiting Stanford for on-campus recruiting
Provide assistance to students using the jobs/internships database
9/XX-6/XX Yearbook Editor, ABC High School, Hometown, IL
RESUMES/COVER LETTERS
Supervised a staff of 18
Set timelines for project completion, divided and assigned tasks, and managed all aspects
of publications production
Served as liaison between yearbook staff and school administration
Assisted in soliciting over $5000 in funding for publication
Conceptualized new layout and design format for yearbook
6/XX-9/XX Head Lifeguard, Sink Like a Rock Pool, Hometown, IL
Oversaw the safety of 100+ swimmers daily
Assisted in the hiring, training and supervision of new lifeguards
Organized pool competitions and special events
Developed flyers to publicize events to the community
Promoted from position of lifeguard 6/XX
Skills:
Computer: Familiar with Microsoft Office Suite including MS Word, PowerPoint, and
Excel
Languages: Fluent in Portuguese; working knowledge of basic French
Additional
Information:
Certified American Red Cross CPR and First Aid Instructor
Eagle Scout
Member, ABC High School Varsity Baseball team
Traveled throughout the United States and Mexico
Interests include jazz, basketball, and baseball card collecting
studentaffairs.stanford.edu/cdc 3 3
SAMPLE BUSINESS RESUME
JOE STUDENT
P.O. Box 1234 Stanford, CA 94309 (650) 555-1212 jstudent@stanford.edu
EDUCATION
Sophomore College: Participated in intensive seminar entitled Economic Thoughts of Plato and
Aristotle. Academic work focused on economic ideas among major Greek philosophers, and also on
assumptions behind modern economic theory. Culminated in a paper critiquing rational choice and
preference ranking.
EXPERIENCE
6/XX-8/XX Research Assistant, National Economic Research Associates (NERA), White Plains, NY
Worked with a team of four other researchers on cases relating to antitrust, intellectual property and
labor economics. Conducted quantitative and qualitative research, collected and analyzed data, creating
and managing spreadsheets.
5/XX-6/XX Economics Tutor, Undergraduate Advising and Research, Stanford University, Stanford, CA
Assisted students with understanding concepts and solving problems in micro and macro economics,
econometrics and statistics. Organized review sessions and prepared practice problems for upcoming
exams.
LEADERSHIP
5/XX-present Program Director, SAT Success, Haas Center for Public Service, Stanford, CA
Coordinate all aspects of the tutoring program including recruitment of tutors and tutees. Organize
events to introduce high school students to SAT preparation and the college application process.
Conduct training sessions on tutoring the math and verbal sections of the SAT.
SKILLS
Kenya Rios
PO Box 12345 Stanford, CA 94309 650.123.4567 student@stanford.edu
EDUCATION:
Stanford UniversityStanford, CA 9/XX-present
B.A. in American Studies with Mass Media & Consumer Culture focus, expected 6/XX - GPA: 3.7
RELATED EXPERIENCE:
Stanford Concert NetworkStanford, CAChief of Staff / Publicity Manager 4/XX-present
Liaison between Executive Board and general staff
Lead meetings and planning of concert events
Manage print and media relations, marketing and external promotions
Fender Center for the Performing ArtsCorona, CAPrograms Development Intern 6/XX-8/XX
RESUMES/COVER LETTERS
Selected to be Arts for Youth Fellow by Stanfords Haas Center for Public Service
Implemented three month marketing plan resulting in increase of center recognition and concert
attendance
Developed and designed music camp program for summer 20XX
Produced and directed promotional video as part of Capital Expansion Campaign
Student Organizing Committee for the ArtsStanford, CASelection Team Member 1/XX-4/XX
Chose artists and track listings for Stanford Soundtrack, Vol. 3 and developed record image
SKILLS:
Technical: Drupal web design, Photoshop, Illustrator, and InDesign
Language: Proficient in French
studentaffairs.stanford.edu/cdc 3 5
SAMPLE RESEARCH RESUME
RESUMES/COVER LETTERS
Freda Rachelle
freda@stanford.edu
(555) 213-8866
20214 NE 39th Street
Seattle, WA 98074
Objective: A position in environmental policy.
Education:
Stanford University, Stanford, CA
MS Earth Systems; emphasis: conservation communication and stakeholder engagement 1/XX 6/XX
Coursework: Green Research and Writing; Creating Sustainable Development; Promoting Behavior Change; NAFTA and
the Environment; World Food Economy; Sustainable Agriculture; Environmental Education.
GPA 3.95/4.0
BS Earth Systems with Honors; emphasis: ecology and conservation biology. 9/XX 6/XX
Coursework: Conservation Biology; Environmental Economics and Policy; Intro to Earth Systems; Ecological
Anthropology; Biology and Global Change; Micro-Economics; Soil Science; Galapagos Islands Field Seminar.
GPA 3.9/4.0
Phi Beta Kappa; School of Earth Sciences Deans Award for Undergraduate Academic Achievement.
Stanford Alternative Spring Break, Stanford, CA & Washington, D.C. 1/XX 3/XX
10-week course on sustainable development and poverty alleviation; 1-week trip to the capitol to meet with
non-governmental organizations, government agencies, and legislative representatives.
Environmental/Research Experience:
Environmental Protection Agency Smart Growth, Research Intern, Washington, DC 6/XX 8/XX
Researched and compiled smart growth case studies. Updated status of past projects.
Independent research on affordable housing, green buildings, and smart growth.
RESUMES/COVER LETTERS
Ranomafana National Park, Independent Field Researcher, Madagascar 6/XX 8/XX
Conducted six-week research project on lemur eating habits and conservation for honors thesis.
Independently organized, developed proposals/budget, and received grants for travel & research.
E.N. Huyck Preserve and Biological Research Station, Field Intern, Rensselaerville, NY 6/XX 8/XX
Designed and implemented independent research project. Presented results at symposium. Learned field techniques.
Tropical Ecology and Conservation Field Seminar, Veracruz, Mexico 4/XX 6/XX
Week of field research in tropical rainforest ecology; 10-week analysis, scientific paper writing, and final presentation.
Cougar Mountain Endangered Species Zoo, Environmental Education Intern, Issaquah, WA 6/XX 8/XX
Educated visitors about animals. Created educational literature on endangered species at zoo.
Leadership:
Stanford University Introduction to Earth Systems, Teaching Assistant, Stanford, CA 9/XX 12/XX
Taught weekly discussion section on topics such as biodiversity, ocean circulation, and environmental policy.
Collaborated with team of eight teaching assistants to design sections and write exams and problem sets.
Stanford University Earth Systems Program, Student Advisor, Stanford, CA 9/XX 6/XX
Advised students on planning classes, internships, and jobs. Organized educational and social programs and events.
Acted as program representative and liaison with faculty advisors of students in major.
Jewish Students Association, Shabbat and Holidays Chair, Stanford, CA 3/XX 3/XX
Additional Information:
Skills: Proficient in French and familiarity with Spanish; Experience with Microsoft Office and Mac OSX; Basic GIS.
Volunteer: Organic farm in Bologna, Italy (8/XX 9/XX); involved in planting, harvesting, and attending markets.
studentaffairs.stanford.edu/cdc 3 7
SAMPLE PUBLIC SERVICE RESUME
Kelly T. Victory
P.O Box 17742 Stanford, CA 94309 555.840.5749 kvictory@stanford.edu
Education:
9/XX-6/XX Stanford University, Stanford, CA
B.A. degree in American Studies with a concentration in Urban Society and Social Change
Coursework includes political science, urban studies, sociology, psychology, writing, calculus, and
Spanish
3/XX-4/XX Co-Chair, 3rd Annual Stanford Dance Marathon, Stanford University, Stanford, CA
Selected to lead organization, planning, and management of philanthropic event
Directed a team of 60 undergraduates
Recruited a record 975 participants (up from 300)
Raised over $215,000 (20XX event raised $58,000) for Partners In Health (nonprofit)
Developed and maintained relationships with outside sponsors, such as Apple Inc. and Kaplan
6/XX-9/XX Volunteer, Volunteers in Latin America, Stanford Student Run Program, Quito, Ecuador
Oversaw 30 children, ages 9-10, daily at a center for street children
Created lesson plans, organized field trips and workshops
Leadership
9/XX-present Residential Assistant, Stanford University, Stanford, CA
Work with a team of 5 other staff members to design and implement dorm programming activities
around issues of mental health, academic resources, diversity, and career preparation
RESUMES/COVER LETTERS
Awards:
4/XX Dean of Students Outstanding Achievement Award
Awarded annually to students who have significantly enriched the quality of student life on campus
Skills: Computer: Mac and PC platforms; Excel, and PowerPoint; familiar with website development
through HTML coding and JavaScript
Languages: Proficient in Spanish
ESPERANZA NICOLLY
P.O. Box 13244 Stanford, CA 94309 Mobile: 555-867-8297 enicolly@stanford.edu
Education
Stanford University, Stanford, CA 9/XX - 6/XX
BA degree in Human Biology
Stanford in Berlin, Berlin, Germany 3/XX - 6/XX
RESUMES/COVER LETTERS
and community events providing Basic Life Support as an EMT-B. Part of a team responsible for starting the
Emergency Medical Service on Stanford University campus. Helped develop a constitution, establish member
policies and procedures, and create Standard Operating Procedures.
Chair, Unite For Sight, Stanford Chapter, Stanford, CA 2/XX - 3/XX
Conducted visual acuity tests and assisted patients in finding eye-care programs at local free clinic. Established
partnerships with clinics and shelters for patient assessment. Established new chapter at Stanford.
Campus Coordinator, Students for International Change, Stanford, CA 7/XX- 6/XX
Organized and taught more than 20 volunteers in preparation for volunteerism in Tanzania. Prefield preparation
subjects included an introduction to objectives, culture and education systems, the ethics of volunteerism, intensive
HIV-related biology, teaching principles, sex education, and social issues.
Volunteer Teacher, Students for International Change, Valeska, Arusha, Tanzania 6/XX - 7/XX
Taught HIV/AIDS education in a primary school with 250 students and in local community groups in a rural village
of 1200. Helped coordinate community days that included teaching, condom distribution, testing, and counseling.
Other Experience
Peer Counselor, Stanford University Career Development Center, Stanford, CA 3/XX - present
Counsel students in their application for internships and on-campus positions. Advise on resumes and cover letters,
and present workshops on career building.
Presentations
Presented research at Stanford Universitys Program in Writing and Rhetoric Research Forum I and II
Presented at 5th Annual STI Conference hosted by Robert Koch-Institut
Additional Information
Languages: Proficient in German; working knowledge of Spanish and Swahili
Computer Skills: MS Office Suite, Macromedia Suite, EpiInfo, SPSS 15.0
Other experience: Autistic school teacher, vice-president and philanthropy director of Chi Omega Fraternity
studentaffairs.stanford.edu/cdc 3 9
SAMPLE SCIENCE RESUME
DANIEL O. KOH
dokoh@stanford.edu 650.555.1212 P.O. Box 1234 Stanford, CA 94309
EDUCATION
9/XX-present Stanford University, Stanford, CA.
Pursuing BA degree with Honors in Human Biology to be conferred June, 20XX. GPA: 3.72/4.00
Coursework: Biology, Immunology, Organic Chemistry, Pathogenesis, Calculus, Statistics, and
Economics
Publications: On Research and Patenting 20XX Stanford Scientific Review
EXPERIENCE
11/XX-present Institute for OneWorld Health-Health Policy Intern, San Francisco, CA
Assist UCSF Professor in researching and writing global pharmaceutical policy articles for publication
Assess challenges of adherence to international standards when conducting clinical trials in developing
countries
9/XX-present Stanford University Center for Teaching and Learning-Oral Communication Tutor, Stanford, CA
Instruct and coach 20 students to perfect their presentation style, in collaboration with Stanford
Professors
Study effective public speaking methods and techniques for teaching those methods
6/XX-8/XX United States of America Department of State-Science and Technology Intern, Washington, DC
Recruited US Government scientists for worldwide Embassy Science Fellowships
Compiled information and briefed State Department officials for meeting with Vietnamese delegates
Analyzed and articulated, in a classified report to the National Security Council, an international
science and technology dilemma in cooperation with two senior State Department employees
ACTIVITIES
4/XX-present Stanford Alumni Mentoring-Student Management Team, Stanford, CA
Collaborate with a team and outside firm to design innovative mentoring software for Stanford students and
alumni
Advocate program to students, alumni and school administrators to ensure participation and financial
support
3/XX-11/XX Stanford Affordable Hearing Aid Startup-Entrepreneur and Business Developer, Stanford, CA
Collaborate with doctors, professionals and peers to develop and market an innovative hearing solution
Edit final business report and deliver presentation to investors, professors, and professionals
AWARDS
Stanford Center for Latin American Studies Service Fellowship for Honduran Youth Leadership
project, 5/XX
1st Place, Intel Intl Science and Engineering Fair and Grand Prize at the Silicon Valley Science Fair, 5/XX
ADDITIONAL
Computer: Excel, PowerPoint, Publisher, WordPerfect, DreamWeaver, PhotoShop
Proficient speaking and reading Spanish
Interests include social entrepreneurship, travel, academic advising, public speaking, biking, and
swimming
JOSHUA XAVIER
PO Box 90484, Stanford, CA 94309 jxavier@stanford.edu 650.555.3999
EDUCATION
Stanford University, Stanford, CA 9/XX - 6/XX
B.A. International Relations, with Honors. Minor: Languages. GPA 3.5/4.0
Stanford at Sea, Stanford Hopkins Marine Station, Monterey Bay, CA 4/XX - 6/XX
RESEARCH/ANALYTICAL EXPERIENCE
Honors Thesis Research, Baja California, Mxico, and Stanford, CA 6/XX - present
Assess sustainability vs. development issues in energy production, salt production, and tourism. Compile model on effective
strategies in large-scale development proposal and opposition.
Researcher, Mdecins Sans Frontires, France, Conakry, Republic of Guinea, and Stanford, CA 1/XX - present
Evaluate decision making and donor/recipient country relations in emergency relief organization. Coordinate fieldwork
independently.
Researcher, Stanford/NSF Biocomplexity Project, Baja California Sur, Mxico, and Stanford, CA 6/XX - present
Design research surveys for Mexicos most productive fishing cooperatives. Collaborate with scientists and fishermen to refine
interview process for future research.
Researcher, Stanford Hopkins Marine Station, Republic of Kiritbati, Palmyra Atoll, Monterey Bay, CA 4/XX - 6/XX
Monitored trophic cascades in reef ecosystems. Identified and size-estimated 25 different species of herbivorous fish. Surveyed
over 3,000 square meters of reef from different islands with varying fishing gradients.
RESUMES/COVER LETTERS
LEADERSHIP/TEAMWORK EXPERIENCE
Residential Assistant, Yost House (Dorm), Stanford CA 9/XX - present
Manage staff of seven in 60-student dormitory. Plan events aimed at promoting Spanish and Portuguese language and culture.
OTHER ACTIVITIES
Bass, Stanford Symphonic Chorus 9/XX - present
Athlete, Stanford Canoe and Kayak Team. Medaled in USACK Collegiate Nationals, Atlanta, GA 05/XX 12/XX - present
SKILLS
Languages: Native Spanish speaker. Fluent in English, French. Conversational Portuguese.
Technical: HTML and JavaScript, MS Office, working knowledge of PhotoShop.
Interests: Extensive travel in Mexico, Asia, Europe and South America. Rock climber, scuba diver (NAUI certified)
studentaffairs.stanford.edu/cdc 4 1
SAMPLE INTERNATIONAL STUDENT RESUME
Objective
To obtain a position as Product Manager or New Product Strategist in the solar industry.
Education
9/XX-6/XX Stanford University, Stanford, CA
M.S. Management Science and Engineering
Coursework: Strategies in Innovation, New Product Introduction, Technology and Society;
Strategic Marketing (Winter Quarter)
GPA: 3.6/4.0
Experience
6/XX-8/XX Technology Intern, National Solar Technology Institute, Beijing, China
Translated honors thesis from French to Mandarin.
Expanded assessment of technologies to include installation and operating costs specific to
China and to meet varied forecasts of Chinas expanding energy needs.
Co-authored report and executive summary for Ministry of Energy officials.
8/XX 5/XX I ndependent Researcher (Honors Thesis), Swiss Federal Institute of Technology), Zurich,
Switzerland
Conducted extensive literature review to assess competing solar energy technologies.
Estimated and compared projected efficiency limits and cost per generated kilowatt-hour
RESUMES/COVER LETTERS
6/XX-8/XX Research Assistant, Swiss Federal Institute of Technology (ETH), Zurich, Switzerland
(summers) Characterized electrical and optical properties of amorphous and polycrystalline silicon
photovoltaic devices.
Automated test apparatus, reducing data collection time from 2 hours to 20 minutes.
Assisted fabrication of photovoltaic devices with 50-nm dimensions in a Class 10
nano-fabrication facility.
Became familiar with ion beam deposition and directional etching.
Helped empirically identify and document process parameters for depositing a new type of
passivation layer.
Leadership
8/XX 5/XX Founder/President, Chinese Students Association, Swiss Federal Institute of Technology
(ETH), Zurich, Switzerland
Founded organization to support Chinese students and to promote cultural awareness.
Surveyed students and university officials to assess the need for and to clarify the clubs
mission.
Persuaded Dean of Student Life to allocate seed funding to launch the club.
Additional Information
Languages: fluent in English (TOEFL 273/300) and French; native speaker of Mandarin;
basic skills in German
Computer: PC, Word, Excel, Access, Stata 5.0
Travel: Europe, Asia, Central and North America
Interests: Skiing, mountain biking, playing piano, listening to jazz
Julia Eng-Bachelor
563 Salvatierra Walk Stanford, CA 94305 (650) 723-0000 SUId@stanford.edu
Stanford in Berlin, Germany studied German language, history and culture Spring 20xx
RESUMES/COVER LETTERS
Led the team in rendering and fine-tuning the algorithms into C++
studentaffairs.stanford.edu/cdc 4 3
SAMPLE ELECTRONIC RESUME
AUDREY CRENSHAW
P.O. Box 12345 Emailing Resumes
Stanford, CA 94309 Dont forget to include a cover
650.497.1234 letter in the body of the email.
student@stanford.edu When emailing resume files,
name them so the employer can
OBJECTIVE easily identify it as your resume.
Summer intern position focusing on software development Last name, followed by first name
and the word resume is most
EDUCATION helpful.
Stanford University, Stanford, CA
Bachelor of Science, Computer Science, expected June 20XX
Coursework: Java, C, LISP, programming paradigms and
algorithms, databases, and artificial intelligence
COMPUTER SKILLS
C, Java, LISP, Perl, VisualBASIC, Oracle, PL/SQL, ODL/OQL,
XML, SQL/CLI, PSM, UNIX, Linux, HTML Web page design,
Dreamweaver, Fireworks, Flash,
Photoshop, GoLive, Illustrator,
Acrobat, FileMakerPro, Lotus Notes Databases
EXPERIENCE
Career Development Center, Stanford University, Stanford CA
Computer Technician and Programmer, 10/20XX-present
* Set up and maintain JSP server for connectivity to FileMakerPro databases
RESUMES/COVER LETTERS
RESUMES/COVER LETTERS
Ms. Vanessa James
Store Manager
The Gap
1999 Main St.
San Francisco, CA 94105
415-555-3333
Vanessa@thegap.com
Relationship: past supervisor
studentaffairs.stanford.edu/cdc 4 5
COVER LETTERS
The cover letter provides you with an opportunity to introduce yourself and state your objective, personalize
your resume, and highlight information that addresses the needs and interests of the employer. Bear in mind
that letters you write not only convey your interest and qualifications, but also give the employer an opportunity
to observe your attentiveness to detail, spelling, grammar, and the overall quality of your written communication.
Flaws in your letters will often be interpreted as flaws in your qualifications.
Address
City, ST Zip Code Resumes are only as good as the
Date letter accompanying them. So
make sure that you spend some
Name time on your letter and direct it to
Title the appropriate person.
Company/Organization Name
Address What you write and how you write
City, ST Zip Code it tells potential employers a great
deal about your professionalism,
Dear Mr./Ms. Last Name: competence, and personality.
Second Paragraph:
RESUMES/COVER LETTERS
What are your qualifications? Why do you want to work for this organization? What would you enjoy
doing for them? Sell yourself and be brief. Whet the employers appetite so that he/she will want to read
your resume and schedule an interview.
Describe highlights from your background that would be of greatest interest to the organization. Focus on
skills, activities, accomplishments, and past experience you can contribute to the organization and its work.
If possible, demonstrate that you know something about the organization and industry/field. Use action
verbs that describe relevant skills and expertise you can contribute. Mention specific knowledge you may
have such as computer applications, foreign languages, lab techniques, writing and editing capabilities.
You are attempting to create a match or notion of fit between the employers hiring needs and your
interests, experience, and skills.
Third Paragraph:
What is your plan of action? Do you want to follow up with a phone call or do you want them to contact
you?
Close your letter by stating that you would like to discuss employment opportunities or other information
with the individual and that you will call to follow up on your letter. This demonstrates your initiative and
follow-through and will help you maintain some control of your efforts.
Most importantly, remember to address the cover letter to a person. If you do not have a name, call the
department or human resources to find out to whom your letter should be addressed. As a last resort,
address your letter to the personnel manager, hiring manager, or recruiting representative.
RESUMES/COVER LETTERS
letter for several companies, remember to change the name in at studentaffairs.stanford.edu/cdc/services/career-library).
the body of your letter. The ABOUT.com Guide to Job Searching, Doyle
studentaffairs.stanford.edu/cdc 4 7
TYPES OF COVER LETTERS
SAMPLE #1 - Letter of Application in Response to a Job Listing (This letter accompanies a completed application form or
may be used to respond to a specific job listing that requests a letter and resume, and possibly other documentation.)
This letter and the attached resume serve as my application for the Associate position at LEK Consulting. After
speaking with Jo Kimmer at Stanfords Career Fair on October 9, I believe my skills, academic training, and
work experience are a good fit for this position.
I will complete a Master of Science degree in Mechanical Engineering in June 20XX. I have developed strong
analytical and quantitative skills through coursework in technical, computer science, and economics courses.
In addition, my hands-on experience in various internships and student leadership positions supports my
qualifications as an Associate.
As an intern at General Motors this past summer, I developed analytical skills by taking measurements
on a development vehicle identifying design problems, offering solutions for improvement, and making
RESUMES/COVER LETTERS
recommendations in a written report. I was awarded a General Motors scholarship for my exceptional
contributions as a member of the S-10 Crew Cab launch team.
At Stanford, I demonstrated leadership ability by serving as the elected president for a service organization with
over one hundred active members. In this effort, I honed my ability to make good decisions, plan and organize
my time, work well on a team, and have developed sound interpersonal, oral, and written communications
skills. Finally, I bring an entrepreneurial spirit and creativity to this position, as evidenced by my experience
designing, patenting, and marketing my own product.
I would enjoy speaking with you further to discuss, in detail, how I am a match for the Associate position. I
will follow up in two weeks to see if there is additional information you would like me to provide or answer
questions you may have (another option: I am eager to apply my energy, experience, and enthusiasm to the
work of LEK and look forward to hearing from you soon.).
Sincerely,
John Duncan
John Duncan
Andrea Abre
12345 First Street|Palo Alto, CA 94305|650.555.1234|andreaabre@stanford.edu
Jonson Inc.
123 Fifth Avenue
New York, NY 10019
I am writing to apply for your summer intern position posted on JonsonInc.com. I have
experience in fashion journalism through my work with the online magazine One Line to
You and have a background in event planning through my work as a Marketing Intern this
past summer. Currently, I am a junior at Stanford University studying Communication and
International Relations and I plan to pursue a career in fashion upon graduation. Jonson
would be a great springboard in achieving that goal.
My passion for fashion and art comes from my grandmother who was a fabric designer
in New York during the 1940s and 50s. From her, I learned a great deal about color and
design. Since the age of 10, I have been consumed by the industry and have studied
Vogue, Harpers Bazaar and Elle magazines. In addition, I analyze and examine the work
of designers and follow fashion critics like Suzy Menkes. After beginning to write for the
online magazine, One Line to You, I had the opportunity to parlay my depth of knowledge
into written pieces about various aspects of the fashion world. My expression through this
medium also allowed me to further my education of the industry.
I believe the marketing internship at the San Francisco Symphony best prepared me for
the responsibilities of an intern at Jonson. In this position I was trusted with a great deal of
responsibility. I wrote newsletters, researched artists to compile performance programs,
RESUMES/COVER LETTERS
helped with event planning, ran errands, composed press releases and edited and proof
read written material. Through these tasks I learned the importance of being thorough while
working in a fast paced environment. My attention to detail and organization allowed me to
thrive in this context and they will do the same at Jonson.
After reviewing Johnsons spring ready-to-wear collection, I feel it would be amazing to work
toward the new creative director Heather Londons vision. It must be a very exciting time for
the Jonson label.
I look forward to hearing from you in the near future and am available for an interview at
your convenience. Please contact me with any questions you may have. Thank you for your
time and consideration.
Sincerely,
Andrea Abre
Andrea Abre
studentaffairs.stanford.edu/cdc 4 9
SAMPLE #3 - Letter Accompanying a Resume for an On-Campus Interview (While not always required, resumes submitted
for campus interviews are often accompanied by cover letters. This letter provides you with an opportunity to demonstrate
your knowledge of the organization, indicates why you are interested in the position, and highlights your background and
experience as it applies to the position.)
I appreciate the opportunity to meet with you this coming Thursday to discuss employment
opportunities at Hillview Laboratories and to expand on my qualifications for the (title of position).
I reviewed your website and literature at the Career Development Center (or Business School
Library) and also spoke with Janet Morris, who works at Hillview. Her comments have given me
a clearer idea of your R & D efforts and the work with which I might be involved. In particular, I
am impressed by your state-of-the-art laboratories and how Hillview has effectively integrated a
participatory management style in its total operation.
RESUMES/COVER LETTERS
As my resume reflects, I have previous research experience in the area of... where I... (explain what
you did). You will note my graduate work also directly relates to the type of work currently being
done at Hillview (Or highlight previous summer experience, coursework, thesis topic, or special
skills that may be relevant to this employer. DO highlight or expand on a relevant entry from your
resume, but DO NOT simply repeat what is already on your resume.).
Thank you for your interest in my application and your willingness to come to Stanford University
for interviews. I look forward to meeting you and discussing how my background and experience
can contribute to your work.
Sincerely,
Jason E. Jefferson
Jason E. Jefferson
February 2, 20XX
As a result of our phone conversation on January 31, I am sending you my resume as you requested. I have
also taken the liberty of attaching a sample of my writing. I was encouraged to contact you after speaking with
my high school journalism teacher, Mr. Bill Jenkins, who has ties with Ms. Sally Smith of your organization.
As I mentioned in our discussion, I am currently a student at Stanford University and am very interested in
journalism, advertising, and graphic design. I am seeking an opportunity to develop and utilize my skills and
qualifications in a paid summer internship, doing whatever work possible. Growing up in Corpus Christi, the
Caller-Times has always been part of my life. Now that I am older I have come to respect it as a professional
service vital to our community, and am now eager to enlist and gain insight into the career I dream of holding.
My passion for journalism has only grown with time. As a Managing Editor of Hoofbeat, my high schools
national award-winning newspaper, I collaborated with fellow editors and managed a staff of nearly 30 younger
writers as part of the overall process of overseeing production of the newspaper from conception to publication.
As my resume indicates, I have demonstrated strong leadership and undergone extensive training through active
participation in academic and professional organizations. In my effort to fully develop these important skills,
RESUMES/COVER LETTERS
I will continue to serve as a Layout Designer for The Stanford Scientific, the only full-color publication on
campus for the duration of this academic year. I hope to gain the position of Head of Production in the years
ahead.
I am excited about the many aspects of the journalism world and welcome the prospect of discussing
opportunities to explore them in your company. I will follow up in a week to answer questions you may have or
provide additional information. In the meantime, should you have questions, I can be reached at 650-555-5555
or sjohnson@stanford.edu.
Thank you for your time and I look forward to hearing from you soon.
Sincerely,
Sarah Johnson
Sarah Johnson
studentaffairs.stanford.edu/cdc 5 1
SAMPLE #5 - Unsolicited or Broadcast Letter (Mailing unsolicited letters is another way to tap into the hidden job market. While
the letter campaign is not the most effective strategy for every job seeker, unsolicited letters may work well for applicants with
unique expertise in a given area or special technical skills, or for those who wish to work for small organizations in a specific
capacity.)
August 7, 20XX
In addition to economics, my academic training includes extensive coursework in the sciences where Ive
developed very strong analytical, quantitative, and technical skills. Through my research, I have cultivated
strong planning, organization, and presentation skills that I believe will be an asset in a business environment.
As an Investment Banker Summer Intern at Morgan Stanley, I collaborated with brokers to market online
RESUMES/COVER LETTERS
investing, consulted with prospective clients and networked through the Internet and other computer software.
As my resume indicates, I have demonstrated strong leadership and decision-making skills through active
participation in campus organizations. In my effort to continue to develop these important skills, I will serve
as a Head Academic Advisor this coming year, teaming with resident assistants and faculty members to plan
educational and social programs for freshmen to help them plan their academics and adjust to campus life.
I am excited about the many facets of the business world and welcome the opportunity to discuss opportunities
to explore in your company. I will follow up in a week to answer questions you may have or provide additional
information. In the meantime, should you have questions, I can be reached at 650-600-0000 or mjohnson@
stanford.edu.
Thank you for your time and I look forward to hearing from you soon.
Sincerely,
Maria Johnson
Maria Johnson
This June, I will graduate with a B.A. degree in English from Stanford University. I have a strong interest in
advertising and will soon seek a position as a Junior or Assistant Copywriter. Robert Blum encouraged me to
contact you, suggesting that you might be willing to meet with me and provide an insiders view of how I can
best identify employment opportunities in this field.
It may be helpful for you to know that I completed a summer internship in the Marketing Department of a
small high-tech company and have worked as the Advertising Manager at the Stanford Daily. I believe that
both experiences are relevant to future work in advertising. I have strong writing and communication skills and
enjoy working in a fast-paced environment. In addition, working throughout my Stanford career to finance a
RESUMES/COVER LETTERS
substantial portion of my education has strengthened my time management skills and determination to pursue
and achieve my goals. These skills, together with my passion for photography, fascination with the consumer
market, and personal interest in the creative side of advertising lead to my strong interest in this field.
I will be in touch with you by phone this week. At your convenience, I would like to set up a short 20-30
minute meeting with you at your worksite. Any advice or suggestions for my job search are welcomed.
Sincerely,
Amy Chen
Amy Chen
studentaffairs.stanford.edu/cdc 5 3
INTERVIEWS
BEFORE THE INTERVIEW 2.Emphasize the most relevant and impressive aspects of your
Researching Yourself background and qualifications (including paid and volunteer work).
1.Think back on your previous experiences (work, academic, 3.Stress that the skills you have developed in the past are
extracurricular) to determine the skills and abilities used in each. transferable to the employers organization.
2.Develop a list of your five to seven strongest skills for a 4.Speak in positive terms about previous experiences and
particular position. Also, review the work-related values employers.
inventory, selecting the nine top values as factors to help 5.Dont be afraid to talk about accomplishments and skills
you find the right organizational fit. (assume that what you dont tell an interviewer, she/he wont
3.Work with a counselor to explore your skills, interests, personality know). Also, dont assume they have read your resume in depth.
style, and values as they relate to your career choice. 6.If possible, include an example (either extracurricular or in a
work situation) of your ability to work as a part of a team.
Researching the Position/Field
1.Review CDC and online resources describing various career TYPICAL STAGES OF AN INTERVIEW
fields. The First Impression
2.Talk with personal contacts and alumniavailable through 1. Introduction and greeting
the Stanford CareerConnect (alumni.stanford.edu/get/page/ 2.Small talk (brief, informal conversation on a topic of mutual
career) about the nature of their work and the organization interestkeep comments short)
they represent. The Guide to Informational Interviews, 3.Employer is looking for a firm handshake, eye contact,
available on the CDC website, will help you prepare for this appearance and dress appropriate to the organization, ease
kind of informational interview. in social situations, good manners and poise
3.When a job description is available, list the key skills being
Discussion of Background and Qualifications
sought so that you can match your skills/strengths with the
1. Education
needs being listed. It is helpful to develop an example from
a) relevance of coursework to career interests
your experiences to demonstrate each skill.
b) willingness to work hard
2. Work experience
Researching the Organization
a) relevance of skills developed to position being sought
1.View CDC publications and resources listing information on
b) motivation, enthusiasm
specific employers.
c) initiative
2.Visit the organizations website.
d) willingness to follow directions
3.Review the resources in the Rosenberg Corporate Research
e) ability to get along with others, team player
Collection located in Jackson Library at the Business School.
3. Extracurriculars
4.Prepare questions to ask about the organization during the
a) diversity of interests
interview (see QUESTIONS TO ASK EMPLOYERS section).
b) social conscience
c) leadership or teamwork/organizing ability
Mock or Practice Interviews
PRACTICE MAKES PERFECT! Review the commonly asked Determination of Your Career Goals
interview questions and prepare answers in advance. You dont 1. Preparation for employment
want to appear rehearsed, but you do want to sound prepared. The 2. Knowledge of opportunities
more practice you have answering typical questions, the better able 3.Graduate school plans (best to describe as at least two
you are to convey your ideas in a clear, concise manner. years in the future)
1.Attend one of the many Interviewing Workshops conducted
each quarter at the CDC. Demonstration of Your Interest in the Organization
2.Use InterviewStream, via your Cardinal Careers account, to 1. Knowledge of and genuine interest in the organization
conduct practice interviews. 2.An opportunity to ask informed and relevant questions, to
3.Talk with a CDC counselor about how to present yourself learn more about the employer
most favorably in an interview.
Conclusion
Preparing for Questions 1.Next steps in the interviewing process are discussedask
1.Whenever possible, answer questions using specific examples for the organizations time-line in the decision-making
INTERVIEWS
to support your response. Think of the acronym STAR process if one is not mentioned
(situation or task, action, and result), a simple three-step 2.Volunteer to provide additional information (i.e., references,
process that will enable you to focus on specific experiences transcript, etc.)
to support your responses: 3.Thank the interviewer for his/her time
Situation or Taskdescribe a task or project for which 4.Ask for a business cardthis will be helpful when sending
you had responsibility your thank-you letter
Actiontalk about the approach you took to deal with
the situation Review
Resultdiscuss the outcome of your action, making sure 1.Go over the positive and negative points of each interview
to mention accomplishments or improvements resulting and modify your responses
from your action 2.Learn from your mistakes and build on your strengths
Knowledge of Organization/Industry How would you describe your organizations style of management?
Why did you select our organization with which to interview? How will industry trends affect this organization within the next
What attracts you to this industry? 3-5 years?
What do you know about our organization? How does the organization define a successful individual?
Why do you think youd like working for our organization? What is the method of feedback/evaluation used by this
organization?
Salary and Benefits What do you see as your organizations strengths and weaknesses?
When comparing one company offer to another, what factors
will be important to you besides starting salary? About the Position
What salary range are you expecting? (If possible, you may Can you describe recent projects on which a person in my
want to state that you are more interested in the content of position has worked?
the position at this point and would be happy to discuss salary What is the common career path for people entering the
when an offer is presented). organization in this position?
studentaffairs.stanford.edu/cdc 5 5
How are people trained or brought up to speed with regard to looking for reasons to screen an applicant out. On-campus interviews,
their responsibilities? typically 30 minutes in length, are screening interviews. Job offers
What type of person tends to be successful in this position? typically do not come as a result of this interaction.
What type of person are you looking for?
How and when is performance evaluated? One-on-One Interviews
These interviews are quite common and involve the candidate
Inappropriate Questions being questioned by one person.
Inappropriate questions include those that ask what the
organization will be doing for you if youre hired; i.e., What salary Phone Interviews
can I expect? How much vacation time will I accrue? Are you willing Upon receipt of a candidates application materials some
to pay for graduate school? etc. You can find the answers to these organizations will call to conduct a brief phone interview. It is
questions later, if employment is offered. important to remain composed if you get such a call. If the timing
of the call is inconvenient, let the employer know. Ask if you can
SEND A THANK-YOU LETTER call them back at a more convenient time. Also, while conducting a
The most important aspect of a thank you is to send it promptly phone interview, arrange to have a copy of your resume and cover
within three to four days of the interview. If you do not have access to letter in front of you to use for reference.
a computer, then hand write your thank you on a note card. It is also
possible to send it via email if the recipient has offered her or his email Panel/Committee Interviews
address. The more time that elapses, the less enthusiastic you will be This scenario involves a panel of interviewers each with questions
about writing it, and the less impact your letter will have on its reader. to ask. These interviews are common for government, academic and
some corporate positions. It is important to establish eye contact with
When you have interviewed with a number of individuals in one day, each member of the committee early in the interview.
as you might in a site interview, address the thank you to the person
who seemed to coordinate the day. You can make mention of the others Case Study Interviews
with whom you spoke and ask the coordinator to convey your thanks to Some organizations, especially management consulting firms
them as well. The letter provides an opportunity to continue building the and companies recruiting for entry-level training programs, rely
rapport that you began during your initial meeting. on case study or situational questions to evaluate a candidates
analytical skills.
The letter is a vehicle for:
acknowledging the individuals participation in your interview Second Round or Site Interviews
visit Often, the interviewing process entails several rounds of
thanking them for insights shared interviews. If you are considered a serious candidate, after the
highlighting a specific aspect of the organization which you admire first interview you may be contacted for a second on-site interview
with other members of the organization. If travel arrangements are
REASONS FOR REJECTION involved, usually the company will pay for your expenses and make
LACK OF SELF-KNOWLEDGE. An interviewer cannot determine the necessary travel and lodging arrangements. Site interviews
where you fit into the organization until you explain your career usually consist of a series of interviews with several individuals
interests and applicable skills. including your potential supervisor, co-workers, and higher-ranking
LACK OF COMPANY KNOWLEDGE. Most employers make staff members. These interviews can range from very casual to very
information about themselves readily available, especially if technical. You may spend a half or whole day interviewing, which
they recruit on campus. may also involve a luncheon, dinner meeting, or social activity.
LACK OF QUESTIONS. When employers ask if you have any
questions for them, a negative response indicates a lack of Stress Interviews
interest on your part. Although many interviews can be nerve-racking, some are designed
LACK OF ENTHUSIASM. Employers want to hire someone to cause the applicant stress. The interviewer may ask confrontational
who is excited about the prospect of working with their or particularly difficult questions. It is important to remain calm and
organization. think carefully about your answers. Dont be afraid to take time to think
LACK OF CONFIDENCE. If you doubt your ability to do the job, through your answers and dont get tricked into losing your temper.
an employer will also experience doubt. The purpose of these types of interviews is to evaluate your behavior
POOR COMMUNICATION SKILLS. The employer must be able and maturity in difficult situations. Stress questions are most commonly
to hear you, understand your words, and follow your train of used for those positions in which your reaction to stress is critical.
thought. Otherwise, no matter how qualified you may be for a
job opening, you put yourself at a disadvantage. Helpful Hints
INTERVIEWS
UNPROFESSIONAL APPLICATION OR APPEARANCE. It is true ARRIVE EARLY. Ten to fifteen minutes can provide you with a
that you only have one opportunity to make a first impression. cushion should some unforeseen problem occur.
If your resume is sloppy or has typos, you are at an BRING ALONG EXTRA COPIES OF YOUR RESUME. If the
immediate disadvantage and may not even get an opportunity interviewer has misplaced your information this will assist
to interview. Additionally, if you present yourself at an them and add to your image as a prepared person.
interview inappropriately dressed, an employer may decide MAINTAIN EYE CONTACT. Unwillingness to look someone in
you wouldnt fit into their organization. the eye is often taken as evasiveness.
ASK FOR CLARIFICATION. If youre confused by a question,
TYPES OF INTERVIEWS ask the interviewer to restate it. This shows poise on your part
Screening Interviews and allows you to answer questions appropriately.
These are usually shorter interviews used for the purpose of BE YOURSELF. Interviewers respond well to those candidates
conducting a brief evaluation of a candidate. Employers are usually they feel are being sincere.
What do you mean when you say conservative tie? What kind of jewelry should I wear?
Silk in a simple stripe or repeating pattern, with no more than Less is better. Too much jewelry or wrong jewelry can be
three colors. The background color should be neutral perhaps navy, considered distracting and can elicit negative responses.
dark gray or burgundy, a paisley tie, in muted dark colors, is modern
yet conservative for young men. Women should wear post or simple earrings, no dangles, and a
plain bracelet, if any. A dress rule that pays off: never wear jewelry
Can I wear a pantsuit to the interview? that is not functional and keep it simple.
A pantsuit can be very smart and professional looking provided
that the jacket is tailored to fit with matching slacks and is worn
I have worn an earring throughout my college years. Is it okay, as
with a simple no-frill, no-tie blouse. However, if you are unsure of a
companys policies regarding proper dress, call the personnel office a man, to wear it to my interview?
for more information. It is not in your best interest because it breaks the rule of
executive dress. This style of jewelry is all right when you are with
What are the appropriate shoes to wear? your friends or even in some work environments, but it is out of
For men, shoes should be leather, black or brown, and polished place for the job interview.
with no worn down heels. Plain lace-up shoes are the traditional
footwear. Slip-ons work as well if they are dressy and in good taste. Should I wear makeup?
Business socks should be over-the-calf, never ankle length or If you choose to wear makeup, keep it understated. Iridescent
even slightly droopy, and should match your pants or shoes. White eye shadow, glossy red lipstick and inch-long lashes (unless they
athletic socksnever! are naturally long) should be avoided. Opt for a healthy, natural look.
INTERVIEWS
studentaffairs.stanford.edu/cdc 5 7
Do these guidelines apply to all organizations, or just the Many times, there are several utensils at a place setting. Where
corporate world? What if Im interviewing for a job with a less do I start?
formal environment? Remember that your bread plate is on the left and your water
Every industry has its own requirements, and knowing what to glass is on the right. When using flatware, start from the outside and
wear on the day of the interview is vitally important. Always think about
work your way in. For example, first your salad fork, then your dinner
the impression you want to make and what clothes will make that
impression. fork. Once you use your knife, never place it back on the table. Place
it diagonally to the right of your plate (unless you are left-handed) or
If you are interviewing for a job in a less formal environment, across the top of your plate. Use only your knife and fork during the
then it may be acceptable for men to wear slacks, a sports coat and course of the meal and cut only one piece of food at a time. Never
a shirt and tie. Women can wear a simple dress or matching skirt talk with food in your mouth. Community foods such as bread and
and blouse. Whatever you decide should be clean, pressed, and butter, if it is nearest you, offer it first to the person seated at your
help you look your best. left, then pass it to the right after helping yourself. Food is always
passed to your right.
In the final analysis, creating a first impression is mostly a matter
of common sense. Pay attention to your appearance, your body
language and manners, and you will go a long way towards convincing Should I offer to pick up the check?
interviewers that you are the kind of professional they want to hire. If the check is placed in front of you while interviewing, ignore it.
Your host will ask for it when ready. Never offer to share payment,
GUIDELINES ON BUSINESS especially since you are the invited guest. Women, after your meal,
ETIQUETTE do not apply make-up at the table or leave lipstick smudges on the
How can I make the most of my time at business functions? glass or coffee cup. Blot before eating.
There are several things to keep in mind. Both men and women
always stand when meeting someone or being introduced.
Remember to make good eye contact, have a friendly smile and a
FINAL CHECKLIST
good, firm handshake. If you are at a large gathering and you do not Your appearance is only as good as your grooming. You want
know anyone, take the initiative to introduce yourself by using your your experience and qualifications to shine. Your appearance
first and last name only and provide some brief information about should enhance your presentation, while your business etiquette
yourself. Read body language and be aware of infringing on others. should highlight your professionalism, not overwhelm it:
Ten minutes is about the right amount of time to stay with a group Make sure your hair is clean, neatly trimmed, and well
before moving on. During your conversation, avoid incorrect terms groomed.
such as ANYWAYS, YEAH, YOU GUYS, and repetitive phrases such
Use makeup conservatively.
as YOU KNOW and STUFF LIKE THAT.
Women: no runs in stockings
If I am invited to dine during the interviewing process, how can I Men: dark socks that cover the calves of your legs.
best use this time? Shoes polished.
Rememberbuilding rapport is the most important aspect of the Women should avoid excessive jewelry; men should refrain
meal. You are still in the application process. from wearing earrings and chains.
No missing buttons, crooked ties or lint.
I am unsure of what food I should order. Remember, during lunch, dinner, or social functions with a
Do not order the most expensive or least expensive food. Avoid
potential employer, you are still in the interviewing process so
messy or unfamiliar food and those with drippy sauces or bones.
be on your very best behavior.
Above all, do not order alcoholic beverages. But if your host orders
one, ask for mineral water with a twist of lemon or lime. You need to
remain as alert as possible. Order only the basic salad, main course CDC RESOURCES
and beverage or food similar to your host. Do not change your order The New Professional Image, Bixler & Nix-Rice
or send food back unless there is a major problem, then handle it Global Business Etiquette, Martin
discreetly. Multi Cultural Manners, Essential Rules of Etiquette for 21st
Century, Dresser
What should I do if my napkin slides off my lap or I drop a piece of New Professional Presence: A Four Part Program for Building
flatware?
Your Personal Brand, Stevens
Once you are seated, the napkin goes on your lap. Should you
Business Etiquette: 101 Ways to Conduct Business with Charm
INTERVIEWS
leave for any reason during the meal, place it loosely folded on your
chair. If you should drop your napkin or a piece of flatware on the & Savvy, Sabath
floor, ask for a replacement. Do not wipe the flatware with your Dress to Impress, Shellhart
napkin. Beauty Basics & Beyond for African Americans, Hinds
Have you worked for this company under a different name? NAME Former name of applicant whose name has been changed by court
Have you ever been convicted of a crime under another name? order or otherwise
Statement that photograph may be required after employment PHOTOGRAPH Requirement that applicant affix a photograph to the application form
Request applicant, at his/her option, to submit photograph
Requirement of photograph after interview but before hiring
Statement by employer that if hired, applicant may be required to submit CITIZENSHIP Whether applicant, parents or spouse are naturalized or native-born U.S. citizens
proof of authorization to work in the United States Date when applicant, parents or spouse acquired U.S. citizenship
Requirement that applicant produce naturalization papers or first papers
Whether applicants parents or spouse are citizens of the United States
Languages applicant reads, speaks or writes fluently NATIONAL Applicants nationality, lineage, ancestry, national origin, descent or parentage
ORIGINOR Date of arrival in United States or port of entry; how long a resident
ANCESTRY Nationality of applicants parents or spouse; maiden name of applicants
wife or mother
Language commonly used by applicant, What is your mother tongue?
How applicant acquired ability to read, write or speak a foreign language
Applicants academic, vocational or professional education; schools EDUCATION Date last attended high school
attended
Applicants work experience EXPERIENCE Applicants military experience (general)
Applicants military experience in armed forces of United States, in a state Type of military discharge
militia (U.S.) or in a particular branch of U.S. armed forces
Have you ever been convicted of any crime? If so, when, where and what CHARACTER Have you ever been arrested?
was the disposition of case?
Names of applicants relatives already employed by this company RELATIVES Marital status or number of dependents
Name and address of parent or guardian if applicant is a minor Name or address of relative, spouse or children of adult applicant
With whom do you reside?
Do you live with your parents?
Name and address of person to be notified in case of accident or NOTICEIN Name and address of relative to be notified in case of emergency
INTERVIEWS
emergency CASEOF
EMERGENCY
Organizations, clubs, professional societies or other associations of which ORGANIZATIONS List all organizations, clubs, societies and lodges to which you belong
applicant is a member, excluding any names the character of which indicate the
race, religious creed, color, national origin or ancestry of its members
By whom were you referred for a position here? REFERENCES Requirement of submission of a religious reference
Can you perform all of the duties outlined in the job description? PHYSICAL Do you have any physical disabilities?
Statement by employer that all job offers are contingent on passing a CONDITION Questions on general medical condition
physical examination Inquiries as to receipt of workmens compensation
studentaffairs.stanford.edu/cdc 5 9
EVALUATING/NEGOTIATING JOB OFFERS
Below are some criteria you may want to consider when The What, Why, and When of Salary Negotiation
evaluating your offer. Use the Evaluating Job Offers worksheet on What Is It?
JOB OFFERS
page 60 to write down and rank your criteria for one or more offers. Salary negotiation is the process of reaching an agreement on
what an organization will pay for your skills, knowledge and
Work/Lifestyle Values experience. Contrary to popular belief, this is not an adversarial
Before accepting a job offer, review what is important and process. It is in both the organizations and your best interest to
fulfilling to you about work. What values do you hold that you want come to a mutually beneficial agreement.
to carry over to the work arena? Also consider how you like to work
and what you would like in a work environment? Why or Why Not Negotiate?
The only reason to negotiate is to get fair market value for
Industry/Organization your skills, experience and knowledge. Therefore, it is unwise
Before accepting a job offer, research the financial stability, to negotiate for negotiations sake. For example, sometimes job
growth, and trends of the industry and organization. Has the seekers think a hiring manager expects them to negotiate, or that
company gone through significant layoffs lately? How does the salaries should be negotiated as a general principle. Although
companys financial stability look now? What is their policy if more organizations respect employees who can articulate the value
layoffs are needed? If the company is a start up, are they confident they add, recent grads (or anyone else) can quickly alienate
in their financial backing past the initial phase? If there are any potential employers if they are inappropriate and over zealous in
concerns, address them with the organization contact, before their approach to negotiating their salary to get a fair deal.
accepting the offer. Resources for researching organizations can be
found in the Career Resource Library and on the CDC Links website, When Should You Negotiate?
under Researching Employers, at studentaffairs.stanford.edu/ Two things need to happen before you negotiate. First, begin
cdc/jobs/research. discussing salary only after you have a received a formal offer,
preferably in writing (refer to the Frequently Asked Questions
Job section for what to say if asked the money question before a
When you receive a job offer, it is good to review the responsibilities formal offer.) Initiating a discussion regarding salary before this
and daily activities of the position. You may have learned more about point could eliminate you prematurely from hiring consideration.
the position while going through the interview process and it is Second, negotiate only after you have evaluated the entire job offer
important to evaluate this information. package and researched what the market will pay for your services
in this field. This research will provide you with the evidence you
Your Next Step need to determine if the salary offered is reasonable or whether
After evaluating all aspects of the industry and position to you should make a case for a higher salary. The fact that your friend
determine your fit with the job, your next step is to evaluate has received a higher salary for a similar job at a different company
your entire job offer to determine if you need or want to negotiate. is insufficient data for negotiation purposes. Additionally, some
Usually negotiations are done with the Human Resources companies that cant offer a higher salary may try to offset this by
representative you have been working with, but occasionally they offering other perks such as extra vacation days. Although you
are done directly with your manager. If you are unsure, you can ask. may still choose to negotiate your salary, be familiar with your entire
job offer before approaching an organization.
SALARY NEGOTIATION
The Organizations Perspective The Salary Negotiation Process
Salary doesnt necessarily correlate with the value you add or Before Negotiating
the contribution you make to society. Its simply the amount the When you receive a job offer you can either: accept it, reject
market will bear to purchase your services, which include your it or negotiate for something else. If you decide to negotiate for
skills, expertise, knowledge, and special talents. something else, you need to know three things before you begin:
1) your market value; 2) what you want; and 3) the job.
Most organizations, both large and small, establish salary
ranges for every position based on standards and general 1)KNOW YOUR MARKET VALUE
practices for the field. Its in the organizations best interest to Your success in negotiating a higher compensation package
hire you for fair market value for several reasons. First, the hiring (and the only reason you should be negotiating) is contingent
process can be long and expensive. It would be inefficient for an on data you have which suggests your market value is higher
organization to make low offers only to be rejected and have to than that reflected in the offer. To determine your market
begin the recruiting process all over again. Second, organizations value, review some of the resources in the CDC Career
want to hire and retain good employees. Its unproductive to pay Resource Library, and the salary links in the CDC Links
you less than other employers. website, studentaffairs.stanford.edu/cdc/jobs/salary. Often
new college grads dont have the experience or expertise
Organizations determine where an employee falls in the salary to warrant a higher salary. However, there are exceptions.
range based on experience and special expertise or knowledge. Below are some salary negotiation positions of strength for
Therefore, a recent college graduate hired for an entry-level new college grads:
position with limited experience will be paid somewhere between You have gained relevant work experience through
the low- to mid-range, reserving the midpoint salaries for more internships or summer jobs which positively impacts your
experienced individuals. ability to do the job.
JOB OFFERS
Evaluate the compensation package based on the elements listed in
2)KNOW WHAT YOU WANT the Know What You Want section. Identify several backup options
In addition to knowing your market value, you also need should your first request be denied.
to know what you want and where you are willing to
compromise. Salary is only one part of a total compensation STEP 3: NEGOTIATE
package. A package might include any of the following: After evaluating and researching the offer, you are ready to
base salary negotiate. The important aspects during this phase are to: ask
stock or stock options questions about how the salary was determined, be realistic about
401(k) or other retirement type plans what you want, state your evidence clearly and succinctly for why
medical, dental, and vision benefits you feel your salary should be higher, then listen.
life insurance, accidental death insurance and disability Below is a sample script for the negotiation process:
benefits Student: I want to say again how extremely pleased I am to
signing bonus have the opportunity to work with you and this organization.
bonuses based on performance and/or profit sharing However, I would like to discuss the compensation, as it is
vacation time and/or sabbaticals less than I had expected.
education reimbursement Company: What did you have in mind?
relocation costs Student: First, Id like to know how your organization
extras such as commuting allowance or company car, structures salary ranges to understand how this salary was
health club membership, technical equipment, pretax dollars determined. I want this to work for both of us.
for child or elder care Listen to the response.
Student: I understand the organization prefers to bring
For some organizations the above items are not recent college graduates in at the lower end of the range for
negotiable and the salary may be in a fixed classification this position because they typically lack the experience which
scale. However, other organizations may be willing to warrants a higher salary. However, I feel my three years of
negotiate on salary, bonuses, stock options, date of salary summer internship experience within this industry plus my
review, relocation costs or extras. leading edge technical skills warrant a higher salary. (If you
During the process of evaluating job offers, some of these have other hard salary data from your research, diplomatically
elements may not seem as important as annual income, but mention it here.)
they can make a big difference to you in the long run. For
example, compare one offer of $35K, plus medical benefits If the compensation is not negotiable, you have a decision to
(only) from an organization located in San Francisco, and make based on the current offer, or you may suggest the next option
another offer in Ann Arbor, Michigan for $28K, plus full medical from your backup plan (such as a higher signing bonus, if applicable,
benefits (including dental and vision) and a salary review or early performance review,) then move on to any other part of the
within six months. In order to evaluate these offers you job offer that you would like to negotiate.
need to consider all their elements, including cost of living
expenses for the two areas and anticipated out-of-pocket Other Elements to Negotiate
costs for things not covered. You need to do a cost/benefit While salary is the most negotiated aspect of the job offer,
analysis to determine which is the best opportunity for you. there are other elements to evaluate and possibly negotiate. It
Also, ask your hiring contact any questions you have about may be that you have vacation plans that cannot be changed.
the benefits package before you make a decision. Negotiating your start date or extra time off to take this vacation
could be very important. If your commute is going to be long,
3)KNOW THE JOB negotiating for telecommuting (working from home) for one or
Before you start negotiating, you want to be clear on how more days a week could save you commuting expenses and
your skills benefit the organization. This can be difficult to relieve stress associated with long commutes. Be creative in
assess if you dont have a great deal of work experience. your negotiation process. Salary is important, but there are other
However, here is a technique that might help. Try to identify elements of the job offer that can be negotiated as well.
the needs of each person who interviews you and how you
are a solution to their problems/challenges. Then, when Accepting and Rejecting Offers
youre negotiating, you have specific data about how you If you and the company have come to a mutually satisfying
will add value. You will be able to confidently state that agreement, ask for something in writing that reflects your mutual
you are worth $5K more because of your ability to create understanding. This usually will be in the form of an amended
specific software, design the new manual, or write the offer letter. When returning the amended offer letter, it is good to
necessary grant proposal. include a short job acceptance letter. A sample is included in this
publication, as well as in many of the resources in the CDC Career
What to Say and Do During a Negotiation Resource Library.
STEP 1: RECEIVE THE OFFER
Thank the person who extended the offer and express If you can not reach a mutually satisfying agreement, or do,
enthusiasm for the position. Then reiterate how important this but have other offers you need to reject or withdraw from, a
decision is for you and ask for some time to think it over in order to formal written letter or email should be sent to the hiring contact.
studentaffairs.stanford.edu/cdc 6 1
This may also be done after a personal call to the contact at the Other titles include:
company, depending on how you have been communicating with The National Association of Colleges and Employers (NACE)
them throughout the hiring process. Sample job offer rejection Quarterly Starting Salaries Survey
letters and a withdrawal from consideration letter are included in Perfect Phrases for Negotiating Salary & Job Offers, DeLuca
this publication, as well as in many of the resources in the CDC Next-Day Salary Negotiation, Wegerbauer
Career Resource Library.
JOB OFFERS
JOB OFFERS
Use a scale of 1-5 with 1 being low and 5 being high.
Criteria Rank
How confident am I that I can succeed with this job? ________ ________
How well does this position fit with my longer term goals? ________ ________
studentaffairs.stanford.edu/cdc 6 3
SAMPLE JOB OFFER REJECTION LETTERS
Irwin Jones
Sincerely,
Anne Green
JOB OFFERS
It is with great excitement that I accept the offer for the
position of Legal Assistant. I have included the signed offer
letter.
Sincerely,
Mary Barton
Dear Jane,
Sincerely,
Jesse Lewis
studentaffairs.stanford.edu/cdc 6 5
LIFE AFTER STANFORD
YOUR NEW JOB Although both parties may have the best intentions in mind, if you or
Supervisor your potential mentor is too busy for a meaningful relationship, you
During the first year in any new experience, the learning curve may need to rethink your choice of mentor or your timing.
will be great. While yearly or bi-yearly performance reviews are
standard in many organizations, it is up to you to actively seek out Once you have decided on a potential mentor, set up a meeting
feedback regarding your performance. Communicate with your with that person to discuss why you would like them to be your
supervisor from the beginning that you want to learn and grow with mentor, the qualities they have, and your goals for wanting a
your position and therefore want open feedback. Do not expect to mentor. Also, discuss the time commitment you have in mind for
get feedback every time you meet with your supervisor or for every that person. If they agree, set up regular meetings, shadowing
project. You will need to evaluate yourself and grow in your job opportunities and goals to work towards over a designated time
without being told what to do every step of the way. At the same period. Re-evaluate the relationship at regular intervals to make
time, it doesnt hurt to check in with your supervisor regarding your sure it is fulfilling and effective for both you and your mentor.
progress every few months.
LIFE AFTER STANFORD
Think creatively when looking for a mentor. It isnt always the 1. Gossip
CEO or supervisor that makes the best mentor. An experienced 2. Poor time management (including making personal phones
co-worker can also provide you with excellent growth potential. calls or surfing the Internet during work)
Look for a personality fit as well as a career goal match. Also, make 3. Messiness in communal spaces, such as unwashed dishes in
sure that the person you have in mind has time for you in return. the kitchen sinks
studentaffairs.stanford.edu/cdc 6 7
Suggested Spending Ratios*: proactive in connecting with others. Remember to keep up with
activities you enjoy such as sports or other hobbies. Continue to
Expense Percentage of Monthly Income take classes through extended education programs or professional
Housing 28 development seminars. There are alumni clubs throughout the
Food 15 United States and in many other countries that offer networking
Transportation 15 and social activities. To find the alumni club nearest you, go to the
Leisure 10 Stanford Alumni Association website, alumni.stanford.edu, and click
Clothing 10 on Community.
Personal 10
Debt 5 CDC RESOURCES
Savings 7 Career Resource Center
The Career Resource Library has a variety of books and
*Spending ratio information for college students and graduates
materials on transitioning from student to professional, finding
suggested by Consolidated Credit Counseling Services.
and working with a mentor and other workplace issues you may
come across. Below is a selection of materials related to life after
Start Your Financial Planning
Stanford. To browse our full collection, go to the Career Resource
Its never too soon to start planning for the future, whether it be
to save for a new car, house, retirement or all three. Take the Library database, studentaffairs.stanford.edu/cdc/services/
initiative to learn as much about your personal finances as possible. career-library, or come in to use our resources.
LIFE AFTER STANFORD
studentaffairs.stanford.edu/cdc 6 9
BUDGET WORKSHEET
LIFE AFTER STANFORD
studentaffairs.stanford.edu/cdc 7 1
ALUMNI RESOURCES/SERVICES
CAREER DEVELOPMENT CENTER CONNECTING WITH STANFORD
RESOURCES STUDENTS
Cardinal Careers Posting Jobs/Internships
Register with Cardinal Careers, the Career Development Centers If youre interested in our free service for posting internships,
(CDC) online employment service at studentaffairs.stanford.edu/ part-time or permanent jobs to hire Stanford students or alumni, go
cdc/jobs-internships and receive: to studentaffairs.stanford.edu/cdc/employer.
-Job listingsjobs specifically for alumni and jobs from
targeted companies. Cardinal Recruiting
-Electronic newsletters and updates about upcoming events, If you wish to recruit students on-campus through the CDCs
job opportunities, CDC resources, tips and advice from our Cardinal Recruiting Program, go to studentaffairs.stanford.edu/cdc/
team of career counselors, and other useful information. employer.
Alumni Directory
Alumni and eligible students can search the 200,000-strong
Stanford alumni directory to find help with job searches and
professional networking.
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