Introduction

Lesson 1: Inserting Columns, Page Break and Section Break

Description:

This lesson covers one of the performances required in formatting a

document.

In this lesson, you will learn how to

insert column; and

insert page break and section break.

For you too satisfactorily complete this lesson, you are expected to

become familiar with inserting columns and breaks;

get score at least seven (7) points in Activity Sheet- Familiarizing oneself
with the use of inserting columns and breaks; and
pass the assessment.

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 Information Sheet
Inserting Columns

All the text you write in Word 2010 is already formatted in columns -if it's
only one column of text per page, it still counts as a column. Clicking Word's
Columns command button (in the Page Setup Group on the Page Layout tab)
displays a menu of handy column-formatting options. Splitting your text into
columns is as easy as choosing a column format from that list.

Adding Columns to Word Document

Select the paragraphs and hit the Columns option located under the Page Layout
menu. Then choose the number of columns that you wish to create.

Figure 4.1. 1: Column options

Here is how the document looks like when you formatted it into two columns.

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 Information Sheet
If you need more than three columns, select the More Columns option at the bottom
of the Columns menu.

Figure 4.1. 2: Columns dialog box

The column options give you the choice of one, two, three, left and right columns.
One to three is self-explanatory but the left and right options might appear
confusing. They will simply present your text in two columns with either the left or
right one being narrower than the other.

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 Information Sheet
Inserting Page Breaks

Microsoft Word 2010 has several different

types of breaks that you can add to your document
to change the layout and pagination. Each type of
break serves a different purpose and will affect the
document in different ways. Page breaks move text
to a new page before reaching the end of a page,
while section breaks create a barrier between parts
of the document for formatting purposes.

Word automatically inserts a page break

when you reach the end of a page. If you want the
page to break in a different place, you can insert a
manual page break. Or you can set up rules for Figure 4.1. 3: Inserting Page Breaks
Word to follow so that the automatic page breaks
are placed where you want them. This is especially helpful if you are working on a
long document.

To Insert a Break:

1. Place the insertion point where you want the break to appear.
2. Select the Page Layout tab.
3. Click the Breaks command. A menu appears.
4. Click the desired break option to create a break in the document.

Figure 4.1. 4: Selecting type of Breaks

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 Information Sheet

To Delete a Break:

Breaks are hidden by default. If you want to delete a break, then you'll probably
want Word to show the breaks so you can find them for editing.

1. From the Home tab, click the Show/Hide command.

Figure 4.1. 5: Show/Hide Break command

2. Double-click the break to select it.

Figure 4.1. 6: Deleting Break

3. Press the Backspace or Delete key to delete the break.

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 Information Sheet

Insert a Section Break

You can use section breaks to change the layout or formatting of a page or
pages in your document. You can separate the chapters in your document so that
the page numbering for each chapter begins at 1.

1. On the Page Layout tab, in the Page Setup group, click Breaks.

Figure 4.1. 7: Choosing Breaks

2. Click the type of section break that you want to use.

Types of Section Break

1. The Next Page command inserts a section break and starts the new section
on the next page. This type of section break is especially useful for starting
new chapters in a document.

Figure 4.1. 8: Next Page Break

2. The Continuous command inserts a section break and starts the new
section on the same page. A continuous section break is useful for creating a
formatting change, such as a different number of columns, on a page.

Figure 4.1. 9: Continuous Break

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 Information Sheet
3. The Even Page or Odd Page command inserts a section break and starts the
new section on the next even-numbered or odd-numbered page. If you want
document chapters always to begin on an odd page or on an even page, use
the Odd page or Even page section break option.

Figure 4.1. 10: Even or Odd Page Break

Removing Section Break

1. Select the section break that you want to delete.

2. Press DELETE.

For Further Reading:

http://www.dummies.com/how-to/content/how-to-insert-columns-in-a-word-
2010-document.html
http://www.addictivetips.com/windows-tips/microsoft-office-word-2010-format-
formatting/
Columns Of Text In Word 2010 http://www.word-2010.com/columns-of-text-in-
word-2010/#ixzz1eMt4Wb54
http://office.microsoft.com/en-us/word-help/insert-a-page-break-
HA010368779.aspx
http://www.gcflearnfree.org/word2010/11
http://office.microsoft.com/en-us/word-help/insert-a-section-break-
HA010031073.aspx

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 Activity Sheet
Familiarizing oneself with the use of Columns and Breaks

Directions: Based on what you learned previously, perform the task of inserting
columns and breaks by following the given procedure below. You must get at least
seven (7) points to pass this activity.

1. Create a new blank document.

2. Type and center the word Sales Team Monthly Report at the top of the
document.
3. From the Page Layout tab, choose Break and select Continuous section
break.
4. Choose the Columns button from the page setup group and click
5. Select three columns.
6. Type the following sentence in the first column using the given example
below.
January 2010 has been a profitable month and the company has
shown growth in many arenas. Ad sales are up by 23% and capital
expenditures have decreased since 4th quarter in the Sales
Department.
7. The text you type should fill up the first column before moving to the second.
To move to the second column, on page layout tab, click break and select
column breaks. Encode the data below

The sales team hired a new design specialist, the role of VP of

sales was filled, a new sales chief position was created, and the
sales team accrued 24 new clients, including one national chain.

8. For the third column do the same procedure in number 7 and type the given
data.

Additionally, online ad sales doubled since July of last year.

Statistics indicate that sales in most markets increase with the use
of online ads and our clients are reading those statistics and
responding to them.

9. At the end of the text, insert another Continuous Section break.

10. Change the column number from three to one.
11. Then type the following sentence.

AdWorks received the Triangle Business of the Year award for its
role in developing local awareness advertisements for the Local
Disaster Relief Fund and the Fight the Drought awareness
campaign. President Pete Moss accepted the award on behalf of the
creative team at AdWorks.
12. Save your activity to your folder using the filename given by your teacher.

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 Activity Sheet
Acceptable Answer:

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 Assessment Sheet

Let us test what you have learned in this lesson

Instruction:
You have 30 minutes to complete the test.
Follow the instruction below to satisfactorily pass the assessment.
Given the example document, apply the necessary columns and break
needed based on the given procedure.

Procedure:

1. Open a new MS Word 2010 blank document.

2. Encode the given example of document.
3. The title should be at the center applying necessary font attributes.
4. Use three columns
5. Encode the first paragraph to the first column and do the same in the
remaining paragraph and column.
6. After the you completed the last column, insert one column and type the last
paragraph.
7. Inform your teacher after completing the task for initial checking.
8. Show the break using the Show/Hide command.
9. Delete the break.
10. Inform your teacher for final checking.

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 Assessment Sheet
Acceptable Answer:

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