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RFP TERMS & CONDITIONS

Project Name:
Bidders Name:

1. TIMELINES:
a. Installation Completion & TO :
b. Awarding :
c. Delivery

c.1 Start of delivery :


c.2 completion of delivery :

2. Scope of Works
a. Supply & Installation :
3. GMQ/GMP
a. Guaranteed Maximum Price or Fixed Price until the completion of the project
b. Guaranteed Maximum Quantity

4. WARRANTY
a. Workmanship :
b. Materials :

5. Maintenance :

6. Service Level Commitment


a. Response Time 3 CD to mobilize on site upon advise of Companys representative to inspect the problem/s
b. Rectification/Correction works: within 1 week fixed/completed

7. TERMS OF PAYMENT
a. % DP with surety bond equal to DP
b. Balance via progress billing with 20% performance bond (bonds should always be callable upon demand")
c. Retention 20%
c.1 releasing of retention
1st 10% - 3 months after COCA
2nd 10% - 1yr after COCA or 3 months after COCA but with warranty bond equal to 10%
8. Pricing of Changes

In case a Change Order is required by the Owner, then the following pricing shall apply with respect to the Change.

a. If the items under the Change Order are covered by the itemized cost breakdown (ICB) of the Contract Documents, the prices in the
itemized Cost Breakdown (ICB) shall apply.
b. Otherwise, the following formula shall apply:

Additions: Total Cost of additional work shall be based on direct cost with VAT for materials, labor and equipment plus fifteen percent
(15%) mark-up to cover overhead and profit, etc. Prices of materials shall be based on prevailing market prices at the time the change is
made by the owner.

Deletions: Total cost of deleted work shall be the summation of the direct cost of materials, labor and equipment that would have been
used for the deleted work. Prices of materials, labor and equipment, as well as provisions for escalation which are deemed as already
incorporated in the bid price, shall be based at the time the bid was awarded the Supplier / Contractor.

c. Owner has the right to take out items as Owner-supplied Materials.

9. PENALTY
A Liquidated Damages (LD) equivalent to 1/10 of 1% of TCP per day of delay including Sunday & Holidays until the completion and
acceptance of work shall be imposed if agreed completion date is not met, but not exceeding 10% of TCP. Also, Company reserves the right
to engage the services of other suppliers or trade contractors to satisfy its requirement in the event the winning bidder fails to comply on the
agreed quality and delivery requirements set by Company. Any cost incurred beyond what is stipulated in the contract due to change or
additional of supplier/trade contractor shall be charged for the account of the winning bidder on top of the Liquidated Damages.

Liquidated Damages is also applicable in the event of delay of work per Construction Milestone Accomplishment (CMA). CMA is the
expected accomplishment per month. In the event that the Contractor is delayed on a certain CMA, it should submit catch-up plan to hit the
next CMA. In case the Contractor is still delayed on the next CMA, pro-rated liquidated damages shall be imposed equivalent to One Tenth
(1/10th) of One Percent (1%) of the amount difference from expected accomplishment less the actual accomplishment.

Likewise, the Owner has the immediate right to engage the services of another supplier/contractor to augment or take over a certain works
unfinished by the Contractor. Any cost incurred beyond what is stipulated in the Contract due to change or hiring of the additional supplier /
contractor shall be charged for the account of the Contractor on top of the imposed liquidated damages.
10. TCP : Php

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