Position Description

Position: Project Coordinator

Position Holder:

Reports to: Managing Director

Remuneration: Confidential

Location: Manila

Division: Project Delivery

Hours of work Full time

Key Relationships Who

External Customers
Industry partners
Internal Project Managers
Managing Director
Business Development Manager
Administration staff

Direct Reports Project Managers (Manila)

Position Contribution

Position Purpose
To ensure the profitable, efficient and effective delivery of Steel Pencil client delivery projects in
accordance with customer expectations and Steel Pencil strategic goals though adoption of:
Sound project management practices
Attraction, development and retention of necessary capability
Key Accountabilities Primary Tasks

Staff Leadership and Work collaboratively to encourage a highly energised, enabled and
Development engaged team
Ensure staff are focused on delivering customer value in accordance
with Steel Pencil mission and vision
Stretch staff capabilities with effective and relevant professional
development programs
Complete quarterly performance reviews and annual staff performance
and development plans
Ensure adherence to Company policies and procedures
Project Management Ensure industry good practice project management processes are
adhered to in accordance with Steel Pencil policies and procedures
Ensure all Projects are planned using sound project management
techniques, with the involvement of key stakeholders and team
members
Resource scheduling is reviewed at least weekly, spans at least one
month and is communicated clearly to internal project stakeholders
Project delivery is balanced using a portfolio management approach in
collaboration with the Business Development Manager
Quality assurance processes limit Steel Pencil liability without hindering
timely project delivery
Individual project risks are reviewed and updated weekly
Financial Track, monitor, forecast and report the Steel Pencil project delivery
Management pipeline
Manage resources and overtime to optimise project delivery, use of
software licenses and profitability
Reporting Ensure clarity of team performance and expectations with physical
charts and graphs
Report weekly to the management and leadership team: team
performance
Formally report monthly to the Managing Director: team performance
against strategic business plan targets
Change Management In conjunction with the management and leadership team, assist with
development, implementation and monitoring of the organisation
change program
Ensure adherence to system change management protocols to
minimise, if not eliminate negative customer impact
Brand and Company Ensure brand values are evidenced in the team dynamic and customer
Culture engagement
Key Performance Indicators

Project delivery against schedule and customer expectations

Quality and levels of rework
Supporting systems accurately capture and report, project status and plan
Customer satisfaction
Staff engagement

Qualifications, Technical Skills, Knowledge and Ability

Qualifications:
Post graduate qualification in business administration and/or Project Management, graduate
qualification in engineering, architecture or design; or equivalent industry
training/experience.

Experience:
10+ years experience across the following:
Project Management
Leading and managing people
Construction/Design modelling consulting
Technical Skills:
Project Management
Financial planning
 Behaviours/Key Competencies

Inspires and motivates others to high performance: Enthuses others and facilitates successful goal
accomplishment by promoting a clear sense of purpose, inspiring a positive attitude to work, and
arousing a strong desire to succeed among team members.
Communicates powerfully and prolifically: Communicates to project and business stakeholders in a
manner which is clear, fluent, to the point using the appropriate medium to maximise effectiveness.
Listens carefully, reflects on others comments. Ensures a common and shared understanding. Able to
influence attitudes and opinions of others and gain agreement to proposals, plans and ideas; skilful at
negotiating.
Building & Maintaining Relationships: Able to establish relationships with people at all levels; puts
others at ease; diplomatic handling of disagreement and political conflict.
Establishes Stretch Goals: Understands limitations and sets targets that extend individuals and group
performance.
Business Acumen: Knowledgeable about financial and commercial matters; focuses on costs, profits,
markets, new business opportunities and activities which will bring the largest return.
Champions Change: Identify themselves as change agents constantly challenge the way things are
take advantage of opportunities for change understand that people are the key to change and work
actively to gain trust before they introduce change.
Displays high integrity and honesty: Maintains high ethical standards both personally and
professionally; shows integrity and fairness in dealing with others; is reliable and trustworthy.
Develops Others: Actively seeks to improve other skills and talents by providing constructive
feedback, coaching, training opportunities, and assignments which challenge their abilities and
encourage development.
Technical Skills & Competencies: Project management scheduling, planning, budgeting and quality
management. Demonstrates detailed knowledge and expertise in relation to steel construction
modelling and detailing; readily absorbs new technical information and keeps up to date in specialist
areas.
Develops Strategic Perspective: Takes a long term view, thinks on a broad canvas, and entertains
wide ranging possibilities in developing a vision for the future of the organization.

I have read and understood the above position description and accept all the above responsibilities
incorporated herein.

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Project Production Manager Date

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XXX, Steel Pencil Ltd Date