ANNEX II + III : TECHNICAL SPECIFICATIONS + TECHNICAL OFFER

Contract title : Supply of equipment and services included for the Managing Authority for the Romania - Republic of Serbia IPA Cross-border
Cooperation Programme
p 1 /17
Publication reference :

Column 1-2 should be completed by the Contracting Authority

Column 3-4 should be completed by the tenderer
Column 5 is reserved for the evaluation committee
Annex III - the Contractor's technical offer
The tenderers are requested to complete the template on the next pages:
Column 2 is completed by the Contracting Authority shows the required specifications (not to be modified by the tenderer),
Column 3 is to be filled in by the tenderer and must detail what is offered (for example the words compliant or yes are not sufficient)
Column 4 allows the tenderer to make comments on its proposed supply and to make eventual references to the documentation

The eventual documentation supplied should clearly indicate (highlight, mark) the models offered and the options included, if any, so that the evaluators can
see the exact configuration. Offers that do not permit to identify precisely the models and the specifications may be rejected by the evaluation committee.
The offer must be clear enough to allow the evaluators to make an easy comparison between the requested specifications and the offered specifications.

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Lot 1
All goods (supplies and materials) must originate from the EU or from an eligible country (see section 2.3.1. The rules on nationality and origin, including
section Origin of goods, from the Practical Guide to Contract procedures for EU external actions version January 2012).
1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
1. All in one working stations-18 pieces
Total indicative value: maximum 11,799.00
RON/pc. X 18 pcs. = 212,382.00 RON (VAT
included)
Processor
Processor with 4 cores, 4 threads with a
minimum frequency of 3.40 GHz with
overclocking possibility to a minimum 3.60 GHz, 8
MB cache minimum, Intel I7 or equivalent 22nm
manufacturing technology.
Chipset
Chipset designed by the same manufacturer as
the processor
Minimum Intel Q77 Express or equivalent / higher
Chipset should include a set of remote
management capabilities for PC
HDD
Capacity: Minimum 1 TB, SATA 6.0 Gb/s,
Rotational Speed: 7200 rpm
Memory
min Memory Supported: 16GB, with min. 2
DIMMs free
Installed memory: min 16GB, 1600MHz, DDR3
Optical drive
Slim SuperMulti DVD-RW
Graphics
Video card with 2GB dedicated memory, DDR3,
Microsoft DirectX 11 and OpenGL 4.1 abilities;
Support Multi Display

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
Slots:
1 x Half Height Mini PCIe; 1 x mSATA
Inputs / outputs:
1 x Display Port
4 x USB 3.0
2 x USB 2.0
2 x PS/2
1 x Microphone
1 x Headphone
1 x Line-Out
1 x Serial Port
1 x RJ45
1 x Card Reader minim (SD, MMC,xD, Memory
Stick, Memory Stick Pro)
Bay:
1x 3.5 intern
1x5.25 extern
Audio
- Integrated high definition audio card
- Integrated Stereo Speakers
- Couple dual microphones
- Volume control and mute button
Housing
- AIO - all in one-type
Network Card
- Gigabit Ethernet (10/100/1000)
- Wlan 802.11 a/b/g/n, with WiDi support
Power Supply
Input 220V/50Hz, max. 240W, Autosensing , 90%
Maximum internal power 240watt with active PFC
and 90% efficient
- Possibility 100mm VESA mount

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
Mouse
USB optical mouse with scroll, manufactured by
the same manufacturer of computer system
Keyboard
USB keyboard, US English characters,
manufactured by the same manufacturer of
computer system
Operating System
Microsoft Windows 7 Professional 64 preinstalled
with restoring CD,with license or equivalent
Software provided by the manufacturer:
-Drivers for all system components.
-Disk-to-Disk recovery solution.
-Back-up and restore solution that enables
recovery back-up operating system and personal
data, even if they do not allow booting the
operating system is corrupt, without requiring the
boot diskette, centralized network management
capability programming and back-ups. The ability
to back-up the external disk, including network
HDD, + can encrypt files for backup, +
programming by the Administrator back-ups
-Microsoft Office Professional 2013 EN, 64 bites
or equivalent with license
Security
- Possible to disable USB ports
- Power-on Password
- Administrator password
- Integrated TPM 1.2 module
- Security Screw
-Intrusion detection sensor in the housing

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
Certifications from producer
ISO 9001, ISO 14001,GS
EPEAT Gold,
ENERGY STAR
EN55024; IEC60950; EN61000
Display:
Type LED display
Size: Minimum 23'' Wide
Full HD
Resolution: 1920 x 1080
Brightness: 250 cd / m
Contrast: 1000:1 minimum
Maximum response time: 5ms minimum
Viewing Angle: 170/160
anti-glare technology
Guarantee
Minimum 3 years for the entire system from
producer
Additional Requirements
AIO-All-in-One equipment, keyboard and mouse
to be the same manufacturer logo inscription.
Lot 2
All goods (supplies and materials) must originate from the EU or from an eligible country (see section 2.3.1. The rules on nationality and origin, including
section Origin of goods, from the Practical Guide to Contract procedures for EU external actions version January 2012).

2 Laptop 9 pcs
Total indicative value: maximum 7,283.34
RON/pc. X 9 pcs. = 65,550.00 RON (VAT included)
Operating System
Microsoft Windows 7 Professional x 64 with
license or equivalent

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 Processor
Minimum multicore processor Intel Core i5, 2.8
GHz, 3MB cache L2 or equivalent
Office
Microsoft Office Professional 2013 EN x64 or
equivalent installed with license.
Applications: Excel 2013, OneNote 2013,
Publisher 2013, PowerPoint 2013, Outlook 2013,
Access 2013, Word 2013.
Display
Min 14 inches, LCD, LED
Resolution min. 1600x900
Minimum 2 MP webcam integrated
Aspect Ratio 16:9
Memory
min Memory Supported: 8GB
Installed memory: min 4GB, 1600MHz, DDR3
HDD
Capacity: Minimum 500 GB, SATA II
Rotational Speed: 7200 rpm, equipped with shock
sensor and attenuator for protection in case of
accidental shock
Optical Drive:
DVD+/-RW Super Multi Dual Layer
Graphics
Dedicated
Minimum 1024 MB
Communication
Bluetooth, Wireless
Weight
Max 2,5 kg
Audio
Stereo speakers Audio Interface
Input
Touchpad

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 Keyboard
Standard
External Ports I / O:
Minimum 2 USB 3.0 ports
Minimum 2 USB 2.0 ports
1 external VGA monitor
1 Display port
1 stereo microphone input
1 stereo headphone output
1 Firewire (1394a)
1 RJ 45 10/100/1000
1 RJ11
An AC source
Expansion slots for additional devices: 1 smart
card reader
Software provided
-Laptop is accompanied by system utilities and
drivers and restore cd
Battery
- Li-Ion minimum 6 cell (62 WHr)
Warranty: Minimum 3 years at the beneficiary,
including battery
3. Notebook- 1 pc.
Total indicative value: maximum 8,740.00 RON
(VAT included)

Processor, processor speed

At least 2 processor cores, 4 threads, with a
minimum frequency of 2.7 GHz with the
possibility of overclocking to 3.4 GHz, minimum
4MB cache, 32nm lithography

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 Chipset
Chipset made by the same manufacturer with the
processor.
Chipset must include a set of security and
management capabilities for PC
Also have anti-theft technology that allows
blocking PC in case of theft or loss.
Memory slots
2 DIMMs
RAM
Minimum of 8GB memory installed
Technology: DDR3 RAM (1333 MHz)
Optical drive
DVD Super Multi (Double Layer)
HDD
Minimum 500 GB SATA 7200 rpm minimum,
equipped with shock sensor and attenuator for
protection in case of accidental shock
Display
Minimum 15.6 inch HD (1366x768), coating, LED
backlight
Minimum 2 MP webcam integrated
Aspect Ratio 16:9
Graphics
Video card with at least 1GB DDR3 dedicated
memory
Capability to support up to 3 independent and
simultaneous display outputs (available through
an expanded workspace)
Audio
Stereo speakers and microphone
Wireless communication
-Compliance: Wi-Fi
-Network Support: 802.11 g / N
-Bluetooth 3.0

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 Wired communication
-Gigabit Network Card (10/100/1000 Mbps)
-56K Modem
Inputs / Outputs (Ports) /
multimedia
2 x USB 2.0
1 x USB 3.0/2.0
1x Microphone jack
1x headphone jack (S / PDIF)
1x RJ 11
1x RJ 45
1x VGA
1x HDMI
1x Display Port
1x eSATA
1xDocking station connector
1x Express card/34 Slot
1x Card Reader 5in1 (SD,MMC,MS,MS Pro,xD)
Battery
Installed battery type lithium-ion 6-cell life
minimum 3 hours
Touchpad
Touch Pad with Multi-Touch control that supports
scrolling, clamping, inversion and rotation with
two fingers
Keyboard
Standard, with separate numeric keypad,
resistance to liquid spills
Operating System
Windows 7 Professional (64bit) preinstalled with
license

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 Office
Microsoft Office Professional 2013 EN x64 or
equivalent installed with license.
Applications: Excel 2013, OneNote 2013,
Publisher 2013, PowerPoint 2013, Outlook 2013,
Access 2013, Word 2013.
Software provided
-Laptop is accompanied by system utilities and
drivers and restore cd
Weight
Max 1.5 kg
Warranty: Minimum 3 years at the beneficiary,
including battery
4. Memory stick USB- 25 pcs
Total indicative value: maximum 218.50 RON/pc.
X 25 pcs. = 5,462.50 RON (VAT included)
Capacity: 32GB
Compatible
USB 3.0
Transfer speed
Reading: min. 30MB/s
Writing: min. 20MB/s
Additional Requirements
Shock and water resistent
Warranty: Minimum 1 year at the beneficiary
5. UPS- 12 pcs
Total indicative value: maximum 874.00 RON/pc.
X 12 pcs. = 10,488.00 RON (VAT included)
Power
minimum 720W/1200 Va
Output frequency: 50Hz
Nominal input voltage: 165-275 V
Input frequency: 50Hz
Management: yes
Control panel: LCD

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 Audio alarm: yes
Audio warnings: overload
Data cables protection: fax/modem/phone
Functioning conditions: 5-40 Celsius
Humidity: 10-90% (no condense)
Noise level: max 45db
Power Supply
220 V
Net weight: maximum 13.5 kg
Cold start function: yes
Warranty: Minimum 24 months at the location of
the beneficiary
Certification: It will present original or certified
copy documents from the equipment
manufacturer or his authorized representative in
Romania of showing that the tenderer has
technical skills or a contractual relationship with a
company with such technical skills needed for
service in product warranty period offered.
-ISO 9001 or equivalent manufacturer or his
authorized representative in Romania.

Lot 3
All goods (supplies and materials) must originate from the EU or from an eligible country (see section 2.3.1. The rules on nationality and origin, including
section Origin of goods, from the Practical Guide to Contract procedures for EU external actions version January 2012).
1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
1. A4 Multifunctional - Copying-Printer - Scanner
- / 1 piece+
Total indicative value: maximum 32,775.00 RON
(VAT included)

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
Copier specifications:
Copy/print speed A4 Up to 42 cpm
Copy/print speed A3 Up to 21 cpm
Autoduplex speed A4 Up to 42 cpm
Copy resolution 600 x 600 dpi

Gradation 256 gradations

Original format A5A3

Magnification 25400 % in 0.1% steps; auto-
zooming
Copy functions: Chapter; cover and page
insertion; proof copy (print andscreen);
adjustment test print, digital art functions,job
setting memory; poster mode; image repeat;
overlay;stamping; copy protection
Printer specifications:
Print resolution Equivalent to 1,800 x 600 dpi
Processor: 667 MHz
Page description PCL 6 (PCL 5e/c + XL3.0)
language PostScript 3 (CPSI 3016)
XPS
Scanner specifications:
Scan Speed Up to 70/70 opm (300 dpi via opt.
ADF)
(mono/colour) Up to 42/42 opm (600 dpi via opt.
ADF)
Scan resolution Max.: 600 x 600 dpi

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
File formats
JPEG; TIFF; PDF; Compact PDF; Encrypted PDF;
Outline PDF;
Searchable PDF (optional); XPS; Compact XPS
Scan functions
Web Services Scan (pull/push), Scan to USB, Scan
to E-Mail, Scan to File (SMB, FTP), Meta Scan*,
Scan to Box (e-Filing), TWAIN1.7
System Specifications
System memory 2,048 MB

System hard disc 250 GB (standard)

Interface 10-Base-T/100-Base-T/1,000-Base-T
Ethernet; USB 2.0
Network protocols TCP/IP (IPv4 / IPv6); IPX/SPX;
NetBEUI; AppleTalk (EtherTalk); SMB; LPD; IPP;
SNMP; HTTP
Frame types Ethernet 802.2; Ethernet 802.3;
Ethernet II; Ethernet SNAP
Automatic document feeder: Up to 100 originals;
A6A3; 35210 gsm simplex; 50128 gsm duplex

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
Accounting and Security
Up to 1,000 user accounts; Active Directory
support (user name + password + email + SMB
folder)
User function access definition
Biometric authentication (finger vein) optional
ID-Card authentication (ID-Card reader) optional
ISO 15408 EAL3; IP filtering and port blocking;
SSL2; SSL3 and TSL1.0 network communication;
IPsec support; IEEE 802.1x support; user
authentication;
Authentication log; secure print;
Hard disc overwrite (8 standard types);
Hard disc data encryption (AES 128);
Memory data auto deletion; confidential fax
receiving;
Print user data encryption; copy protection
(Copy Guard and Password Copy optional)
Warranty
Minimum 24 months at the location of the
beneficiary
Consumables
All consumables (toner + cylinder) included for
approx. 300.000 pages, excluding paper

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Lot 4 Consumables for IT equipment (e.g. tonners)
All goods (supplies and materials) must originate from the EU or from an eligible country (see section 2.3.1. The rules on nationality and origin, including
section Origin of goods, from the Practical Guide to Contract procedures for EU external actions version January 2012).
1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
1 Toner Q6470A black for HP LJ 3800 (minimum
6.000 pages) 11 pcs.
Total indicative value: maximum 850.00 RON/set X
11 sets = 9,350.00 RON (VAT included)
2 Set Q 7581A Cyan + Q7582A Yellow + Q 7583
Magenta (minimum 6.000 pages ) for HP LJ 3800
6 sets
Total indicative value: maximum 2,000.00 RON/set
X 6 sets = 12,000.00 RON (VAT included)
3 Black toner for Lexmark C524N (minimum 8.000
pages ) 17 pcs.

Total indicative value: maximum 900.00 RON/pc. X

17 pcs. = 15,300.00 RON (VAT included)
4. Colour toner set (cyan+magenta+yellow) for
Lexmark C524N (minimum 5.000 pages ) 2 sets
Total indicative value: maximum 3,000.00 RON/set
X 2 sets = 6,000.00 RON (VAT included)
5. Cylinder C53034X for Lexmark C524N 1 set (4
pieces /set)
Total indicative value: maximum 618.00 RON/set X
1 set = 618.00 RON (VAT included)
6. Black toner-extra high yield for Lexmark T644
(minimum 32.000 pages) 21pcs.
Total indicative value: maximum 1,900.00 RON/pc.
X 21 pcs. = 39,900.00 RON (VAT included)
7. Black toner for Kyocera FS C5030DN 4 pcs.

Total indicative value: maximum 1,000.00 RON/pc.

X 4 pcs. = 4,000.00 RON (VAT included)

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 1. 2. 3. 4. 5.
Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
8. Colour toner set (cyan+magenta+yellow) for
Kyocera FS C5030DN 3 pcs.

Total indicative value: maximum 3,400.00 RON/pc.

X 4 pcs. = 10,200.00 RON (VAT included)
9. Black toner for Konica Minolta bizhub C25 5 pcs.

Total indicative value: maximum 350.00 RON/pc. X

5 pcs. = 1,750.00 RON (VAT included)
10. Colour toner set (cyan+magenta+yellow) Konica
Minolta bizhub C25 2 pcs.

Total indicative value: maximum 740.00 RON/pc. X

2 pcs. = 1,480.00 RON (VAT included)
11. Toner HP printer 4300N (minimum 18.000
pages) 4 pcs.

Total indicative value: maximum 1,200.00 RON/pc.

X 4 pcs. = 4,800.00 RON (VAT included)
12. Black toner for Xerox Phaser 6100MFP/DN 10
pcs.
Total indicative value: maximum 800.00 RON/pc. X
10 pcs. = 8,000.00 RON (VAT included)
13. Colour toner set (cyan+magenta+yellow) for
Xerox Phaser 6100MFP/DN 7 pcs.
Total indicative value: maximum 2,400.00
RON/pc. X 7 pcs. = 16,800.00 RON (VAT included)
14. Black toner for Lexmark copy machine X215 7
pcs.

Total indicative value: maximum 440.00 RON/pc.

X 7 pcs. = 3,080.00 RON (VAT included)

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Item Specifications Required Specifications Offered Notes, remarks, Evaluation
Number ref to documentation Committees notes
15. Fuser for HP printer 3800 DN 1 pc.

Total indicative value: maximum 1,748.00 RON

(VAT included)

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