Curriculum vitae

PERSONAL INFORMATION Samson W. Maata

Po Box 3350, 00200 Nairobi (Kenya)
+254720582691 +254721536371
maatasam1@yahoo.com

PERSONAL STATEMENT I am a Bachelor of Business Administration in Entrepreneurship degree holder and

currently finalising on my Masters of Science degree in Purchasing & Supplies
management at Jomo Kenyatta University of Agriculture & Technology. I am an astute
logistician and negotiator with keen interests in procurement and contracting in private,
public and humanitarian sectors. I am a member of Chartered Institute of Purchasing and
Supply and the Kenya Institute of Supplies Management. I have vast experience in
Purchasing and Supplies Management in the Humanitarian Sector handling multiple
projects and programmes in Somalia and Kenya funded by USAID, DFID, UNICEF, CBM,
CRS,ECHO, CIDA, CHF and others. I understand donor policies and regulations, an
excellent communicator, fluent in verbal and written English and Kiswahili. Among many
other skills, I also have strong attention to detail and sound technical and analytical skills
gained in Save the Children and Action Contre La Faim. I practice the articles of ethics and
have high standards of integrity that I have built for over eight (8) years, good time
management skills and the ability to prioritize work and tasks, ability to take self-initiative
and solve problems.

WORK EXPERIENCE

01/06/2016-Date Procurement & Logistics Officer

Bendix Enterprises Limited (Nairobi -Kenya)

Help to identify, sell and deliver challenging strategic sourcing engagements for Bendix
Enterprises Ltd with its clients among them, US Embassy Kenya, Action Against Hunger
International, Government of Kenya, etc.

Provide consulting solutions across end to end procurement and analyse vendor costs,
create proposals and contracts for the procurement of materials or services and select vendors or
suppliers, movement of materials and staff to areas of need.

Set procurement strategic planning and operating model, sourcing and category
strategies, supplier relationship management and procurement enablement and
processes

Work closely with procurement and business functions at clients to clearly define and
execute procurement strategies that align with the directors agendas.

Assess procurement functions, processes and information/data, understand gaps to best

practices and develop procurement strategies that are in line with proper fleet
management to ensure timely deliver to the areas of need.

Manage execution of procurement strategies including supplier engagement during RFI/

RFP processes and supporting supplier negotiations.

Create and deliver consultancy presentations throughout the consulting engagements

Train client procurement professionals and facilitate benefits delivery and implementation,
including necessary change management and communications required to support
contracting including agreeing SLAs and key business terms for the contract and adapt
methods and good practice to deliver innovative solution.

01/02/201630/04/2016 Procurement and Logistics Advisor

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 IPAS Africa Alliance, Nairobi (Kenya)
Planning, developing and managing procurement and logistics activities of the organization
including contracting.
Providing technical support on procurement activities to Programme Managers and updating them
on the progress of their requisitions and orders.
Drafting, reviewing, finalizing and distribution of both internal and external RFQs to commence
procurement processes for works and supply of goods.
Drafting RFPs for provision of consultancy services for end and midterm evaluations for projects.
Implementing organizational procurement policies, procedures and guidelines and providing
solutions to problems in the supply chains for commodities, services and works.
Developed Project Procurement plans in reference to logic frameworks for timely implementation of
project activities.
Liaising with Finance, Project management units and budget holders in ensuring procurement
requests are fully compliant with donor and organizational guidelines.
Drafting and finalizing contracts for the supply of goods and services.
Participating in the tendering processes and award activities until contract signature,
implementation and completion.
In charge of contract administration and ensuring adherence to contractual agreements, variations,
rights and obligations and completion certifications.
Ensuring procurement best practices and attainment of value for money milestones in ensuring
quality of goods supplies and services rendered.
Preparing requests for Quotations and seeking approvals for procurement orders as per the
procurement thresholds and limits.
Offered logistics support for staff through air ticketing, car hire services, venues for meetings
Achievements: established and maintained productive partnerships with clients by gaining their
trust and respect by, identifying their needs and matching them to appropriate solutions; monitored
ongoing developments inside and outside the clients' environment to keep them informed and
anticipated problems and their solutions and kept clients informed of progress or setbacks in
projects and meeting timelines for delivery of goods and services to requesters.

02/01/201431/07/2015 Procurement Officer

Save the Children International-UK, Nairobi (Kenya)
Receiving procurement request (PR's), reviewing them and processing them.
Entering all the PR data into the procurement tracker and updating regularly.
Liaising with program managers to plan on procurement schedules
Distributing RFBs, RFPs and RFQs; receiving bids, proposals and quotations.
Analysing the bids, proposals and quotations on a comparative bid analysis and sharing the
outcome with the Programme Managers.
Jointly with the storekeeper, receiving goods, inspecting them for quantity, quality and defects and
updating the procurement tracker.
Processing all invoices and forwarding them to the finance department for payment.
Carrying out regular checks on all deliveries within the stores to ensure their safety.
Ensuring all documentation related to procurement is correctly filed & archived for future internal
and external reference and or audits.
Sharing the Procurement tracker reports to users and requesters on weekly basis to inform them
on the status of their requests.
Organise and manage transport for incoming expatriates movement and book for accommodation
Collect external data on security situations and update the line manager status of current security.
Monitor internal fleet management and allocation of duties to drivers and mechanic
Representation of logistics department in stakeholders forums as assigned by my line manager

16/10/201131/12/2014 Procurement and Logistics Officer

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 Curriculum vitae
Medical Emergency Relief International, MERLIN UK., Nairobi (Kenya)
Receiving and reviewing Procurement requests and processing them for the purchase of goods
and services.
Assisting requesters in the preparation of specifications, preparing RFQs/RFPs and IFBs, receiving
quotations, analysing them on a bid analysis, awarding contracts and or purchase orders together
with the Procurement Committee.
Participated in designing, reviewing and overseeing the implementation of procurement policies
Participating in planning, directing and managing the central procurement activities of the
Organization for both Kenya and Somalia field base and projects.
Liaising with the relevant user departments in procurement of goods and services through
specification design to suit requester needs.
Ensuring that the purchased goods meet quality standards and specifications.
Maintaining and storing records accurately and updating order follow-up datasheet.
Monitoring inventory levels for the office supply for timely replenishment.
Analyzing quotations and selecting appropriate suppliers.
Participating in designing the bid evaluation process & managed supplier relationships
Participating in research and evaluation of commodities markets.
Making recommendations for standardization and additions to qualified products lists.

16/07/200730/06/2011 Purchasing Officer

Action Contre La Faim, ACF International, Somalia Mission., Nairobi (Kenya)
ACF works in Nutrition, Medical, Food Security and Livelihoods, Water, Sanitation and Hygiene and
Cash for Work sectors.
As the procurement Manager, managing the sourcing of pharmaceutical and veterinary drugs,
vaccines, diagnostics equipment, devices and surgical equipment.
Ensuring that goods and services are competitively procured and in compliance with ACF and
donor(s) policies, rules and regulations.
Ensuring value for money is achieved through effective and efficient procurement and sourcing
processes.
Ensuring timely procurement of project materials and services according to ACF terms and
conditions.
Responsible for maintenance of accurate, up to date and complete records in required formats for
all procurement transactions.
Ensuring that all invoices are properly supported and reviewed before submitting to the Finance
and Administration Coordinator for payment.
Preparing procurement plans together with budget holders for all new projects and consolidating
them in one Annual Supply Plan for implementation.
Ensuring that procurement processes are conducted following the Kit log policies and procedures
and donor regulations. Preparing Request for Proposals (RFPs), Request for Quotations (RFQs,
Invitation to Bids (ITBs) complete with evaluation criteria, terms and conditions, performance
parameters and technical requirements. Ensuring compliance to ACF and donor policies.
Preparing weekly procurement reports and updates through SitReps, procurement Follow-up
Update (PFU) and Stock Follow up Updates SFU), Contracts Follow-up Update (CFU).
Drafting Call for Expression of Interest (EoI), screening new suppliers, prequalifying them,
categorizing them and making a final Supplier shortlist in a Vendor Database.
Managing supplier/Vendor relationships to ensure good business practice and efficiency in delivery
of project materials.
Using the Procurement Follow-up Update (PFU) tracking orders and reporting on lead times,
delivery dates, costs and overall performance of suppliers/vendors until closure of the purchase
orders.

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 02/01/200331/06/2007 Supplies Officer
Maseno Mission Hospital, Maseno (Kenya)
Reporting to hospital administrator, sourcing for all hospital goods and services including
equipments, pharmaceutical and non pharmaceutical items.
Involved in joint procurement planning of hospital's needs with donors i.e. Medical Board, CMMB,
Reproductive Health Output Based Approach, RH-OBA,Christian Health Association of Kenya,
CHAK among others.
Warehoused and controlled all hospital's equipment and stocks coding.
Departmental Inventory management including capital assets (hospital machines & vehicles.
Liaising with couriers for delivery of purchased goods to the hospital Managed suppliers contracts
to ensure all the procurement activities are executed in a competitive manner.
Coordinated procurement of goods and service as per the laid down policies & procedures
Received, stored and issued goods and with the assistance of the procurement & disposal
committee disposed off obsolete items and commodities as per requirements.
Ensured documentation and maintained all records related to procurement processes through filing
Secretary to Tender Board Committee & represented admin. in the Pharmacology Committee.

EDUCATION AND TRAINING

01/01/2016-Date Master of Science in Procurement and Logistics EQF level 7

Jomo Kenyatta University of Agriculture & Technology

03/01/200830/07/2012 Bachelor of Business Administration in Entrepreneurship

Kenya Methodist University, Nairobi (Kenya)

03/01/200530/07/2006 Advanced Diploma in Purchasing and Supplies Management EQF level 5

Chartered Institute of Purchasing and Supplies Management, Nairobi (Kenya)

02/05/200911/11/2009 Diploma in Project Management EQF level 4

Kenya Methodist University, Nairobi (Kenya)

02/01/200330/09/2004 Diploma in Purchasing and Supplies Management EQF level 4

ICM UK

02/01/198920/11/1992 Kenya Certificate of Secondary Education

Kenya National Examinations Council

PERSONAL SKILLS

Mother tongue(s) Swahili

Other language(s) UNDERSTANDING SPEAKING WRITING

Listening Reading Spoken interaction Spoken production

C1 C1 C2 C2 C1
English
French A1 A1 A2 A2 A1
Levels: A1 and A2: Basic user - B1 and B2: Independent user - C1 and C2: Proficient user
Common European Framework of Reference for Languages

Communication skills good communication skills gained through my experience as Logistics and Procurement Officer in

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Organisational / managerial skills
Job-related skills
Digital competence
ADDITIONAL INFORMATION
Referees:
9/12/16
Curriculum vitae
ACF, MERLIN, SCI and IPAS AFRICA ALLIANCE
Excellent supplier relationship management skills gained through continuous negotiation with
suppliers, partners, other INGOs and staff
Excellent communications skills - gained on job in ACF Somalia, MERLIN and SCI.
Organisational and managerial skills - gained on job in ACF Somalia, MERLIN and SCI.
Team-work and participation - gained on job in ACF Somalia, MERLIN and SCI.
High level of self-supervision and ability to take initiative - gained on the job in ACF/MERLIN / SCI.
Degree of accuracy and attention to detail - gained on job in ACF Somalia, MERLIN and SCI.
Project management skills (numeracy, report-writing, critical thinking ,leadership.etc) - gained on job
in ACF Somalia, MERLIN and SCI.
Project Management, Operations Management, Finance and Administration: I am well experienced
in project planning, implementation and administration - from conceptualization, planning,
monitoring & evaluation, and execution.
Leadership, management and Strategic thinking: I have high level leadership skills and experience
with demonstrated strong leadership qualities and strategic thinking abilities.
Team Management: Throughout my work engagements, I have been able to exude consistent
energy and vision and have in turn been able to positively influence and contribute to a team, been
able to motivate staff and colleagues to achieve higher levels of personal and team/institutional
growth. This in turn has achieved positive results in all programs I have been engaged in.
ICT and Communication Skills: I have good IT skills and I am conversant with Microsoft Office
Suite.
SELF-ASSESSMENT
Information Content Problem
Communication Safety
processing creation solving
Proficient user Proficient user Proficient user Proficient user Proficient user
Digital competences - Self-assessment grid
Kennedy Akolo, Chief Executive Officer, Bendix Enterprises Limited
PO Box 52315-00200 Nairobi, Tel. 0722849500, Email:kenbendix@yahoo.com
Wellington Nyamgero
Lead IT Support Technician, MAERSK Ltd, EAF & HOA Cluster, and formerly
Senior IT & Logistics Advisor II; IPAS Africa Alliance, P.O. Box 43986-00100; Nairobi;
Tel: 0720453737; Email: Wellington.nyamgero@maersk.com
Sylvan Ojalla, Procurement Analyst; UN Development Program, Formerly Logistics Co-ordinator
Save the Children Kenya Programme. P.O Box 29679- 00506; Tel. 0720768524
Email: sylvan.ojalla@undp.org
Victor Assanga, IT & Logistics Manager; Marie Stopes Kenya, formerly IT & Logistics Manager
Medical Emergency Relief International, Tel. 0727435446; Email: Victor.assanga@mariestopes.or.ke
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