Professional Documents
Culture Documents
_______________
A Thesis Project
Presented to the Faculty of Technical Department
Of Systems Plus College Foundation Extension
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By
March 2017
\
SYSTEMS PLUS COLLEGE FOUNDATION
Miranda St., Angeles City
By:
________________________
QQQQ
Thesis Adviser
March 2017
APPROVAL SHEET
PANEL OF EXAMINERS
_____________________ ______________________________
QUIROZ WILFREDO V. JR OFELIA M. LIWAG
OIC -Program Chairperson Administrative Head
ACKNOWLEDGEMENT
Developing this system is probably one of the hardest tasks weve done with our
entire college life. We have given our best to finish this project and we know that we will
not be able to achieve our goals in finishing this without the help of others thats why we
would like to extend our gratitude to our adviser Mr. Rainier Soriano in guiding us during
the development of this system and for giving us advices on how to make our system
more productive and better than what we think it could be. Also for giving us the courage
that we can do better than what we think we can.
Thanks a lot to our parents for understanding and supporting us with this project
and mostly for supporting us financially. Thank you so much.
Last but definitely not the least we would like to thank God for guiding us with
this kind of journey, for giving us these people that helped us while doing our project
proposal, for keeping us safe always, for giving us enough knowledge to be able to
accomplish this and for giving us friends who can relieve our stressfulness during the
making of this project. Thank you so much.
inventory which provides ease to staffs and better management and maintenance of data
in a reliable database.
This Inventory Database project serves as a big help for establishments of school
supplies that stores details of products and stocks. The database is designed for the use of
staffs and other authorized users in the establishment to enable them to easily produce
Inventory System will provide the needs of storing information in a faster, more
convenient and accurate way of products in a computer system that will lessen the effort
and hard work of staffs in storing the files of each product every now and then. This will
also serve as information especially for the stocks and deliveries in able to get access in
This system will quickly find the location of the product specifications contained
in the list of information. As the demand of students or other people increase, it is harder
to deal with a manual process. In that case, we produce an Inventory System to lessen this
kind of problem.
TABLE OF CONTENTS
Title Page .. i
Advisers Page .. ii
Approval Sheet.... iii
Acknowledgement .. iv
Abstract .. v
Table of Contents..... vi
List of Figures .. vii
Appendices
A. System Evaluation
B. Raw Data
C. Data Flow Diagram
D. Data Dictionary
E. Database Structure
F. System Flowchart
G. Entity Relationship Diagram
H. Visual Table of Contents
I. Program Listing
J. Screen Layout
Users Manual
Resource Person
Curriculum Vitae
List of Figures
inventory which provides ease to staffs, better management and maintenance of data
in a reliable database.
This inventory database project serves as a big help for establishments of school
supplies that stores details of products and stocks. The database is designed for the
use of staffs and other authorized users in the establishment to enable them to easily
Inventory System will provide the needs of storing information in a faster, more
convenient and accurate way of products in a computer system that will lessen the
effort and hard work of staffs in storing inventory reports every now and then. This
will also serve as information especially for the stocks and deliveries in able to get
This system will quickly find the location of the product specifications contained
harder to deal with a mechanical process. In that case, we will produce an Inventory
Inventory systems are used in recording and filing records of products. The
rely on computerized inventory management systems. Certainly, there are plenty of small
retail outlets, manufacturers, and other businesses that continue to rely on manual means of
inventory tracking. Indeed, for some small businesses, like convenience stores, shoe stores,
In the last decades the old manufacturing ideology which is based on only
quantity has faded away. With globalization of the world, competitors in all industries
have risen and instead of buyers searching for suppliers, now the manufacturers have to
The following are the different general and specific objectives of the study which
are vital in this study and will be the main basis of the proposed system.
In this project you may learn how to manage the Inventory System to better
facilitate the adjustment and employment of workers to organize the operation of selling
products.
1.2.2 Specific Objectives
The following are the specific objectives of the study that will determine the
deliverables:
To warn the user if the minimum level has been reached the quantity on hand.
lead the regular and planned course of production and stock of materials. The scope of
inventory management concerns the fine lines between replenishment lead times.
related costs are kept in check. Setting up an inventory control system can help you to
many sales as possible are to be made and that there is to be a profit within the company
The significance of inventory systems is to keep track of the flow of goods. This
system is designed to tell you where each product is going, how many products are being
sold, when you need to order more, and which products produce the greatest and the least
profit. Those are the basics, and there are lots of more innovative features that you can
explore. It also includes the items, which are used as supportive materials to facilitate
production.
The benefit of this inventory is to accelerate and become more efficient than
working in mechanical processes for the Larose School Supplies. It also serves having an
easy operation by having up-to-date data regarding all needed office supplies, raw
manufacturing materials and merchandise for sale. It also tells management about loss,
in the shortest possible time with accurate reports to enable the management to make the
right replenishment and purchase decisions to remain within inventory policy guidelines
The researchers will be using descriptive type of research method which will also
include many particular research methods and procedures, such as observations, and
interviews. The two parameter of study will help us understand how descriptive research
in general is similar and different to the other research. On this kind of method the
researchers can perform the research correctly and accurately which theyll be using as
their guide for the coming problems and for an accurate result.
SUPPLIER
S
PURCHASE
STOCKS SALES CUSTOMERS
Figure 1 show the concept of the system to be used in this study. This diagram
will help the researchers in the developing an accurate system by following every process
within this cycle. System must have concepts and procedures that offer ample flexibility
facilities and operational. Exceptional customer service also includes providing top
gathering for this study. The researchers will then distribute system evaluation forms to
improvement of works are complex and technology plays an important role in assisting
Inventor
Result
y
Request
Figure 2. Theoretical Framework
Using this theoretical framework we believe that it will provides a four phase
solution to this business requirement. This execution of the theoretical framework makes
The framework, at the same time as delivering Input and output would also drive
staff roistering based on forecasted business activity. This approach leads to continuous
show improvement.
Management and at the same time provide the key stakeholders with key
for Larose School Supplies. The studys entire concept is shown in figure 3 which
shows the main conceptual framework of the system that the researchers will be
accomplishing.
I
Sales Administrator
N
-Determine the
lowest stock V -Management
that sold
of System
E
-Determine the
highest stock
that sold
N -Restrictions
T
-Products
Replenishments
O
-Product List
-Number of
stocks R
Y
Figure 3. Conceptual Framework
This study is divided into 2 different modules, sales and administration. Each of
the entities connects to the server and access the system. Every module has their
corresponding output. This will be used to accurate the developing of the system which is
The system is an entire inventory process of the locale which tends to improve
The following are different modules of the proposed system and its capabilities
Users Administration
This module let the staff or manager to strictly secure their goods and materials.
The creations of new accounts are included for the new users and Management.
Counting stocks
stocks. Using this module will lessen the corruption within the management.
Lowest sale
This module can easily determine the product that has the lowest level of sold
products. This will also lessen the paper works of the staff in identifying them.
Highest sale
Under this module the staffs or management can easily determine the product that
has the highest level of sold products in a minute. It will lessen difficulties in identifying
Replenishment
With this module the system will tell whether when to order new products particularly if
the quantity on hand reaches the minimum level of the stocked products.
The following are the different deliverables that the system will be having:
Inventory and the Cashier may connect to the system. The system will cover the
Development
The following are the different hardware and software used in the development of
Hardware
Computer Server
- Windows 7 (OS)
Printer
- EPSON C90
- Desk Jet
Software
The following are the different hardware and software used in the implementation
Hardware
- Computer Server
Windows 7 (OS)
- Printer
EPSON C90
Desk Jet
Software
The proposed study made used of the different tools that helped the researchers in
designing the logical architecture of the system, these were the Data flow Diagram, Data
the researchers used to guide them in developing the system. Through this diagram it
Data Dictionary
The data dictionary shows the different table structure and their definition to help
the researchers to easily design and determine the type of data to use.
Database Structure
The database structure was used to determine the database design of the proposed
system. This was very important since this was used as the backbone of the system. The
data are to be stored and retrieved for the input and output of the proposed system.
System Flowchart
This tool was used in identifying the main logical flow of the system from the
user. This was used in demonstrating the flow of the system using chart.
The entity relationship diagram is used to show the relationship from one table to
another and the entities within the system. This diagram helps the researchers in
This tool was used in properly identifying the different screen designs of the
proposed system. The VTOC helped the researchers in determining the different modules
In developing the system, the researchers will work together and are planning to
use several instruments such as hardware and software to help them to develop a correct
the present existing conditions of the inventory system, knowing its problems and
The data flow diagram was used to guide the researchers in identifying the flow of
the data from input, process to output. The staffs were asked to accurately input data to
the system particularly with the stocks. This is a common problem with mechanical
inventory process.
The system was developed using a carefully designed entity relationship diagram,
Upon completing the system, it will be tested by IT experts to identify if the needs
and set deliverables were met. The only constraint addressed was the computer skills of
the system users and the conversion of mechanical documentations into automated form.
use the system. Then they evaluated it that corresponds to their findings, summary is
given.
The following are the evaluation results of the different resource persons or IT
Yes!
system.
Yes.
2. Evaluate the system in terms of speed, accuracy of data result and system
function?
All functioning
Yes, it does. The colors are in good contrast and the alert messages are
coherent.
The GUI is user-friendly. Kindly put shortcut keys in each menu label.
Yes.
hashes on the user table. Other than that, the table design is okay.
Yes.
and better management for the staff to store a data in a reliable database.
of stocks. The database is designed for use by staff and authorized personnel in the office
establishment.
Inventory System that will provide the needed and storing information in a faster,
more convenient way by storing file of the stocks in a computer system that will lessen
researchers tabulated the collected data and came up with different results.
The results of the tabulation were discussed in the previous chapter and showed
that there was a problem in using a manual procedure in attendance monitoring. And in
using an automated system it helped the locale conduct employee attendance monitoring
Conclusions
The following are the different conclusions based on the conducted research and
system development:
The accuracy of the system was proven through the system evaluation by the
different IT experts.
system.
Recommendations
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SYSTEM EVALUATION
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SYSTEM EVALUATION
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SYSTEM EVALUATION
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SYSTEM EVALUATION
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Resource Person
Fullname: ____________________________________
Address: ______________________________________________________
Company: ____________________________________
Position: ____________________________________
IT Expertise: ____________________________________
Resource Person
Fullname: ____________________________________
Address: ______________________________________________________
Company: ____________________________________
Position: ____________________________________
IT Expertise: ____________________________________
Resource Person
Fullname: ____________________________________
Address: ______________________________________________________
Company: ____________________________________
Position: ____________________________________
IT Expertise: ____________________________________
Resource Person
Fullname: ____________________________________
Address: ______________________________________________________
Company: ____________________________________
Position: ____________________________________
IT Expertise: ____________________________________
Resource Person
Fullname: ____________________________________
Address: ______________________________________________________
Company: ____________________________________
Position: ____________________________________
IT Expertise: ____________________________________
Appendix B
Raw Data
Appendix C
Data Flow Diagram
CONTEXT DIAGRAM
INVENTO
Order
Product RY
SYSTEM Product
Customer Release order
Customer Details
Report
Admin
DATA FLOW DIAGRAM CURRENT
SYSTEM
LEVEL 0
Customer info master
Detail of customer
Generat
Customer Register Orde e Order
Order custome rs
r info
Sto
ks
Purchas
e
Produc Information
product t
Availabilit
y
Product list
Appendix D
Data Dictionary
DATA DICTIONARY
prod_info
Fieldname Type Size Description
prod_name Varchar 150 Product Name
prod_discription Varchar 150 Description of the product
SOH Int 50 Stocks On Hand
min_los Int 50 Minimum number of stocks
max_los Int 50 Maximum number of stocks
user_info
Fieldname Type Size Description
fname Varchar 100 First name of the user
lname Varchar 100 Last name of the user
ContactNo Varchar 12 Contact Number of the user
Address Varchar 200 Complete Address of the
user
Gender Varchar 7 Gender of the user
Position Varchar 20 Position of the user to the
company/establishment
username Varchar 150 username that will be use
for log in
password Varchar 150 Password for the users
account
Inventory_report
Fieldname Type Size Description
prod_name Varchar 150 Name of the product that
have been less
Soh Int 50 Current stock level
dateout_tran Int 50 Date when less in the
inventory
Quantity Int 50 quantity
UserName VarChar 150 User in-charge during
inventory
damage_prod
Fieldname Type Size Description
prod_info
user_info
Damage_prod
Server Printer
Inventory
Database
Inventory_report
PK Prod_name
damage_prod FK Prod_ID
PK Prod_id Soh
prod_name Quantity
customer_name UserName
contact_no
notes
des
quantity
dateback
FK
Appendix H
Visual Table of Contents
INVENTOR
Y
Add New User
Delete User Account
Manage User
User Account
Change Password
View Users Information
Account Inventory
Transaction
Records
FAQ
About Larose
Inventory System
VISUAL TABLE
OF Sign Up Manage Damage
Actio Products CONTENT
n View Reports
Appendix I
Program Listing
PROGRA
M
LISTING
Appendix J
Screen Layout
Users Manual
RESOURCE PERSON
PERSONAL PROFILE:
EDUCATIONAL BACKGROUND:
PERSONAL PROFILE:
EDUCATIONAL BACKGROUND:
PERSONAL PROFILE:
EDUCATIONAL BACKGROUND:
PERSONAL PROFILE:
EDUCATIONAL BACKGROUND: