Professional Documents
Culture Documents
2.0
R i c o h
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R i c o h
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R i c o h
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Table of Contents
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1 Preface
This guide provides the details on how to use the Integrated Cloud Environment
Google Drive Application on Ricoh MFPs.
1. Introduction
This section lays the foundation for understanding the Integrated Cloud
Environment, and related application.
4. Appendix
This section contains additional reference materials.
Note: The operation panel screen shot images provided in this document are
for illustrative purposes only. These images may not reflect the exact image you
experience on your multi-functional printer (MFP device).
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2 Introduction
What is Integrated Cloud Environment?
The Integrated Cloud Environment is a collection of Web applications running within the
Ricoh Cloud. An appropriate MFP device, with Browser Unit, is used to access these
web applications. These web applications provide various document management
services, like Scanning, OCR, Cloud Printing, and connectivity to popular document
storage services.
Application
Application ICON Feature Description
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Press the operation panel button that Integrated Cloud Environment is allocated
to, this is generally the [Other Functions] button. This screen is then displayed.
Note: If more than one application is available select the [Browser] button.
This is the startup screen for the Integrated Cloud Environment.
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This screen illustrates the Main Menu. The Main Menu shows the user, by use of
large colorful icons, the applications which they have been subscribed to.
Press on the [Google Drive] icon to access the Scan to Google Drive application.
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Registered user can select their User ID which has associated Google Drive
account.
- User IDs are displayed as a button; pressing one will show the Google Drive
account address next to Register New User button.
- Pressing the buttons:
0-9, AB XYZ. Will Show User IDs starting from with the selected numeric or
letter.
- Pressing All will show all users registered
- Up to 7 users per row is displayed, and up to two rows. If the number of
registered users exceeds fourteen (14), then Page Navigation buttons are
displayed.
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After
pressing [Scan Setting] in User List screen, the Scan setting screen is displayed.
Note:
1. Select Size as Auto for all standard sizes recognized by the MFP.
2. Use Letter,A4, Legal, A3 or 11x17, if you are scanning non standard sizes, such
as Receipts etc., depending on the size of the original or when the device
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Screen Shot
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Now press the entry field for the Google Account, Soft key board opens. Enter the
Email address used to login to Google account.
Enter your Google Drive Account [Email address used to login to Google Drive
account] using the soft keyboard.
Email Address: Max Chars (256) Press OK.
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Email is sent to Email address entered [Google Account Email address]. Please
follow instructions to complete registration.
Refer to User Registration section below on how to complete registration.
Continue: Return to applications User List screen
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Step 2: Login to your Google Drive account (if not logged in)
Click Accept (This is to allow access from ICE to your account with OAuth Token)
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Step 3: In the following UI and type in the code. (or Paste it if you copied from your email)
Step 4: Finally, you will choose USER ID that shows up on MFP display panel.
Type in all the fields and click Apply
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You will see the newly registered users button appearing on the MFP display panel.
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Note: Devices which support Smart Operation Panel, user can browse and select a
specific folder as scan destination folder.
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Press the ICON on home screen to launch Browser NX application with Integrated
Cloud Environment URL.
Integrated Environment application portal is displayed. Press on Google Drive
ICON.
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Note: Before scanning a preregistered user need to be selected by pressing Users button.
Following Settings are available:
Note:
1. Select Size as Auto for all standard sizes recognized by MFP.
2. Use Letter, A4, Legal, A3 or 11x17, if you are scanning non standard sizes like Receipts etc,
depending on the size of paper.
Users: Pressing this button opens a pop up dialog, which contains list of pre-registered users through
OAuth.
Register: Pressing this opens a dialog, user can enter their Microsoft account Email address to start user
registration process
Send scanned image with OCR: When checked both Scanned image and OCR file is uploaded. This
setting is available only when OCR setting is not Off.
File Name: Touch the edit box next to Filename, this will open up softkey board. Enter file name [Max
32 Characters] of the document to be stored in Google Drive. If filename is not entered filename with
Time stamp and 3 digit random number is created. See Appendix for details.
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User Selection
Once the user is selected in the previous step, Users email address & Users scan
folder is shown next to Scan to and Folder respectively.
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Folder Selection
Pressing this switches the dialog in to folder selection mode from folder browsing
mode
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Pressing this arrow next to the folder name displays sub folders under that folder
Search Filter
Pressing this in Select folder dialog displays a new folder creation dialog box, as
shown
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Pressing this in Select folder dialog switches the dialog in to folder selection mode
from folder browsing mode. Select the Scan folder in this view
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5.1 Google Drive Print Workflow Smart Operation Panel Screens and
Operations
This section provides an overview of printing documents from Google Drive using Smart
Operation panel. This feature is available only on devices which support Smart
Operation Panel and Browser NX
Screen Shot
Press the ICON on home screen to launch Browser NX application with Integrated
Cloud Environment URL.
Integrated Environment application portal is displayed. Press on Google Drive ICON.
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Users: Pressing this button opens a pop up dialog, which contains list of pre-registered users through
OAuth.
Select User
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If the user is selecting Print Tab for the very first time, a PIN is sent to the user through
Email
Cancel: Return to Scan Tab
Submit: Pressing this after entering PIN will validate the user and displays Print screen
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If the user selects Print Tab next time, PIN is not emailed. User is expected to
remember the PIN or create a new PIN using Forgot PIN button.
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Enter PIN using soft keyboard. After validating the PIN, Print screen is displayed.
1. Copies: 1-999
2. File: Browse and Select file to be printed.
3. Duplex: One Sided, Open to Left, Open to Top
4. Layout: 1 Page/sheet, 2 pages/sheet, 4 pages/sheet
5. Color: On/Off
6. Staple: On/Off
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Users: Pressing this button opens a pop up dialog, which contains list of pre-registered users through
OAuth.
Note: If a new user is selected, Scan tab is displayed. Selected user has to authenticate using PIN to
enter Print workflow.
Register: Pressing this opens a dialog, user can enter their Microsoft account Email address to start user
registration process
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After selecting the file, touch on Print button to print. After downloading the file from
Google Drive, document will be printed.
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Forgot PIN
Step 1
Enter google account email address which is used to register the user.
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Step 3
Step 4
A new PIN is sent to the Users email address. Enter the new PIN to access the Print
workflow.
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URL: https://ramp.ricoh-cloud.com/RAMP/RAMPSubscriber/RAMPSubscriber.html
Note: You need to know your Organization ID, Login ID & Password
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Administrator can delete users who have registered to Scan to Google Drive
application through OAuth process. [Refer to Scan to Google Drive New User
Registration Section]
Press Google Drive ICON. This will List users who have registered to this application.
Select User from the list and click on ICON to delete User.
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In this screen Administration can import a CSV file which contains list of users email to
initiate user registration. Each user will get an email to start the registration process.
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7 Appendix
7.1 Scan File Name
The Scan File Name by default will have following format:
Scan File Format File Name
PDF YYYYMMDDHHMMSS_XYZ.pdf
JPG YYYYMMDDHHMMSS_XYZabcd.jpg
Note: If the user enters a File Name in the scan settings screen,
YYYYMMDDHHMMSS_XYZ will be replaced by user entered name.
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1. When performing OCR and uploading the file to the external service, the job is
run in the background on the application server. There is no feedback to the user
on MFP panel with respect to completion or failure. During the Scan operation
on the MFP user gets notification only related to the transfer of the scanned
image from the MFP to the application server.
2. If the authentication tokens are expired, upload to Google Drive will fail.
Also in Smart Operation panel, user will not be able to browse and select folders.
Following message is shown when user tries to browse folders. User need to re-
register to get new authentication tokens
3. In the Print workflow, file selection dialog box, files which can be downloaded
as PDF from Google Drive are listed. Google Drive does not support conversion of
all file formats in to PDF. (Example: Office files like &.docx, *.xlsx etc)
4. Some PDF files downloaded from Google Drive may not be compatible with
Ricoh MFP for printing. In this case printing will fail.
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8 Notes:
Please use this page, and the following page, for future reference information.
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