Date 21st June 2016

Amendment No 1 of the RFP

RFP No.: 021/Pro-Poor/UPT/CS/2016
Selection of Consulting Services for:
PROJECT MANAGEMENT AND INFORMATION SYSTEM (MIS) FOR THE STATE OF UTTAR PRADESH
Sl. Reference Original Clause of RFP Modified Clause of RFP
No No./clause
No.
RFP Document Instruction to consultants
1 Instruction The Agencies are required to submit the financial bid for Six The Agencies are required to submit the financial bid for Six Months.
to Months. It may be noted that the consultant should quote the price as below
consultants It may be noted that the consultant should quote the price as
16.1 Pg 23 below 1. Lump Sum Contract for 12 months
1. Lump Sum Contract for 06 months (refer FIN 3, FIN 4 and TOR for more details)
(refer FIN 3, FIN 4 and TOR for more details)
While quoting the financial bid for Lump Sum Contract for a
While quoting the financial bid for Lump Sum Contract for a period of 12 months the consultants are required to consider the
period of 06 months the consultants are required to consider the following
following

2 Instruction The Proposals must be submitted no later than:
to Date:[05th July 2016]
consultants Time: 15:00 India Standard Time
17.7 and The Proposal submission address is:
17.9 Pg 24
(Uttar Pradesh Pro-Poor Tourism Development Project)
Deputy Director, Department of Tourism
Government of Uttar Pradesh, Paryatan Bhawan,
C-13, Vipin Khand, Gomti Nagar, Lucknow-226010
Uttar Pradesh
Term of Reference
3 Consultancy The specific objectives of the proposed consultancy are to:
Objective 1. To update the project baseline
Pg no 54 2. To develop a Monitoring and Evaluation Framework for the
project
3. To develop and set up of a webenabled GIS linked
Management Information System (MIS) for the project
overall monitoring and later evaluation in line with its
development objectives but not limited to the scope of work.
4. To maintain and support the system for a period of at least
three years under warranty after acceptance of the software
by the DoT/World Bank.
4 Scope of The main scope of this assignment entails the design and setting
Work and up of a user-friendly web, GIS based MIS system for the daily
The Proposals must be submitted no later than:
Date:[ 06th August 2016]
Time: 15:00 India Standard Time
The Proposal submission address is:
(Uttar Pradesh Pro-Poor Tourism Development Project)
Deputy Director, Department of Tourism
Government of Uttar Pradesh, Paryatan Bhawan,
C-13, Vipin Khand, Gomti Nagar, Lucknow-226010
Uttar Pradesh
The specific objectives of the proposed consultancy are to:
1. To update the project baseline.
2. To develop a Monitoring and Evaluation Framework for the
project
3. To develop and set up of a practical decentralized Management
Information System (MIS) for the project overall monitoring and
later evaluation in line with its development objectives but not
limited to the scope of work.
4. To maintain and support the system for a period of at least three
years under warranty after acceptance of the software by the
DoT/World Bank.
The main scope of this assignment entails the design and setting up of
a user-friendly practical decentralized MIS system for the daily
 specific task monitoring of the project overall activities, expenditures and monitoring of the project overall activities, expenditures and
Pg 54 performance, and data management at state, destinations (project performance, and data management at state, destinations (project
areas) and sub-project levels. areas) and sub-project levels.
5 Scope of i) Update the project baseline i) Update the project baseline
Work and The consultancy is required to update the project baseline at The consultancy is required to update the project baseline at
specific task destinations and sub-project levels based on pre-defined output destinations and sub-project levels based on pre-defined output and
Pg 54 and outcome indicators as per the Project Appraisal Document outcome indicators as per the Project Appraisal Document and its
and its results framework. The updated baseline should include results framework. The updated baseline should include surveys and
surveys and other methods as required and build upon a review other methods as required and build upon a review of the various
of the various studies conducted during the project preparation studies conducted during the project preparation and all Detailed
and all Detailed Project Reports (DPR) being prepared for Project Reports (DPR) being prepared for various subprojects.
various subprojects.
Output: Updated baseline; Data analysis report, graphs and tables as
Output: Updated baseline; Data analysis report, graphs and per the proposed practical decentralized MIS.
tables as per the proposed web, GIS based MIS.
6 Scope of iii) Design and set up of the project Management iii) Design and set up of the project Management Information
Work and Information System (MIS) System (MIS)
specific The consultancy will develop user-friendly web based, GIS The consultancy will develop user-friendly MIS System for the
Task Point linked MIS System for the monitoring of the projects activities, monitoring of the projects activities, expenditures, results and overall
no iii) Pg 55 expenditures, results and overall performance, and data performance, and data management.
management.
7 Expected The contract duration is of a period of 6 months. The contract duration is of a period of 12 months.
Deliverable The consultants main deliverables and timeline are: The consultants main deliverables and timeline are:
s and Sl Deliverables Timeline from the Contract Sl Deliverables Timeline from the Contract
Timeline Pg
Signing Date Signing Date
56
I Inception Report within 15 days from the date of I Inception Report within 15 days from the date of
commencement of services commencement of services
II Framework within 1 month from the date of II Framework within 1 month from the date of
document commencement of services document commencement of services
III Project baseline within 3 months from the date of III Project baseline within 4 months from the date of
updated commencement of services updated commencement of services
IV Tailor made and within 4 months from the date of IV Tailor made and user within 6 months from the date of
user friendly commencement of services friendly project MIS commencement of services
project MIS designed and
designed and established
established
V Customized within 4 months from the date of V Customized reporting within 6 months from the date of
reporting templates commencement of services templates commencement of services
VI Training program Commencement of training VI Training program Commencement of training
tested and project program from 4th month and tested and project program from 6th month and
team trained completion up to 6th month from team trained completion up to 12th month from
the date of` commencement of the date of` commencement of
services services
VII Final Report with within 6 months from the date of VII Final Report with within 12 months from the date of
 complete training commencement of services complete training commencement of services
program, templates, program, templates,
etc etc
In addition to above the consultant is required to submit Monthly In addition to above the consultant is required to submit Monthly
Progress Report by the 4th of subsequent month and shall hold Progress Report by the 6th of subsequent month and shall hold at
at least once a month meeting with the project team at SPCU to least once a month meeting with the project team at SPCU to report
report progress and discuss any issues arising from the progress and discuss any issues arising from the assignment
assignment implementation. implementation.

8 Team The assignment is expected to be carried out by a team of The assignment is expected to be carried out by a team of specialists
Composition specialists and technical staff described below. The total and technical staff described below. The total duration of the
and duration of the assignment shall be 6 months. The Consultant assignment shall be 12 months. The Consultant can increase the
qualification can increase the number of specialists/staff in order to number of specialists/staff in order to adequately address the
requirement
adequately address the expertise that is required and to further expertise that is required and to further strengthen their bid. The
Pg no 57
strengthen their bid. The Consultant is encouraged to nominate Consultant is encouraged to nominate specialists that are multi-
specialists that are multi-disciplinary and therefore cross-over disciplinary and therefore cross-over the staffing suggested below to
the staffing suggested below to adequately meet the scope of adequately meet the scope of work of the assignment.
work of the assignment.
9 Suggested
Core Team Suggested Core Qualification Suggested Core Qualification
Pg no 58 Team Team

1. Project Masters degree with at least 20 years of
Management proven and successful experience in project
Specialist management, and carrying out similar
(Team Leader)
assignments related to MIS. The Team Leader
should also be fully conversant with the
safeguard policies of the World Bank.
1. Project Masters degree with at least 15 years of proven
Management and successful experience in project management,
Specialist (Team and carrying out similar assignments related to
Leader)
MIS. The Team Leader should also be fully
conversant with the safeguard policies of the
World Bank.

2. Tourism Masters degree with extensive experience of 2. Tourism /Urban Masters degree with extensive experience of at
/Urban at least 15 years in tourism / urban Development least 10 years in tourism / urban development
Development development planning and implementation of Planner planning and implementation of inclusive
Planner
inclusive development subprojects. development subprojects.

3. Monitoring and Masters degree in Management or equivalent
evaluation areas with at least 15 years of relevant
specialist professional experience in M&E design and
implementation at the project level and
creating and managing performance
monitoring plans and leveraging. Performance
monitoring data for improving ongoing
project management are under consideration.
3. Monitoring and Masters degree in Management or equivalent
evaluation areas with at least 10 years of relevant
specialist professional experience in M&E design and
implementation at the project level and creating
and managing performance monitoring plans and
leveraging. Performance monitoring data for
improving ongoing project management are
under consideration.

4. System Masters degree in IT/ Computer Science/ 4. System Masters degree in IT/ Computer Science/ MCA
Engineer/IT MCA or equivalent with experience of Engineer/IT or equivalent with experience of minimum 10
 Specialist/GIS minimum 10 years in IT/GIS related field and Specialist/GIS years in IT/GIS related field and developing geo-
Specialist developing geo-databases and spatial analysis. Specialist databases and spatial analysis.

5. MIS Training Bachelor with a minimum 10 years 5. MIS Training Bachelor with a minimum 10 years experience
Specialist experience of designing and implementing Specialist of designing and implementing suitable PPMS for
suitable PPMS for projects preferably related projects preferably related to tourism/urban
to tourism/urban development. development.

Standard form of Contract (Lump Sum)

10 GCC 41.2.4 Original Clause no 41.2.4 Modified clause no 41.2.5
Mode of
Billing and
Payment
11 SCC 11.1 The effectiveness conditions are the following: approval of the The effectiveness conditions are the following: Date of signing of
Contract by the World Bank / Department of Tourism, U.P the contract.
12 SCC 13.1 Commencement of Services: Commencement of Services:
The number of days shall be seven. The number of days shall be: 07 days from the signing of Contract.
Confirmation of Core Specialists availability to start the Confirmation of Core Specialists availability to start the Assignment
Assignment shall be submitted to the Client in writing as a shall be submitted to the Client in writing as a written statement
written statement signed by each Core Specialist. signed by each Core Specialist.
13 SCC 14.1 Expiration of Contract: Expiration of Contract:
The time period shall be six months The time period shall be one year.
14 SCC 41.2 The payment schedule: The payment schedule:

[Payment of installments shall be linked to the deliverables [Payment of installments shall be linked to the deliverables specified
specified in the Terms of Reference] in the Terms of Reference]
Payme Deliverables Timeline from the Payment Payme Deliverables Timeline from the Payment
nt Contract Signing Date (% of the nt Contract Signing Date (% of the
total total
contract contract
price of price of
the lump the lump
sum sum
contract) contract)
I Inception Report within 15 days from 10% I On Submission and within 15 days from 10%
the date of approval of Inception the date of
commencement of Report commencement of
services services
II Monitoring and within 1 month from 25% II On Submission and within 1 month from 25%
evaluation the date of approval of Monitoring the date of
framework commencement of and evaluation commencement of
document services framework document services
III Project baseline within 3 months from 20% III On Submission and within 4 months from 20%
 updated the date of approval of Project the date of
commencement of baseline updated commencement of
services services
IV Tailor made and within 4 months from 15% IV On Submission and within 6 months from 15%
user friendlythe date of approval of Tailor made the date of
project MIS commencement of and user friendly project commencement of
designed andservices MIS designed and services
established established
V Customized within 4 months from 10% V On Submission and within 6 months from 10%
reporting the date of approval of Customized the date of
templates commencement of reporting templates commencement of
services services
VI Training program Commencement of 10% VI On Delivery and Commencement of 10%
tested and project training program from approval of Training training program
team trained 4th month and program tested and from 6th month and
th
completion up to 6 project team trained completion up to 12th
month from the date month from the date
of` commencement of of` commencement of
services services
VII Final Report within 6 months from 10% VII On Submission and within 12 months 10%
the date of approval of Final Report from the date of
commencement of with complete training commencement of
services program, templates, etc services
[Total sum of all installments shall not exceed the Contract [Total sum of all installments shall not exceed the Contract price set
price set up in SCC38.1.] up in SCC38.1.]
15 41.2.4 The Accounts are The accounts details are:
for foreign currency: [50200017063292- Current Account]. Bank account details.
In the name of : U.P. Pro-Poor Tourism Development Name Consultants Bank account name
Project Account No. 000000000011111111
IFSC: HDFC0009063 Name of Bank ABCD BANK
for local currency: [-Do-]. IFS Code ABCD1234567
Service Tax Regn No ABCDE1111FSD001