Design and Implementation of A Computerized Case Scheduling System of Court of Law

DESIGN AND IMPLEMENTATION OF A
COMPUTERIZED CASE SCHEDULING SYSTEM OF
COURT OF LAW
(A CASE STUDY OF IMO STATE HIGH COURT)
BY
-----------
TO THE DEPARTMENT OF COMPUTER SCIENCE,

SCHOOL OF ENGINEERING TECHNOLOGY,
------------------
IN PARTIAL FULFILLMENT FOR THE AWARD FOR

--------- IN COMPUTER SCIENCE
PROJECT SUPERVISOR
---------------
SEPTEMBER 2012
APPROVAL PAGE
This is to certify that --------- of the department of computer
science carried out the research work under my supervision.
. ...
----------------- Date
Supervisor
.. ..
---------------- Date
(HOD)
. ..
External Examiner Date

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DEDICATION
This project is dedicated to the Almighty God for giving us the
wisdom, knowledge and understanding in his infinite mercies,
kindness to our tips and making us partaker of this project.

ACKNOWLEDGEMENT
Our appreciation goes to the Almighty God who in his infinite
mercies guided and protected me throughout our stay in the
institution and for giving us the opportunity to write this
project successfully. We wish to express our profound
gratitude to the people who had contributed immensely
towards the successful execution of this project.
First our appreciate our supervisor Mrs. ---------- for her
priceless support, viable instructions and assistance towards
the successful completion of this project.

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ABSTRACT
The aim of this project work is to design an implementation of

a computerized case scheduling system of court of law. The
judicial arm of government is the third organ of government
besides the legislature and the executive, the major functions
of this arm includes setting of cases, pushing the guilty people
and also interpreting the constitution of the land as well as
administration of justice. The current process of case
scheduling is being operated manually and due to this
procedure numerous problem are been encountered. A design
was taken to computerized the manual process in order to
check this problem. The problems were identified after series of
interviews and examination of documents after which analysis
was made and a computerized procedure recommended. This
project will also suggest how to successfully implement the
computerized procedure and to overcome the obstacle that
would hinder the successful implementation of the system. The
new system was designed using Microsoft visual basic 6.0
programming language. This language was chosen because of
its easy syntax and features for developing windows based
applications.
TABLE OF CONTENTS
Title page
Certification
Dedication
Acknowledgement
Abstract
Table of contents
CHAPTER ONE
1.1. Introduction
1.2. Brief history of imo state high court
1.3. Organization structure
1.4. Statement of problem
1.5. Significance of the study
1.6. Scope and limitation of the study
1.7. Definition of terms
CHAPTER TWO
LITERATURE REVIEW
2.1 Introduction
2.2. Computer and legal processes

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2.3. Computer and the law library
2.4. Computer in the courts
2.5. Case scheduling
CHAPTER THREE
System investigation and analysis
3.1 Introduction
3.2. Methods of data collection
3.3 Analysis of data
3.4 System design
3.5 Input/output specification
3.6 System requirement
3.6.1. Software requirement
3.6.2. Hardware requirement
CHAPTER FOUR
System implementation and testing
4.0 Introduction
4.1 Evaluation of database computerized case scheduling
system
4.2 program implementation
4.2.1 Training of personnel
4.2.2 System review and maintenance
4.2.3 System conversion of change over process
4.3 Documentation and installation
4.4 Language selection
4.5 Program flowchart
CHAPTER FIVE
5.1. Summary, conclusion and recommendation
5.2. Summary
5.3. Conclusion
5.4. Recommendation
5.5. Problem/limitation of the research work

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CHAPTER ONE
1.1. INTRODUCTION
The judicial arm of government is the third organ of
government besides the legislature and the executive. The
major functions of this arm includes setting of case, finding the
quality people and also interpreting the constitution of the land
as well as administration of justice other functions include
interpreting laws made by the legislative arm of government,
declaration of acts of the legislative as null, void,
unconstitutional and of no effect.
Moreover, the judiciary is the alt hope of the ordinary
man. They do this by safeguarding the rights and liberties of
the citizens. The aggrieved person can go to court to seek
redress. It is the job of the court to see to that justice
prevails. Also during elections courts may determine who
actually won the election and rigged it as part of its settlement
between individuals and the state.

The judiciary operations through courts which ascertain
facts disputes and adjudicate between disputing parties. The
Nigerian judicial system is composed of a hierarchy of courts
ranging from the customary court (Alkaki Court or Sharia
Court) Magistrate Court and High Court to the Supreme Court.
In the democratic set up a minister with a port folio heads
the ministry of justice. The minister is also the attorney
general of the country.
By virtue of section 6(1) of the Nigeria constitution 1991, the
following courts were established in the federal republic of
Nigeria.
The Supreme Court
The court of Appeal
The sharia court
The customary court
The courts established by the constitution are the only
superior courts of record in Nigeria. The supreme is the
highest court and all decision from the court is binding to all
other courts. In Nigeria, the State court structure of the level
of the court of Appeal the court of Appeal entertains appeal
from the decisions of the high courts. The sharia court of

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Appeal and customer court of appeal. Appeals from the
decision by the court of appeal go the Supreme Court.
In terms of administration purpose, the state courts are
the most important court in each state. This assertion is
strengthened because the constitution has established a high
court of each state directly; each state has our option to
establish a Sharia Court of Appeal or a customary court of
appeal.
However, for effective performance of the court in its
judicial function, there is need for a computer base system to
be introduced into court system.
The data base system will ensure better control and
regular effective documentation of case file as well as
scheduling of cases. This work therefore gives an analysis of
the design and implementation of a computerized court system
in case scheduling taking a case study of Imo State high court
Owerri.
1.2. BRIEF HISTORY OF IMO STATE HIGH COURT
Before the introduction of British colonial administration in
Igbo land, the Igbos have a well entrenched traditional system
of adjudication. The colonial administration found the system
convenient and native courts, which became the forerunners of
todays court. The native court continued to exist even after
leading to storing agitations for their eventual abolition.
However, in line with the coming effects of the
constitution of the federal republic of Nigeria and the provision
made therein for the establishment of the state high court, Imo
state high court Owerri came into function following the
creation of the state, located along Orlu Road Owerri
metropolis Imo state, ahs courts ranging from 1 to 9 with its
chief judge respectively. The Imo state High Court Owerri ahs
unlimited jurisdiction over the state expected on all matters
regarding all federal government owned parastatals such as
federal government owned institution, organization or school
etc. There are several judicial decisions created for
administration purposes.
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1.3. ORGANIZATION STRUCTURE
The organization structure of Imo State High Court show
the hierarchy of personnel, various function departments,

Office of the chief
individual positions as well
judge as their relationship together for
order logical arrangement.
Administrative judge
Office of the Chief

Registrar
Director of Personnel
Registrar
High Court Probate Chief

Registrar registrar Accountant
Assistant Senior
Registrar Accountant
Principal Accountant
Registrar
Assistant
Senior Registrar Accountant
A
A
High Registrar
Registrar
Assistant
Registrar
Senior Clerical
Officer
Clerical Officer
Clerical assistant
Messenger
Clerical Assistant
Messenger
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DUTIES OF PERSONNEL
Personnel duties are connected whereas some are reached
such that without proper understanding and discharging of
roles, work might be affected.
Hence there is need to explain most the personnel duties.
The chief judge: He is the chief executive of the State High
Court. He has unlimited jurisdiction, he is as well the overseer
of the whole body and adjudicate cases.
The administrative judge: the administrative judge of
different division assigns cases to various court for hearing. He
also communicated with the court clerk about cases that ate
entered into the courts dairy.
The chief registrar: Also known as the sheriff carried all
executions and sales under his directive. He also the head of
administration. He complies and transfer issues, petitions
against parties.
The director of personnel: He also the head of
administration. He compiles and transfer issues, petitions

against staff arrange the process of promotion of staffs under
the strict supervision of the registrar.
Assistant chief registrar: They carry out effective services
filling and processing of court proceeding aimed at reporting to
the judge for jurisdiction. They also assign oaths.
The chief accountant: He is discharge of financial matters
federal allocations as well as liaises with the senior accountant
and the accountant and also ensures that staffs receive their
salaries.
The senior clerical officer: the office of the clerk is
responsible for information control. He attends to the public
papers case lits, and enters cases into the courts dairy as well
as schedule cases for hearing.
1.4. STATEMENT OF PROBLEM
In response to the knowledge or need to computerize the
system or method of case scheduling of a court of law. In
order to curb to problems of inefficiency associated with the
manual system or method of case scheduling and analyzing
court proceeding which includes the following inaccurate

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recording: this is a high tendency of encountering error when
records are kept manually.
Time wasting: there is a high tendency of time wasting. In
recording processing and analyzing files or records manual or
system is so laborious and time consuming compared to
computerized system.
INADEQUATE PLANNING AND DESIGN
The sole aim and objective of this work is to design and
implement a computer base system for case scheduling in a
court of law. It also aims at ensuring flow information as well
as communication and documentation amongst all.
1. Ensuring faster and more effective system a computerized
system.
2. Source information to students or researches who might
venture into related field of study.
3. Ensure effective storage and retrieval system in the court
of law using the computer system.
4. Improve the level of security of information as well as
document and files.
5. To design a system that will at the same time by giving an
immediate reply of any request made on re-confirmation
of case scheduling in a court.
6. To provide facilities that will ensure easy updating and
maintenance of the system.

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1.5. SIGNIFICANCE OF THE STUDY
The use of a computerized case scheduling was design to
enable the Nigerian judicial arm of government though the
court, enhance their duties of live up to their responsibilities of
setting cases ascertaining facts of disputes and adjudicating
between disputing of a computer base case scheduling system.
The above stated topic of the discussion will as well individuals
or researcher to have good understanding of the structure of
the court. The court system as well as its processes with
regards to how cases are handled and scheduling.
1.6. SCOPE AND LIMITATION OF THE STUDY
To ensure the progress, validity and originality of the
project the scope was reduced to lowest term considering that
case scheduling and its computerization are essential task been
carried out in a law court. It is a side topic that involves many
corporation and protocol. The Imo state High court owerri, was
chosen so s to based ambiguity and to ensure that success is

achieved at the shortest possible time. ln this project will
certainly outline the method of a computerized system of case
scheduling which the law court could use and as such ensure
timeliness of information as well as security of information.
The limitation to this research work include the following:
2. Lack of resourceful materials that would further
investigation and harnessing.
3. limited time to carry out the research work, as the research
was combined with other academic activities
4. Financial instability, which constituted more to the
limitation as relates movement form one place to another
for material and further aids towards the topic of
discussion.
1.7. DEFINITION OF TERMS
Computer: This is an electronic device that is capable of
solving problems by acting data performing prescribed
operations on the data accepted and supplies the result of the
operation.
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Computerization This is a technique whereby all parts of an
organization run manually are taking over by the use of the
computer system.
Judge: This is the officers in control of court of law who
decides how criminal offenders should be punished.
Crime: This includes all illegal activities in general deal with by
legal decision.
Adjudicate: This means to officially decided who is right in an
argument between two groups or organization in a court of
law.
Adjourn: To temporarily stop the case or postpone a case in
the law court.
Culprit: the persons who is guilty of a crime or responsible for
demand, or a problem
Defendant: the person who a case issued against
Plaintiff: this is the person summoning another on a case in a
law corrupt.
Prosecute: to officially change somebody with a crime in a
court of law.
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CHAPTER TWO
LITERATRUE REVIEW
2.1 INTRODUCTION
This chapter review of the publication and literature as
regards to computerization as well as database system. Efforts
have been made of authors to review what computer is and the
concept of computerizing a system.
According to Ndukwe M.U. published hand out (1996), a
computer is an electronic device that has the ability to accept
data internally, store and automatically execute a program of
instruction, perform mathematical, logical manipulative
operation and reports the result as information. James
Anderson (1997) defines a computer as an electronic device
that is capable of accepting data, store it for future references,
retrieving previous stored data and output the result under the
control of a set of instruction known as computer programme..
Richard W.B. (1986) maintain that a computer is an
electronic device or machine that is used to process

information, able to accept data, process it, store it with
memory and produce information in form of output to the
specification of the users.
Remy (1994), in his own idea of computerized data base
system state that with a data bas management program,
organizing, sorting and retrieving large amount of information
are faster and easier than with a manual data base.
Arthur (1984), from computer literary survived kit for the
apple computer family sees data to be as a one which must be
online, in his contribution he said, online data base is large
collection of information in one subject or related subjects.
As commuter becomes increasingly common place in our
society, the change they will cause will undoubtedly touch each
and every one of us in some manner.
2.2. COMPUTER AND LEGAL PROCESSES
Computerization as started by Idath G.A. (Master 1993)
can also be defined as an operation or procedure programme
instructions that serves for clarity of executing and sorting with
a computer system ie it is the original done manually or

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otherwise improvement of a system to a namely defined
system.
Over the past decades, computer technology ahs an ever
growing impact upon the society legal studies and development
is not left out in the acquisition. Louces the legal profession has
witnessed an adaptation of information technology into the
practice of law through with skepticism and apathy. To the
confused and daunted, it should not be welcome but to the well
informed, computer comes in handy to make the practice much
easier faster and produce better quality work with an increased
level of efficiency.
Computer has become useful tool for the retrieval of
massive legal information. Lawyers now use it for the
preparation of documents, administration, accounting
conveyance and retrieval of decided cases to support decision
and arguments in courts. A computer has been defined as a
very high speed electronics that can accept data and
instructions, use the instructions to perform logical and

mathematical operations and report the result of the
processing.
The computer therefore, can be sued to extract useful
information, which enhances the firm to make better decision
and avoid the consequences of incorrect or poorly times
decision. This kind of information is drawn from data which are
fact, stored in the compeer does not only help the lawyer in the
aforementioned areas other than just saving and retrieving
documents.
The computer edits rearranges the lawyers text by
correction of spellings, grammar, punctuations and additions,
detection and alteration of words.
2.3. COMPUTER AND THE LAW LIBRARY
All over the develop and developing nations of the world,
the use of computer and work processors in the drafting of
legal documents and bibliographical assistance in law libraries
has increased access to legal literature and information. Most
laws are now available in computer database. This not
withstanding this work will take a study here on the working of
a law library and see how computers have come to facilitate

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the operation, law libraries, the ministry of justice, the legal
and council, public corporation, bar secretaries, law school and
colleges of legal studies etc.
Information viable in law libraries may be ordinary discovered
from the index shelf as pre-arranged by the effect libraries who
are always there to assist. To facilitate this duty and meet with
the ever-growing complex demands of their clients. Law
librarians to attend to thousand and one impatient clients in
record time, giving each person enough valuable information,
which in turn will enhance development not the entire society.
2.4. COMPUTER IN THE COURTS
According to Sir A.C. Upadhjah (gauhatic High Court
India). Assemblage of electronics and telecommunication
proclaim that knowledge is universal and it is not body
domination any more. one has to wait and see the creation of
the revolution technology of the twentieth century. The day is

not far, when a judge silting in a courtroom laid on his table
top, on touching buttons of the computer, the judge will be
able to turn pages of the witness and record arguments
advanced by the counsel, hint for the case references and
citation of difference decision and on conclusion of the hearing
of the case, deliver his order to judgment by dictation of the
microphone attached to the computer with the help of voice
recognition software, a certified copy of the judgment or order
delivery by the court information processing, interacting
directly with a variety of organization within the court
community depict interaction paths within a federal court
information is both collected and disseminated along those
paths, since most of the information must be shared, the
construction of a centralized integrated database is desirable
for most courts, with clerks office being responsible for
information control. The information in such a database would
generally include jocket entries, parties: cases and court
resources assigned.
Wisconsins Milwauke country is arising the computer to cut
through the paper work that can hamper the efficient
administration of justice, especially in and area of increasing

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load. The country developed an on-line record keeping system
called (justice information system) files. These fall into major
categories.
1. Information regarding the criminal incident or event-line
nature of crime, injuries incurred.
2. Information on the defendant detailed identification
other pending cases, case status
3. Information surrounding the case and its progress./ the
arrest and its circumstance charges issues, court event or
transactions with result (hearing continuance and trails)
include data, time action taken, reason for action party
requesting action disposition and sentences.
4. Information on participants Victims and weakness police
officers and special personnel involved prosecutors and
degence attorneys, judges courts reporters and clerk with
the job of filling records concerning more than 35,000
cases that develop each year. Milawaukee countrys clerk
of court that develop each year milwakee countrys was

one of the first to feel the impact of justice information
system
Louis A. Metz, 111, judicial information system coordinator for
Milwaukee country says that benefits of the system are all
derived from one primary aspects to automation computers are
infinitely well adapted to perform receptive actions thereby
lending themselves admirably to the record keeping process.
The counties entering case data such as offense, arrest,
arrangement continuance, disposition and sentencing
information in the court minutes record and asking the
computer to store it and make use of it in appropriate ways in
the type of job for which the computer is well suited.
2.5. CASE SCHEDULING
According to the ministry of information, national information
centre, courts division India, case scheduling is the process of
filling cases and generating case list for hearing by the courts
on specified dates. In the supreme court of India and all High
courts, as the advocates stand in queue for filling cases before
the counters, the data entry operating enters preliminary
details required for registration such as party names, advocate

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details etc, the computer terminal at the query counter is used
to attend to the queries of the litigants on the spot. The
defect, if any are listed out and handed over to the
litigants/advocate for rectification. Time limitation is also
checked by the system automatically.
However, the processes of filling and scheduling cases at
state High court been the venue of the case study, are carried
out manually instead. The processes of filling case are
handwritten. These cases are assigned to all the courts by the
administrative judge. The court clerk of the various courts
enters the cases into the court diary from which case list are
generated with scheduled data for hearing by the courts
furthermore, the judge can as well adjourn cases on the day of
hearing if-
the defendant fail to run up on time
the defendant demands for such on stated reasons.

Cases are also handed based on their kind major kind of cases
include:
Civil cases: these are cases or matters against individuals
groups or organization. They include case of damages violation
of landmark etc.
Criminal cases: These are matter against the state they
include case of murder, armed robbery etc these cases are
persecuted by the state.

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CHAPTER THREE
SYSTEM INVESTIGATION AND ANALYSIS
3.1 INTRODUCTION
In the investigation and analysis input and output forms,
the researcher started with the method of data collection
adopted as it related to the modern system. The investigation
also finds out areas where the old system doest not reflect the
previously discussed setbacks.
System investigation is an in-depth and comprehensive
studies carried out on the modern system ( Imo State High
court Owerri) so as to come up with relevant facts that will be
helpful in designing the proposed system is consist of the facts
finding methods and analysis of the facts found. System
investigation was judiciously carried out in Imo state high court
Owerri.
From which it observed that the system was performing
below standard due to series of problems associated with the
ineffectiveness of the existing (manual) system. Same of

these problems include inefficiency of accounts, billing system,
clashing of dates for case hearing etc.
3.2. METHODS OF DATA COLLECTION
Facts are regarded as data which may be alphabetic, numeric
or alphanumeric in form it is vital because it helps the analysis
to have available store of data on various subsystem of the
whole system in order to collect the facts properly and
effectively, the following statistical methods were employed in
the cause of the research.
1. Interview method: some personnel officers in the court
clerk concerning their felling towards the existing manual
use of data base as well as the procedures of filling
scheduling and hearing of cases. This helped the analyst
to get first hand information from the officers.
2. Examination of records: some o f the material and
reports sued in the old system such as organization
charts, court diary as well as case list were critically
examined.
3. Observation method: procedures and event were
critically observed as they happened by the analyst, this

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include, filing cases, scheduling fo cases for hearing as
done by the old (manual method. This helped the
analyst to gather more facts and have better
understanding of the existing system.
3.3 ANALYSIS OF DATA
System analysis involves taking a key observation into the
different components of the case study (Imo State High court
Owerri) to examine the functional linkages amongst the
system. It therefore becomes pertinent to analysis the data
collected.
3.4 SYSTEM DESIGN
This involves the documentation of major operation and
routine that will be going on the new (computerized) case
scheduling system on Imo state High court of law Owerri.
Having studies and analyzed the old (manual) system, the
proposed system was designed therefore to enable and
enhance efficient and effective work procedure.

The new system is almost the same with the old system except
for some modification and optimization hence computerized
case scheduling system therefore implies the adoption of a new
system function thus: the new function necessitates the
redesign of case scheduling system. There are several goals
the system design aimed to achieve, they include:
To ensure data security
Easy removed during computation through an easy
procedure
Increased memory space in the new system or
storage of more information
Speedy collection of information from various
locations.
The processes by which the above mentioned p0oints can be
achieved include:
Understanding the problem and the solution
Suggest improvement to present procedure
Program and test the new system and carryout the
correction exercise
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Access the feasibility of using computerized system.
3.5 INPUT/OUTPUT SPECIFICATION
The data capturing involves the method of capturing data in
the purposed system, recommended is the key to disk. The
data on the source documents case risk, court diary or other
form keyed directly into magnetic disk. Key to disk is a direct
access mechanism that would activate the record needed at the
same time for update. These include visual display unit (VDU)
laser jet printer, magnetic disk and floppies and not matrix
printer for out (hard copy). The input form of data would
include the following data time:
i. suit item
ii. court
iii. name of plaintiff
iv. name of defendant
v. date of filed case

The most conventional form a output is the printer. The major
advantage is that it helps in making copies of same report
suing carbon paper. Also a variety of low speed printers is
available and is connected to a central computer site via a
phone.
THE OUTPUT FORM FORMAT
PLAINTIFF:
DEFENDANT: ...
PROCEEDING: .
SUIT NUMBER: ....
DATE OF HEARING: ..
COMMENT FOR ADJOURNMENT IF NEED BE
3.6 SYSTEM REQUIREMENT
When creating a computer based system for case scheduling
initially, the filed in each of the records to be stored in a file
must be defined. Each field is given a name and a maximum
length in addition. E ach is assigned to data types, which
indicate the kind of data to be stored in that filed.

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There should also be a primary key to uniquely identify each
record and determined the order of the record in the file; the
requirement of setting up a computerized case scheduling
system of a court of law is classified into two hardware and
software of the system.
3.6.1. SOFTWARE REQUIREMENT
Software is a series of instruction given to the computer in
order to perform a specific take it hells compeer exact what to
do what kind of information to print of display, how and when
to accept it.
A window 98 operating system for coding the program
instruction required performing the various operations towards
achieving the objective of the new system.
The following underlines the principles and objectives of the
newly implemented system.

The system is required to process data at a very high
speed with Pentium IV running as 366mhz which
requires a requires a storage capacity of about
200mb.
The system is expected to have aback up with an
auxiliary storage device so as to prevent loss of vital
information.
3.6.2. HARDWARE REQUIREMENT
For the new system, the following are required. A minimum of
Pentium II system with a 33MHz processor speed is suitable for
the system to run. A hard disk of 20 GB and a RAM size of
123mb is a must requirement to stratify the hardware.
A fifteen inches (15) monitor
Uninterrupted power supply unit (UPS)
One laser jet printer
A generating set sustain the system
Automatic voltage regulator

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CHAPTER FOUR
SYSTEM IMPLEMENTATION AND TESTING
4.0 INTRODUCTION
This chapter lays down the necessary directions to be
followed in order to achieve the desired goals and objectives of
the system. Implementation involves the practical method of
putting into work all the theoretical design and getting the new
system into operation. At this phase, the effort of the analyst
and staff of the organization will enable the smooth change
over form the manual system to the new computer system
In the process of implementation, a computer based system for
case scheduling, certain requirements are vital such as access
mode of files, training of users of the system writing
procedures, scheduling of time etc.
Location and installation: The computer required for the
system preferably IBM personal computer (PC) or alternative
IBM compatible should be installed in each of the departments.
Other necessary structure and equipments includes, air

conditions, office furniture, storage unit for input and output
telecommunication line etc this system should be installed by a
computer analyst.
4.1 EVALUATION OF DATABASE COMPUTERIZED CASE
SCHEDULING SYSTEM
Evaluation is a systematic assessment of the system
performance to determine whether or not the outline objectives
are reached. It is expected that the computerized case
scheduling system from Imo state High Court Owerri produce
truly information as well as the scheduling of case effectively.
Evaluation and resting is also necessary to ascertain bug-free
system. The modules must be tested separately and there
efficiency ascertained raising a representative test data.
The two types of system testing that adopted are
1. Program testing
2. procedure testing
The program testing: The program was tested using a
typical test data and the output obtained from compasions and
decision. This was to ensure that all possible contingencies
have a fact been centered for by the programmer.

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The procedure testing: this ensures that the whole system
fits together as planned. This will include the clerical
procedures that precede inputs, the actual machines process
and the output procedure that follow.
4.2 PROGRAM IMPLEMENTATION
After the description and process design strategies has
been mentioned. The next stage is to look at the
implementation of our new program. Detailed steps have been
stipulated in the system specification, they would cover the
following:
training of personnel
system review and maintenance
system conversion or change over method
4.2.1 TRAINING OF PERSONNEL
The extent to which staffs are to be trained to acquire skills
in order to be able to use the proposed programme effectively

depends largely on the quality of personnel available and the
skills they acquire. It is necessary to ensure that all persons
involved in the implementation of new program are capable of
making it operational. This can be achieved through
1. handbook developed from the program specification
2. full time course or part time, often numbered by the
computer manufacture and lectures, general appreciation
on specifications,
3. Organizing lecture, general appreciation on specific areas.
4.2.2 SYSTEM REVIEW AND MAINTENANCE
Once the system has become operational, it will need to be
observed to see if it has met his objectives. The primary focus
is on the cost and benefit. The system needs to be reviewed
and maintained periodically for the following reason.
1. To deal with unforeseen problem in operation, example
programs may need to be modified to deal with the
circumstance.
2. To confirm that the planned objectives are been met and
to take adequate correction measures where necessary.

your own new copy.
4.2.3 SYSTEM CONVERSION OF CHANGE OVER
PROCESS
There are basically two methods of changing over of a
new system, parallel and direct change over techniques in the
parallel technique, the old and new system run concurrently
utilizing the same inputs. The outputs are correlates for the
purpose of resolving any difference that is noticed until the
system attains perfection.
In the direct change over techniques, old system is
disconnected summarily while the new system is made
operation immediately. The parallel change over technique is
chosen for this project as a changeover technique for easy
assimilation
4.3 DOCUMENTATION AND INSTALLATION
System documentation: this involves a global of the
purpose of the system as a whole which can be seen from the

system flow chart. The system will document the record of
each individual case as well as the date is filing and hearing.
Program documentation: this explains the major logical
actions in the program. These are steps to be followed
during operation
Step 1: input user password
Step 2: input case content
Step 3: display case form
Installation of system: t he program can be installed using
the following step
Step 1: insert the CD ROM
Step 2: double click my computer
Step 3: select d drive
Step 4: doubt clock at the visual menu
Step 5: enter the password
Step 6: click ok
4.4 LANGUAGE SELECTION
The implementation of the new system can be best achieve
by using he visual basic (V basic) programming language. It
was considered appropriate since it is a database management

your own new copy.
system and the problem to be solving required creating large
volume of files and the logistics needs of the project work. File
accessing, uploading, storage and retrieval system. Since
visual basic can de these tasks so effortlessly, it helps the most
attention for our choice.
Visual basic comes up with a lot of built-in function that will
help the program do a lot of different tasks. More so, visual
basic was chosen in this project due to its ability to guide the
programmers on what to do by rendering help to the debug the
programme
INPUT
PROCESSING
DATABASE
OUTPUT
your own new copy.
4.5 Program Flowchart
START
INPUT USER NAME

AND PASSWORD
No INVALID
PASSWORD
If correct
Yes
IF No
CORRECT
ADD CASE FILE
Yes
IF EDIT
CORRECT
Yes
CASE SCHEDULING FORM
Yes CANCEL
IF
CORRECT
STOP
CHAPTER FIVE
5.1. SUMMARY, CONCLUSION AND RECOMMENDATION
This chapter outlines the summary of all work that has
been written, starting form chapter one to chapter four,
corning the design and implementation of computerized case
scheduling about the usage, if becomes implemented into the
Nigeria court system, which Imo State High Court is a unit and
recommends others who wishes to take up research on the
study.
5.2. SUMMARY
Computers are playing increasingly vital in all aspects of
our lives today. Computers are used in construction,
communication, industrialization, home appliances even toys
and games, supermarkets are using computerized scanner to
check their daily sales and purchases made electronically
invariably an application of this same machine in Imo state
High Court would nevertheless improve filling and scheduling
system of cases as well as enhance efficient making, planning
and effective monitoring.

your own new copy.
5.3. CONCLUSION
Computer will do very little to improve a disorganized
manual information system or an efficient automated system.
Rather, it will be more effective if there exists efficient
informations system; this is because computerization should
be built upon an existing system and makes it more scientific.
A computer system is as good as the people ranging it,
therefore before a good standardized computer used in any
organization can be achieved; the correct has to be employed.
The use or implementation of a computerized case
scheduling system in a court of law would be of great
importance in providing accurate, timely and detailed
information. It will as well help to ensure security of
information, good documentation of files as well to scheduling
cases for hearing. These in turn will curb the stress incurred
suing the old (manual system)

5.4. RECOMMENDATION
This research work is about case scheduling system of
Imo state High court, it was limited as a result of financial and
time constraint. I hereby recommend or encourage anybody or
person(s) who wish to research more on this topic should
endeavor to include other courts within the state.
5.5. PROBLEM/LIMITATION OF THE RESEARCH WORK
No successful work of this kind can be carried out without
encountering some form of constraints include
Finance: This is the most delimiting factor, which
affected the provision and affordability of all the
materials needed for this work.
Time: This project work requirement involves a lot
of energy and time since we had to combine the
research work together with preparation for our final
examination.
Materials: At the time of this work, books, journals,
materials on the cause of study were not found in
most libraries and they are sever costly to procure.

your own new copy.
REFERENCES
Okeke, C.C (1990). an introduction to Computer Science. Pan
publishers Ltd
Ndukwe, M.U. (1996). Concept of computerization.
Law and legal process by U.S.F Nnabue

Design and Implementation of A Computerized Case Scheduling System of Court of Law

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DESIGN AND IMPLEMENTATION OF A

COMPUTERIZED CASE SCHEDULING SYSTEM OF

(A CASE STUDY OF IMO STATE HIGH COURT)

TO THE DEPARTMENT OF COMPUTER SCIENCE,

IN PARTIAL FULFILLMENT FOR THE AWARD FOR

This is to certify that --------- of the department of computer

science carried out the research work under my supervision.

External Examiner Date

This project is dedicated to the Almighty God for giving us the

wisdom, knowledge and understanding in his infinite mercies,

kindness to our tips and making us partaker of this project.

Our appreciation goes to the Almighty God who in his infinite

mercies guided and protected me throughout our stay in the

institution and for giving us the opportunity to write this

project successfully. We wish to express our profound

gratitude to the people who had contributed immensely

towards the successful execution of this project.

First our appreciate our supervisor Mrs. ---------- for her

priceless support, viable instructions and assistance towards

the successful completion of this project.

The aim of this project work is to design an implementation of

1.2. Brief history of imo state high court

1.3. Organization structure

1.4. Statement of problem

1.5. Significance of the study

1.6. Scope and limitation of the study

1.7. Definition of terms

2.2. Computer and legal processes

2.3. Computer and the law library

2.4. Computer in the courts

2.5. Case scheduling

System investigation and analysis

3.2. Methods of data collection

3.3 Analysis of data

3.4 System design

3.5 Input/output specification

3.6 System requirement

3.6.1. Software requirement

3.6.2. Hardware requirement

System implementation and testing

4.2 program implementation

4.2.1 Training of personnel

4.2.2 System review and maintenance

4.2.3 System conversion of change over process

4.3 Documentation and installation

4.4 Language selection

4.5 Program flowchart

5.1. Summary, conclusion and recommendation

5.5. Problem/limitation of the research work

The judicial arm of government is the third organ of

government besides the legislature and the executive. The

major functions of this arm includes setting of case, finding the

quality people and also interpreting the constitution of the land

as well as administration of justice other functions include

interpreting laws made by the legislative arm of government,

declaration of acts of the legislative as null, void,

unconstitutional and of no effect.

Moreover, the judiciary is the alt hope of the ordinary

man. They do this by safeguarding the rights and liberties of

the citizens. The aggrieved person can go to court to seek

redress. It is the job of the court to see to that justice

prevails. Also during elections courts may determine who

actually won the election and rigged it as part of its settlement