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OfficeSuite

Professional

Users Manual
BASICS
Welcome to MobiSystems OfficeSuite Professional!

OfficeSuite Professional is a complete mobile office solution, allowing you to create, view
and edit Microsoft Word and Excel files, and to open PowerPoint and Adobe PDF files
away from your office. With the advanced editing features you can modify documents on-
the-go and save them in their original format just ready to be used back on your desktop
computer.

OFFICESUITE PRO MODULES


OfficeSuite is a group of applications sharing the same user interface, look and feel, and a
common File Browser. Each separate module in OfficeSuite supports different Microsoft
Office file formats: Document Editor for Microsoft Word, Spreadsheet Editor for
Microsoft Excel and Presentation Viewer for Microsoft PowerPoint. PDF Viewer module
is also included to allow users to open commonly used PDF files and attachments.

SUPPORTED FORMATS
File formats supported by OfficeSuite Pro are:

Microsoft Word 97-2003 text documents

Microsoft Word 2007 and 2010 text documents

the commonly used TXT format for compatibility with third-party


desktop programs

the commonly used LOG format for compatibility with third-party


desktop programs

OfficeSuite Spreadsheet Editor:

Microsoft Excel 97-2003 documents


Microsoft Excel 2007 and 2010 documents

CSV (comma separated) format ensures the compatibility


with third-party desktop programs

OfficeSuite Presentation Viewer:

Microsoft PowerPoint 97-2003 documents

Microsoft PowerPoint documents with macros

OfficeSuite includes OfficeSuite PDF Viewer which allows you to open Adobe PDF files.

CONTROLS AND NAVIGATION


OfficeSuite has several different ways to help you access and manage your files:
Navigation bar - the navigation bar in all OfficeSuite modules gives quick access to
additional menus or toolbars for files or documents management.
Side bar - the left side bar is available in the File Browser and gives quick access to
different folders, files and remote third party cloud services. To show / hide the side
bar, slide the screen right / left. Alternatively, press the button at the top left-
hand corner of the screen to open the side bar. The Document Editor allows quick
navigation in the currently open document via a right hand side bar. To show the
side bar, slide left or press the button from the navigation bar.
Context menus - the context menus appear when you long press an object. They
offer quick access to frequently used operations for the selected object.
Toolbars - The File Browser, the Document Module and the Spreadsheet Module
offer useful toolbars at the bottom of the screen. Some toolbars are not always
active and are context activated as is for instance the Edit tool bar in the Document
module that only appears when you are in Edit mode.
Popup toolbars - In the Document and in the Spreadsheet there are context
popup toolbars for quick access to most frequently used operations over different
objects. Long-press an object to open the popup menu.

OPENING DOCUMENTS
OfficeSuite Pro allows you to open local or remote files, attachments that you received in
your email client or files downloaded from a web browser:
E
 -mail attachments - When you receive an e-mail attachment in one of the
supported file formats, press and hold on the attachment and select OfficeSuite to
open the document.
T
 hrough OfficeSuite File Browser - Open OfficeSuite and use the built-in File
Browser to navigate to the desired file and open it. Various supported file formats
are listed with different icons. Documents shortcut in the File Browser side bar offers
quick access to your document folder. Recent files are listed at the bottom of the
side bar so you can access them quickly.
T
 hrough web browser - While browsing the web you might come across
document files. Tap on the file and press Open in from the navigation bar. Select
OfficeSuite app to open the document.
R
 emote files - OfficeSuite allows you to access your third party cloud storage
accounts and files. To do so, use Remote files in File Browser side bar. Then you will
be allowed to select among Google Drive, Dropbox and SkyDrive. Once a remote
account is added you can easily access it from the side bar and to open any files
stored there.

OFFICESUITE FILE BROWSER


OfficeSuite File Browser will open as soon as you launch the application. The File Browser
gives you access to your documents, folders and remote cloud accounts such as Google
Drive, DropBox and SkyDrive.

MANAGING FILES AND FOLDERS


The File Browser is organized in several useful shortcuts providing quick access to local
files, remotely stored files or to designated document folders. These folders are accessible
through the side bar:

Home - the home screen in OfficeSuite

Documents - local documents and folders on you device

Cloud - access to your Google Drive, DropBox or SkyDrive account

Recent files - recently used files are listed at the bottom of the left side bar.
The File Browser provides basic operations to help you manage your files and folders.
Press from the navigation bar. You can do the following operations:

Cut file(s) or folders Copy file(s) or folders

Paste file(s) or folders Delete file(s) or folders

Zip & Send file(s)


Send file(s) via email and folders via email
Tap and hold on a file or folder until the context menu appears and select Properties in
order to view the file properties, such as file name, type, file size, path to the file, and date
modified. The Properties item in the context menu also allows you to Rename a file.

CREATING DOCUMENTS
OfficeSuite Professional allows you to create new office documents and folders. To do so,
select from the navigation bar. You will be prompted to select the type of document
to be created - Word document, Excel workbook or a folder.

SORTING FILES
To sort files by their name, type, date or file size, just tap on the corresponding column
title located below the navigation bar. Consecutive tap on the column will switch
between ascending and descending order of sorting.

FINDING FILES AND FOLDER


To find a file, just type in the name that you are looking for in the search bar located
below the navigation bar. Files will be dynamically filtered as you type.

SHARING DOCUMENTS
OfficeSuite allows you to share your documents directly from the File Browser by sending
them to an email recipient or by uploading them to an existing Google Drive, DropBox or
SkyDrive account.
To send a file via email, press from the Navigation bar, select a file or multiple
files, and press . You can choose to send it as an attachment or compress and
attach a file before sending it to reduce its size.

WORKING WITH ICLOUD


OfficeSuite integrates with iCloud and will automatically backup you documents if the
feature is enabled. You will be asked if you would like to enable iCloud in OfficeSuite when
you start the office application for the first time. You can later enable or disable the iCloud
backup at any time by going to the iOS Settings. Select OfficeSuite and switch the iCloud
backup on or off.

OFFICESUITE TEXT EDITOR


OfficeSuite supports viewing and editing of Microsoft Word DOC and DOCX files, as well
as TXT files.

READING AND NAVIGATION


When a document is opened, the file contents will be loaded sequentially. You can
easily scroll within the document in order to read it. Pinch zoom in or out to increase or
decrease the zoom view ratio.
Use the right hand side bar to preview and navigate in the document - to the top,
bottom or selected page. Press on the navigation bar to open the side bar.
When a text document is opened it will initially be in view mode so you can use the
full screen area for reading. If you want to edit the document, tap in it. OfficeSuite will
switch to edit mode and will show keyboard and edit toolbar at the bottom of the
screen.

WORKING WITH TEXT


Text selection
Double tap on a word to start the selection. The marked text will be highlighted. Fine
selectors will appear that will allow you to extend or refine your choice. Tap and drag
either of the selectors until you highlight the exact text that you need.

Cut, Copy, Paste


OfficeSuite Pro allows you to cut, copy and paste text selection to other places in the
current document or other documents. To do so:
1 Select the text.
2 A popup toolbar will appear.
3 Select to Cut or Copy the selection according to your needs.
4 Navigate to the place where you want to copy or paste the selection.
5 Tap and hold until the context menu appears and select Paste.
Undo / Redo
In OfficeSuite you are able to undo and redo the last operations that you have performed.
To do so, use the Undo button from the navigation bar. To redo the operation, tap and
hold on the Undo button and select Redo from the popup menu that will appear.

EDITING FEATURES
Text and Paragraph Formatting
Text and paragraph formatting can be modified from the toolbar at the bottom of the
screen in edit mode. For fonts you can change the font size, style, color or highlight. For
paragraphs you can modify the paragraph alignment and indent.
For more advanced formatting use the popover for iPad or additional toolbar for iPhone
that appears when you press on the navigation bar. Here you are able to change the
font type and the line spacing of paragraph.

Bullets and Numbering


In order to format selected texts or lists you can use the Format menu. You are able to
format:
Press for a numbered list.
Press to create or modify bullets.

OFFICESUITE SPREADSHEET EDITOR


OfficeSuite Pro allows you to open, create and edits Microsoft Office XLS and XLSX files,
as well as CSV files.
VIEWING AND NAVIGATION
For easy browsing and navigation OfficeSuite offers some on-screen controls.
C
 hanging of spreadsheets - as in Microsoft Excel, OfficeSuite supports different
tabs for each spreadsheet. To switch to a spreadsheet, just tap on its tab. For files
with multiple sheets, scroll the sheet bar horizontally until you find the desired
sheet.
T
 o find a word or phrase, press on the navigation bar. The Find and Replace
navigation bar will allow you to refine your search, to replace text and to navigate
in the search results.

Z
 oom - to zoom in and out, simply pinch or reverse-pinch until you reach the
desired zoom level.
 o go to a specific cell, press
T on the navigation bar and then Go to.... You are
now able to move directly to a cell with given coordinates.
 hanging row height and/or column width - You can change the row height
C
or column width by tapping and holding on the row/column boundary. Slide the
boundary left/right or up/down. A thin dotted line will indicate the new boundary
position.

EDITING SPREADSHEETS
OfficeSuite Pro allows you to modify cells, columns, rows, their formatting and contents.
Tap a cell and directly start typing to fill in or modify the cell.
To select multiple cells, hold the first cell and drag until you mark the whole desired area.
Cut, Copy and Paste
OfficeSuite Pro allows you to cut, copy and paste cells or selections to other places in the
current document or other documents on your device. To do so:
1 Select the cell(s).
2 Upon second tap a context menu will appear where you can select Cut or Copy .
3 Go to the place where you want to paste the cell(s) and choose Paste from the
context menu.
Undo / Redo
In OfficeSuite you are able to undo and redo the last performed operations. To do so, use
the Undo button from the navigation bar. To redo the operation, tap again and hold the
Undo button. Select Redo from the menu.

FORMATTING
Press from the navigation bar to access the formatting menu. You are able to format
the cell font, border or type. The formatting options can be applied to a single cell or
selection of cells. The formatting options are organized in three tabs.
1 F
 ont - OfficeSuite allows you to format the font size, style, type, color and fill. You
are also able to edit the alignment and indent of cells.
2 Cell - here you can change the cell/ selection of cells border.
3 umber - change the cell type here. The supported cell types are number, currency,
N
date, time, percentage, scientific and text.

OFFICESUITE PRESENTATION VIEWER

VIEWING AND NAVIGATION


Changing slides - You can easily swipe between different slides. Pages navigation pane
at the bottom of the screen in portrait and at left hand side in landscape mode allows you
to preview and scroll to a specific slide.
Pinch zoom in or out to increase or decrease the zoom level of the slide.
To go to a specific slide, press on the navigation bar and then Go to...
To find a text in the current document, press on the navigation bar and then select
Search from the menu. Specify text to be searched for. You can use the settings button to
define search options and the arrow buttons to move between the search results.

SLIDESHOW
To start a slideshow, select . You can choose between manual and automatic mode.
To stop the slideshow, press on the current slide and then select Back from the navigation
bar.

NOTES
To view the notes for each slide, tap on the navigation bar.

OFFICESUITE PDF VIEWER

NAVIGATION IN PDF DOCUMENTS


Easy swipe between different pages.
Pages navigation pane at the bottom of the screen in portrait and at left hand side in
landscape mode allows you to preview and scroll to a specific page.
To go to a page number of your choice, press on the navigation bar and then Go to...
Specify a page number.

VIEWING PDF FILES


Pinch zoom in or out a document to increase or decrease the zoom ratio of the current
document.
The icon the navigation bar allows you to switch to full screen mode.
To find a text in the current document, press on the navigation bar and then select
Search from the menu. Specify text to be searched for.

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