Instructiions for com

mpleting Co
ommon App
plication forr IIE

Please haave these insstructions av

vailable durin
ng registratioon and subm
mission of thee Common
Applicatiion for the In
nstitute of In
nternational Education (IIIE). If you have any quuestions
regardingg these instru
uctions, pleaase e-mail BSSWBApp@iiie.org.

STEP 1:

A. If you
u have not prreviously reg
gistered with
h Common AApplication, you need to register andd
create yo
our account by
b visiting: https://www
h .commonappp.org/ and cllicking on thhe link Creaate
an Accouunt on the Applicants
A sttarting page..

Please make
m sure you u are not usin
ng Internet Explorer
E sin ce this brow
wser does nott support thee
Common n App site.

If you haave previouslly registered

d, please log in and proceeed to Step 22.

B. In creaating your acccount, pleaase remembeer the followiing:

The
T most im mportant section of yourr registratioon is creatin ng your loginn informatiion.
You
Y will regiister using yo our e-mail ad ddress as yoour usernamee.
Your
Y passwo ord should bee: Brazil2015! Please n ote that the B in Brazil m must be in
upppercase.
After
A completing your log gin credentiaals, please cllick continuue to complete the
reegistration in
nformation section.
s

Braazil2015!

Braazil2015!

Under
U first naame, please type
t your coomplete giveen name exacctly as it apppears on youur
passport. If your
y passporrt says that your
y given naame is Elizabeth Anne or Bruno
Luiz,
L you sh hould not putt just Elizab
beth or Brruno.
Under
U last naame, please type
t your com mplete surnaame as it apppears on youur passport.

Elizabeth Anne

n Keane
Carrington

Enter
E an addrress by clicking on the Enter
E Address button. Pleease write inn IIEs addreess as
your permaneent address, then
t continu
ue:
o Counttry United States of Am merica
o Addre ess Line 1 809 United Nations
N Plazza
o Addre ess Line 2 Institute of International
I l Education
o Addre ess Line 3 C/O Shahreen Rahman

o City New York

o State New Yorkk
o Zip Code 100177
o Then click Contin
nue (if a box asks you to verify your address youu should clicck on
use as o continue)
a entered to

Select your gender

Enter
E your ph hone numberr and date off birth (DOB B)
For the I amm applying ass a: questionn, select Trransfer Studeent.
In
n the I am a(n):
a section
n, please select Applicaant planningg to enroll wiithin the nexxt 12
months.
m
Check
C the boxx that says you
y wish the colleges yoou are considdering to com mmunicate w with
you by e-mail prior to sub bmission. Then
T check thhe box sayinng that you aare age 13 orr
older and agree to the liceense agreemment.
Click
C on Creaate

You are now

n registerred on Comm mon Applicaation. Once yyou are in thhe Common Application,
please no
ote the CAID
D number lissted at the top
p right handd corner of thhe page. Thiis is your
common app ID num y will neeed later. Pleaase save thiss for your reccords.
mber, which you

CAID

STEP 2:

Now thatt you have completed reg gistration, cllick on the taab labeled C
College Searrch. Enter
Institutee of Internatiional Educattion into thee school or ccity name seection and seearch.

When IIE
E appears, cllick on the faar left check
k box and sellect add. T
This will addd IIE to yourr
My Colleges tab so
o that you caan now comp plete the IIE
E Common A Application.

You will see a pop-u

up box that saays Collegee Successfullly added. C
Click the Ressults List buutton.

STEP 3:

Next, clicck on the My

y Colleges taab. You shou
uld now prooceed to com
mplete the IIE
E Applicatioon
under your My Collleges tab.

A. Click
C on Quuestions.
a. Undeer preferred start term, seelect Fall 22015.
b. Undeer preferred admission plan, select R Regular Deccision.
c. Selecct No for need-based
n financial
f aid, then click Continue.
d. Undeer Academiccs, select Brrazil Scientiffic Mobility Program - F Fall as yourr
progrram.
e. Selecct the major you intend tot study in thhe U.S. for yyour field off study. If yoour
field of study doees not appeaar on the list,, check to seee if its listeed under a
sligh
htly different name or if there
t is a verry similar fieeld availablee (for exampple, if
your field of stud
dy in Brazil is
i Productionn Engineerinng, you shouuld choose
Induustrial, Manuufacturing, and
a Productiion Engineerring). If yoou cannot finnd
anythhing related to your field
d of study, pllease select one of the O Other optioons at
the end of the listt.
f. Enterr your CPF without
w any non-numericcal characterrs (01234567899, not
012.3345.678-99) and click C Continue

g. Undeer the activitties section, you

y can priooritize any exxtracurriculaar activities yyou
wish to participatte in while inn the U.S.; hhowever, youu do not neeed to select aany.
Click
k continue when you are a finished.

B. Under
U the FE
ERPA Releasse Authorizaation, click thhe underlineed text that says release
au
uthorization

Please read th
hrough the sttatement expplaining whaat FERPA iss and confirm m that you haave
reead and undeerstood the authorization
a n by checkinng the I havve fully read and understtood
th
he FERPA reelease authorization box. Click coontinue.

a. Nextt, please auth horize the rellease of recoords, by checcking the I authorize evvery
schoo ol that I havee attended to
o release all requested reecords and reecommendattions
to co
olleges to wh hich I am app plying for addmission etc box.
b. Pleasse select, I waive
w my rigght to review
w all recomm mendation annd support
docuuments subm mitted by me or on my beehalf box.
c. Thenn check the boxb that statees I understtand that myy waiver or nno waiver
selecction above pertains
p to alll colleges etc.)
d. Proviide a digital signature by y typing youur name and click Save

C. Please do nott use the College Report,, Secondary School Finaal Report, or Mid-Term
Report
R availaable for downnload in the Common A Application. Download thhe Registrarr
Report
R from the
t Apply Now
N page of the t IIE webssite

htttp://www.iiie.org/en/Pro
ograms/Brazzil-Scientificc-Mobility/A
Apply-Now/A
Application-
In
nstructions#UUndergrad-IInstructions

o For th
he registrar report,
r you should
s selectt a college official who hhas access too
your grade
g inform w be able too attest to whhether or not you are in good
mation and will
academmic standing g.

o Blankk forms for thhe instructorr evaluationss and registraar report cann be found onn our
websiite (listed abo
ove). Do no ot invite yourr recommennders throughh the Manage
Recommmenders online
o interfface, as it is vvery difficullt to use and currently dooes
not fu
unction.

**For the reg gistrar reportt, it is very im

mportant thaat your cumuulative GPA and GPA sccale
be filled in acccurately. Fo or those who o are not fam
miliar with thhe term, a GP
PA is your ggrade
point averagee, which show ws your averrage perform mance in all of your courrses based onn
your grades. In the U.S., GPAs are calculated onn a 4.0 scale,, but most unniversities inn
Brazil
B use a 10.0
1 grading scale. It is fine to use yyour Braziliaan institutionns grading sscale,
bu
ut it must bee clearly noteed what the scale is (5.0 , 10.0, etc.). Your gradees should be
marked
m as w
weighted if your
y school uses a curvee when gradiing (where tthe student w
with
th
he highest grrade is givenn a 100, and all other students gradees are increased by the saame
am
mount). Your grades sh hould be marrked as unw weighted if your school does not chhange
grrades from what
w is scoreed by each sttudent.

**While we understand
u th
hat not every
y institution tracks classs rank or highhest GPA inn
cllass, it is imp
portant for your
y advisor to be able too provide a bbrief statemeent about your
accademic perrformance if these numbeers are not trracked by yoour institutioon in Brazil.
Since Brazil anda the U.S. have differeent approachhes to gradinng, showing where your GPA
fiits with the overall
o GPA for other stu udents studyying the samme subject at tthe same schhool
caan be extrem mely helpful for U.S. insttitutions wheen reviewingg your appliccation. Mosst
Brazilian
B stud
dents will haave lower GP PAs than U.S S. students bbecause of thhe differencee in
how grading is handled. The more in nformation yyou can provvide about yoour academicc
performance, the more U.S. institutio ons will be abble to undersstand your aabilities.

STEP
P 4:

Pleasse select Wrriting Suppleement next. Most of thhese questionns are essay prompts, thoough
we allso ask for a few documeents to be up ploaded. Yoou should reaad through thhe essay prompts
carefu
fully before beginning
b to
o write. The prompts
p are included beelow with som me additionaal
clariffication. Thee Signature Page
P that sho
ould be uploaaded on thiss page is locaated on the ssame
website as these instructions,
i the registrarr report, andd instructor eevaluations.

A Please upload a copy of the biographical pagee of your passsport in thiss section. If yyou
A.
currently do not have a valid passsport, you muust apply forr one immeddiately. Yourr IIE

applicatioon will be peending until we w receive a copy of youur passport w with expiratiion
date as lissted on the Innstructions. You can sub ubmit the Com mmon Appllication withhout
this docum ment, but yoou need to su ubmit this doocument as ssoon as possiible.
B.
B Study Objjectives:In an a essay of no n less than 250 words aand no more than 500 woords,
write a cleear and detailed descripttion of your study objecttives. Be speecific about yyour
field of sttudy and you ur specialized d interests w
within this fieeld. This qquestion foccuses
on what you
y want to learnl during your prograam. Please tr try to outlinee what you w
want
to get fromm the prograam academiccally.
C.
C Perspectiv ves in the U..S.: In an esssay of no lesss than 250 w words and noo more than 500
words, ex xplain the unnique perspecctives you hoope to gain iin the U.S. aand how youu
intend to use
u these skills, knowled dge and expeerience uponn your returnn to your hom me
country. This questtion focuses on what youu hope to gett out of beinng in the U.S S.
This shou uld be a moree general esssay about whhy you wantt to participaate in the
program anda why you u wanted to come
c to the U.S.
D.
D Research Topics: In a short essay y of no more than 100 woords, please discuss reseearch
topics you u would likee to pursue iff given the oopportunity w while studyinng in the U.S S.
Please pro ovide a brieff explanation n of topics thhat interest yyou and research projects that
you would d be interestted in particiipating in whhile in the U
U.S. Try to bbe as specificc as
possible. For examplle, if you aree interested inn working oon biopolymeers, please
specify thhis rather thaan stating bioological mateerials or polyymers.

E.
E Resume/C CV: Please upload
u your most
m recent resume/CV in this sectioon. This shhould
be a 1 pag
ge documentt showing yo our work expperience andd any academ mic awards yyou
have received or partiicularly sign
nificant projeects you havee worked onn.

F. Institutionnal preferencces:
Pllease indicatee if you wou uld be interessted in placeement at an H HBCU,
religious-affiliiated instituttion, single-ggender instittution, or insstitution in thhe
on-contiguou
no us U.S.
Raank up to 3 institutions
i that
t you wouuld prefer to attend. In noo more than 75
wo ords, explain
n the academ mic opportunnities that theese institutioons are able tto
offfer you. Try
y to be as speecific as posssible.

Pllease note that while we do try to takke student prreferences innto account, we
caannot guaranntee that we will
w be able to do so. T This essay iss your chance to
request specifi
fic host instittutions. If yoou feel stronngly that a ceertain schooll is
the best one foor you, pleasse explain brriefly why yoou feel this w way. If a
prrofessor you work with hash an associiation with aan institutionn or if the

10

institution is doing
d researcch in an areaa you are verry interestedd in, these aree
booth good reassons that hellp inform IIEEs reviewerrs of why thaat school is a
goood fit for yo
ou. These reeasons shoulld be specificc to you andd unique
arguments abo out why youu should go too a given insstitution. Raanking or
reegional prefeferences are not substan ntial reasonns and shoulld not be lissted.

Yoou should bee sure to look k into the addmission reqquirements foor any requeested
institutions, ass it is unlikelly you can bbe placed at aan institutionn you are noot
qu
ualified for. For example, if you havve only scoreed an 82 on tthe TOEFL,, and
the institution you wish to o attend requuires a 100, yyou are unlikkely to be
ad
dmitted theree. You shou uld also keepp in mind thaat many com mmonly requeested
institutions caannot be conssidered for m most studentts. For exam mple, one
institution wass requested by b over 500 students this past year, bbut only acccepts
10
0 students for each cohorrt.

Thhese 2 reasonns are the most

m commonn ones that w we cannot plaace students at
requested instiitutions. Bee sure to do yyour researchh on a wide variety of
institutions an
nd make a go ood case for why you shoould go to thhe institutionn you
deesire. There are over 200 0 U.S. instituutions currenntly hosting students thrrough
the program, so
s try to be clear
c about wwhy you thinnk a given innstitution is tthe
rig
ght one for you.
y

If you wish to be placed at the same innstitution as another studdent, you shoould
bo
oth research your preferrred institutioons thoroughhly and makee strong casees for
whhy you shou uld be placed d at those schhools. IIE dooes not acceept requests tto be
placed at the same
s instituttion as anothher student. If you are reequesting to be
placed in a speecific area because you hhave family who reside in the U.S.,
please research multiple in nstitutions inn this area annd request onnly institutioons
in this area.

Anny requests made afterr you have ssubmitted yoour commoon applicatioon
ca
annot be tak
ken into account for you ur placemennt.

G.
G Courses: Please
P list up
p to 8 coursees with brieff descriptionns that you w
wish to take iin the
U.S. - Thiis list will bee reviewed by
b potential hhost institutiions and useed to determiine
whether or
o not they have appropriiate coursew work for you. If a speciffic course is
absolutelyy necessary forf you durin ng the time yyou are in thhe U.S., be sure to state tthis
clearly.
H.
H Signature: Please uplo oad a signed
d copy of thee IIE Signatuure Page in thhis section. Y Your
applicatio
on will be co onsidered inccomplete witthout this siggnature pagee (which cann be
found on the IIE webssite (http://w www.iie.org//en/Programs/Brazil-Scieentific-
Mobility/AApply-Now//Application n-Instructionns )
I. Once you u have finisheed answering all the queestions in thee Writing Suupplement
section, click Continu ue.

11

After com
mpleting all required queestions, pleaase move on to the Comm mon App itself. Please
remembeer that you sh
hould not su
ubmit your ap pplication orr writing suppplement.

STEP 5:

To beginn the Commo on App, click

k on the Commmon App ttab. Certain parts of youur applicationn
will be fiilled in alreaady based on
n the informaation you proovided whilee registeringg.

Profile Tab:
T

A. Personal
P Infformation: In
n this section
n, you shouldd fill in any blank fields that pertainn to
you,
y and theen continue.

B. Address:
A Th
his section shhould already
y be compleeted with IIE Es address. IIf you had
previously
p registered
r forr the Commoon Applicatiion using yoour own addrress, please bbe
sure to updaate the address according
g to part B off the registraation instructions above..
Under
U Alterrnate Mailingg Address, please
p select No Alternatte Address.

C. Contact Dettails: Please change

c yourr e-mail addrress to BSW WB_Fall@iie.org, and
selected you
ur preferred phone
p as 646
6-308-8861.. This shoulld be selectedd as a homee
phone.
p Undder alternate phone, pleasse select Noo other telepphone, and then continuue.

12

D. Demographi
D ics: All inforrmation in th
his section iss voluntary. You can chhoose to statee
your
y religiouus preferencce, but are noot required too do so. If yyou wish to pprovide Ethnnic
identification, you are frree to do so, but this is nnot required.

If
I you identtify as: Pleease mark:
Amarela
A Assian
Branca
B W
White
Indigena Ammerican Indiiana or Alaskka Native
Preta
P Bllack or Africcan Americaan
Pleease select m
multiple optiions based onn
Parda
P whhat you idenntify with

E. Geography: In this section, please fiill in the infoormation reggarding yourr country andd city
of birth, alon
ng with the number
n of years you havve lived in annd outside oof the Unitedd
States. You u should rounnd up to the nearest yearr.

F. Language:
L Please
P select the number of languagees you are prroficient in, aand then filll out
the
t informattion for each
h language. You
Y should include bothh Portuguesee and English at
minimum,
m but
b if you speeak any addiitional languuages, you shhould includde those as wwell.

G. Citizenship: Please notee whether or not you holdd Dual Citizzenship in thee U.S. or if yyou
already havee a Green Caard (U.S. perrmanent resiident). If yoou do not havve dual U.S.
citizenship or
o have a Green Card, seelect Other (Non-US).

13

a. If yoou are a U.S. citizen or have

h U.S. perrmanent resiidency, you w will be asked to
provvide additionnal informatio on such as yyour social seecurity numbber or your
Greeen Card num mber
b. If yoou select Othher (Non-US), you shoulld list your ccountry of cittizenship and if
you have
h ever haad a U.S. vissa
H. Common Ap pp Fee Waiv ver: IIE doess not charge a common aapplication ffee. Please sselect
No for thiis question, then
t continue.

Family Tab:
T

I. Family
F Tab:: Please fill in on about youur family as appropriate..
i informatio

Education Tab:

J. College: Usee the Find College

C seaarch tool to ffind your insstitution in B
Brazil. If youu
find your co
ollege, pleasee select it. Iff not, please select I doont see the ccollege I am
looking for, then fill in
n your college informatioon. After thiis, please proovide the
information regarding your educatio on. For yourr advisors innformation, please use thhe
same personn you selecteed as your reegistrar if youu do not havve an academ mic advisor.

14

K. Colleges & Universities

U : If you tookk any univerrsity-level coourses duringg secondary
school, please indicate th
hat in this seection. You should not include anyy universityy-
level coursees that you completed
c at
a your currrent universsity.

L. Current Yeaar Courses: Enter

E the num
mber of clas ses you are ttaking for thhe current
academic yeear, followed
d by the courrse title, creddit value, and schedule ffor each courrse.

15

M. Secondary School:
S Enteer the numbeer of secondaary schools ((high schools) you attendd
then
t click Continue. Usee the Find School
S searrch tool. If yyou find the secondary
school or sch hools you atttended, seleect it/them. IIf not, pleasee select I doont see my high
school on th his list, and fill out yourr secondary sschool inform mation accoordingly. Thhen
fill in your start
s date andd graduation n date for youur secondaryy school. Coontinue.

N. Education In
nterruption: Please mark k any situatioon here that m
may apply too you. You ddo
not
n have to complete
c thiis section if it
i does not ap
apply to you..

O. Community Based Orgaanizations: Please

P enter 0 for this qquestion. Thhis only appllies
to
t U.S. studeents and pro
ograms.

Testing Tab:
T

P. a. Tests Tak
ken: Please mark
m No foor reporting standardizedd test scores. Instructionns for
reporting
r yo
our test scorees are includ
ded in Step 6 .

16

Activities Tab:

Q. Activities:
A Please
P includ
de any extra--curricular acctivities thatt you wish too be considered
when
w potenttial host instiitutions are reviewing
r yoour applicatiion. This seection is
regarding
r acctivities that you have doone previoussly, not activvities you wiish to participate
in while in the
t U.S.

Writing Tab:
T

R. Personal
P Esssay: Please copy
c the essaay you wrotee for the Perrspectives inn the U.S. proompt
question and
d insert it in this section..
S. Disciplinary
D y History: Please answerr these questiions honestlyy and accuraately.
T. Additional
A Information:
I Please leave this sectionn blank, andd save.

STEP 6:

Now thatt you have completed thee Common Application,

A , you shouldd submit all ssections to IIIE.
You shou
uld not be suubmitting yo
our Common
n Applicationn to any otheer institutionn.

To submit your appliication, go too your Dashb board. Clickk on Instituute of Internaational Educcation
(IIE). Iff any section
n of your app
plication is marked
m as IIncomplete, please go bback to this
section and check wh hat informatiion is missin
ng. Complette any missinng informatiion. Once alll
sections are
a listed as Ready, cllick the Subm mit button.

17

After you
u click subm
mit, the Comm mon App wiill generate a preview off your appliccation. Pleasse
review th
his to make sure
s there are no sections you wish tto change. O Once you havve submittedd
your application, you
u cannot mak ke any changges. If the ppreview lookks correct, cliick Continuee.

The Commmon App will

w now ask you to confiirm that you have review wed your appplication andd
wish to submit. Pleaase check thee confirmatio
on box, and click continuue.

18

The Com
mmon App will
w now tell you
y that IIE does not chharge an appllication fee. Click Contiinue.

Read thro
ough the signature statem
ments, and thhen check alll 4 boxes too confirm thee informationn.
Write in your name under
u the Siggnature field
d, and click S
Submit to suubmit your appplication.

TYPEYO
OURFULLNAM
ME

Once you u have subm

mitted the Common Appllication and W
Writing Suppplement to IIIE, please ssend
an e-maill confirmatio
on to IIE at BSWBApp@
B @iie.org. Pl ease includee the following informatiion
in your e-mail:

19

The subjeect line of th

he e-mail sho
ould be writtten: BSMP Fall_Your F
Full Name

The e-maail should include:

A. Your
Y given name as it app pears on you ur passport ((if you do noot yet have yyour passportt,
please compleete this as yoou did on yo our passport application. If you not hhave started your
passport application yet, please
p do soo immediatelly.)
B. Your
Y surnamee as it appeaars on your passport
p
C. Common
C App p ID Numbeer
D. Your
Y u listed it in the Commoon Applicatioon
field off study as you
E. Your
Y current institution in
n Brazil
F. The
T e-mail ad ddress you used
u to registter in the Coommon Appllication. Alsso, please noote if
you used a different passw word than th he requested one.
G. Confirmation
C n that your innstructor evaaluations andd registrars report have been submittted.
Please make sure
s to check
k with your recommend ers that theyy have submiitted these ittems
on
n your behallf.
H. Confirmation
C n that you haave submitted d your TOEF FL* score reeport to IIE wwith the datee you
to
ook the test. If you took the TOEFL ITP throughh the Braziliaan Fulbrightt Commissioon,
please just noote the date you
y took the test.
*TOEFL insttitution code is 3828, und dergraduate

You shou
uld also attacch to the e-m
mail the follo
owing other documents:

Translated
T co
opy of your transcripts
t please makee sure that thhe transcript includes thee
name of the course(s),
c whhen it was taaken, and thee grade(s) yoou received. This transcrript
shhould includ de all coursess you have taaken at the uuniversity levvel. If you hhave changeed
un niversities, you
y should get g a transcriipt for each sschool you hhave attended. The transscript
trranslation mu ust be an offficial translaation, either ddone by an oofficial at yoour universityy, or
by y a certified translator. If your university cannoot provide a ttranslated coopy of the
trranscript, wee encourage you y to reach h out to the nnearest EduccationUSA ooffice for
trranslation assistance.
Portuguese veersion of you ur transcripts please suubmit the copy of your trranscripts thhat
you had transslated. If thee translation is done by yyour university and the trranslated copy is
prrinted on offficial letterheead, the orig ginal Portuguuese versionn is not requiired.
Registrars
R Report
R please make suree that the reggistrars repoort informatiion and yourr
trranscripts aree issued at thhe same timee and have thhe same infoormation reggarding yourr
grrades.
2 Instructor Evaluations
E If your insttructor wishes to submitt the evaluatiion directly,
raather than to you, please note this in your e-maill. Your instrructor can e--mail this
th
hemselves to o BSWBApp p@iie.org. The T e-mail thhey send shoould include your compllete
name, e-mail address, and d Common App A ID to innsure that it iis correctly aassociated wwith
your file.

20

Passport pleease make su ure that yourr passport is valid througgh Septembeer 2016.
Copies
C of youur TOEFL orr ITP score report
r
Portfolio (forr Architecturre, Art, and Design
D studeents only)- TThe portfolioo should be 10-
25 pages, focusing on you ur primary areas
a of interrest (architeccture studentt: architecturral
designs and drawings;
d ph
hotographer: photographss; fashion deesigner: clothing and
sk
ketches; etc.). Please maake sure to submit
s it as a PDF und der 10 MB in n size. Webbsite
portfolios aree not acceptaable.

If any off the required

d documents are not inclu
uded, pleasee include an explanation of why the
documen nt was not included and when
w you exxpect to be ab
able to submiit it.

If you haave any climate sensitivitties that requuire special cconsideratioon, please noote them in thhis e-
mail and provide a do octors note explaining your
y conditioon and why you need too be in a speccific
climate. If you havee any medicaal conditionss that requiree consistent medication oor any
disabilities that may require speccial accommo odation, pleaase also notee these in yoour e-mail. T
This
informatiion will not restrict yourr ability to paarticipate in the program
m, but is important once yyour
placemen nt has been finalized
f so that
t the prop per accommoodations cann be made.

Please no ote that somee institutionss will requesst to be prov ided with syyllabi for couurses that yoou
have takeen at your Brrazilian univ versity. They y do not neeed to be submmitted with yyour applicaation,
but it is recommende
r ed to have thhese on hand in case theyy are requestted by an insstitution at a later
date.

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