George Milburn

+
NOVOSHIP (UK) Ltd.
SAFETY & QUALITY MANAGEMENT
HAS COME OF AGE
2 Years Down the line,
T M S A IS A WORKING REALITY.

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 Just when we thought we had enough here
is another guide that is required
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(mainly by the Oil Majors)
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Another check list

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 TMSA & OIL MAJORS
Most Oil Majors are now insisting that for companies to be
considered for business, they must have completed a TMSA.
When Oil Majors conduct an office assessment, they usually
scrutinise the self assessment and use it to measure the status
of the documented system.
It follows that the TMSA is a tool of the Oil Majors (that has
been created under the guise of Self Assessment) and used
to monitor a companies status and progress.
This has even extended to them dictating to companies as to
how they must measure their own assessments.
Keeping in mind that it is a SELF ASSESSMENT, they are out
of order.
We in Novoship have adapted it for a wide range of uses, as
well as conducting a self assessment.
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 CUTTING THROUGH THE SEA OF
PAPERWORK
We have manuals, procedures, written instructions, reference documents,
directives, bulletins,checklists, forms, reports and goodness knows what
else.
They all need to be written, approved, authorised, issued, verified,
distributed, controlled, implemented, reviewed, revised, changed
withdrawn and destroyed.
And of course they are even made use of.
All with one simple objective
TO IMPLEMENT AND MONITOR COMPLIANCE WITH YOUR SYSTEM

OCIMF TMSA CAN BE USED AS A BASIS FOR:

A TRACKING, MONITORING, AND RECORDING TOOL TO HELP WITH
UPDATING THE DAY TO DAY PROCEDURES AND THE GENERAL
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IMPLEMENTATION OF YOUR SYSTEM
 TMSA

CAN ALSO BE CROSS-REFERENCED WITH THE

QUALITY, SAFETY & ENVIRONMENTAL
MANAGEMENT STANDARDS AND INTEGRATED
INTO A COMPANY MANAGEMENT SYSTEM BY
USING THE OCIMF TMSA PROGRAM AS A GAP
ANALYSIS TOOL

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 TMSA Status For Oil Majors
And
GAP ANALYSIS
Of Compliance
With Required Standards
This Will Develop Information To Make A
Gap Analysis And Allow Identification Of
Deficiencies And Shortfalls.
It Enables The Additional Documentation To
Be Compiled And Added To The System.

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 Action Tracking Flow Chart for
GAP ANALYSIS
TMSA is conducted
The TMSA is The gaps
updated (missing documents/procedures)
are identified

The GAPS are analysed,

forwarded to the
Q&S Manager for action

New procedures are Appropriate training

written and implemented is given

The information is then used to upgrade the system in order

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to satisfy industry and Company requirements
 Status And Gap Analysis Of
Compliance
Gap Analysis Is Completed Showing That Non-conformities
And Levels Of Compliance Have Been Identified?
(An Action Plan For Improvement Is Being Followed)
Yes
See Comments In Cross Reference Chart.
(Example Only)

10 B ENVIRONMENTAL MANAGEMENT
AlM Comprehensive environmental initiatives and actions are being implemented on board the ships.
Stag KPIs Best practice ISM ISO 9001 ISO 14001 GREEN NSUK Y/N Remarks
e guidance QMS Score
4.1 Environmental Senior managers NA 5.4.1 4.3.3 5900.1, TO40 Y YES - Projects
improvements are make every effort to 5900.2 Department are
being factored into ensure that new reviewing
new-build design vessels are designed procedures towards
and shipboard with low waste levels GREEN PASSPORT
operating practices. and highly efficient
plant and equipment
to support low energy
operation.
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 WHY OCIMF TMSA?

The Tanker Management Self Assessment Programme

(TMSA) Is Not A Standard.
It Is A Guide To Best Industry Practises And It Serves
Very Well As A Benchmark To Measure The Compliance
And Correct Contents Of The System.

It Is Also An Excellent Complimentary Tool For The

Annual Management Review Of Your System

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 WHY OCIMF TMSA?
It can be used as an application to:
Monitor and record the improvement process during the
upgrading of your system
Indicate areas where there are shortages of documented
procedures (GAPS)
It can be used to Cross reference the multiple standards
used in your Management System

It can guide you towards the required standards for

upgrading to Quality, Environmental, OHSAS, Green
Award and other standards to ensure the complete
contents of your system. 10
 Use The TMSA Module

To Compile Or Upgrade A Quality, Safety & Environmental

Management System That Meets The Needs Of, And Sets
Standards For, The Ship Management Operations
Of The Company.
To Act As The Vehicle For Introducing Improved
Management Systems To Offices.
To Monitor The Content And Sufficiency
Of The Upgraded System.
Thereby Maintaining A Dynamic System To Meet
Future Needs.

The OCIMF Module Will Help To Measure Progress.

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Restructuring The Documentation
We Identified The Levels Of All Documents To Be
Incorporated Into The System:

TMSA and
QMS
Categories

Policy Statements,
Procedural Documents

General Procedures

Workplace Documentation (Instructions, Forms,

Checklists)

Informative and Reference Documents, Departmental and Affiliate

Procedures

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 Restructuring The Document
Presentation
We at Novoship
Reorganised The Structure Of Our System
To Follow The TMSA Format.

This Has Facilitated Easy Identification For

GAP ANALYSIS
And Made The System Auditor Friendly

We Added More Categories To Accommodate The

Extra Standards Of Quality & Environmental
Systems That We Are In compliance With.
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This Is The Basic List Of Categories
That We Have Entered Into The
Computer Database
01 Management, Leadership And Accountability
02 Recruitment And Management Of Shore-Based Personnel
03 Recruitment And Management Of Ships Personnel
04 Reliability And Maintenance Standards
05 Navigation Safety
06 Cargo, Ballast And Mooring Operations
07 Management Of Change
08 Incident Investigation And Analysis
09 Health and Safety Management
10 Environmental Management
11 Emergency Preparedness And Contingency Planning
12 Measurement, Analysis And Improvement
13 Security
14 Quality
15 Office Procedures (Departmental)
16 NOS Documents Ship & Office Procedures 14
 Computerisation
(Novoship uses SPECTEC, AMOS2 Q&S)
Standards Of The Following Have Been Identified And Used
As A Check List For The Contents Of The
reformatted System:
ISM Code, ISPS Code,
ISO 9001 (2000), ISO 14001 (2004),OHSAS 18001.
Flag State Requirements For:
Liberia, Venezuela, Panama, Malta, Russia, Marshall Islands.
Green Award
DNV Clean Notation Is Planned.
Plus Other Requirements To Meet Statutory
Enactments Such As MARPOL, SOLAS, Etc.

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Sample Of SPECTEC Computerised QSEM System
Presentation

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Sample Of SPECTEC Computerised QSEM System
Presentation

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Sample Of SPECTEC Computerised QSEM System
Presentation

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Sample Of SPECTEC Computerised QSEM System
Presentation

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