CLIENT NAME: CLIENT I.D.

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LOCATION(S):
REPORT #:
DATE:
CURRENT REVISION OF THE COMPANY'S DOCUMENTED MANAGEMENT SYSTEM

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OHSAS 18001 REQUIREMENTS NON AUDITOR
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4.2. OH&S POLICY
OH&S Policy is documented and authorized by top
management.
The policy is appropriate to the nature and the scale of
the organizations OH&S risks.
The policy includes a commitment to continual
improvement.
The policy includes a commitment to comply with
applicable legislation and other requirements to which
the organization subscribes.
Implementation of policy.
Policy effectively communicated in the organization
and employees are aware of their OH&S obligations.
Policy made available to all interested parties.
Policy periodically reviewed for suitability.
4.3.1. PLANNING FOR HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL
Procedure for identification of hazards and assessment
of risks is established and the methodology is defined.
Risk assessment procedures cover routine-non routine
activities; personnel having access to the workplace
(visitors, subcontractors)
The methodology provides for the classification of risks
and identification of those that are to be eliminated or
controlled.
The methodology provides input into the determination
of the facility requirements, identification of training
needs and development of operational controls.
Risk assessment results demonstrate that all the
activities and facilities were covered and risks were
evaluated.
Link to operational control procedures is established.
(see 4.4.6.)

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 Results of hazard identification and risk assessments
are considered while setting OH&S objectives.

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4.3.2. LEGAL AND OTHER REQUIREMENTS
A procedure is established for identifying and accessing
legal requirements.
Requirements other than legal were identified.
The information of applicable legislation and other
requirements is up-to-date.
Relevant information on legal and other requirements is
communicated to employees and other interested
parties.
License/permit requirements are in place, legal
requirements implemented. (also see 4.5.1.)
4.3.3. OBJECTIVES
Documented OH&S objectives established for each
relevant function.
Results of hazard identification and risk assessments
are considered while setting OH&S objectives. (see
4.3.1.)
Objectives are established consistent with the
commitment to continual improvement
4.3.4. OH&S MANAGEMENT PROGRAMMES
Programmes for achieving OH&S objectives are
established.
Responsibilities, means and timeframe for achieving
objectives are documented.
OH&S management programmes are reviewed at
regular and planned intervals.
The OH&S management programmes are amended to
address changing circumstances.
4.4.1. STRUCTURE AND RESPONSIBILITY
Roles, responsibilities and authorities are defined and
documented.
A member of top management appointed to ensure that
OH&S system properly implemented.
OH&S performance reports are presented to the top
management for review and as a basis of improvement
of the OH&S management system.
All those with management responsibility demonstrate
their commitment to continual improvement of OH&S
performance.
4.4.2. TRAINING, AWARENESS AND COMPETENCE

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Competence requirements are defined.
Employees are aware of the importance of the
requirements of the OH&S management system.

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Employees are aware of the OH&S consequences of their
work activities, benefits of improved personal
performance, and consequences of departing from
procedures.
Employees are aware of their roles and responsibilities in
achieving conformance to the OH&S management system.
Training procedures take into account differing levels of
responsibility, ability, literacy and risk.
Training needs are identified and trainings are provided to
satisfy competence needs.
Training records are maintained.
4.4.3. CONSULTATION AND COMMUNICATION
Procedures to ensure that OH&S information is
communicated to and from employees and other interested
parties.
Employee involvement to the development & review of
policies and procedures to manage risks is documented.
Employees are consulted for changes that affect OH&S-
documented.
Employees are represented on OH&S matters, and
informed as to who is their employee OH&S
representative(s) and management appointee.
4.4.4. DOCUMENTATION
Core elements of the OH&S management system are
documented.
Provides direction to the related documentation.
4.4.5. DOCUMENT AND DATA CONTROL
Procedures for document control are established.
Documents are periodically reviewed, revised as necessary
and approved by authorized personnel.
Current versions available at all relevant locations.
Obsolete docs protected against unintended use; retained
ones identified.
4.4.6. OPERATIONAL CONTROL
Operations and activities associated with risks where
control measures need to be applied are identified. (Also
see clause 4.3.1.)
Operational control requirements cover all activities and
facilities. (See guidance to operational control)

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 Documented procedures exist where their absence could
lead to deviations from the policy and the objectives.
Operating criteria stipulated in the procedures.

REQUIREMENTS DOCUMENT/
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4.4.7. EMERGENCY PREPAREDNESS AND RESPONSE
Potential emergency situations and incidents are
identified.
Response plans for emergency situations and incidents
are established and effective for the case.
Plans are reviewed after incidents and emergency
situations.
Emergency procedures tested where practicable. See
results of emergency tests and whether plans are
reviewed according to the output.
Emergency response teams properly trained.
4.5.1. PERFORMANCE MEASUREMENT AND
MONITORING
Procedures to monitor and measure OH&S performance
on regular basis are established.
Monitoring of qualitative and quantitative measures as
appropriate to the needs of organization.
Monitoring of OH&S objectives.
Monitoring of compliance with operational criteria and
legislation.
Monitoring of accidents, ill health and incidents
including near misses.
Calibration and maintenance of monitoring equipment.
4.5.2. ACCIDENTS, INCIDENTS, NON CONFORMANCES AND CORRECTIVE AND PREVENTIVE ACTIONS
Responsibility and authority for handling and
investigation of accidents, incidents, non-conformances;
taking action to mitigate their consequences; initiation of
corrective and preventive actions is established.
Causes of non-conformances are investigated and results
documented.
Appropriate corrective actions developed to eliminate the
causes of non-conformances.
Proposed corrective and preventive actions are reviewed
through risk assessment.

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 Corrective and preventive actions are followed up for
effective implementation.
4.5.3. RECORDS AND RECORD MANAGEMENT
OH&S records are identified.
Records show effective operation of the OH&S system
and conformance to requirements.
OH&S records are readily retrievable and retention times
recorded.

DOCUMENT/
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4.5.4. AUDIT
Audit Programmes and procedures for periodic system
audits are established
Internal audits determine whether or not the OH&S system
conforms to planned arrangements including the
requirements of OHSAS 18001
Internal audits determine whether or not the OH&S system
is properly implemented, maintained and effective in
meeting the organization policy and objectives.
Audit programme is based on the results of risk
assessment and previous audits.
Audit procedures cover the scope, frequency,
methodologies, competencies and responsibilities and
requirements for conducting audits.
Competence, experience, training and independence of
internal auditors.
Effectiveness of audit findings including reports and
records.
Management of audit follow-up, timeliness and
effectiveness of the corrective actions.
Internal audits provide information to management.
4.6. MANAGEMENT REVIEW
Periodic review of OH&S SYSTEM BY top management
to ensure its suitability, adequacy and effectiveness
supported by appropriate records
The management review addresses the need for changes in
the policy, objectives and other elements of the system in
the light of internal audit results, changing circumstances,
and commitment to continual improvement.
The results of the management review are documented.

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NUMBER OF NONCONFORMITIES RAISED: MAJOR: MINOR:___________
OBS:____________
COMMENTS:

SIGNATURE: STAMP:

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